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HomeMy WebLinkAboutCouncil Workshop Minutes 11.07.2023 (2)MINUTES CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, NOVEMBER 07, 2023 A regular Council Workshop was held in Council Chambers and called to order by Mayor Dave Waggoner at 6:27 p.m. on November 7, 2023. COUNCIL MEMBERS PRESENT: _x Emelie Eaton _x Heidi Sparks x Michelle Mize x_ Richard Herr _x_ Casey Wheeler _x_ Iry Wilke _x_ Richard Klose _x Jodi Mackay OTHERS PRESENT: Brittney Harakal, Administrative Assistant Michele Braukmann, Civil City Attorney Kurt Markegard, Planning Director Public Input: There were none. General Items LURA Presentation Diane Lehm with Big Sky EDA, Jason Seyler with DEQ, Jacy Head with Beartooth RC&D, and Thom MacLean with Big Sky EDA presented the attached PowerPoint presentation. It was questioned if lead remediation from a shooting range would be covered under brownfields. It was clarified that it depends on the final use of the property after the remediation. Planning Director Markegard gave a brief overview of what LURA has been working on this year. They have been working on a work plan to address a few projects within the TIF District. That plan should be finalized and before Council in early 2024. 2. Arbor Day Proclamation 2024 It was questioned when Arbor 2024 is. It was clarified that it is May 7, 2024. It was further clarified that this proclamation is done so soon as it is needed to apply for a grant. Executive Review 3. Resolution No. R23-46: A Resolution Of The City Council Authorizing The Mayor To Execute A Lease Agreement With The Laurel Lions Club For The Riverside Hall Located At Riverside Park. The lease agreement is very similar in structure to the lease agreement with the American Legion lease. Council noted that the lease stated that should the lease be terminated, the Lions would be able to remove their property. It was questioned if they replace a heater, would they be allowed to take the heater with them. It was clarified that any improvements done to the building become part of the building and cannot be removed. This clause directly refers to items such as tables and chairs, etc. Council asked for clarification on the difference between renting out and subletting. It was clarified that subletting is when someone no longer wants to occupy the space. For example should the Lions not want to finish their lease they can have someone take over the lease in its entirety until the end of the lease with permission from the City. Renting out is saying the lessee has the ability to permit events such as a wedding, gathering, etc, in the space. 4. Motion to Reconsider Resolution No. R23-83: A Resolution Of The City Council Authorizing The Mayor To Approve A Change Order With Randall Contracting. Civil Attorney Braukmann briefly reviewed what a motion to reconsider is and how Council goes about making a motion to reconsider. A motion to reconsider must be made at the next Council meeting. A Council Member from the prevailing side would need to make the motion to reconsider. If that motion is approved, then the matter is before Council again to discuss and vote on. Civil Attorney Braukmann stated she had reached out and invited the Judge to attend this evening's meeting; however, she was unable to attend. She clarified that the City cannot default on obligations to pay its vendors. The City also cannot pay a vendor until approved by Council. It was questioned if this was an unbudgeted project. It was clarified that the project was budgeted; this is a change order to the amount initially approved by Council. It was questioned why door handles were still included in this resolution. It was clarified that in a motion to reconsider, a resolution comes back exactly how it was initially placed before Council. A Council Member noted that they still feel that the person who ordered the door and went around the City to receive proper approval should be held accountable. 4. Motion to Reconsider Resolution No. R23-84: A Resolution Of The City Council Authorizing The Mayor To Approve An Independent Contractor Service Contract With Hardrives Construction, Inc. If Council would like to, they may bring back the W. 12th Street overlay Resolution as well. There is money from the County available to assist in paying for this project. There is a time crunch to be able to get this overlay done before the asphalt plants close. 5. Resolution - A Resolution Of The City Council Approving And Authorizing The Disposal Of City Of Laurel Records. Some boxes are ready to be disposed of. This resolution allows that disposal to take place. 6. Ordinance -An Ordinance Amending Title 12, Chapters 12.18.010 And 12.18.060 Of The Laurel Municipal Code Related To Special Events Permits. Civil Attorney Braukmann stated last year; we had significant changes to the special event permit ordinance. Most of those changes did not cause any issues. However, the issue of insurance requirements caused some significant barriers. The ordinance is written to still require additional insurance requirements for high-risk events. It was questioned what the cost difference is between the 1/2 million and the 2/4 million requirements. It was clarified that the difference is approximately $500 to $700. However, some businesses increased their entire CGL coverage, which does have a significant cost increase. A Council Member noted that when they tried to get the 2/4 million insurance for the American Legion, their insurance company did not offer that as an option. Council Issues It was questioned what the cones on E. Railroad and Barnhart Road are for. It was clarified that Northwest Energy is replacing wires in the area. A Council Member noted a $2.00 late fee on their bill and spoke to the Water Clerk regarding this fee. The fee is an annual DEQ assessment. It is not a late fee; it was placed on the wrong line. Other Items A resolution for the encroachment permit for Mr. Seder's bollards will be placed on next week's agenda. Mr. Seder would like to complete the work before winter. Attendance at Upcoming Council Meeting All Council Members present will be at next week's meeting. Announcements The council workshop adjourned at 7:43 p.m. Respe submitted , tney�A� Har Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. Assistance f i� e p �`�.�` your ``s �,_ �i d i � m + � `dDeve�apment Goals Jason Seyler, Colleen Owen & Wally Jemmings MT DEQ Brownfields Coordinators November 2023 Assistance for your Community's Development Goals Jason Seyler, Colleen Owen & Wally Jemmings MT DEQ Brownfields Coordinators -• f ,� �• V ___ ,' � '� :s �� - - , _,,� _- _ y � .�, . t 4'• y. �. _ •,z �. ,., sy�� ..`�. �, .. � �' : �_ `^----� - - i r x � .. _ tr_ C iY'• r� _� �� _,�fi►.� �'. ,� 1 t..\r What are Brownfields? "real property, expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant or contaminant" Site Discovery Site Discovery Planning Y$5 � s$sss�ss Redevelopment Site Discovery Gateways to Communities Site Discovery Site Discovery • Gateways to Communities As 131'r 1 5 E . �' - '". (J _ "' :,,,�•��'r� cam• t - _ 1� ,Rli�,.�.u., ire. MW ,A, • Gateways to Communities Brownfields/Real-estate Opportunities Brownfields/Real-estate Opportunities Brownfields/Real-estate Opportunities Brownfields/Real-estate Opportunities Common Examples of Brownfields/Real-estate Opportunities Planning 1. Community Outreach 2. Concept Plans 3. Site Visioning 4. Feasibility Studies S. Market Studies 6. Preliminary Architecture Reports I fii M Laurel Depot — Laurel Laurel Depot — Laurel ROWNFIELDS ASSESSMENTS DEQ � 1 t __ -- _ _ .,� � ��. .e � - � s l ; P.. rl` _ '� Y. � � t� 1� � _ _ _ _— � -�:w'q . �- ` fie• ` -n - L � I arrvrv« '�_=." t. It � i - i ;n _ .._. -'—a ...�� - �� i - is •...y... .. .._r ` _ - I.. �,• I � `iii 1�.,. _ �� :�i..� DEQ Linrldi"A Strvn-cr Curum:n![!cr Beerfooih �2tbD Getting the Job Done We work with you to develop projects and move the regional economy forward. This happens as a result of local engagement and regional collaboration with knowledge of and access to local, state and federal programs designed to assist the people we serve. We have a proven track record of project development and strive to ensure positive results. We work in partnership with Big Sky Economic Development to develop and support projects in your area. How can we help you in the future? • CEDS project goals ■ Letters of Support ■ Project identification and development ■ Partner for training industry requests and trends Beartooth RC&D Staff: www.beartooth.ora Office: 406-406-962-3914 *Joel Bertolino, Executive Director/Food & Ag Center Director jbertolino@beartooth.org *lacy Head, Economic Development Director jhead @beartoot ,..qM *Nan Knight, Finance Director nknight@beartooth.org * Myrna Lastusky, Office Support Staff mlastusky@beartooth.org Economic Development Program Beartooth RCEtD ( Resource Conservation and Development) serves the cities, towns and counties of Big Horn, Carbon, Stillwater, Sweet Grass and Yellowstone as a state -designated Certified Regional Development Corporation (CRDC) and a federally -designated Economic Development District (EDD). We work closely with local economic development authorities and organizations in order to leverage the'best possible options for communities, nonprofits, and private businesses in the region. Food and AG Program Beartooth is home to one of nine Food Ft Ag Development Centers located across the state. The Centers help Montanans innovate and grow value-added agricultural businesses - creating wealth and jobs in our communities and on our farms and ranches. The Centers support economic development by ensuring that more of the state's food, agricultural and energy dollars circulate in Montana. The program provides training, technical assistance, and access to funding through grants and loans. Eligibility and Guidelines for BRCD Revolving Loan Funds: ■ Loan funds can be used to used to finance acquisition of businesses, land, buildings and equipment; working capital; and in some cases, construction/expansion projects. ■ Business shall be in the five -county region of Big Horn, Carbon, Stillwater, Sweet Grass and Yellowstone. ■ RLF funds must have a positive impact to the area, helping with job creation or retention. ■ Most importantly, BRCD works with private lenders to fund project costs. ■ Collateral must be available; we are unable to do uncollateralized loans. * BRCD will match lender interest rates / flexible term range * Maximum loan amount is $250,000 * Origination fees are 1% to 5% of the amount of the loan, typically 2% To be considered a complete loan application, the following items must be provided to the BRCD staff & RLF Committee: 1. A completed Business Plan 2. Financial statements for the past 3 years (for existing businesses) 3. Tax returns for the past 3 years - Business and Personal 4. Current appraisals on land or equipment being offered as collateral 5. Personal financial statements 6. Completed Beartooth RLF application 7. Other items deemed necessary for underwriting 8. Partnership Agreement with financial institution, if approved Beartooth's Brownfields Assessment Program Recently created this year $460,000 is the amount that was awarded by EPA for three years The Brownfields Steering Committee will prioritize the project sites This funding can be used toward brownfields eligible properties to conduct Phase I & II ESAs and some cleanup planning Previous Brownfields Site ® Old Pea Cannery and Brewery O 904 Bonner Avenue, Red Lodge ® Phase I & II ESAs were conducted with DEQ and EPA ® Feasibility study conducted with Big Sky Trust Fund Planning Program ® The current owners are still in the process of redeveloping the property but hope to re -use it for art purposes and maybe a coffee shop Current rm!Vn ieNs Site Helping Hands Food Bank 825 3rd Street West, Hardin G Former gas station site Phase I & II ESAs have been con( with DEQ and EPA The food bank hopes to develor�`1' spaces to grow food on the property Big Sky Economic Development • Brownfield Revolving Loan Fund • $1,000,000 • Loans • Flexible Terms • Low Rates • Subgrants to Non -profits or Municipalities F -4i (SIG SKY •F� �f I: j4PE),�`- A M E *5 -. W.....:._. .,.., SBL1C VBOC IAS �//� "'/: Cammunlb)'SPACE V FINANCE uc cE�Ec tiTOR : BillingsWorks-- _.... ... � _._._ .... D <ropm e. PACE, ROCK 31 ' THINKBILLINGS < < < <<< P O W E R E D B Y >>> r > > > . . . . . BIG SK`` ECONOMIC DEVELOPMENT Big Sky Economic Development Building A Vibrant Healthy Economy Business Advising and Lending Community Development New Business Recruitment Montana Department of Commerce: The Montana Department of Commerce offers several programs to support community and city development, including the Community Development Block Grant (CDBG) program, which provides funding for a wide range of community development projects. Montana Department of Transportation (MDT): MDT provides funding and technical assistance for transportation -related development projects, such as road construction, maintenance, and improvements, which play a critical role in city development. USDA Rural Development: The U.S. Department of Agriculture (USDA) Rural Development offers funding for rural city development initiatives, including housing, community facilities, and water and wastewater infrastructure. US Economic Development Administration (EDA): is a federal agency, provides grants to support economic development projects that create jobs and promote growth in distressed areas. Montana cities can apply for EDA funding to spur development. Historic Preservation Grants: If your city has historic buildings or districts, you can explore historic preservation grant programs. The Montana Historical Society and other organizations offer funding for the preservation and development of historic resources. The Montana Main Street Program may offer grants and funding opportunities to support downtown revitalization projects. These grants can help with fagade improvements, infrastructure enhancements, and other initiatives. Jason Seyler, DEQ,jseyler@mt.gov, 406.444.6447 Wally Jemmings, DEQ, wlemmings@mt.gov, 406.841.5053 Jacy Head, BRC&D, Ihead@beartooth.org, 406.962.3914 Thom MacLean, BSED, Thom@bigskVeda.org, 406.869.8407 Dianne Lehm, BSED, Dianne@bigskyeda.org, 406.869.8409 Beartooth Resource Conservation & Development 2023 Annual Impact Statement Beartooth RC&D collaborates with more than 50 federal, state and local agencies and organizations. As an Economic Development District, a Certified Regional Development Corporation, a Food and Ag Development Center, and a Revolving Loan Fund (RLF), our local and regional impacts in 2023 (as ofNov. 1, 2023) include: Provided technical assistance to 141 clients for business, strategic & financial planning. • Assistance given with business planning, RLF, and grant applications resulted in almost $9 million of investment. Nearly $6 million was from private funds. 98 regional jobs retained. • 156 new regional jobs created. • $400,000 Rural Microentrepreneur Assistance Program (RMAP) award to provide rnicroloans ($50,000 or less) to small businesses (10 employees or less). • $460,000 Brownfields Community -Wide Assessment Grant awarded to conduct environmental site assessments, develop cleanup plans, and advance the cleanup and revitalization of properties in Beartooth's rural communities. • Community Technical Assistance Program's Lead Service Line program: Beartooth is a technical service provider to assist in inventories of water systems' service lines. ans:;2 \V"e work with each client oil an individual basis to match their specilic need to potential solutions. We can assist with planning,. access to I'undin�,. and project development. Our primary locus is on economic develapment. Community assistance. and v:clue-added lood & agriculture development. r Founded in 1969. Beartooth RC&D is a GREYCLIFF MILL 501(c)> nonprofit corporation providing GREYCLIFF community -focused economic development services to the underserved residents of Big Horn. Carbon.. Stillwater, Sweet Grass, and Yellowstone Counties as well as the Crow and Northern Cheyenne Tribes. R(,v(?]3"3i Lo -,in ''tind • In ui�: past j Ncars. Bcartooth's Revol%ins—, Loin I-'und has created 191 .jobs tend loaned Out .`,?. I million (57 million in tool project dollars) • Over years ot'successful lending, experience • 01' 107 ork,inated loans. iwer 90`% are still in business today • -1 loans manai,ed in 20213 Bnildin( SirmWer —aoCornmunitin Be\M0kk01if R{{CBp`` c +'•�q'..a '�dR�k�1 i �i�l� Beartooth Resotwce Conservation & Development Area. PO Box 180,128 S. Main St. JoUet, MT 59041 406-962-3914 Visit our website at www.beartooth.org Follow us on Facebook and LinkedIn! GQ9 October 5, 2023 City Of Laurel P. O. Box 10 Laurel, MT 5904" Attention: Jason Gonzales I Ron Seder owner of the new office building at #9 2" save. I am asking for an easement in the alley of this property to install 4 bollards. 1 pollards would be placed on the corner as you turn into alley to protect building structure from traffic turning into alley. The 2nd pollard would be place next to new gas meters being installed and 3rd pollard would be to protect electrical panels. The 4th pollard would be installed next to gas meter for the king koin Laundromat building. If you have any question feel free to contact me at 406-855-5050. Thank You for your prompt attention to this matter. Sincer ly, Ron Seder The bollards would be 20 to 22in out from back of building. � X �