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HomeMy WebLinkAboutCommittee of the Whole Minutes 01.18.1994 • MINUTES CITY COUNCIL COMMITTEE OF THE WHOLE JANUARY 18. 1994 6:30 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Chairman - Chuck Rodgers Ron Marshall Chuck Dickerson Albert Ehrlick Gay Easton Donna Kilpatrick John Minch Bob Graham Lonnie Kellogg OTHERS PRESENT: V. Joe Leckie Peggy Schram Mike Atkinson Vicki Metzger Dave Michael Don Hackmann Cal Cumin Bob Graham said he was contacted by residents of Village Subdivision regarding accidents on Yard Office Road where they turn into Village Subdivision. If they do not make this corner they go into a large ditch and they were wondering if the city and/or the county would put up some kind of barricade. This road is in the county and it was suggested that the people contact the county. Chuck said the Street and Alley Committee can discuss the problem. Gay Easton said he spoke to Bruce DeVries regarding the trailer for the transfer site which measures 12' by 40'. It has become available again and we are just waiting for the title to come through and we can have it for the hauling. John Minch received a complaint about a grease spill behind the Cheerio. The grease from cooking is being dumped directly into the garbage can, which has a crack in it and the hot grease is running out into the alley. This was referred to the Street and Alley Committee. Dave and Ron spoke to the Cheerio about it and they will not dump any more grease. Dave will cover the area with sand. Dave said he will present the resolution for the annual water service fee. This has been approved through the Utilities and Budget/Finance Committees. Regarding the water treatment plant violation, Dave said we are talking to Morrison-Maierle and hope to have something by the next council meeting. Peggy stated we received a progress report and cost accounting letter from Geo Research regarding the landfill closure. According to page 3 of the letter, our cost are running over what was expected. Peggy talked with Margaret Hofacker at Geo Research and said we have 11 some things that we need to discuss with them. The cost probe for over budget items concerns the re-writing and re-evaluating of data presented in the report that went to the state. The state actually down graded our report to a status report. It was suppose to be our Soil and Hydrogeologic Report but the state said it was not good enough and said it was only a status report. Peggy said the reason it needs to be redone is because Senior Engineer, Mr. Schaffer, thinks we have fractures in the old landfill. This means the data has to be re-evaluated. The Post Closure Report is almost complete and Peggy hopes to have a copy of it by Monday. The Soil and Hydrogeologic Report and the status report had to be re-written according to state requirements. These reports address the comments that Margaret made on March 29, June 23, and July 8, 1993. Task 6 will not be complete until April of 1994 and this is the monthly monitoring of static water levels. When the state received the Post Closure Plan, they will then start asking for the semi-annual water quality samplings and analysis. This could run for three years maximum and we need to appear cooperative. This could consist of as little as sampling of five wells, twice a year at $ 430.00 per well for a total of $ 2,150.00 semi-annually. Or this could go the other way and be five wells at $ 1,300.00 per well for a total of $ 6,500.00 on a semi--annual basis. The state can ask for whatever it wants and the type of testing would determine the cost. The Soil and Hydrogeologic Report is what is causing the cost over run that is seen on page 3 of the letter. That over run is ongoing from October 21, 1993 and the prior figures were just an estimate. What we have now is the time and materials contract, therefore they can give an estimate but they actually invoice what it costs. Margaret is going to talk to her supervisor and see if the overrun can be lowered or if something can be worked out. Once Peggy receives the Post Closure Plan, she and Dave will review it and make sure the facts are correct and then the question is whether we can live with it. Peggy said we do not have much of a choice, because the state dictates this and we have to abide by it but maybe there is a little flexibility in what they may come up with. Lonnie Kellogg said he understood that the city was pushing through the closure of the landfill so we would fall under the old state guidelines where we would not have to monitor the wells for thirty years. Peggy said we are trying to avoid more stringent closure plan details. The monitoring of the wells is something that has to take place no matter what. How much they are going to levy us is the question. Dave said we are trying to get this done as fast as possible and for • as cheaply as possible. Chuck asked Peggy to keep the Garbage Committee informed on this issue. Chuck showed a map of the Community Hope proposal. He said there are some questions regarding the drive through area. Cal said they need to have a drive through area where they can swing in and out and turn around easily so they do not slow down or block any traffic. At one time there was discussion about having a drop off point available around the clock but it was clarified that Community Hope will only allow a drop off during business hours in order to alleviate other problems. More comments regarding a drop off point. The meeting was adjourned at 6:55 p.m. Respectfully Submitted, Don Hackmann City Clerk