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HomeMy WebLinkAboutCommittee of the Whole Minutes 06.01.1993 rI MINUTES CITY COUNCIL COMMITTEE OF THE WHOLE JUNE 1, 1993 6:30 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Chairman- Chuck Rodgers Ron Marshall Gay Easton Albert Ehrlick L.D. Collins Donna Kilpatrick Lonnie Kellogg Bob Graham OTHERS PRESENT: Joe Bradley (late) Mike Atkinson Dave Michael Larry McCann D.L. McGillen (late) Jim Worthington Don Hackmann Larry McCann, a Billings City fire inspector, was present to discuss his proposed contract (see attached) with the City of Laurel for fire inspections. Larry couldn't be here tonight for the regular Council meeting, so the Mayor asked him to come to this meeting. His contract proposes working 280 hours for $5,000 to set up the system and 50 hours of computer time. He set this program up for the City of Billings. It was the consensus of the Council that this program is long overdue and everyone seemed to be in favor of it. Mr. McCann mentioned that there are members of the LVFD who are interested in working with him to train and learn the fire codes. Since the City of Laurel has never done any formal fire inspections, a written document will be done on each inspection. There are some pre-planning fire issues that the firemen will need to know. It was stressed that public relations are very important in starting this fire inspection program. Discussion regarding having some pre-inspection meetings with the local business people. It is the intention that fire inspections will be done to each business and public building every 18 months. Financing of this program will be done with inspection fees and/or tax revenues. Discussion regarding the JC' s wanting to have a street dance Friday and Saturday night. This really puts an additional burden on the Police Department, especially over the July 4th week-end. Mike said that we can't let everything else go in town just to "babysit" the street dance. We still have our regular patrolling to do. Albert mentioned that he won't be at the next council meeting. Donna said that we probably should have another Fourth of July Committee meeting to discuss the street dance situation. Discussion regarding the poor condition of the tennis courts. Dave said that to patch our tennis courts will cost about $9,000 and to put on a 3 or 4 inch resurface job would cost about $20,000 for the 3 courts. The patching will only last 1-2 years. Discussion regarding contacting the school board to participate in the repair costs. New tennis courts would cost about $25,000 each. Bob Graham said that a group of people will be contacting Donna regarding the expansion of the basketball courts in Kiwanis Park. L.D. brought up the problem with the new 4th of July parade route. It will block the streets going to the south side. Also, the police officers will be outside the City limits. The main concern is for emergency vehicles getting to the south side. Discussion. Possibly a police care, ambulance and a fire truck could be stationed on the south side during the parade. It was mentioned that they could try this new parade route this year and see how it goes. Bob Graham brought up a water problem at the corner of 9th Street and 7th Avenue. The residents would like a culvert installed there. Discussion regarding the parking of 2 rows of equipment on the sidewalk by the Coast to Coast store. At times there isn't enough room for people to walk on the sidewalk. It was suggested that Bob Graham go and talk to Dean Rankin about the problem. On tonight's Council agenda there is a resolution regarding dumping fees for next year at the Billings Landfill. Dave reported that the state's new water quality regulations are coming out soon and he will discuss this in more detail at the Council meeting. The meeting was adjourned at 6:57 p.m. Respectfully submitted, Don Hackmann, City Clerk Mayor Chuck Rodgers LAUREL DIRE INSPECTION City of Laurel Montana Fire Inspection Program The Fire Inspections in the City of Laurel will be conducted by Mccann Fire and Life Safety consulting service. The inspections will include full written reports of the inspection findings and of the proposal for correction of violations found. The reports will be presented to the building owner/s and to the Officials identified by the city. The inspection reports will be maintained by the city. The process used will be to begin inspections as outlined by the city. The first areas to be inspected will be publicly owned buildings. The following inspections will be based on Life and Fire hazard risk as determined by the Fire Chief. The City will determine who will attend the inspections. The goal of inspection attendance will be training. Persons interested will be included in the process and be kept apprised of inspection progress. The program will include the development of computerized records for the inspection program. The records will produce reports as agreed upon by the persons identified by the city. Program Costs The development of computerized records will be done on equipment owned by The City of Laurel. The development of inspection forms will be done by myself and persons identified by the city. The printing of the forms will be done by the city. The cost of services will be at Five Thousand dollars for two hundred and eighty hours of work. The hourly rate will remain the same during all activities of development of the cities program. The time frame for completion of the two hundred eighty hours will be December 1, 1993. The hours will include fifty hours of computer program development. Inspection Program Goals The primary goal will be the development of a program for fire inspections for the City of Laurel. The program design to be such that the city will take over all inspection activity when completed. The program will provide written reports to be used by fire inspectors and information usable by the fire department. Page 1 t AAayor Chuck Rodgers is The program will provide training for individuals on inspection procedure. The person or persons identified by the city will be trained in the computer program application. Because of the limited funding available for the program I suggest that a three year commitment be made to ensure that the city is entirely inspected once. This will allow for individuals doing inspections to have direct access to myself for problems they encounter. This will also allow sufficient time to work out problems encountered during inspections. My intention is work with individuals with in the city staff in the development of fire safety programs as determined by the city. There are other approaches to fire safety that greatly enhance the inspection efforts of a city. This proposal is submitted by: McCann Fire and Life Safety Consulting. RR 1 Highway 10 west ParkCity MT. 59063 Telephone 633- 2580 • C. Page 2