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HomeMy WebLinkAboutCity Council Minutes 03.01.1994Minutes of the City Council of Laurel March 1, 1994 A regular meeting of the City Council of the City of Montana, was held in the Council Chambers and called to order Charles Rodgers at 7:00 p.m., on March 1, 1994. Laurel, by Mayor COUNCIL MEMBERS PRESENT: Ron Marshall Albert Ehrlick John Minch Donna Kilpatrick Gay Easton Bob Graham Lonnie Kellogg COUNCIL MEMBERS ABSENT: Chuck Dickerson INVOCATION: Invocation was given by Alderman Kellogg. MINUTES: Motion by Alderman Marshall to approve the minutes of the regular meeting of February 15, 1994, as presented, seconded by Alderwoman Kilpatrick. Motion carried 7--0. CORRESPONDENCE: Received a Risk Management Bulletin from the Montana Municipal Insurance Authority regarding Public Entities Safety Training Library MACo/MMIA/WCRRP. Received a letter from Rail Link regarding Laurel railroad crossings serving the south side of Laurel. Received a letter from Ken Feyhl regarding annexation for Lot 1, Block 3 and Lot 6, Block 2 of Laurmac Subdivision. Cal Cumin stated that if the request for annexation is for an area that is less than a city block in size~ the council has to consent to the annexation. If it is adjacent to the city limits, it can be annexed. The council would have to consent to it, then the owners could start to prepare their application for annexation which has requirements for a public hearing, advertising and presenting a plan. Cal said you cannot annex anything that size unless the City deems it is in the do so. is less than a city block in best interest of the City to This was referred to the Planning Board and Cai will review it. CLAIMS: Claims for the month of February were reviewed by the Budget/Finance committee and recommended that they be paid. Motion by Alderwoman Kilpatrick to approve amount of $ 237,776.84 for the month of February, Alderman Ehrlick. Motion carried 7--0. all claims in the 1994, seconded by SPECIAL REVIEW - COMMUNITY HOPE: Cal stated the Community Hope Review Committee met on February 14th to discuss conditions for allowing Community Hope to relocate to Lots 7~8, and 9, Block 22, Laurel East Yellowstone Subdivision. As delineated by City ordinance, the City cannot deny such a charitable use in this residential zone but can impose conditions to make it more compatible with the existing neighborhood. The various issues that have been discussed seem to fall into three broad categories of concern: cleanliness and appearance~ transient traffic and vehicular traffic. The following conditions are recommended allowing Community Hope to locate as desired: these are additional requirements to the proposal and building plans as outlined by Community Hope which are also made a part of this recommendation (where Community Hope proposed specifications conflict with City of Laurel recommendations, the latter shall apply}: SITE/FACILITY CLEANLINESS AND APPEARANCE LANDSCAPING: 1. The half-moon made by the turn around on the property shall be landscaped with, at a minimum, three deciduous trees of at least three inch diameter and three low, ~round cover, ilinimar ¼~¼p~ Minutes of the City Council of Laurel Page 2 Council Meeting of March 1, 1994 2. The rest of half-moon area will be rock landscaped or other similar landscaping material acceptable to the City but not requiring irrigation. 3. Similar landscaping shall be provided in the south area between the half-moon driveway and the building where the sign is proposed. 4. The rock or similar landscaping will also be provided along the sides of the building extending from the front building line to the rear fence. 5. A French drain shall be provided in the rear yard. LIGHTING: Two security lights shall be provided in the back yard as well as the one security light in front plus one motion detector light at the drop off facility. FENCING: 1. A six foot, solid cedar fence shall be provided from both sides of the back building llne to the alley and along the alley. 2. No fence is required along the sides or the front. 3. The alley fencing must allow for dumpster access from the alley. 4. A drive through gate shall be provided on the north end of the alley fence: this gate shall remain closed and locked when Community Hope is not open. $. Employee access shall be from the alley and parking for them will be provided in the back yard. SPRINKLING: The building Department. shall be sprinkled as required by the City Fire DROP-OFF FACILITY: An eight foot wide by four foot deep by six foot long, covered structure, matching the outside material and texture of the main building and open to the east, shall be provided north of and between the half-moon drive and the drive through to/in the north side of the building. OTHER: Detailed building specifications not specified here shall be as proposed by Community Hope (and hereto attachedl and include lap masonite siding (or other as approved by the City), t-lock asphalt roof shingles, 2x6" framing, R19 insulation in walls and R38 insulation in the ceiling, and everything to cede. TRANSIENT TRAFFIC 1. No access shall be allowed by Community Hope for clientele to/from rear of facility. 2. The City should expedite the removal of the trees on the railroad property (within the 7§-foot right-of-way) and the trees (about three) on the Italian Ditch--which is City property (tax code B1403). VEHICULAR TRAFFIC 1. A twenty-four foot wide, asphalt or concrete, circular driveway (forming a half moon design from the public street) providing ten foot parking along one side and a fourteen foot drive lane with small header curbs on both sides shall be installed. 2. An asphalt driveway shall also extend from the circular driveway to the building drive through on the north side of the main structure. OTHER The City of Laurel should require some sort of completion/ compliance bond from Community Hope to insure compliance with the review and approval stipulations required by the City. In regard to sprinkling, Ron said that the Fire Chief stated it should be required with the understanding that the drop-off point would be in the building. When he realized that it would be a separate building, he did not feel it was necessary. Cal said that would be up to the council. Minutes of the City Council of Laurel Page 3 Council Meeting of March 1, 1994 Chuck asked Charlie Fisher if the Community Hope group had any problem with these stipulations and he said he did not think so. The only thing he has a problem with is the sprinkling system in the building. There are only two buildings in town that are equipped with sprinkler systems and both contain highly flammable material. Lonnie Kellogg said that if the drop-off area is outside the main building, it will not have to be sprinkled, according to the Fire Chief. Motion by Alderman Graham Committee's report and approve Alderwoman Kilpatrick. Motion voting, "NO". to adopt the Community Hope Review their recommendations, seconded by carried 6--1 with Alderman Ehrlick Chuck said it is his understanding that Community Hope can proceed with these restrictions. Chuck said that at this time, we do not have a certified building inspector. Dick Larson, a state inspector~ told Chuck that he would be interested in assisting us in any way for the time being. He is also interested, in the future, of contracting with the City for plan reviews. Chuck said that when Community Hope gets to the point of starting activity, they will need a performance bond and they need to let us know and we will arrange for inspections so they are clear all the way. Joe Leckie stated that he spoke to a gentleman with Hoiness LaBar Insurance regarding bonding. It would would require someone putting an estimate on the cost of these particular provisions and then getting a compliance bond in the amount of these costs. If the provisions were not completed~ the City could collect on the bond and have those provisions completed. CREATE A CAPITAL PROJECTS FUND FOR LAND PURCHASE AND CONSTRUCTION OF PUBLIC BUILDINGS: RESOLUTION NO. R94-10 A RESOLUTION TO CREATE A CAPITAL PROJECTS FUND FOR THE PURPOSE OF PURCHASING LAND AND CONSTRUCTION OF PUBLIC BUILDINGS Motion ~ Alderwoman Kilpatrick that Resolution No. R94-10 be passed and adopted, seconded by Alderman Ehrlick. Motion carried 7--0. AGREEMENT WITH BOB WASSON RELATING TO RIGHT-OF-WAY ON SOUTH FIFTH STREET: RESOLUTION NO. R94-11 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF LAUREL AND BOB WASSON, SAID AGREEMENT RELATING TO RIGHT-OF-WAY Motion ~ Alderman Ehrlick that Resolution No. R94-11 be and adopted, seconded by Alderman Graham. passed It was stated that we will be purchasing the right-of-way by following what we are agreeing to. Instead of payment in hand~ we would be providing certain services. The street would be the full width~ in line with what is around it. A vote was taken on the motion. Motion carried 7--0. CHANGE REAR-SET RACKS IN RESIDENTIAL MOBILE HOME ZONES: ORDINANCE NO. 094-5 lfirst reading) AMENDING SECTION 17.16.020 AND TABLE 17.16.020 OF THE LAUREL MUNICIPAL CODE~ TO CHANGE REAR- SET BACKS IN RESIDENTIAL MOBILE HOME ZONES FROM TEN (10) FEET TO FIVE (5) FEET Minutes of the City Council of Laurel Page 4 Council Meeting of March 1~ 1994 It was stated that in mobile home courts, they often times do not have an alley so there has to be a distance of 10 feet between two trailers. Cal Cumin said that currently in residential zones~ we require a five feet side setback for each home so this makes a distance of ten feet between buildings. A roll call vote was taken and all aldermen present voted~ Motion carried 7--0. "YES" . COMMITTEE REPORTS: --Budget/Finance Committee minutes of February 15~ 1994 were presented and reviewed. Motion by Alderwoman Kilpatrick to enter the Budget/Finance Committee minutes of February 15, 1994, into the record, seconded by Alderman Graham. In regard to the contract from Olsen Construction~ Bob said the Budget/Finance Committee told him to revise his contract to include the words, "completion as approved by the City". Bob said the contract did not mention the waiver or worker's comp. and Joe Leckie recommended that the City not sign the contract with Olsen Construction until we receive the waiver or the worker's comp. policy in our hands. A vote was taken on the motion. Motion carried 7--0. --City Council Committee of the Whole minutes of February 15, were presented. 1994 Motion by Alderman Marshall to enter the City Council of the Whole minutes of February 15, 1994, into the record, by Alderman Kellogg. Motion carried 7--0. Committee seconded --Special City Council Committee of the Whole minutes of February 22, 1994 were presented and reviewed. Motion by Alderman Ehrlick to enter the Special City Committee of the Whole minutes of February 22, 1994~ into the seconded by Alderman Marshall. Council record~ Chuck stated that he has contacted Richard Larsen and he will review our organizational structure and he would like to meet with the City Council Committee of the Whole on March 17, 1994 at 7:00 p.m. In regard to the fees, Chuck said we really don't know but they will be relatively minor to start with. He will do the review and come back to us and then we will decide in what direction we need to go. A vote was taken on the motion. Motion carried 7--0. --Garbage Committee minutes of February 16, 1994 and the Gar~ Sub-Committee minutes of February 22, 1994 were presented and reviewed. Bob read the two sets of minutes and explained about the nitrate problem and how we do not feel it is coming from the landfill that we are trying to close, but rather from outside sources. We are asking the State to allow us to have another well drilled and this may determine where the problem is and it could save the City a lot of money in the future. Motion by Alderman Graham to enter the minutes of February 16th and February 22~ 1994~ into the record, seconded by Alderman Marshall. Motion carried 7--0. --Parks Committee minutes of February 24~ 1994 were presented and reviewed. Motion by Alderwoman Kilpatrick to enter the Parks minutes of February 24, 1994~ into the record, seconded by Minch. Motion carried 7--0. Committee Alderman --Street and Alley Committee Minutes of the City Council of Laurel Page 5 Council Meeting of March 1, 1994 Motion by Alderman Ehrlick to enter the Street and Alley Committee minutes of February 17, 1994, into the record, seconded by Alderman Marshall. Motion carried 7--0, John Minch reported that the No-U-Turn signs have been installed on S.E. Fourth Street and S. Washington Avenue. In regard to the chips that are used on the use them again if we can come up with some take out the debris. streets, Chuck said we can type of screen that will COMMENTS FROM THE AUDIENCE: Cal Cumin stated the Planning Board is holding a special meeting this Thursday night at 7:00 p.m. The subject of the meeting is the vacant Jan's IGA building on Fifth Avenue and Main Street. They have the opportunity to lease the building to a very sound client called Helena Chemical Company, which is an agricultural chemical wholesaler. Cai said this area is zoned central business district and this is not a use specifically itemized as a use allowed in this district. He would like the Planning Board to consider this and all the angles that go with it. Cai said it is a wholesaler and they would handle chemicals similar to what is stored in other businesses in Laurel such as the hardware stores and the elevators. Chuck said the question of fire safety would probably come up. The building is equipped with a sprinkling system and if we allow it to operate and containers burst open, it would contaminate the ground and who is responsible for cleaning up the contamination? If you don't operate the sprinklers and there is a fire~ would you have toxic fumes coming from it.? These are questions that need to be addressed. Gay stated that some commercial fertilizers are combustible and this would need to be addressed. Chuck said we have this same situation, to a certain degree, with the elevators and hardware stores. MAYOR'S COMMENTS: Chuck said we do have a letter drafted that we are going to present to HKM Associates tomorrow. This is to update Task I and Task II and to complete a treatment plant re-evaluation. There being no further business to come before the council at this time, the meeting was adjourned at 7:50 p.m. Donald L. Backmann, City Clerk Approved by the Mayor and passed by the City Council of the City Laurel, Montana, this 15th day of March, 1994. Donald L. Hackmann, City Clerk of