HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.15.1994MINUTES
BUDGET/FINANCE COMMITTEE
November 15, 1994 4:30 p.m.
City Hall
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MEMBERS PRESENT: Chairman- Donna Kilpatrick
Bob Graham Don Hackmann
Ron Marshall Gay Easton
Chuck Rodgers
OTHER'S PRESENT: Steve Cosner Richard Barnhardt
Steve Cosner mentioned that Page 53 of the 1992-93 audit report was
inadvertently left out. Copies were distributed to the Committee
for them to insert it in their report.
Steve also mentioned that he is no longer on the State's roster of
independent auditors authorized to conduct audits of local
governments in Montana. (See attached copy of a letter from DOC)
Don mentioned that there will be a meeting on Thursday, November
17th at 9:00 a.m. in the Council Chambers for employees on the
Deferred Camp. Plan. The funds are invested in a CD at a rate of
3.25°x, which expires on 11-30-94. A recommendation will be made on
the length of time for the renewal. (Note: the recommendation is
to invest for 1 year at a fixed rate of 5.271)
Discussion regarding expenses for the study commission. According
to MCA 7-3-184, the governing body shall appropriate an amount not
to exceed 1 mill each fiscal year. This year's mill is worth
$5,558, which prorated for 7 1/2 months in fiscal year 1994-95 is
$3,474.
We cannot assess 1 mill to cover the expenses, because this levy
falls under I-105. Therefore we must pay the study commission
expenses out of our current General Fund budget.
Motion by Bob Graham, seconded by Ron Marshall, to make a
budget transfer from the City Hall construction line item to a
supply and expense line item for the study commission in the amount
of $3,474. Motion carried.
Purchase requisitions were approved as follows:
GENERAL FUND
Liability insurance deductible
5,000 purchase orders-
GAS TAX FUND
Liability insurance deductible
SOLID WASTE FUND
Liability insurance deductible
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The meeting was adjourned at 4:49 p.m.
Respectfully submitted,
Don Hackmann, City Clerk
$ 583.00
379.00
525.55
481.90
MONTANA
DEPARTMENT OF COMMERCE
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Local Government Assistance Division
Local Government Services Bureau
1424 9th Avenue PO Box 200501
Helena, MT 59620-0501
Phone: (406) 444-3010
FAX: (406) 444-2903
TDD: (406) 444-2978
November 16, 1994
Mr. Don Hackmann, City,Clerk
City of Laurel
P.O. Box 10
Laurel, MT 59044
RE: City of Laurel Audit Contract for Years Ended June 30, 1994
and 1995
Dear Mr. Hackmann:
This letter is to inform you that the audit contract for Steven
K. Cosner, CPA, to audit the City of Laurel for the years ended
June 30, 1994 and 1995 has been terminated, as provided by
• Montana statute and the Administrative Rules of Montana (ARM).
In order to conduct audits of Montana local governments, section
2-7-506, MCA, and ARM 8.94.4106 require auditors to be on the
roster of independent auditors authorized to conduct such audits
that is maintained by the Department of Commerce. In order to be
approved for placement on that roster and remain on it, an
independent auditor must meet and continue to meet eligibility
criteria specified in ARM 8.94.4106. Mr. Cosner has informed the
Department that he no longer meets the eligibility requirement
specified in ARM 8.94.4106(6)(c) relating to external quality
control reviews, as defined by Government Auditing Standards.
ARM 8.94.4106(7) requires that auditors be removed from the
roster if they do not continue to meet the eligibility
requirements. Therefore, Mr. Cosner has been removed from the
auditor roster.
ARM 8.94.4106(12) states that if an independent auditor is
removed from the roster, all contracts for local government
entity audits entered into to which the independent auditor is a
party are terminated. The Department is then required to notify
the local government entity of the termination, and request that
the local government select another independent auditor from the
Department's roster of independent auditors authorized to conduct
audits of Montana local government entities. The auditor is to
be selected and an audit contract submitted to the Department
within 90 days of notification.
"Working Together to Make It Work"
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Mr. Don Hackmann, City Clerk
City of Laurel
November 16, 1994
I have enclosed a copy of the Department's current roster of
independent auditors authorized to conduct audits of Montana
local government entities as well as a blank copy of the standard
audit contract. You may select any auditor on that roster. In
addition, you can elect to enter into an audit contract for the
year ended June 30, 1994, only; for the years ended June 30, 1994
and 1995; or for the three years ended June 30, 1994, 1995, and
1996. Once you have selected another auditor for the City,
please complete the contract in its entirety, have it signed by a
representative of the City and by the auditor, and then send it
to the Department of Commerce for approval. once approved, we
will return signed copies to the City and the auditor.
Please give me a call if you have any questions on this matter or
on the auditor selection process.
sincerely,
•
R. MICHAEL DUNCAN, CPA
Audit Review Section Supervisor
Enclosures:
Roster of Independent Auditors Authorized
to Conduct Audits of Montana Local Governments
Standard Audit Contract
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