HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.02.1992• BUDGET/FINANCE COMMITTEE
Date Feb. 2 1992 Time 4:3L2---m-
Place of Meeting City Hall
MEMBERS PRESENT: Chairman- Donna Kilpatrick
Chuck Rodgers Bob Gauthier
Norman Orr Ron Marshall
Don Hackmann
OTHER'S PRESENT: Dave Michael
A quorum (3 or more) present, the following action was taken by
the Committee:
The Committee reviewed the January claims and recommended
that they be paid.
The Committee reviewed and approved new vendors.
Purchase requisitions were approved as follows:
• General Fund
1992-93 Annotation update subscription for $ 250.00
City Court
1991 W-2 program modification 650.00
Repair PC computer at FAP 400.00
Flag light and installation at Library 280.00
Repair parts for firemen's pagers 239.62
Repair transmission on police car 695.00
Lumber to repair picnic tables 238.00
Repair outlets in pole barn 339.32
Police Training Fund
6 bullet proof vests for police reserve $1,244.95
Water Fund
1 drum Calgon-Cat Floc Polymer $ 455.00
Microbiology & fluoride tests for quarter
ending 12-31-91 234.00
Miller wire feed welder 1,350.00
3 - 150# chlorine cylinders & rental 214.00
2- 12" fire hydrant extensions 474.00
• 12- repair clamps 1,330.00
10- curb boxes, fittings for water leak at
E. 4th St., teflon tape 452.00
Service connection fee for 1991-92
2,267 @ $2.25 5,101.00
3 test holes for bridge project 210.00
Page 2
Budget/Finance meeting of February 4, 1992
•
Sewer Fund
2- manhole rings & covers $ 320.00
PVC pipe and fittings to repair gas
piping in digester building 238.00
Sidewinder nozzles 205.05
Solid Waste Fund
Repair drive line (G-2) transfer truck 858.00
Scale weights on garbage trucks to Blgs.
Landfill 228.00
Dumping fees for landfill for the month
of December 2,084.00
Discussed financing the balance due on the new fire trucks
(see attached). As soon as the exact amount for financing is
known, Don will get bids from the local banks.
The committee recommended budget transfers effective on.
1-31-92. This will be done by resolution on February 18th.
• Don checked further regarding the AT&T pro-watts program.
After talking with Rudy Torrez from AT&T, the estimated savings
would be approximately $50.00 a year on long distance calls.
However, there would be seperate bills from AT&T on each
phone number, thereby creating twice as much paperwork every
month when processing phone bills. The committee felt that the
added paperwork did not justify the savings.
Discussion regarding setting up a cash reserve account in the
water fund for repair and/or a new water reservoir. This really
needs to be done. A new paint job inside and outside would be
approximately $200,000 and there is not money currently set aside
for this work. A new reservoir will be needed in the future at
an estimated cost of two million dollars. We should have some
matching money available for a possible grant. Hopefully down
the road the Big Sky dividend program will have grant money
available to assist in obtaining a reservoir and the necessary
water lines to go along with it.
The committee recommended to set up a reservoir cash account
in the water fund and transfer $30,000 from the operating cash
and then transfer $2,500 a month beginning in February.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
Don Hackmann
City Clerk
• Fire Truck
3-5-91 Bid Price - Becker Fire Equipment $206,870
Amount paid 11-8-91 <92,045>
$114,825
Cash on Hand 1-31-92 <89,330>
Balance to finance (approximately) $ 25,495
Interest Est. @ 8?% - loan dated 3-1-92
1992-93 (163 days) 5,495 + 968 = 61463 Due 8-10-92
1993-94 10,000 + 1,700= 11,700 Due 8-10-93
1994-95 10,000 + 850 = 10,850 Due 8-10-94
Outstanding General Fund Loans (Long Term Debt)
Air Packs @8.9% $6,534 Due 8-10-92
High Band Radios @8.45% $11,363 Due 1-20-93
Suggestion
When transfering money to capital projects fund- Fire Department
in the next 3 fiscal years, deduct the amount of loan.payment
(example: $15,000 less $6,463 = $8,537 to be transferred in
1992-93)
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