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Home My WebLink AboutCommittee of the Whole Minutes 01.21.1986r q M I N U T E S City Council Committee as a Whole January 21, 1986, 6:30 p.m. Council Chambers A. Members present: Chairman Bob Gauthier L. D. Collins, Ervin Wood, Norman Orr, Donna Kilpatrick, Rob Harris, Mel Krug, Don Meyers C&0c-K_ AO c-K?,-s& B. Others present: Ernie Davis, Jim Flisrand, Don Hackmann, Peg Kamerzel, Dave Michael, Alan Crowe, D. L. McGillen, Joe Bradley Bob presented the mid-year budget review. Bob also presented the Mayor's status report as of January 21, 1986. This report reflects what has been accomplished during the past 2 weeks, and what is projected to be accomplished during the next period. Joe Bradley reported on the Asphalt Supply resolution that is on tonight's City Council agenda and the potential law suit that could take place. He also mentioned that the proposed snow removal ordinance could be an administrative policy rather than in ordinance form. Meeting adjourned at 6:50 p.m. Respectfully submitted, Donald L. Hackmann City Clerk lie ?.w E C' T' 0? _AURE'- 'v1AY0R'S STATUS REPORT PREPARED BY BOB GAUTHIER E 0 JANUARY 21, 1986 CITY OF LAUREL Mayor's Status Report • Prepared by Bob Gauthier Date: January 21, 1986 City of Laurel Status Report for the period ending 1/21/86 OVERALL STATEMENT: The following report reflects the operatering status of the following departments, Library, Public Works, Maintenance, Water & Sewer Operation, City Clerk, and Police Department. ACCOMPLISHMENTS Library: ;.._ - Public awareness campaign for the need for a new library - Good public response to new library - 32.5% increase in circulation for Dec 85 over Dec 84 Public Works: - Completed 20+ inspections - Answer inquires on building codes, and proposed developments - Develop a tentative snow removal ordinance - Completed Arbitration correspondance on Waste water treatment - Completed State EPA inspection of Waste Water Treatment Plant - Completed application for EPA grant increase for legal service • - Developed with City Clerk New Employee Application form - Performed inspection on ditch lining project Maintenance: Water - Replaced Fire Hydrant at 2nd Ave and W 4th st - Tapped & tied in 19 water service on 6th Ave water line replacement project - Completed water meter reading in 69 man hours Sewer - Jet nodded sewer lines at 3 locations for 13 blocks ' Streets - Patched approx. 90-100 potholes in the city - Replaced 5 Stop Signs stolen between 1-1 and 1-10-86 - Built side boards for dump trucks for snow removal Parks - Removed, repaired & painted 9 picnic tables Solid Waste - Dug out & removed approx 1250 cu. yd of dirt at landfill Cemetary - Framed & sheet rock cemetary office at the shop Pool - Cleaned all filters Water Plant Operation: - Performed normal operation of equipment - Completed maintenance of Influent meter and Stand Pipe • Page 2 pressure gauge is - High Service #4 - Replaced Bearings Sewer Plant Operation - Performed normal operation of equipment - Completed cleaning of one Drying Bed - Completed cleaning of approx 1/4 of another Drying Bed Treasurer - Pooled investments Jan 1984 Jan 1985 Jan 1986 $2,355,942 $2,547,229 $1,877,387 The difference is due to the use of cash reserve and payments for major completion of Sewer Plant City Clerk - Completed EOM processing for budget and payroll reports " - EPA Inspection, Updated EPA records - The State of Montana accepted the League of City & Towns Workers Compensation Insurance pool and Completed the 1 application for City of Laurel participation effective 1/15/86 - Review Audit Comments Police - Training of Dog Warden - Establish Evidence Control Procedure and Records Storage - Year End Filing and Reports - Completed year end statistics Reports 83- - ------ ------ - - Complaints 5091 5200 5523 Traffic citations 565 534 843 Felony & Misd arrests 178 133 204 Dog citations 223 185 235 Parking Citations 51 496 535 PROBLEMS: Library A - Secure building site - Grant application and acquiring necessary information - Establishing a Bank Building fund account Public Works - Water plant slush ice has developed, is under control required the call out of Jim and Dave - Unable to locate attorney to handle Volk Claims Maintenance - Garbage Trucks have, hydraulic problems in cold weather - Garbage Truck minor accident, turn over to insurance co. - Garbage truck with gas engine uses twice as much fuel as diesal truck - Street Sweeper high maintenance - Vandelism at cemetary, tipped stones, broken beer bottles city Clerk Page 3 - Computer down, disk drives Brush Blocks replaced Sewer Plant - Contractor needs to complete project, Contract needs computer line conditioner, blowers, & gas compression Plant is operating in Manual Operation Police Car maintenance high Still unable to locate a new dog truck - Dispatchers schedule 1 dispatcher off on workers comp 1 dispatcher maternity leave in summer of 86 - False Burglar alarms on the rise Radio problems are being repaired E A, * 4 NEXT PERIOD ACTIVITY Library Continue public awareness for new library Acquire grant application information Plan and Begin winter session of story time Public Works - Inspections - Public relations - Attorney for Sewer plant claims - Arbitration monitoring - Ditch Lining inspections Maintenance Lay water line on 500 block of 6th Ave - Repair fire hydrant 6 Ave and W Maryland lane Jet rod sanitary sewers as needed - Repair and maintain streets as needed Continue repairing and painting of picnic tables Continue digging pit at landfill Repair Dug outs at Thompson park Cemetary paint office Water Plant - Normal operations - Maintenance of pumps and meters Sewer Plant - Normal operations Operator training on computer and Blowers from factory rep City Clerk Update fixed assets & record general fund buildings and land in General Fund assets P.O. & invoices Payroll - Billing activities Police Officer review - Records and Filing - Normal operation Traffic enforcement - Officers qualified on the shooting range 0 • c -T-\ OF LAUREI r, .j 85-86 MID-'YEAR REVIEW PREPARED BY BOB GAUTHIER i I i i i j I II I 1 0 1 JANUARY 21, 1986 City of Laurel Mid-Year Budget 0 Mayor's Mid-Year Budget Message: This fiscal year Mid-year Budget Water, Sewer, and Solid Waste Funds anticipated revenue. GENERAL FUND 1/21/86 review of the General fund, reflect's a decrease in The reduction in revenue in the General Fund is reviewed as temporary. The revenue from the State of Montana is generated in the last 6 months of the fiscal year. The insurance funds transfer to the general fund is made twice a year after the taxes are collected in January and June. WATER and SEWER FUND The reduction in revenue in the Water and Sewer funds is not viewed as temporary. The water fund has generated about $10,000 less revenue as of December 31, 1985 than was generated as of December 31, 1984. The loss of revenue is from a reduction in comsumption by Burlington Northern from $2,000 a month to $200 a month and a wet August cause a reduction in residential comsumption. The reduction in water comsumption also reflects on the Sewer revenue. The sewer rates are based on water comsumption. A continue monitoring of the Water and Sewer funds expense and revenue is needed for the remaining of the fiscal year. A possible rate increase may be necessary to keep the funds fiscal sound. SOLID WASTE FUND The revenue in the Solid Waste Fund is down slightly. A determination as to the use of the landfill needs to be determine by the Health and Garbage committee. A possible rate increase may be necessary to keep the Solid Waste Fund fiscal sound. SNOW REMOVAL The City of Laurel first major snow storm of the season cost the City $12,532 out of a $17,000 budget. The remaining budget for snow removal is $4,468. An assessment for snow removal is necessary for next year budget. The remaining funds Sweeping, Gas Tax, Long Term Debt, Trust & Agency Funds, SIDS and Light Districts are in sound financial shape for this time of year. The remaining lots at Morgan Subdivision are sold. An assessment for the SID revolving fund is necessary next year to pay the delinquent amount on the taxes for the SID at Morgan Suddivision. For the remaining of this fiscal year continual attention to the concepts of managing with less and allocation of scare resources is needed. CITY OF LAUREL GENERAL FUND ACCOUNT EXPENSES: MAYOR CLERK COUNCIL TREASURER PW DIRECTOR MAINT DIR ATTORNEY COURT POLICE FIRE AMBULANCE CIVIL DEF STREET CEMETERY BOARD OF ADJ LIBRARY PARKS C/C PLANNING CITY HALL FAP COMPLEX CITY SHOP ELECTION TAXES AIR POLLUTION 82-83 ACTUAL 6,370 102,687 18,534 19,748 55,832 13,916 15,720 311,456 35,969 44,734 12 44,674 19,906 48 45,461 61,065 16,547 14,513 26,377 16,798 MID YEAR BUDGET REVIEW 85-86 85-86 FINAL BUDGET ACT DEC 31 xwwrrrvrwWrrwrW w,r**,r*,r*,rx,r 7,449 3,725 162,761 82,430 26,079 14,867 25,140 12,687 41,219 19,327 7,807 4,271 18,370 8,827 22,125 9,978 392,995 191,675 59,393 25,949 52,205 23,716 200 0 102,272 43,981 18,595 11,676 150 136 68,669 37,499 100,126 42,491 22,500 8,263 23,032 10,406 43,562 16,033 14,847 8,068 5,000 0 4,000 2,807 2,320 0 ---------- ---------- ---------- 870,367 905,657 1,062,120 83-84 ACTUAL ,r,rrvr***** 6,340 131,796 17,848 21,152 40,508 14,281 16,789 318,894 44,633 46,425 4 36,208 15,380 $4 54,193 63,413 16,706 18,568 31,936 10,500 84.85 ACTUAL 6,383 145,575 18,938 24,037 30,150 5,458 14,432 18,637 368,800 57,252 61,931 0 70,552 20,375 103 54,876 76,644 16,349 21,062 35,818 14,748 TRANSFER TO CAPITAL PROJECT REVENUE: TAXES 276,274 351,410 342,790 DELINQUENT 45,092 10,372 2,687 VEH DIFF ST 20,573 29,569 33,212 VEH FLAT FEE 33,000 39,496 43,639 VEH PLATE FE 20,435 21,717 22,924 TITLE FEES 1,305 1,838 1,814 AMBULANCE 23,363 31,941 31,346 PARKS 14,995 15,220 14,892 ST BLOCK Gk 6,700 14,154 CEMETERY 15,218 12,418 14,048 COURT FINES 19,954 23,139 28,334 INTEREST 47,829 43,700 42,993 LIBRARY 16,044 14,470 14,253 LIQUOR TAX 12,827 8,787 12,352 BEER/WINE 16,361 16,024 15,414 LIC&PER MISC 73,034 82,683 108,079 C/C PLANNING 9,960 12,116 14,320 BD. OF ADJ 300 425 150 FIRE DIST #5 2,900 2,950 3,000 FIRE DIST #7 14,063 15,500 14,030 FIRE DIST #8 1,067 3,267 2,490 WATER FUND 82,637 77,000 96,379 SEWER FUND 76,400 75,000 60,807 GARB FUND 40,233 33,000 46,434 C/C PLANNING INT SERV 9,033 2,400 2,400 INS. FUND 62,499 69,256 87,030 TOTAL 935,396 1,000,398 1,069,971 CASH ON HAND TAXES FOR CAPITAL PROJECT FUND 1,220,816 578,812 15,000 1,235,816 374,000 193,764 2,206 , 1153,906 497,615 66,910 15,000 34,000 0 44,000 23,121 25,000 70,891 1,000 0 33,201 14,142 12,000 5,419 13,000 0 13,700 7,038 27,000 24,500 45,000 16,090 15,800 17 10,000 4,980 16,500 8,395 124,956 71,001 74,138 2,200 750 300 3,245 950 19,439 4,600 1,973 0 100,267 50,133 69,387 34,693 46,350 23,175 2,400 0 2,400 0 05,000 1 0 AS OF DEC. 31, 1985 85-86 REMAINING r,r**,r,r***x,r 3,724 80,331 11,212 12,453 21,892 3,536 9,543 12,147 201,320 33,444 28,489 200 58,291 6,919 14 31,170 57,635 14,237 12,626 27,529 6,779 5,000 1,193 2,320 55% 48% 49% 642,004 85-86 PERCENT USED rrrwwrt?er,r,r **,r 50% 51% 57% 50% 47% 45% 44% 45% OX 43% 63% 91% 55% 42% 37'X 45% 37% 54% 0% 70% OX 47% 180,236 (2,206) 34,000 20,879 14,109 1,000 19,059 6,581 13,000 6,662 2,500 28,910 15,783 5,020 8,105 53,955 11,938 (150) 2,295 14,$39 1,973 50,134 34,694 23,175 2,400 2,400 105,000 52% 656,291 OX 36% 16% 29% 53% 44% 0% 43% 45% 0% 51% 91% 1% 49% 51% 44% 200% 24% 0% 50% SO% 50% 0% 0% 0% 43% E • 11 TOTAL 1,235,816 City of Laurel MID-YEAR REVIEW AS OF DEC 31, 1 85 • 82-83 WATER FUND 83-84 84.85 85-86 85-86 85-86 85-86 Account ACTUAL ACTUAL ACTUAL Final Budg. ACT DEC 31 REMAINING PERCENT USED wwwwww**** **ww*,t***** **+r,rwwww,r**w****,r,r*,rw,r,r ,rww****t?rw **www*ww*** w*wwwwwww* ******ttw,?ww EXPENSES: WTR TREATMNT SAL/WAGES 121,669 140,206 133,663 142,322 72,907 69,415 51% EMP. BENE 22,771 25,310 27,783 30,720 16,076 14,644 52% SUP/EXP 34,308 34,026 32,075 31,320 7,587 23,733 24% CAP. OUTLAY 426 13,863 3,922 18,000 985 17,015 5% W.RESERVOIR 19,265 11,089 ----- 15,033 ---------- 20,100 - 42 20,058 2% TOTAL 198,439 224,494 212,476 ------- 242,462 ---•----- 97,597 ---------- 144,865 .......... 40% WATER SYSTEM SAL/WAGES 50,444 48,780 64,711 74,840 30,155 44,685 40% EMP. BENFITS 11,891 12,184 15,388 16,852 8,471 8,381 50% SUP/EXP 36,421 46,313 53,875 57,350 19,962 37,388 35% CAP OUTLAY 22,701 30,162 55,144 --------- 68,000 ----------- 51,379 - - 16,621 76% TOTAL 121,457 137,439 189,118 217,042 - ------ 109,967 ----------- 107,075 ----------- 51% ADMIN W. RES. BOND 9,728 9,356 8,985 8,700 557 8,143 6% INT SERV 84,040 --- 82,815 --------•• 105,431 ---------- 105,267 53,166 52,101 51% TOTAL 93,768 92,171 114,416 ----------- 113,967 -------- 53,723 ------•---- 60,244 -.--------- 47% W PLNT BUILD BOOSTER STN 2,929 3,379 3,544 5,150 1,617 3,533 31% SUP/EXP 33,153 37,210 46,084 51,434 28,481 22,953 55% CAP OUTLAY -11,869 --------0- - -------0- 000 ... 0 1,000 0% TOTAL 47,951 40,589 49,628 ... - 57,584 - ----- - 30,098 ---- ----- 27,486 ---------- 52% SHANNON RD 15,000 0 15,000 0% TOTAL EXP 461,615 494,693 565,638 646,055 291,385 354,670 45% REVENUE METERED REV 429,404 455,126 474,347 549,000 256,902 292,098 48% OTHER REV 48,153 49,280 48,138 33,500 14,178 19,322 42% SYS DEV FEE 0 ----•----- 0 --•------- - 0 0 0 0 TOTAL REV 477,557 504,406 --------- 522,485 ---------- 582,500 --------- 271,080 ----•----- 311,420 ---------- 47% CASH ON HAND 63,555 646,055 10 City of Laurel MID-YEAR REVIEW AS OF DEC. 31, 1985 SEWER FUND 82-83 83-84 84-85 85-86 85-86 85-86 85.86 Account ACTUAL ACTUAL ACTUAL FINAL BUDG. AS OF DEC 31 REMAINING PERCENT USED wwww**wwww www*,r*www,rw wwwww*wwwwwww*****,rx*** wwwww,rww*www wwwwww,rw,r* www,rwww*www w*wwwwwwwww EXPENSES: SWR TREATMNT SAL/WAGES 60,096 49,313 65,769 95,089 41,113 53,976 43% EMP. BENE 11,335 10,707 14,396 20,524 8,997 11,527 44% SUP/EXP 8,250 10,647 10,880 16,350 8,033 8,317 49% CAP OUTLAY 0 0 ....... 525 .......... 5,500 .......... 0 5,500 0% TOTAL 79,681 70,667 91,570 . 137,463 .......... 58,143 ---- 79,320 ---- 42% SEWER SYSTEM SAL/WAGES 20,294 28,590 24,014 57,025 22,041 34,984 39% EMP. BENFITS 5,119 7,532 8,356 13,927 6,664 7,263 48% SUP/EXP 9,821 12,133 11,331 15,240 3,355 11,885 22% CAP OUTLAY 0 ------ 9,022 ---------- 0 ---------- 5,000 0 5,000 0% TOTAL 35,234 57,277 43,701 .......... 91,192 ---------- 32,060 -- 59,132 ----....-- 35% ADMIN SWR BOND P/I 0 35,510 79,594 83,680 49,575 34,105 59% INT SERV 76,460 82,900 62,075 --------- 74,387 ---------- 35,459 38,928 48% TOTAL 76,460 92,171 141,669 158,067 ---------- 85,034 ---------- 73,033 ---------- 54% SEWER BUILD SUP/EXP 12,867 14,821 15,580 49,975 30,278 19,697 61% TOTAL 12,867 14,821 15,580 49,975 30,278 19,697 61% TOTAL EXP 204,242 234,946 292,520 436,697 205,515 231,182 47% REVENUE METERED REV 275,727 281,151 314,923 369,150 166,544 202,606 45% OTHER REV 67,729 48,936 ---------- 8,505 ---------- 13,500 ---------- 22,765 (9,265) 168% TOTAL REV 343,456 330,087 323,428 382,650 ---------- 189,309 ---------- 193,341 ---------- 49% CASH ON HAND 54,047 436,697 wwwwwwwwxwwwww,rwwwwwwwwww wwwwwwww,rww* *ww*wwwwwww,rw***wwwwwwwww,rx* wwwwww,rw,t,rw www,rx,rfr*www*wwwwwwwwwwww,r,r,rw SEWER PLANT CONSTRUCTION 5,059,960 EXPENSES: CONSTRUCTION 87,862 1,918,218 1,483,433 401,810 121,916 279,894 30% CONSULTANT 171,792 85,872 109,625 57,406 53,586 3,820 93% TOTAL 259,654 2,004,090 1,593,058 459,216 175,502 283,714 38% REVENUE: EPA 1,026,709 459,216 305,552 153,664 67% :I 0 t- "6 01 City of Laurel MID-YEAR REVIEW AS OF DEC. 31, 1985 A t 82-83 SOLID WASTE 83.-84 84-85 85-86 85.86 85-86 85-86 ccoun ACTUAL ACTUAL ACTUAL Final Budg as Dec 31 Remaining Percent **,r,r*,r:www w,r***wr,rw,rw ,r,r*wwwwwww**,rw w*w,rww,r,r,r +rwwwww*,r,r,r ,r*,r*twwww,r www****,rww ww,r**atwwww EXPENSES: COLLECTION SAL/WAGES 36,847 43,793 57,544 63,259 25,280 37,979 40% EMP. BENS 7,788 9,035 11,889 13,475 5,159 8,316 38% SUP/EXP 20,270 25,410 27,410 27,100 14,290 12,810 53 TRUCK & CONT 27,255 41,703 47,575 45,030 32,619 12,411 72% NEW TRUCK .......... ---•------ -- 15,000 0 15,000 0% TOTAL 92,160 119,941 -------- 144,418 -•-•---- 163,864 --------- 77,348 ••-----•-• 86,516 ---------- 47% LANDFILL SAL/WAGES 32,970 24,964 26,850 30,985 16,182 14,803 52% ?., EMP. BENFITS 6,730 4,929 5,803 6,601 3,467 3,134 53% SUP/ExP 18,342 15,993 21,740 19,200 10,480 8,720 55% COMPACTOR 24,714 32,952 32,952 8,220 8,220 0 100% CAP OUTLAY -•---- ---------- - 6,150 ------ 15,000 0 15,000 0% TOTAL 82,756 78,838 --- 93,495 80,006 ---------- 38,349 -----•-- 41,657 --------- 48% ADM1N INT SERV 41,695 •--------- 34,623 ---------- - 50,137 ------ 47,850 23,175 23,175 50% TOTAL 41,695 34,623 --- 50,137 ----- 47,850 ----- ---- 23,175 ---------- 23,175 --- 50% TOTAL EXP 216,611 233,401 288,050 291,720 141,880 149,840 49% REVENUE COLL FEES 204,138 222,550 231,991 250,000 121,898 128 102 49% OTHER REV 21,622 --------- 22,720 ---------- - 17,284 •- 13,000 6,978 , 6,022 54% TOTAL REV 224,277 245,279 ------- 249,275 -------• 263,000 --------- 128,876 134 124 49% CASH ON HAND 28,720 , 291,720 C ¦R 10,