HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.17.1992
• BUDGFT/FINANCE COMMITTEE
Date March 17, 1992 Time 4:30 p.m.
Place of Meeting City Hall
MEMBERS PRESENT: Chairman-Donna Kilpatrick
Don Hackmann Bob Gauthier
Bob Graham Ron Marshall
Norman Orr Chuck Rodgers
OTHER'S PRESENT: Mike Atkinson Dave Michael
Jim Worthington
A quorum (3 or more) present, the following action was taken by
the Committee:
A&,-w4 Discussion regarding extending Steve Cosners' Audit Contract
for another year or two per MCA 2-7-506. Don will check with Steve
q'` and see if he is willing to do this at the same fee of $7,500
each year.
Discussion regarding estimates for waxing and sealing the new
• floor at the FAP complex. Mike got another estimate from Excel
Janitorial & Maintenance Service of Laurel in the amount of
$500.85, whereas the estimate from Econoclean of Billings was
$362.00. Motion by Ron Marshall, seconded by Chuck Rodgers to
accept the estimate from Econoclean. Motion carried.
Discussion regarding getting porta-pots for the Air Show on
March 26-28. It will cost $210.00 for 6 of them and this would
+ be spent out of the Park budget. Bob Graham will check with the
')or w-Vh school and see if they will help pay for them.
Both sweepers are currently broke down. The cost to repair
the SunVac is $495 and to repair the PTO on the FMC (three
wheeler) will cost $678. The Committee recommended to charge
the SunVac repair to the sweeping fund. Due to a $1,000
liability insurance deductible payment, the Sweeping Fund budget
is really tight. In order to get the FMC Sweeper repaired, it
was suggested that the repairs be paid out of the General Fund,
in lieu of paying 17 hours of sweeper rental when it goes into
the residential area to sweep chips and general clean up.
Discussion regarding the purchase of turbidimeters at the
Water Plant.
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Budget/Finance meeting of March 17, 1992
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Purchase requisitions were approved as follows:
General Fund
6 porta-pots for Air Show $ 210.00
PTO for FMC Sweeper 67$.00
water Fund
2 turbidimeters 3,190.00
2 recording charts 1,300.00
Sweeping Fund
Repair SunVac sweeper 495.00
One new vendor was approved.
0
Discussion regarding Athletic field. Last year the City
mowed and watered the outfield. This year the Legion would like
to do this themselves, but would like the City to participate
in the cost.
More discussion.
The Committee feels that it would behoove the City to
participate in the cost of maintaining the baseball fields at
Thomson Park and recommends paying $400 towards the maintenance
costs for the 1992 baseball season.
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
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Don Hackmann
City Clerk
EXCEL JANITORIAL & MAINTENANCE SER.
1101 11TH AVENUE
LAUREL, MONTANA 59044
M JANITORIAL & MAINTENANCE PROPOSAL
BEV SCHLESENER
(406) 628-8085
of Laurel (Safety Complex) DATE March 13, 1992
BUSINESS NAME: City
ADDRESS: 115 W 1st
Laurel, Montana 59044
SERVICES TO BE PERFORMED:
1. Strip and apply three coats of seal and two coats of finish
and buff all accessible tile floor at a rate of .18 per
square foot.
2. Excel Janitorial will move and replace all office furniture
such as desks, chairs, file cabinets, etc.
Total cost of this service will be approximately 500.85 based
on the figure of 2,782.5 sq. ft. of tile. This figure will be
adjusted when an accurate measurement can be taken.
All materials and labor needed to complete the above service
• will be furnished by Excel Janitorial & Maint. Service.
If accepted, all moneys will be due and payable upon completion
of service.
Excel Janitorial & Maintenance Service is licensed in the city
of Laurel and carries bond insurance of $5,000, and liability
insurance of $300,000. All employees of Excel are covered under
Worker's Compensation.
NOTE: This proposal may be withdrawn by us
APPROVED BY
if not accepted within 10 days.
DATE
AUTHORIZED S
DATE
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' ECONOCLEAN
CONTRACT CLEANING
' SERVICES
PH: 245-9445
. P.O. Box 30863
Billings, Mt.59107
TO:
CLEANING SERVICES
Work Order/Invoice 1001
DATE OF ORDER ?7^
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2 ORDER TAKEN BY r /
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PHONE WORK EKED BY
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JOB NAMEMO.
JOB LOCATION
INVOICE DATE JOB PHONE
WORK TO BE DONE AMOUNT MATERIALS AND EQUIPMENT AMOUNT l
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TOTAL '
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1 OTHER CHARGES AMOUNT
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OTAL '
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' LABOR MRS RATE AMOUNT
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TOTAL ;10 I
SPECIAL INSTRUCTIONS.
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TOTAL LABOR -----------
TOTAL WORK
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TOTAL MATERIALSIEQUIPMENT
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ereby acknowledge the completion of the above described work.
TAX
AUTHORIZED SIGNATURE DATE
PLEASE PAY THIS AMOUNT 1111- I
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