HomeMy WebLinkAboutLocal Emergency Planning Committee (3)LOCAL EMERGENCY PLANNING COMMITTEE
2305 8THAVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
AGENDA
April 9, 2009
FIRE STATION #1
[PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE]
INTRODUCTIONS
MINUTES
QUARTERLY FINANCIAL REPORT - - [Jim Kraft]
Reports will be presented quarterly in the months of March, June, September, and December.
COMMITTEE REPORTS
1) EXERCISE DESIGN COMMITTEE REPORT [Jeff Ashworth]
2) GRANTS SUBCOMMITTEE [Diane Lehm]
3) CAER I CITIZENS CORP COUNCIL SuecoMMrrTEEICERT [Pam Sanderson]
4) UNIFIED HEALTH COMMAND & MEDICAL RESERVE CORPS [Debbie Hedrick]
5) CONFERENCE SUBCOMMITTEE [Paul Huffer]
6) COMMUNICATIONS SUBCOMMITTEE [Patrick O'Neil]
1. BBi Sky 11 Consortium [Jim Kraft]
7) TRAINING SUBCOMMITTEE [Paul DextraS & Mike Glancy]
OLD BUSINESS
1. ANNUAL REPORT [Joe Marcotte]
2. CHEMPACK PLAN [Gem Apuna]
NEW BUSINESS
1)
OTHER BUSINESS
1, FAMILY ASSISTANCE PROCESS (Dan Bryan)
MEETING DATES FOR 2009 [2N0 THURSDAY OF EACH MONTH @ 1:30 P.M. - UNLESS OTHERWISE NOTED]
JANUARY 8, 20 0 JULY 9, 2009
FEBRUARY 12, 9900 [I CPQM98C SALEM CONFERENCE AUGUST 13, 2009
x, 2099 SEPTEMBER 10, 2009
APRIL 9, 2009 OCTOBER 8, 2009
MAY 14, 2009 NOVEMBER 12, 2009
JUNE 11, 2009 DECEMBER 10, 2009'
ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS
MARCH 12, 2009 MINUTES
LOCAL EMERGENCY PLANNING COMMITTEE
2$05 8TH AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
MINUTES
MARCH 12, 2009
PRESENT: Lyndy Gurchiek & Melody Westmoreland, AMR; Dianne Lehm, Big Sky EDA; Kathy Gibson, Terry Larson, Frank Odermann,
Billings Fire Dept; John Bedford, Billings Police Dept; Boris Krizek & Gary Workman, Billings Public Works; Joe Marcotte, Billings Clinic; Kathy
Aders, Billings Public Schools; Bob Tumquist, Brenntag Pacific; Greg Neill, ConocoPhillips; Neil Steward, ConocoPhillips Pipeline; Duke
Nieskens, County Water District-Heights; Aaron Godbey & Chris Barone, Dept of Homeland Security; Ron Rosh, DPC; Robert Guenther,
Lockwood Fire; Cliff Haaland, Lutheran Disaster Response; Charlie Hanson, MT Dist. V DES; Paul Bunch, Montana National Guard; Paul
Huffer, MSSC; Thomas Frieders, National Weather Service; Debbie Hedrick & Judy Watkins, RiverStone Health; Carol Wessel, US Marshals
Service; Sheri Centifanto & Pam Sanderson, United Way; Chuck Bikle, YARES Radio Club; Jim Kraft, Yellowstone County DES; Gene Gunther,
ARC-Mont (American Red Cross); Janie Lightfoot, MyDiaster ID.
INTRODUCTIONS
AGENDA DISCUSSION ACTION STEPS
ITEMS FUTURE EVENTS
MINUTES Minutes from the previous meeting approved as distributed. [KRAFT/BEDFORD]
FINANCIAL QUARTERLY FINANCIAL REPORT [JIM KRAFT]
REPORT Balance in account - $16,153.24. Includes $350,00 from DPC. Expenditures during the past quarter
include: MSSC $169.00; JIC Luncheon $500.00; Train-the-Trainer Luncheon $457.75; Invoices Next report due:
received but not yet posted: MSSCIConference Luncheon $662.76 ($18.21 x 36 people). Pending June 11, 2009
invoices Recognition Luncheon $300.00.
CQMMRTEE EXERCISE DESIGN COMMITTEE: [JEFF ASHWORTH, CHAIR]
REPORTS Because of a business commitment Jeff could not attend the March LEPC meeting. He sent his report
via email:
Next meeting:
TUMBLEWEED HARMONY: Joint exercise, June 23, 2009 @ 8:00 a.m., Mansfield Center (Billings).
Terrorist Attacks in the Cities of Billings, Bozeman, Helena, Missoula. Scenarios may include: March 2410-11a.m.
Railcar derailment, refinery attack (thanks to ExxonMobil), postal service delivery (white powder). Billings Clinic,
Preliminary development of the 'script' for the exercise will begin at the March 24th Exercise Meeting Room #1
Design Committee Meeting. If anyone needs something sgecifically written into the script to
impact their agency they are to contact Jeff as soon as possible.
OTHER PROPOSED EXERCISES THAT ARE STILL IN THE PLANNING STAGES.
EARTHQUAKE: Nothing new to report regarding the future exercise: Epicenter in the Columbus
area.
POSTAL SERVICE DRILL: Planning has been postponed until further notice.
JOINT REGIONAL HAZMAT TEAM EXERCISE ILLINGSIBOZEMAN :Still in the planning stages,
VIGILANT GUARD ExERcISE: September 09/Helena: Joint force exercise. Five teams to be invited.
More to follow at a later date.
MARCH 12, 2009 MINUTES
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
COMMITTEE GRANTS COMMITTEE [DIANNE LEHM, CHAIR]
REPORTS
PRE-DISASTER MITIGATION: Grant application was submitted the State in mid-December and they don't
expect to hear anything regarding the grant awards until mid-Summer.
BLM FUEL REDUCTION GRANT: Grant application for 2009 is due in May.
HAzARDs MITIGATION GRANT: Also a fuel reduction funding source.
ECONOMIC STIMULUS PACKAGE: Diane reported that she is still watching and waiting for any indication
of how these funds will be received and distributed. It is her understanding that the funds will most
likely go to existing programs and not to fund new one, but no final decision has been made.
As reported at the February meeting, included within the proposed Economic Stimulus Package and
under the umbrella of the Department of Homeland Security may be funds available for the
construction of fire stations and purchase of equipment with the funds being allocated through the
Governors Office. Joe reminded everyone that funding opportunities such as this are why 9 is so
impo?tant for each LEPC agency to get their wish lists' on file w?th Dianne.
ASSISTANCE TO FIREFIGHTERS GRANTS: Information was distributed to LEPC agencies in early
February. This is an on-line grant application process and the deadline was March 6, 2009.
EOC R N Y OPERATIONS CENTER GRANT s: Jim reported that he has applied for two grants ($15,000
from the Health Dept and $35,000440,000 from FEMA) that if awarded will be used for the purchase
of equipment & furnishing to enhance operations existing EOC.
COMMITTEE CAER/CITIZENS CORPS [PAM SANDERSON, CHAIR]
REPORTS
NEIGHBORHOOD WATCH: Pam reported that they have been in contact with Officer Keyes about the
inclusion of information on emergency preparedness in the Neighborhood Watch Program manual
which is currently under revision.
Pam reported that they will have a 'booth' at the Yellowstone Valley Electric Co-Op Annual Meeting to
provide disaster preparedness information to rural co-op members.
RESOLVE To BE READY CAMPAIGN - AKA READY YELLOWSTONE
While the Ready Yellowstone link is not up and running. Pam reported that they have been working on
easier ways to link information to and from the County web site to provide timely information
emergency preparedness. In addition, Sheri has been researching and providing information from
select Citizens Corp bulletins to LEPC members. Sheri has been forwarding this information to Kathy
who in turn sends it in email form to members. LEPC members are encouraged to use this material in
their in-house newsletters.
Booklets are still available. Contact Pam for more information.
COMMITTEE UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] TDAP vaccines are
REPORTS still available for
IMMUNIZATION GRANT PROGRAM. Tdap vaccines are still available. These are being given free to emergency
responders in Yellowstone County . If you would like more information, please contact RiverStone responders in
Yellowstone County.
Health @ 247-3357 for more information.
MARCH 12, 2009 MINUTES
LOCAL EMERGENCY PLANNING COMMITTEE
2305 $T" AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
IMMUNIZATION FLU: No significant outbreak of flu has occurred in Yellowstone County.
COMMnTEE MEDICAL RESERVE CORPS GERRI APUNA]
REPORTS No report.
CONFERENCE COMMITTEE [PAUL HuTTER]
Paul reported that preliminary numbers indicate that this years conference was a success. Twice as
many participants attended. With the increase in the number of participants the costs associated with
the hotel and the luncheons were higher than last year and more was spend on advertising and
mailings.
Paul reported that he is checking all his records to see what the split is between MSSC and LEPC
and hopes to have a final conference report for the April meeting.
The only negative outcome of the conference was the theft of equipment from the conference,
however the individual was caught on security video and an arrest was made the following day.
Unfortunately, the equipment taken was not recovered.
COMMUNICATIONS COMMITTEE (PATRICK O'NEIL, Chair]
In the absence of the Committee, the report was postponed to the April meeting.
If you would like to volunteer to serve on the Communications Committee, please contact Patrick for
more information: Patdck.oneiI9Zsvh-mt.org or 237-3665
BIG SKY 11 CONSORTIUM [JIM KRAFT]
Nothing new to report.
TRAINING SUBCOMMITTEE [JOE MARCOTTE, ACTING CHAIR]
Joe reported that he has two individuals interested in becoming the Chair of the LEPC Training Sub-
Committee. Paul Dextras, Chief, Billings Fire Department and Mike Glancy, Chief, Airport Fire-
Rescue.
COMMUNICATIONS UNIT LEADER BETA COURSE PROGRAM): This is a state-wide offered 'pilot program'.
He stated that he has committed to a June date and has been working with Fred Naeher/Helena.
More information will be provided as it becomes available.
ICS-300 TRAINING: April 6-7, Billings Clinic. Approximately 7-8 slots still open, Contact Joe Marcotte @
jmarcotte aC, billingsdinic.o[g or 657-4824. For more information.
OLD
BUSINESS
ANNUAL REPORT - 2008
A copy of the Draft Annual report was distributed via email on March 11th. Additions and corrections March -deadline
are to be sent to Joe via email by March 20th. The final document should be ready for final approval at to submit it additions
the April 9th meeting and presentations scheduled for the Billings City Council, Yellowstone County corrections to the
e
Commission and the City of Laurel. annual report.
ChemPack IGerri Apuna]
CDC approval has been received. Formal adoption of procedures by the host site (Billings Clinic) and Final adoption:
the LEPC pending . April 2009 meeting.
MARCH 12, 2009 MINUTES
LOCAL EMERGENCY PLANNING COMMITTEE
23058TH AVENUE NORTH -BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
NEW PRESENTATION: INTRODUCTION TO THE CHEMICAL FACILITY ANTI-TERRORISM
BUSINESS
PROGRAM [Christopher Barone, Dept of Homeland Security, Inspection & Enforcement Branch
Infrastructure Security Compliance Division]
Fairly new program established in 2007 by Homeland Security.
A Responsibility for chemical security is shared among federal, state, and local governments,
as well as the private sector.
? The Department of Homeland Security has issued Chemical Facility Anti-Terrorism
Standards for any facility that manufactures, uses, stores, or distributes certain chemicals at
or above a specified quantity.
•:• Government and industry must work together to strengthen the security of America's
chemical facilities, while not undercutting an important part of the nation's economy.
CHEMICAL FACILITY ANTI-TERRORISM STANDARDS: The U.S. Department of Homeland Security has
released an interim final rule that imposes comprehensive federal security regulations for high-risk
chemical facilities.
This rule establishes risk-based performance standards for the security of our nation's chemical
facilities. It requires covered chemical facilities to prepare Security Vulnerability Assessments, which
identify facility security vulnerabilities, and to develop and implement Site Security Plans, which
include measures that satisfy the identified risk-based performance standards.
It also allows certain covered chemical facilities, in specified circumstances, to submit Alternate
Security Programs in lieu of a Security Vulnerability Assessment, Site Security Plan, or both.
DEVELOPMENT of THE INTERIM FINAL RULE: Although Section 550 of the DHS Appropriations Act of
2007 gives the Secretary of the Department of Homeland Security the authority to issue interim final
regulations without prior notice and comment, the Department of Homeland Security chose to release
an Advance Notice of Rulemaking (ALARM) on December 21, 2006; this notice sought comments on
the proposed text for the interim final rule as well as on various implementation and policy issues
related to the chemical security program. The Department received numerous and helpful comments
from a variety of stakeholders, analyzed these recommendations, and incorporated many of them in
the Interim Final Rule.
IDENTIFYING FACILITIES COVERED BY THE CHEMICAL SECURITY REGULATION: Section 550 of the DHS
Appropriations Act of 2007 grants the Department the authority to regulate chemical facilities that
"present high levels of security risk." Under this authority, in April 2007, the Department of Homeland
Security promulgated the Chemical Facilities Anti-Terrorism Standards (CFATS) regulation.
Facilities that may be required to comply with at least some provisions of the CFATS regulation will
largely fall into the following categories: chemical manufacturing, storage and distribution; energy and
utilities; agriculture and food; paints and coatings; explosives; mining; electronics; plastics; and
healthcare.
MARCH 12, 2009 MINUTES
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
In developing the list, the Department looked to existing expert sources of information including other
federal regulations related to chemicals. Among the other sources that the Department referenced in
part are the following:
• Chemicals covered under the Environmental Protection Agency's Risk Management Program;
• Chemicals included in the Chemical Weapons Convention;
• Hazardous materials, such as gases that are poisonous by inhalation; and
• Explosives regulated by the Department of Transportation.
The Department of Homeland Security has identified three security issues related to chemicals:
• Release-Toxic, flammable, or explosive chemicals or materials that, if released from a facility, have the potential
for significant adverse consequences for human life or health.
• Theft or Diversion-Chemicals or materials that, if stolen or diverted, have the potential to be misused as
weapons or easily converted into weapons using simpe chemistry, equipment or techniques, in order to create
significant adverse consequences for human life or health.
• Sabotage or contamination -Chemicals or materials that, If mixed with readily available materials, have the
potential to create signifcant adverse consequences for human life or health.
The following are two additional security issues being considered at this time. The Department of
Homeland Security will use the Top Screen process to identify the chemicals associated with these
security issues as well as to determine their potential future inclusion in Appendix A and/or coverage
under Chemical Facility Anti-Terrorism Standards.
• Critical to Government Mission-Chemicals or facilities the loss of which could create significant adverse
consequences for national security or the ability of the government to deliver essential services and
• Critical to National Economy -Chemicals or facilities the loss of which could create significant adverse
consequences for the national or regional economy.
The Department continues to assess available information about chemicals critical to government
mission and the economy. The Department will use the information it collects through the Top Screen
process to identify facilities responsible for economically critical and mission-critical chemicals
In addition, any facility that comes into possession of any listed chemical of interest at or above the
applicable Screening Threshold Quantity after November 20, 2007 must complete and submit a
CSAT Top-Screen.
The Department may also notify facilities - either directly or through a Federal Register notice -- that
they need to complete and submit a CSAT Top-Screen.
FAca.rry ExEmPTloNs
Facilities regulated pursuant to the Maritime Transportation Safety Act (MTSA). The Department will apply
the MTSA exemption to facilities regulated under 33 CFR Part 105, Maritime Facility Security regulations. Part 105
of Title 33 of the Code of Federal Regulations is the only regulation that imposes the security pan requirements of
46 U.S.C. 70103 on maritime facilities. If the facility site includes both a facility regulated pursuant to the Maritime
Transportation Security Act of 2002, Public Law 107-295, as amended, and a facility not regulated pursuant to the
Maritime Transportation Security Act, the facility shall select partially' when filling out the statutory exemption
page of the Top-Screen. The facility should then compete the remainder of the Top-Screen for the facility not
subject to Maritime Transportation Security Act,
v Public Water Systems, as defined In the Safe Drinking Water Act If a facility contains a unit that is a Public
Water System ulated under the Safe Drinking Water Act, but also contains components that are not so
MARCH 12, 2009 MINUTES 6
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8T" AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
regulated, the facility shall select "Partially" when filling out the statutory exemption page of the Top-Screen. The
facility should then complete the remainder of the Top-Screen for the portion of the facility that is not exempted
(i.e., the portion of the facility that is not regulated under the Safe Drinking Water Act),
Water Treatment Facilities, as defined In the Federal Water Pollution Control Act. If the facility site contains
Treatment Works regulated under the Federal Water Pollution Control Act, but also contains a facility or portion of
a facility not so regulated, the facility shall select "Partially" when filling out the statutory exemption page of the
Top-Screen. The facility should then complete the remainder of the Top-Screen for the portion of the facility that Is
not exempted (i.e., the facility or portion of the facility that is not regulated under the Federal Water Pollution
Control Act).
Facilities owned or operated by the Department of Defense or the Department of Energy.
Facilities subject to regulation by the Nuclear Regulatory Commission (NRC). The Department will apply the
NRC statutory exemption only to facilities where NRC already Imposes significant requirements and regulates the
safety and security of most of the facility, not just a few radioactive sources. For example, a power reactor holding
a license under 10 CFR Part 50, a special nuclear material fuel cycle holding a license under 10 CFR Part 70, and
facilities licensed under 10 CFR Parts 30 and 40 that have received security orders requiring increased protection,
are all exempt from 6 CFR Part 27. A facility that only possesses small radioactive sources for chemical process
control equipment, gauges, and dials is not exempt.
The Department of Homeland Security does not currently plan to regulate railroad facilities that are
used to store in rail cars large quantities of chemicals or materials on the DHS chemical of interest list
and does not request that railroads complete the CSAT Top-Screen.
Likewise, the Department has no intention at this time of requiring long-haul natural gas pipelines to
complete the CSAT Top-Screen; however, chemical facilities otherwise covered by this regulation
and with a pipeline within their boundaries must identify the pipeline as an asset and address it, as
appropriate, in the Site Security Plan,
DEFINING CHEMICAL-TERRORISM VULNERABILITY INFORMATION CVI : The following
information (whether written, verbal, electronic, digital, or otherwise) is CVI:
Securtty Vulnerability Assessments under 6 CFR § 27.215
D Site Security Plans under 6 CFR § 27,225
Documents relating to the Department's review and approval of Security Vulnerability Assessments and Site
Security Plans, including Letters of Authorization, Letters of Approval, and responses thereto; written notices; and
other documents developed pursuant to 6 CFR §§ 27.240 or 27.245
Alternative Security Programs under 6 CFR § 27.235
Documents relating to inspection or audits under 6 CFR § 27.250
Any records required to be created or retained by a covered facility under 6 CFR § 27.255
? Sensitive portions of orders, notices or letters under 6 CFR § 27.300
? Information developed pursuant to 6 CFR §§ 27.200 or 27.205 (such as the CSAT Top Screen and the
determination by the Assistant Secretary that a chemical facility presents a high level of security risk.)
Other information developed for chemical facility security purposes that the Secretary, in his discretion, determines
is similar to the information protected In 6 CFR § 27.400(b)(1) through (8)
Fatalities shall designate information about the facility that is specified in 6 CFR § 27,400(b)(1) to (8)
as CVI. The process for a facility to seek designation of CVI under 6 CFR § 27.400(b)(9) is described
in Section 5.3 of the Revised CVI Procedures Manual.
INFRASTRUCTURE SECURITY COMPLIANCE DMSIONISM. ISCD leads the national
implementation of the Chemical Facility Anti-Terrorism Standards (CFATS), ISCD's program
assesses hi h?isk chemical facilities promotes collaborative security planning, and ensures that
MARCH 12, 2009 MINUTES 7
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8T" AVENUE NORTH - BILLINGS, MT 59101
JOE MARCOTTE, CHAIR
APRIL 9, 2009 AGENDA
covered facilities meet risk-based performance standards.
• Identify and analyze threats and vulnerabilities.
• Coordinate nationally and locally through partnerships with both government and private sector
entities that share information and resources.
• Mitigate risk and effects (encompasses both readiness and incident response).
THE NIPP GOAL: Build a safe, more secure, and more resilient America by enhancing protection of
the nation's CIKR to prevent, deter, neutralize, or mitigate the effects of deliberate efforts by terrorists
to destroy, incapacitate, or exploit them; and to strengthen national preparedness, timely response,
and rapid recovery in the event of an attack, natural disaster, or other emergency.
Critical infrastructure owners and operators, planners and responders need to know:
what the specific risks are in their locations and to their industries
how to coordinate with others within and across sectors and share vital information
and to prepare, protect, and respond.
OTHER
BUSINESS
FAMILY ASSISTANCE WORK Group [Dan Bryan] Progress Report @
Progress report to be given at the April Meeting. the April 2009
meeting.
ALAN RILEY UPDATE
An email from Alan's wife Jeri was circulated to the LEPC, for those of you who would like to send
Alan a card or a short note, his address is:
Hospice Cancer Care Center
Alan Riley
3090 B 12th St room 226
Grand Junction, Colorado 81501
There being no other business the meeting was adjourned. [Kraft I Larson] 2:48 p.m.
The next meeting will be April 9.2009.1:30 p.m.
Kathy E. Gibson
Recording Secretary
gibsonk@ci.billings.mt.us
MARCH 12, 2009 MINUTES