HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.16.2009MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 16, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Co-Chairman Doug Poehls (5:40)
Mark Mace Chuck Dickerson
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton Bill Sheridan
Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m. There
was no public in attendance.
The minutes of the June 2, 2009 meeting were presented and approved via motion by Chuck,
seconded by Ken, and passed unanimously.
May Journal Vouchers #852-855 and Utility Billing adjustments for May 2009 were reviewed.
Mary reported that all entries are typical for the month. Motion by Chuck, seconded by Ken, to
approve the journal vouchers and UB adjustments. Motion passed unanimously.
Co-Chair Doug Poehls arrived and presided over the meeting. The May 2009 Financial Statements
were reviewed by the committee. Mary stated that the revenues and expenditures for the funds are at
acceptable levels with 91 % of the year expired. The General Fund is $499,206 into reserves. Mary
reviewed the negative cash balances for the month, noting the Water Fund Operating Cash account
was lower than normal, due to the fact that the on-going project costs at the Water Plant have not
been reimbursed by SRF. A draw down request was received this week. Most other negative cash
balances will be cured by the receipt of the June tax and assessment revenues. The committee
discussed the Sweeping District and possible expansion in the future to include businesses on SE 4'h
St. Motion by Chuck, seconded by Mark, to recommend approval of the May Financial Statements to
the council. Motion passed unanimously.
The following purchase requisition was presented and approved via motion by Chuck, seconded by
Mark and passed unanimously:
CAPITAL PROJECTS FUND:
New copier for the FAP building - police dept. $8,563.50
The committee reviewed the Camp/OT reports for PPE 5/31/09. This report included the Memorial
Day holiday.
The Payroll Register for PPE 5/31/09 totaling $154,281.90 was reviewed by the committee.
Motion by Mark, seconded by Chuck, to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Budget process -- Mary reported that she has done some work on the budget, and meetings have been
held with a couple of the General Fund departments. She will work on the revenue budgets next
week. The Budget Calendar needs to be revised, mostly due to the fact that the DOR will not be
certifying the mill values until late August. This will delay the budget hearing process by 2 to 4
weeks. The committee discussed the impact this has on local governments, and that the DOR should
be held accountable for the statutory deadlines.
Budget/Finance Committee
June 16, 2009
Park Maintenance District - Mary retrieved the file from the last time the city considered a Park
Maintenance District. She asked for direction as to when to begin work on this issue. Mayor Olson
stated that this issue should be with the Park Board. He further stated that he and Bill have been
working on scheduling and developing a retreat for council and department heads to identify and
prioritize issues and projects throughout the city.
Mayor's Comments:
TIFD update - Mayor Olson stated that he has no update, other than some attendance issues that he
and the city attorney are working on. The LURA is no longer meeting every week, but are meeting
twice monthly.
Chief Administrative Officer Comments:
Impact Fees Feasibility Stud u to - Bill asked the committee for guidance on how to proceed with
this issue. Mayor Olson recommended review of what the study recommended at a council
workshop.
Storm Water Pro"ect & S. 1" Ave. overlay u to - Bill stated that S. 1st Ave. will be done this
summer, and he is trying to pursue the overlay of SE 4th St. The engineering estimates for the overlay
cost approximately $287,000 which would have to be paid through an SID on the property owners.
The assessment method currently being considered is the square foot method.
West Main Sidewalk SID & overla - This project may or may not be done this summer, depending
on the Stimulus Funding and MDOT's schedule of projects. There has been lots of discussion about a
walkway on the south side of West Main St., but it may not be feasible to complete it all the way.
Wastewater Plant U ade preliminary engineering r ort -- The PER is complete and accepted by the
city. Morrison-Maierle is designing the lift stations and working on the path for the replacement of
the water line between the water plant and the sewer plant. The city may use its existing roadway.
Other -- The committee had a lengthy discussion regarding the sound wall for the Elena Subdivision.
The cost to install a wall is estimated at roughly $30,000, and Bill asked for direction. A letter has
been drafted to send to the developer, who claims he can't atTord to build the wall. Alternatives for
enforcing the SIA have been discussed with legal counsel. Should the city go ahead and pay for the
wall, precedence could be set for future developers. Mark would like to hear options from the city
attorney. Doug would like to see clear communications with the 6 adjacent land owners who want
the wall constructed.
The next regular Budget/Finance meeting will be Tuesday, July 7th at 5:30 p.m.
For next agenda: Same as this one.
The meeting adjourned at 6:17 p.m.
Respectfully Submitted, Mary K. mbleton
City Clerk/Treasurer
2