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Home My WebLink AboutBudget/Finance Committee Minutes 06.15.1994 MINUTES BUDGET/FINANCE COMMITTEE JUNE 15, 1994 4:30 P.M. OLD COUNCIL CHAMBERS MEMBERS PRESENT: Chairman- Donna Kilpatrick Bob Graham Don Hackmann Gay Easton Ron Marshall Chuck Rodgers OTHERS PRESENT: Steve Cosner, C.P.A. Bid opening for 1993-94 and 1994-95 audits. Don wrote letters to the three CPA firms in Laurel, soliciting a 2 year audit bid. Steve Cosner, CPA, was the only bidder in the amount of $7,500 each year. The Committee recommended to award the bid to Steve Cosner, CPA. Don presented a summary of the 1994-95 preliminary budgets. • The meeting was adjourned at 5:25 p.m. Respectfully submitted, Don Hackmann City Clerk • ?? 1 ,. r : F1RE/AMB1PO1JCE 217 W. 1ST. ST. PHONE: 6285737 QTY HALL 115 W. 1ST ST. PHONE: 62&5791 City of Laurel P.O. BOX 10 LAUREL, MONTANA 59044 MAY 31, 1994 Jackson, Potter and Co. Certified Public Accountants 20 Colorado Avenue Laurel, Mt. 59044 CITY CLERK DEPARTMENT Dear Gentlemen: The City of Laurel is soliciting a 2 year audit bid for fiscal year 1993-94, which ends June 30th, and for fiscal year 1994-95. Bids will be received by the City of Laurel at the City Clerk's office until 4:30 p.m. on the 15th day of June, 1994, at which time all bids received will be opened at the Sudget/Finance committee meeting to be.h.eld.at 4:30 p.m. . Bids shall be. submitted on the Department of Commerce, Standard. Audit Contract form. Enclosed isa list of.the funds which shall be audited. The City requires 25 copies.of the completed audit The City will provide reproduction. service in the office, space to work, and a reconciliation of all fund balances and retained earnings balances for each fiscal year. If you have. any questions, please contact me. Sincerely, Don Hackmann City Clerk DLH/cl Enclosure • City of Laurel is an EEO Employer FIRE/AMB/POLICE '217 W. 1ST. ST. PHONE: 628.8737 OTY BALL 115 W. 1ST ST. PHONE: 6288791 City of Laurel P.O. BOX 10 LAUREL, MONTANA 59044 MAY 31, 1994 Patricia Guenthner, CPA 15 7th Avenue Laurel, Mt. S9044 CITY CLERK DEPARTMENT Dear Patricia: The City of Laurel is soliciting a 2 year audit bid for fiscal year 1993-94, which ends June 30th, and for fiscal year 1994--95. Bids will be received by the City of Laurel at the City Clerk's office until 4:30 p.m. on the 15th.day of June, 1994, at which time all bids.received will be opened at the Budget/Finance `committee meeting to be held at 4:30 p.m. Bids shall. be submitted on the Department of Commerce, . Standard Audit Contract form. Enclosed is a list of the funds which shall be audited. The city requires.25. copies of the completed audit. The City will provide reproduction service in the office, space to work, and a reconciliation of all fund balances and retained earnings balances for each fiscal year. .If you have any questions, please contact me. Sincerely, Don Hackmann City Clerk DLH/cl Enclosure City of Laurel is an EEO Employer FIRE/AMB/POLICE 217 W. 1ST. ST. ONLE62M737 Y 115 W. 1ST ST. PHONE: 628-8791 City of Laurel P.O. BOX 10 LAUREL, MONTANA 59044 MAY 31, 1994 CITY CLERK DEPARTMENT Steve Cosner, C fA P.O. Box 903 Laurel, Mt. 59044 Dear Steve: The City of Laurel is soliciting a 2 year audit. bid for fiscal year 1993794, which ends June 30th, and for fiscal year 1994-95. Bids will be. received by the City of Laurel at the City .Clerk's office until 4:30 p.m. on the 15th day of June, 1994, at which time all bids received will be opened at the Budget/Finance committee meeting to be held at 4:30 p.m. Bids shall be submitted on the Department of Commerce, • Standard Audit Contract form. Enclosed is a list of the funds which shall be audited. The City requires. 25 copies of the completed audit. The City will provide reproduction service in the office, space to. work, and a reconciliation of all fund balances and retained earnings balances for each fiscal year. If.you have any questions, please contact.me. C7 City of Laurel is an EEO Employer CITY OF LAUREL 1994-95 PRELIMINARY BUDGET INTERNAL SERVICE CHARGES --------------------------------------------------- CITY COUNCIL MAYOR TREASURER CITY CLERK OFFICE CITY HALL CITY SHOP ATTORNEY COMMUNICATIONS DIR OF PW OFFICE FUND GENERAL FUND &ATER FUND SEWER FUND SOLID WASTE TOTAL NOTE: $ 38,379 7,251 24,189 182,038 22,320 13,966 25,223 168,694 83,252 $565,312 BUDGET PERCENT CHARGE $ 1,559,530 55.770 $ 315,275 556,038 19.884 112,407 359,188 12.845 72,614 321,603 11.501 65,016 $ 2,796,359 ---------- 100.000 --------------- $ 565,312 The above figures do not include Capital Outlay (900 numbers), Water Reservoir Repair, or Sewer Revenue Bond P & I and Agent Fees. SUMMARY 1994-95 PRELIMINARY BUDGETS GENERAL FUND Revenue $ 1,467,604 Less: Cemetery Perpetual Care _ <3,375> $ 1,464,229 Cash on Hand: Park Dedications Library Donations Library Aid Grant_ C/C Land Planning Operating Reserves Expenses L 11,821 2,200 3,400 5,005 94.596 $_11581,251 $_1;5$1.1251 ?i • WATER FUND Revenue: $ 2,332,400 Cash on Hand: Water Reservoir 100,000 Water replacement 10,000 Operating Reserve 8,045 5_21450,445 Expenses: 5_21450,445 SEWER FUND Revenue: $ 487,200 Cash on Hand: Replacement & Depreciation 40,000 Sewer Improvement 16,200 5_5431400 Expenses: $ 551,272 Transfer to Replacement & Depreciation. _ 24,000 $ 575,272 Difference <31,872> Note: Operating cash balance 5-31-94 was $ 37,779 SOLID WASTE FUND Revenue $ 410,550 Cash on Hand 31,569 $_442,119 Expenses 5_4421112 Note: Cash on Hand 5-31-94 $ 68,128 r-1 L J CITY OF LAUREL PRELIMINARY BUDGET Mill Levy 1994-95 Mill Value $5,518 ----------------------------------------------- GENERAL ALL PURPOSE $ 358,670 65.0 PERS 22,072 4.0 COMPREHENSIVE INSURANCE 55,180 10.0 POLICEMAN'S INSURANCE 11,036 2.0 EMPLOYEE HEALTH INSURANCE 44,144 8.0 AIRPORT AUTHORITY 11,036 2.0 FIREMAN'S RELIEF 11,036 2.0 FAP BONDS AND INTEREST 2.5 STORM SEWER BONDS & INTEREST 14.0 $ 513,174 109.5 mills 0 1994-95 PRELIMINARY BUDGETS Revenue: PERS Fund $ 28,772 Comprehensive Ins. Fund 65,380 Police Ins. Fund 13,086 Employee Health Ins. Fund _ 53,994 $1611232 Transfer to General Fund $161;232 LJ 9 I Revenue: Cash on Hand Expenses: Revenues Cash on Hand Expenses Revenue Expenses To Cash Reserve Revenue Cash on Hand P & I POLICE TRAINING FUND $ 8,577 2,033 $_10,610 ?_io;Elo STATE GAS TAX $ 147,409 23,434 $_1701843 $_170;843 9-1-1 EMERGENCY $_61000 $ 5,549 451 _E1000 FAP BONDS $ 16,520 3,490 _?oloio STORM SEWER BONDS Revenue 88,034 Cash on Hand 24,741 112;775 P & I $112 775 FIREMEN'S RELIEF FUND Revenue $_211363 Transfer to Firemen's Relief Assn. $_211363 SNOW REMOVAL Revenue: $ 2,000 Cash on Hand 37,025 $39;025 Expenses $39;025 10 11 SWEEPING FUND Revenue $=22,074 Expenses $ 18,322 To Cash Reserve 3,752 $_22.1074 LIGHT DISTRICT 2 Revenue $_23,666 Expense To cash reserve $ 18, 084 5,582 $_23,666 LIGHT DISTRICT 3 Revenue $_15,109 Expense To cash reserve $ 14,196 913 $_15.1109 CAPITAL PROJECTS FUND Expenses Computer Equipment-.Police $ 20,000 Fire Department- Vehicles 55,000 Street Department- Vehicles _ 25,000 $100.1000 Cash on Hand $ 74,000 Grant _ 26,000 $100,000 • P & I SIDS SID #94 8,100 SID #98 1,414 SID #109 10,950 SID #100- to revolving fund 9,083 X291547 Special Assessments: SID #98 1,753 SID #100 9,0$3 SID #109 3,920 Cash on Hand 14,791 291547 r •