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HomeMy WebLinkAboutStreet & Alley Committee Minutes 08.10.1995 MINUTES STREET & ALLEY COMMITTEE AUGUST 10, 1995 5:10 P.M. COUNCIL CHAMBERS PRESENT: Albert Ehrlick Boyd Straight Richard Johnson Don Horsley Natalie Boucher Ron Marshall Gay Easton Cal Cumin Steve Hollingshead Nancy Hollingshead Sherrie Legerski Ron Boucher Jim Flisrand John Minch Rick Leuthold Joe Leckie On August 8, 1995 the Street & Alley Committee opened bids on SID 110. Engineering, Inc. agreed to review all bids for errors, and submit a recommendation for this committee. Their enclosed letter indicates all bids received are over the engineers estimate and therefore recommend rejection of all bids, including bond bids. Committee proposes re-advertisement for construction bids and bonds in January, 1996. Engineer, Inc. will review plans with the City Engineering Department to determine if design can be scaled back to lower total construction costs without deterring from overall intent of the project. Sherrie Legerski was present to request water and sewer services without annexation or to receive city services without being required to complete all street improvements, provided they annex. Following considerable discussion the committee agreed to send the Legerski's a letter indicating general guidelines and options concerning their situation. Included in the letter, and as discussed at this meeting, the building they plan to move on their property, for a residence, must be U.B.C. approved. The Legerski's will attend the Public Utilities Committee meeting on August 14, 1995 and respond to the City's letter. (letter enclosed) Nancy and Steve Hollingshead at 419 Maple Avenue, were present to indicate their concerns with South 5th Street near Maple Avenue and south 1st Avenue. They would like the City to consider and resolve the drainage problems before we spend more money on the street repair. Jim flisrand indicated the City's intent is to determine drainage options prior to street repair. Randy Sorkness submitted a drawing to the City office requesting the Street & Alley committee consider his request of having two driveways on his frontage of West 14th Street. He feels the traffic on West 14th a problem and doesn't feel comfortable backing out on the street. With two driveways he will fashion his yard to accommodate an entrance and exit making a safer situation for all. The committee discussed the City ordinance limiting one driveway per side of lot fronting public right--of--way. Traditionally, throughout the City, including West 14th Street all lots have only one driveway. Typical street design limits residents to one driveway per frontage to control access and exiting for safety reasons. Committee denied Randy Sorkness' request. Street Materials- Gravel bids were opened. Bid proposals were received from JTL Group, Inc., Empire Sand & Gravel, and Krug and Sons. The committee recommended the contract be awarded to low bidder. Apparent low bidder is Krug & Sons. Jim Flisrand will review all bids for errors and omissions and confirm low bid for the council meeting on August 15, 1995. The meeting was adjourned at 6:30 p.m. Respectfully submitted, 4A-&4-' Jim Flisrand 0 FIRE/AMB/POLICE 217 W. 1ST. ST. 4V ONE: 628.8737 CITY HALL 115 W. 1ST ST. PHONE: 628-5791 City of Laurel P.O. BOX 10. LAUREL, MONTANA 59044 DEPARTMENT Jack and Sherry Legerski 1304 East 8th Street. Laurel, MT 59044 Dear N1r. and Mrs. Legerski: Thank you (Sherry) for attending our Street and Alley Committee Meeting of August 10th. As discussed at that meeting, we feel that the best way to approach all the issues involved in what you would like to do and what the city code requires be done is: 1. bring Block 6, Nutting Brother s Subdivision into the City which will allow you legal access to both municipal water and sewer for the single-family, UBC-approved modular housing unit you wish to locate there: 2. construct the required curb and gutter improvements in front of just those lots ..you are. building on at this time; mid 3. enter into a contract with the City for the remainder of the required improvements for the rest of the block that is tied to when the individual lots are built upon or when a certain percentage of such lots are built upon. This arraingemeniWill allow issues of concern to you and to the City to be appropriately and fairly addressed. This.can be further discussed at the Public Utilities Meeting Moinday at 5:30 PM at the Laurel City. Council Chambers. Sincerely, Jinx Flisrand Public Works Director City of Laurel is an EEO Employer E ENGINEERING, INC. Consulting Engineers and Land Surveyors August 10, 1995 78110.01 11 Honorable Mayor Rodgers and City Council Members 115 West 1st Laurel, MT 59044 Reference: Proposed Street Improvements SID Murray Heights Subdivision Dear Mayor Rodgers and Council Members: Robert L. Sanderson, P.E., L.S. John S. Stewart, P.E. Duane K. Loken, P.E. Rick D. Leuthold, P.E. Dennis D. Randall, P.E., L.S. Peter B. Knapp, L.S. On August 8, 1995 at 5:00 p.m. construction bids were received for the above referenced project. A copy of the bid tabulation is attached for your review. All bids were reviewed for omissions or errors. There was a mathematical error on the bid from Rock Pile, Inc. The numbers on the bid tabulation reflect the corrected bid. The apparent low bid is from Rock Pile, Inc. Their bid however is in excess of the allowable construction cost identified in the SID precreation documents. The increase in construction costs appear to be tied mostly to a recent increase in curb and gutter and oil prices, as well as the timing of the construction bids. Based on the above information, it is our recommendation that all bids for construction as well as those for bonds be rejected. We then will meet with the contractors to review their bid philosophies as well as reviewing the contract documents to see if they can be modified to reduce the overall project costs. It is anticipated that the project would be readvertised after the first of the year, for spring construction. If you have any questions regarding this recommendation, please do not hesitate to call. Sincerely yours Rick Leuthold, P.E. 40 L23Aodgers.01/cg encl cc: Street and Alley Committee Jerry Miller, JTL Group, Inc. - Billings Dave Bequette, Rock Pile, Inc. Steve Studer, Empire Sand & Gravel Suite 200 Creekside, 1001 South 24th Street West, Billings,'Montana 59102 P. O. Box 81345, Billings, MT 59108-1345 406/656-5255 FAX 406/656-0967 BID TABULATION BE ENGINEERING, INC SID 110 MURRAY HEIGHTS SID BID DATE: AUGUST 8,1995 STREET & STROM DRAIN DAPROVEMENTS TO BLKS 11-13 BID TIME: 5:00 P.M. FOR: CITY OF LAUREL FILE NAME: 76 i IOBT.XLS PROJECT #: 78110.01 SCHEDULE I- UTILITIES ENGINEER'S JTL GROUP, EMPIRE SAND ROCK PILE ESTIMATE INC. & GRAVEL CO. INC. ITEM EST. NO. QTY, UNIT DESCRIPTION UNIT $ TOTAL PRICE UNIT S TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 101 2.00 EA 1-INCH WATER SERVICE $150.00 5300.00 $1,300.00 52,600.00 $350.00 5700,04 $500.00 $1,000.00 102 80.00 LF I-INCH WATER SERVICE PEPE $15.00 $1,200.00 522.00 $1,760.00 $18.00 $1,440.00 $25.00 $2,000.00 103 200 EA 6-INCH SEWER SERVICE $54.72 $109.44 $1,100.00 52,200.00 $150.00 $300.00 $460.00 $920.00 104 80.00 LF 6-INCH SEWER SERVICE LINE $19.85 $1,588.00 $32.00 52,560.00 $25.00 $2,000.00 $25.00 $2,000.00 (INCLUDING CAP) SUBTOTAL PRICE $3,197.44 $9,120.00 $4,440.00 $5,920.00 SCHEDULE 11- STREETS ITEM NO. EST. QTY. UNIT ESCRIPTION ENGINEER'S ESTIMATE UNIT PRICE TOTAL PRICE JTL GROUP, INC. UNIT PRICE TOTAL PRICE EMPIRE SAND & GRAVEL CO. UNIT PRICE TOTAL PRICE ROCK PILE CO. UNIT PRICE TOTAL PRICE 201 3200.00 SY EXISTING GRAVEL BASE PREPARATION $0.75 $2,400.00 $2.00 $6,400.00 $3.50 $11,200.00 $4.50 $14,400.00 202 1750.00 CY BASE GRAVEL $13.00 $22,750.00 $20.00 535,000.00 $27.50 $48,125.00 $22.50 $39,375.00 203 2400.00 CY UNCLASSIFIED EXCAVATION $3.00 $7,200.00 $11.00 $26,400.00 $13.50 532,400.00 $7,50 $18,000.00 204 875.00 IN ASPHALT SURFACE COURSE (3-INCH SECTION) $18.00 $15,750.00 $24.00 $21,000.00 $27.50 $24,062.50 $39.00 $34,125.00 205 425.00 IN ASPHALT SURFACE COURSE (2-INCH SECTION) $18.00 $7,650.00 $25.50 $10,837.50 $29.50 $12,537.50 $39.00 $169575.00 206 84.50 TN ASPHALT OIL $110.00 $9,295.00 $130,00 510,985.00 $109.00 $9,21050 $0.00 $0.00 207 3225.00 IF STANDARD CURB &GUTTER $8.50 $27,412.50 $12.00 $38,700.00 $11.00 535,475.00 $12.50 $40,312.50 208 192.00 LF DOUBLE GUTTER $20.00 $3,840.00 822.00 $4,224.00 $22.50 &19320.00 MAD $3,640.00 209 4200.00 SF DRIVE APPROACH $3.50 $14,700.00 $5.00 $21,000.00 53,70 $15,540.00 $4.50 818,900.00 210 9.00 EA CURB FI[LETS $35000 83,150.00 $750.00 56,750.00 $1,100.00 $9,900.00 $7.60 $68.40 211 6.00 EA EX MANHOLE ADJUSTMENT $200.00 $1,200.00 $250.00 $1,500.00 $160.00 $960.00 $250.00 $1,500.00 212 9.00 EA EX. VALVE BOX ADJUSTMENT $200,00 $1,800.00 $150.00 51,350.00 5100.00 8900.00 5250.00 $2,250.00 213 11.00 EA MONUMENT BOXES $300.00 $3,300.00 $350.00 S3,850.00 8370.00 $4,070.00 $350.00 $3,850.00 214 3.00 EA STOP SIGNS $250.00 $750.00 8250.00 $750.00 $220.00 5660.00 $250.00 $750.00 215 1.00 LS TRAFFIC CONTROL $2,500.00 $2,500.00 5200.01 $2,500.00 $8,500.00 $000.00 $2,500.00 82,500.00 SUBTOTAL PRICE $123,697.50 $191,246,50 $117,860.50 $191;,44590 Pepe 1 of 2 BID TABULATION BY. ENGINEERING, INC SID 110 MURRAY HEIGHTS SID STREET & STORM DRAIN IMPROVEMENTS TO BLKS 11-13 FOR: CITY OF LAUREL SCHEDULE 111- STORM DRAIN ITEM NO. EST. QTY, UNIT ESCRIPTION ENGINEER'S ESTIMATE UNIT PRICE TOTAL PRICE JTL GROUP, INC. UNIT PRICE TOTAL PRICE EMPIRE SAND & GRAVEL CO. UNIT PRICE TOTAL PRICE ROCK PILE INC. UNIT PRICE TOTAL PRICE 301 4.00 EA INLET $800.00 $3,200.00 $1,700.00 $6,800.00 $1,150.00 $4,600.00 $1,300.00 $5 200.00 302 1.00 EA OUTLET 5500.00 5500.110 $1,900.00 $1,900.00 $1,250.00 $1,250.00 $600.00 , $600.10 303 240.00 LF 10•INCHPIPE $20.00 $4,800.00 $44.00 810,560.00 $31.00 $7,440.00 $30.00 $7 200.00 304 105.00 LF 4-INCH PIPE (TRENCHER AT BACK OF CURB) $12.50 $1,312.50 $16,00 $1,680.00 $15.00 $1,575.00 $25.00 , 52 625.00 305 50.00 LF HEAVY DUTY DOUBLE GUTTER $30.00 $1,500.00 $30.00 $1,500.00 $52.00 $2,600.00 $35.00 , $1 750.00 306 60.00 LF REMOVAL OF EX. CURB AND GUTTER $3.50 5210.00 $7.00 5420.00 $6.00 060.00 $4.00 , $240 00 307 60.00 LF REPLACENENT OF EX. CURB & GUTTER $9.00 S540.00 $20.00 51,200.00 $18.00 080.00 $1 $14.00 . $940 00 308 65.00 SY STREET RESTORATION $12.00 $780.00 527.00 $1,755.00 $32.00 , $2,080.00 524.00 . $1,560.00 SUBTOTAL PRICE $12,842.50 $25,815.00 $20,98500 520,01500 CONTINGENCY $9,781.62 BID DATE: AUGUST 8,1995 BID TIME: 5:00 P.M. FILE NAME: 7811OBTMS PROJECT #: 78110.01 TOTAL ALL SCHEDULES $149,519.06 $226,181.50 5243,285.50 /, , • Page 2 of 2 • . $222,38&9(1 Minutes of the City Council of Laurel 21 December 1995 The Uity Council of the City of Laurel, met in r egular session in the Council Chamber Lind was called to order by Mayor Thomson at 8;00 o'clock P. Y. Tuesday December 21st, 1948. Upon roll call the follcwi_nt7, aldermen answered present. Parker Rodgers F'reebury F'euerbacher ',Vold. 'The minutes of the previous meeting were read. It was moved by Parker and seconded by Rodgers the minutes be approved. The motion carried. It was moved by "old and seconded by Parker tht t the matter of "premium Game" be indefinitely tabled. yre motion carried. The Plans snd Specifications for the improvements to be made in Special- Improvement Lighting -"i. Strict No. lA being presented to the Council, the Council proceeded to examine the same. k+fter examination and consideration thereof, it was moved by Ireebury- ,..nd seconded by Parker that said plans and specifications be a,?.prover9 and adopted. Motion carried on roll call as follows; byes, Aldermen Parker, Freebury, Rodgers, Feuerbacher, Fold. Nays, none, lghereupon the Mayor declared said motion duly carried. TI-lis being the time and place fixed for opening sealed bids for material and for making improvements in Special Improvement Lighting District No. IA, bids of the following named persons were opened and read: Laird Radio Llectric - ;01,660.00 It was ordered by the Counci. thft said bid be refer.rea to the Cit7 Engineer and Street and Purchasing Committees for examination and comilation. The City Angineer and ?'ommittees reported back thrt the bid of the Laird Radio Electric being the only bid, it be 'accepted. 4,,lderman Parker moved, the motion being seconded by "lderman rreebury th,,t the. report of the c cmmittees be approved and the bid be awarded to Laird hadio Electric. Motion carried on roll call as follows; byes, Parker, Freebury, 'lodgers, Feuerbacher, yvold, Nayes, none. A card from the Northwestern Peace officers Association was read, in which they stated that they offered free information regarding men for place- ment as peace officers. the card was placed on file. It was moved by Parker ?,nd seconded by 'lodgers the t c ill sewer users outside City Limits, paying water rental to the IT. P. Railway, be charged in additional rental fee by the City, for Sewage Lisposal Plant charges, in conformity with other users of aewa6e Disposal . The motion carried. A letter from the recent meeting, of the Montana Municipal League, in Helena, was presented and read, in regard to coming legislation. The letter was placed on file. The matter oft elephone cells Ft t;',e Police Station was referred to the f''inanee bommittee for further study and investigation. It was _ moved by Freebury end. seconded _by `'eu-e.rbacher_ th_ at aZ 1.- tele.gram.s..- serif t o Helena, or the yontana Municipal League, with regard to legi elation at the _c.cminy7-.session be. paid _by the City _ Ihe mot-ion- carried.- - - _ It was movers by Rodgers c nd seconded by A? euerbs cher that the claim of the Industrial `'quipment Co., in the amount of 4p133.60 be paid. The motion cerrie It was moved by Parker F{nd seconded by r'euerbacher the Uity Treasurer be authorized to cancel 11 delinquent City licenses, which had been charged in error. 's'he motion carried.. It was mo-ed and seconded. w e do now adjourn. The motion carried. y Cher ,,l f,proved this 4h1h dfiy of Janubry, 1949. Cit ATTEST: Mayor 00 sty clerk