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Home My WebLink AboutCommittee of the Whole Minutes 02.02.1993 MINUTES CITY COUNCIL CCMMITTEE OF THE WHOLE Date February 2, 1993 Time i?;3Q_p_.m, Place of Meeting Council Chambers • Members present: Chairman-Chuck Rodgers Ron Marshall Norman Orr Albert Ehrlick Gay Easton Donna Kilpatrick L.D. Collins Bob Graham Others present: Joe Bradley Mike Atkinson Vicki Metzger Don Hackmann D.L. McGillen Jim Worthington Dave Michael Dave Michael made a suggestion to review the information regarding the proposed garbage rate increase. Ron Marshall mentioned that the proposed updated police policy manual is not on the agenda tonight, but suggested everyone look it over and a resolution will be on the agenda for the 2-16-93 meeting. Joe called the B.N. legal department regarding the ordinance changing the loading zone and they couldn't get ahold of anyone who knows anything about it, so they would like the second reading of ordinance No. 1066 postponed until the next council meeting. Discussion regarding the trains blocking City streets on the south side of town. The situation has improved and the trains haven't been blocking the access to streets nearly as bad as in the past. The mid-year budget review was distributed. r ? L. J L.D. had a phone call regarding a place available for children to go sleding in Laurel. Donna mentioned that they used the ramp by the kiddy pool in the park. L.D. also had a question on the police manual. He was asking what the word "voluntary" meant, when a police officer yielded his gun voluntary. Mike gave an explanation. Page 2 City Council Committee of the Whole meeting of February 2, 1993 Gay reported that about a month ago we had an inquiry from someone that wanted to buy the Bomag for parts. They are still working on this. Gay also reported that the Garden Clubs had some money for a water line to the picnic shelter. Jim has this on his list of projects to get done when the frost gets out of the ground. Chuck said that the American Legion wanted to attend the next Park committee meeting and Donna said that they have been invited. This is regarding the baseball program. Donna complimented Bob Gauthier for preparation of the mid-year budget report. The meeting was adjourned at 6:42 p.m. Respectfully submitted, Don Hackmann City Clerk C? I r? ?J CITY OF LAUREL 1992-1993 Mid-Year BUDGET MESSAGE Feb 2, 1993 All funds are on a sound financial base. The 1992-93 budget reflects a mill levy of (115) mills. The city maintain revenues for the first half of the year. The preparation of the 1993-1994 budget requires continual attention to the concepts of managing with less and allocation of scarce resources. The state legislature requires close monitoring to make sure they do not take revenue away from the city. GENERAL FUND: The uncertainty of tax revenue because of I 105 plays havoc with the budget process. The city's tax revenue remains the same as in 1986. At mid-year, the revenue for the general fund is up about $30,000 over the same period last year. Most of this increase is from the state in the form of gambling receipts. Expenses: (1) Parks - Parks budget reflects summer help. The park budget increase is for repairs at Riverside park and Thompson Park. (2) The city hall, city shop, and FAP buildings budget increased to reflect the hail damage repairs. Repairs were done to the City shop and the Fap Complex. (3) The mid-year budget reflects the use of summer personnel in the Street dept, Park dept and swimming pool. (4) The budget reflects a 10% increase in insurance premiums and 3.5% salary increase. This was adequate to cover the requirements for the lot half of the year. (5) Swimming pool - The budget reflects ticket prices the same as last year. The budget reflects the manager salary at 6.20/hr, the assistant manager at 5.75/hr, 3 head life guards at 5.00/hr, returning life guards at 4.50/hr and new life guards at 4.25/hr. This budget is in line with the same period as last year. (6) The departmental budgets of concern are the court, communications, animal control, and the fire department. C7 Water Fund: 0 The water revenue is slightly ahead of the same period last year. The Water fund budget still reflects the preventive maintenance program for the plant and equipment. The water plant is staffed at full manpower. There is No rate increase for the Water Fund. The salaries in water treatment is high due to pay out for the Chief operator's resignation. Sewer Fund: The Volk Construction law suit is almost over but is not reflect in the mid-year review. The plant requires a lot of maintenance. Construction of additional drying beds is started. No rate increase for the sewer fund. The revenue is about $10,000 ahead of the same period a year ago. Solid Waste: The solid waste budget reflects operating the City's container site. A rate increase is proposed for the council and a rate adjusted was completed in the first half of the year. A loan of $77,000 is scheduled early in the second half of the year. This should help the cash flow for solid waste. The revenue for solid waste is up about $20,000 over the same period as last year. This still does not met the needs to complete the container site and close the old landfill. The salaries for collection is high to complete the old landfill closure. Snow Removal: The snow removal fund reflects the assessment of $2.00 per 4200 sq foot lot same as last year. The budget sets a maximum fee of $50 per year per assessment. The snow budget is adequate to handle the increase in demand for snow removal. Sweeping District: The special assessment remained the same as last year of .25 cents per frontage foot for residential property within the district and .75 cents per frontage foot for commercial property. LOOKS_ (,OOD . Gas tax: The budget continues the maintenance program in streets. A five year plan is in operation to chip seal the streets in Laurel. LOOKS GOOD. 0 r w Long Tessa Debt: The mills for Long Term Debt is 17. Date Of Purpose Term original outstanding Issue Issue ----------- 6/30/92 -------------- -------- 8/19/75 ------------ FAP Complex - ------- 20 yrs $ 395,000 $ 60,000 7/01/79 Storm Sewer 20 yrs $1,800,000 $ 630,000 Trust a Agency - Firemen's Relief Fund Levied two Mills again this year. Along with the receipts from the State, the money is transferred to the Firemen's Relief Association. LIGHT DISTRICTS: This years assessment for the Light District ,#2, which is the residential district, increases to reflect a rate increase by Montana Power. Light District 3 (commercial) projects no increase due to sufficient cash reserves. LOOKS GOOD. AIRPORT AUTHORITY: The Airport Authority budget reflects a reasonable budget as presented to the Budget\Finance committee. 2 Mill assessment budgeted again this year which is included in the 115 Mills. The Airport Authority is continuing their program with FFA grants to repair the Airport and purchase additional land. The council should take time to see some of the new improvements to the Airport. LOOKS GOOD. a CITY OF LAREL ACCOUNT EXPENSES: COUNCIL TAXES MAYOR COURT COURT CLER TREASURER CLERK ELECTION ATTORNEY CITY HALL POLICE COMMUNICAT ANIMAL CON FAP COMPL FIRE INSPECTION CIVIL DEF AMBULANCE PW DIRECTO PW-CLERICA PW-DRAFTSM MAINT DIR STREET CITY SHOP CEMETERY LIBRARY PARKS SWIMMING P C/C PLANNI BRD OF ADJ AIR POLLUT TRFS TO CA REVENUE: TAXES DELINQUEN VEH DIFF S ..VEH PLATE 2% VEH FE BUSINESS L PERMITS STATE SHAR CHG FOR SE WATER FU SEWER FU SW FUND Lite Dis MISC OTHER REVE C/C PLANNI BD OF ADJ FIRE DEPT PARKS COURT LIBRARY CEMETERY AMBULANCE NEW PRK DE CEM PREP C AMB DONATI LISR GRANT LIBR DONAT INSURANCE C/C PLANNING CASH RESER EQUIP RESE 88-89 Actual wwwwwwwwwww 23,385 1,669 6,833 25,306 14,414 28,764 139,562 0 18,555 18,698 285,171 121,388 22,392 28,533 64,461 0 42,451 43,297 18,293 47 4,633 67,404 29,287 19,081 71,558 48,780 31,301 20,490 80 2,550 1,198,383 15,000 1,213,383 GENERAL FUND 89-90 ACTUAL wwwwwwwwwww 23,534 2,063 6,761 28,610 15,967 28,805 144,584 1,654 18,815 17,834 300,185 122,078 24,400 60,211 80,627 0 42,486 45,953 21,105 45 0 73,506 16,649 25,787 75,041 63,218 28,434 16,035 52 2,999 1,287,438 15,000 1,302,438 1992-1993 90-91 ACTUAL wwww*wwwwww 35,565 2,048 6,678 25,314 17,497 31,636 151,014 0 19,661 15,725 291,845 129,224 29,185 33,241 99,738 0 45,442 48,151 21,'80 7817 G 54,385 15,702 23,072 79,617 69,932 35,215 16,067 0 2,703 1,301,025 15,000 1,316,025 91-92 FINAL BUDGET wwwwwwwwwww 29,111 2,100 7,435 28,575 17,441 21,587 161,520 1,800 20,097 35,750 337,916 139,192 29,706 52,860 102,038 200 52,678 52,722 23,853 2,585 0 50,961 25,130 27,501 92,596 134,816 41,384 22,500 150 2,900 1,517,104 30,000 1,547,104 91-92 ACTUAL •=Y.wwwwwww 26,274 2,939 7,374 26,839 19,689 21,228 156,969 1,770 21,537 18,170 328,225 137,820 29,573 34,348 95,044 0 51,102 50,542 23,873 82 0 43,602 15,085 28,573 82,401 84,176 40,506 15,720 20 2,952 1,366,433 30,000 1,396,433 Mid-budget Revi 92-93 Final Budg. wwwwwwwwwww 27,951 2,100 7,434 27,711 23,418 23,090 166,096 0 24,337 56,509 357,393 143,758 30,520 52,807 102,175 17,000 200 57,378 56,275 25,473 0 0 30,494 26,190 34,443 102,793 118,156 45,837 22,500 150 3,155 1,585,343 30,000 1,615,343 338,394 365,787 352,656 339,820 354,780 336,375 201,754 3,244 4,197 5,024 22,625 22,773 25,965 22,100 28,194 26,600 14,349 45,982 45,634 49,526 46,000 47,665 46,000 25,288 28,838 25,242 24,028 24,968 28,710 28,703 28,293 8,802 12,179 25,377 11,500 24,817 15,500 12,162 162,554 195,142 205,782 181,800 232,414 208,800 122,345 99,020 79,505 46,348 2,400 5,860 208,903 7,805 300 102,888 19,319 54,679 1,994 12,961 27,632 1,280,053 105,421 52,197 69,377 2,400 5,915 190,355 29,237 . 75 82,899 9,822 48,780 1,477 22,836 39,821 1,327,369 0 7,158 0 1,637 5,099 106,067 54,921 68,312 2,400 3,807 215,555 18,075 0 92,291 15,881 53,560 1,352 15,545 38,743 1,374,040 0 0 0 1,799 714 ----- ------ ----------- TOTAL 1,280,053 1,341,263 1,376,553 105,250 67,698 62,207 2,400 2,500 312,625 11,156 150 102,999 15,500 54,000 1,540 12,000 36,000 1,412,213 11,000 800 3,456 6,133 2,500 65,102 21,950 1,523,154 105,250 67,698 62,207 2,400 9,106 297,452 18,236 175 114,504 21,426 57,071 1,360 23,551 53,357 ------------- 1,555,397 0 0 0 0 0 9,780 1,565,177 102,692 77,311 58,898 2,400 3,500 246,113 11,310 150 103,179 15,800 54,000 2,100 18,300 48,000 ------------- 1,405,731 11,000 Actual As of Dec 31 *#wwwwwwwww 13,077 2,318 3,724 14,766 12,186 11,274 75,942 0 12,382 10,230 174,260 74,150 16,074 35,576 68,058 240 0 27,822 27,367 13,008 13,864 15,973 16,308 45,946 61,957 27,885 7,830 0 3,078 785,295 785,295 51,346 38,656 29,449 0 1,424 31,048 27,320 0 52,533 11,369 31,125 804 10,825 30,317 720,407 % Used wwww*# 47 100 50 53 52 49 46 51 18 49 52 53 67 67 2 49 49 51 46 61 47 45 52 61 35 0 98 49 ------------- 51 370 3,670 1,398 3,631 1,033 49,316 5,005 87,620 62,457 19,000 ----------- ----------- ----------- 1,585,343 785,295 46 City of Lau rel 1992-1993 As of Dec 31, 1992 Mid-Year Review WATER FUND 85-86 86-87 87-88 88-89 89-90 90-91 91-92 91-92 92-93 92-93 92-93 Account ACTUAL ACTUAL ACTUAL Actual ACTUAL ACTUAL FINAL Actual Final Bu As of Dec % Used wtwwwrwwww wwww?rw wtwwtww wwwwwwww wwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww EXPENSES: WTR TREATMNT SAL/WAGES 142,407 151,742 162,831 147,277 148,840 157,195 159,017 146,878 154,602 84,034 54 EMP. BENE 31,947 32,769 38,667 46,533 56,987 48,049 62,033 61,991 67,318 32,232 48 SUP/EXP 27,177 38,199 29,597 42,653 37,639 63,370 48,644 35,980 44,060 20,049 46 CAP. OUTLAY 1,956 4,884 4,268 2,290 9,100 3,530 7,400 5,353 21,000 0 W.RESERVOIR 84 141 111 99 96 241 2,765 213 250 49 - -- 19 --------- TOTAL -------- 203,571 -------- 227,735 -------- 235,474 --------- 238,852 --------- 252,662 --------- 272,385 --------- 279,859 --------- 250,415 --------- 287,230 ----- - 136,364 48 WATER SYSTEM SAL/WAGES 62,928 58,956 68,102 61,679 57,775 80,260 81,348 69,770 83,000 35,034 42 EMP. BENFITS 15,964 12,855 17,457 20,499 22,870 35,228 32,898 27,588 46,185 17,008 37 SUP/EXP 51,144 76,358 38,968 23,437 22,346 26,503 35,575 30,914 37,400 19,256 52 BACKHOE 16,916 16,915 0 0 0 0 0 0 0 CAP OUTLAY 60,247 0 17,325 23,745 26,041 12,876 18,600 6,407 19,700 57 1 TOTAL -------- 190,283 -------- 165,085 --------- 158,767 --------- 129,360 -- 129,032 ---- 154,867 -------- 168,421 -------- 134,679 -------- 186,285 -------- 71,355 -------- 38 ADMIN W. RES. BOND 8,614 8,243 7,871 0 0 0 0 0 0 0 0 INT SERV 107,394 106,848 93,556 99,019 105,421 106,067 105,250 105,250 102,692 51,346 50 EO RENTAL 875 2,492 50 3,938 5,000 6,522 5,000 823 16 TOTAL ------- 116,008 -------- 115,091 -------- 102,302 ------- 101,511 -------- 105,471 -------- 110,005 -------- 110,250 -------- 111,772 -------- 107,692 -------- 52,169 -------- 48 W PLNT BUILD BOOSTER STN 3,198 3,405 3,693 3,855 3,748 4,508 5,150 4,689 4,910 2,106 43 SUP/EXP 53,507 50,935 55,871 59,044 65,845 62,930 71,926 64,221 67,633 34,773 51 CAP OUTLAY 0 0 0 0 0 0 0 0 0 0 0 TOTAL 56,705 54,340 59,564 62,899 69,593 67,438 77,076 68,910 72,543 36,879 51 SHANNON RD 0 17,609 0 0 0 0 0 0 0 0 0 TOTAL EXP 566,567 562,392 556,107 532,721 556,758 604,695 634,976 565,776 653,750 296,767 45 REVENUE METERED REV 477,333 497,461 OTHER REV 28,655 17,873 INSURANCE CASH OPER CASH SYS DEV FEE 0 3,500 -------- -------- TOTAL REV 505,988 518,834 538,488 574,549 530,598 569,013 618,824 597,616 620,000 320,194 52 20,089 16,719 16,871 12,807 17,400 16,456 11,328 6,398 56 1,714 15,708 2,500 1,000 500 7,000 5,000 6,500 5,000 3,000 52 561,077 592,268 547,969 588,820 641,224 620,572 653,750 329,592 52 r? k City of Laurel 1992-1993 Sewer Fund MID-YEAR REVIEW AS OF DEC 31, 1992 86-87 87-88 88-89 89-90 90-91 91-92 91-92 92-93 92-93 92 Account ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL FINAL Actual FINAL BUDG AS DEC 31 % USE wwwwwwwwww wwwwwwww www•wwww wwwwwwww wwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwwwwwww wwwww*www EXPENSES: SWR TREATMNT SAL/WAGES 97,213 112,243 92,996 85,247 88,469 99,978 97,290 100,717 53,016 55 EMP. GENE 20,807 27,170 34,093 35,029 37,154 42,264 40,073 44,860 20,626 46 SUP/EXP 18,080 17,663 24,308 55,675 41,208 27,325 24,168 31,077 11,906 38 CAP OUTLAY 9,379 4,200 0 0 ---- 1,110 ........ 3,500 916 500 TOTAL 145,479 161,276 151,397 175,951 167,941 ------- 173,067 - -------- 162,447 -------- 177,154 --------- 85,548 ---...-- 48 SEWER SYSTEM SAL/WAGES 28,990 41,800 27,285 7,450 14,258 41,613 28,661 41,697 11,889 29 EMP. BENFITS 10,455 15,697 11,739 2,243 5,839 19,258 17,247 16,475 6,464 39 SUP/EXP 11,760 13,649 7,774 5,867 9,364 14,450 12,983 17,000 3,659 22 CAP OUTLAY 9,045 -------- 555 -------- 0 -------- 0 -------- 0 -------- 1,000 -------- 325 -------- 2,600 ........ -------- --- TOTAL 60,250 71,701 46,798 15,560 29,461 76,321 59,216 77,772 22,012 ----- 28 ADMIN INT SERV 91,317 78,062 80,504 52,197 54,921 67,698 67,698 77,311 38,665 50 EO RENTAL -------- 1,400 -------- 1,245 -------- 80 -------- 2,238 -------- 1,500 - 1,417 1,500 480 32 TOTAL 91,317 79,462 81,749 52,277 57,159 ------- 69,198 -------- 69,115 ........ 78,811 -------- 39,145 ........ 50 SEWER BUILD LIFT STATION 35,925 1,124 1,525 1,688 2,325 1,824 2,775 826 30 SUP/EXP 43,132 48,965 50,850 48,117 45,315 71,849 55,024 102,058 36,459 36 TOTAL -------- 43,132 ---_---- 84,890 '------- 51,974 -------- 49,642 -------- 47,003 -------- 74,174 -------- 56,848 -------- 104,833 -------- 37,285 ---? TOTAL EXP 340,178 397,329 331,918 293,530 301,564 392,660 347,626 438,570 183,980 42 SWR BOND P/I 82,306 80,801 79,516 83,011 81,077 44,342 43,275 72,102 54,795 76 REVENUE METERED REV 328,132 314,480 346,741 351,936 364,176 371,316 335,736 400,000 208,594 SYSTEM DEV F 32,250 2,500 67,050 500 7,000 5,000 3,500 5,000 3,000 INT-BD SINKING 13,859 11,936 9,000 3,762 4,000 1,601 INT-REP & DEPR 10,287 9,815 8,000 7,122 8,000 3,066 CASH ON HAND OTHER REV 46,337 40,359 1,000 26,028 17,680 20,000 - 33,239 - - - 21,570 -------- 6,573 -------- -------- TOTAL REV 406,719 357,339 414,791 402,610 410,607 413,316 383,359 438,570 222,834 51 wwwwww,ewwww*wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww,rwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww,rw SEWER PLANT EXPENSES: CONSTRUCTION 7,294 77,472 1,311 6,708 3,490 150,000 9,510 175,000 CONSULTANT 0 40,707 65 TOTAL ---------- 7,294 ---------- 118,179 ---------- 1,376 ---------- 6,708 ---------- 3,490 ---------- 150,000 ---------- 9,510 ---------- 175,000 ---------- ---------- 0 0 REVENUE: EPA 138,522 63,580 17,659 19,685 0 112,500 0 50,000 CASH ON HAND 0 37,500 0 125,000 __ 17 659 wwwwwwwww 19 685 wwwwwwwww 0 wwwwwwwww 150 000 wwwwwwwww 0 wwwwwwwww 175 000 wwwwwwwww wwww 0 , , , , r CITY OF LAUREL MIDYEAR REVIEW 1992-1993 SOLID WASTE AS OF DEC 31, 1992 85-86 86-87 87-88 88-89 89-90 90-91 91-92 91-92 92-93 92-93 92-93 Account ACTUAL ACTUAL ACTUAL Actual ACTUAL ACTUAL FINAL Actual Final Bud AS DEC 31 % USED wxwwwwwwxx wwxxwwx wwwww** wwxxxx wxwxxxxx xwwxxwww wwww**ww wxwwwwww xxwxwxww wwwwwwww wwwxwwww wwwwwwww EXPENSES: COLLECTION SAL/WAGES 52,585 47,801 56,726 46,126 43,754 59,591 65,409 69,094 74,953 42,438 57 EMP. BENE 11,493 12,416 14,599 18,634 22,052 18,769 26,219 26,569 33,293 15,921 48 SUP/EXP 30,020 17,686 18,891 26,335 29,494 33,036 32,200 27,881 31,350 17,865 57 CONTAINERS 23,093 20,305 24,707 7,209 10,980 9,604 10,000 5,166 10,000 2,135 21 NEW TRUCK 25,030 23,420 35,129 32,908 82,890 30,107 17,563 17,569 0 0 0 TOTAL 142,221 121,628 150,052 131,212 189,170 151,107 151,391 146,279 149,596 78,359 52 LANDFILL SAL/WAGES 31,743 18,589 29 9,863 23,548 25,221 45,138 42,538 42,438 20,377 48 EMP. BENFITS 6,879 3,893 4 2,089 8,970 9,640 14,788 17,388 20,143 6,433 32 SUP/EXP 26,613 42,828 1,063 8,397 9,692 10,240 42,300 23,582 65,502 28,452 43 COMPACTOR 8,220 0 0 0 0 LIA INSUR 1,239 1,325 VEH/EQ INS 430 429 Dumping Fees 17,049 20,000 34,177 32,000 18,042 56 CAP OUTLAY 0 0 4,199 25,767 40,229 37,000 20,214 82,000 CONTRACT 24,940 49,880 24,940 - --- ---- TOTAL ------- 80,006 ------- 65,310 ------- 56,844 -------- 47,043 ------- 67,977 ------- 102,379 ------- 159,226 -- - 137,899 242,083 73,304 30 ADMIN INT SERV 54,615 50,612 40,946 46,347 69,377 68,312 62,207 62,206 58,898 29,449 50 EQ RENTAL 507 1,882 120 - 698 -------- 5,000 ---- 2,677 5,000 4,883 98 TOTAL -------- 54,615 ------- 50,612 ------- 41-453 ------- 48,229 ------ - 69,497 69,010 67,207 64,883 63,898 34,332 52 TOTAL EXP 270,291 237,549 248,349 226,484 326,644 322,495 377,824 349,061 455,577 185,994 41 REVENUE COLL FEES 243,510 264,103 260,290 255,627 254,196 272,147 280,000 294,670 324,000 163,641 LOAN 100,000 OTHER REV 14,392 16,212 8,076 10,826 29,717 11,423 9,450 17,805 13,400 5,905 -------- -------- -------- -------- ------- ------- ------- ------- ------- ---- TOTAL REV 257,902 280,315 268,366 266,453 283,913 283,570 289,450 312,475 437,400 169,546 39 CASH ON HAND 28,720 36,586 18,177 286,622 349,061 455,577 169,546 39