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HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.02.2009MINUTES BUDGET/FINANCE COMMITTEE JUNE 2, 2009 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Chairman Kate Hart Chuck Dickerson Mayor Ken Olson Doug Poehls Mark Mace OTHERS PRESENT: Mary Embleton Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:37 p.m. There was no public in attendance. The minutes of the May 19, 2009 meeting were presented and approved via motion by Mark, seconded by Doug, and passed unanimously. May claims totaling $220,430.44 were reviewed and approved via motion by Doug, seconded by Chuck, and passed unanimously. There were no purchase requisitions presented. However, Morrison Maierle is asking for $11,500 more for the water/sewer rate study. The city contracted with them for this study on December 19, 2006 for a total of $24,000. The city had already paid in full, but still doesn't have a finished product. Bill wants to negotiate the additional fee. Mayor Olson brought up the fact that the EDU's had been brought to the engineers' attention some time ago, but the firm failed to incorporate that into the current sewer rate. Chuck stated that the city needs a breakdown of the additional fees, and Kate stated she would like to see the hours spent vs. the change in the scope of work. The Comp/OT reports were reviewed for PPE 05/17/09. The Payroll Register for PPE 05/17/09 totaling $144,490.26 was reviewed by the committee. Motion by Doug, seconded by Mark to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Budizet process: The budget process is ongoing, and she is setting up meetings with the department heads and CAO. She still needs budgets from Public Works. Park Maintenance District: Mary will distribute information on Park Maintenance Districts to staff. Then a presentation will be prepared and given to council. Mark asked for a copy of the law change. Mayor's Comments: TIFD update: Mayor Olson reported that there is nothing new on TIFD. The LURA is working on projects and there was a good article in the Voice. Tractor & Supply is developing the vacant lot between the car dealerships, which will help the TIFD. Budget/Finance Committee June 2, 2009 Chief Administrative Officer Comments: lmpact Fees Feasibility Study update: Bill hasn't done much on this issue lately, but will work on bringing specifics forward to the committee soon. Storm Water Project & S. _1" Ave. overlay update: Bill said the storm water project is virtually complete. He is working on the reconstruction of SE 4"' to be paid for by an SID. Initial estimates are for $250,000. Mary suggested a combination of Street Maintenance and SID to make it affordable for the property owners. West Main Sidewalk SID & overlay: Bill said he's not sure if this project will be this summer or next. The MDOT may be overwhelmed with stimulus projects. There is some interest again in removing the loading dock and creating a pedestrian crossing in this area. Wastewater Plant Upgrade relimin engineering report: Bill reported that the engineers are still working on the water service line between the plants and replacing the Elm St. lift station. Other - Mary reported on the ARRA Seminar she attended today. It focused on changes in the municipal bond arena. Kate asked about repairs to 8"' Ave. by Hardrives as part of the street repair plan. Safety was an issue, so the worst of the potholes will be filled on 8`h Ave. prior to reconstruction. Chuck asked about the sound wall at Elena. Bill wants to get another bid, and once funding is established, the city would like to get it done in June. A document would need to be drawn up stating how the city would recover this cost. Bill reported the city received a $110,000 grant from the MDOT to start a bus system. The grant requires no match. However, we received the grant before the transit study was completed. But now that the consultant knows what the city has received to procure vehicles, a conservative approach will be taken on the remaining components of the study. The city will maintain the vehicles and will have to hire drivers. The next regular Budget/Finance meeting will be Tuesday, June 16"' at 5:30 p.m. Kate will not be able to attend. The agenda will remain the same. The meeting adjourned at 6:13 p.m. Respectfully submitted, Mary K. bleton City Clerk/Treasurer 2