HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.05.2009MINUTES
BUDGET/FINANCE COMMITTEE
MAY 5, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Doug Poehls
Chuck Dickerson Mark Mace
OTHERS PRESENT: Bill Sheridan Cathy Gabrian
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes of the April 21, 2009 meeting were presented and approved via motion by
Mark, seconded by Chuck, and passed unanimously.
April claims totaling $279,729.75 were presented and approved via motion by Doug,
seconded by Mark, and passed unanimously.
The following purchase requisitions were reviewed and approved:
911 EMERGENCY
Audiolog recorder for 911 calls $10,866.00
GARBAGE FUND
37 300-gal.garbage containers 10,000.00
The Comp/OT reports were reviewed for PPE 04/19/09.
The Payroll Register for PPE 04/19/09 totaling $140,794.77 was reviewed by the
committee. Motion by Doug, seconded by Chuck to recommend council approval of the
payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget process: The budget process is ongoing, but still need budgets from Public Works.
Legislative 4 date: Mary will give a report in two weeks. She will be getting all the updates
at the Clerk's Institute.
Response from State De t. of Administration of FY 2008 Audit Report: Mary said some of
the issues have been addressed.
Mayor's Comments:
TIFD update: Bill responded saying he and Mary attended a meeting and they suggested that
the TIFD District invest in infrastructure first. A good project would be to get water and
sewer service on the south side of Main Street. TIFD has become very interested in the
project. Bill wrote to Montana Rail Link about whether they would lease the property, but
has not heard back from them. A sewer line was found in the area by the glass shop and
would service property to the east.
BudgetTinance Committee
May 5, 2009
Discussion regarding getting water line to south side, hopefully being able to push it under
the street, what size the line should be, and that a fire hydrant requires at least a 6' line.
Also, possible uses were discussed such as a park, RV parking lot or a bus terminal.
Bill said that tomorrow there will be a meeting where the results of a study on transit systems
will be shared.
Chief Administrative Officer Comments:
Impact Fees Feasibility Study update_ Bill said now is the time to deal with them. It would
be wise to hire someone to see what we are working on.
Storm Water Project & S. 1st Ave. overlay update: Bill said there have been some problems
but we rely on our engineers and contractors. We hope it goes well for the overlay.
West Main Sidewalk SID & overla : Bill said the project is back to 2010. On Tuesday, a
man from MDT will be here to tell us when the 8th Avenue project will be started.
Wastewater Plant Upgrade preliminary engineering report: Bill said we were issued the
permit to bring it up to DEQ requirements. We can negotiate some issues and we are hoping
they will reduce the amount of sampling required and we are asking to have the ultra violet
issue pushed back to 2014. Bill said we are in good shape but we need to push our engineers
to get the project going; the water service line between the plants and the new lift station.
Intake lids U date: It was stated the lids are still in place.
New buildin for Water/Sewer Utility Systems equipment storage: Bill said it is necessary to
get the pipes, gaskets and other equipments inside a building. This project was funded for
years but never given the okay to go forward. For $80,000.00, Bill hopes to have a finished
product. It would be located on the east side of the shop grounds. There is funding available
in the water and sewer funds. Bill said a large heater from a water plant building may be able
to be used in this building and then replace that one with a smaller heater.
It was stated that if the new fire hall gets built, it would free up a lot of storage in the shop
area. Derek Yeager submitted a grant to Rural Development for a new fire hall but it was
stated that their paperwork is so stringent, and they have high interest rates and 40 year loans.
Other - Chuck asked what happened with the wall in Elena Subdivision. Bill is getting bids
to have a concrete wall erected. He received one bid from P & H Concrete for $32,300.00,
for a six foot wall with supports. A vinyl wall would run over $$35,000.00 and a precast
wall would run as much as $135.00 per square foot.
It was stated that the agreement is between the developer and the city. To recoup our funds,
we could attach his property, sue him, or take lots in exchange. We do not want to get into
the real estate business but lots could be used for a future lift station, if needed.
The next regular Budget/Finance meeting will be Tuesday, May 19th at 5:30 p.m.
Budget/Finance Committee
May 5, 2009
The committee said the audit response under Clerk's Comments can be taken off the agenda
and the intake lids can be moved to the bottom under Future Meetings.
The meeting adjourned at 6:17 p.m.
Respectfully Submitted,
Cathy G Arian
Deputy Clerk