HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.27.1992
BUDGET/FINANCE COMMITTEE
Date Oct. 27, 1992 Time 4:30 p.m.
Place of Meeting _City Hall
MEMBERS PRESENT: Chairman- Donna Kilpatrick
Bob Gauthier Don Hackmann
L.D. Collins Ron Marshall
Bob Graham
OTHER'S PRESENT: -Steve Suazo and Jeff Melvgin, CSA
Ken Mosby and Walt Mosby, ABS
Sharon Herman
A quorum (3 or more) present, the following action was taken by
the Committee:
The purpose of this meeting was to open computer bids. Six
bid specifications were mailed out and only two bids were received.
One bid spec. was returned because the address forwarding time
had expired.
Before the bids were opened, Don announced that the bid bond
requirement that we normally use was inadvertantly left out of
the bid specs, however it was included in the newspaper
advertisement.
In checking with the City Attorney he said that since we
are only opening the bids and not awarding it to anyone, the
successful bidder would be allowed to submit a bid bond before
the council awards the bid on 11-4-92.
This was acceptable to everyone present, including both
vendors represented at this meeting.
Both bids were opened and a copy distributed to everyone.
(See attached for a cost comparison and evaluation points.)
CSA said that they misunderstood the conversion requirement
and quoted prices for all new software. Their adjusted bid was
still higher than the other bid received.
The conversion requirement is to convert our existing
programs and data over to the new system. The only new programs
we are requesting bids for is payroll, word processing and spread
sheet.
CSA has a one year "Depot Maintenance" warranty on all of
their hardware.
ABS has a 2 year on-site warranty on the NCR/AT&T hardware
and a 1 year factory warranty,on the other hardware.
Page 2
Budget/Finance Committee meeting of October 27, 1992
•
CSA will not maintain our existing software.
ABS will maintain all of our software.
Bid evaluations were completed by each member of the
committee and Sharon. This was done by assigning points to
eight different catagories. The results are shown on the attached
bid tabulation sheet.
Motion by Bob Graham, seconded by L.D. Collins to recommend
that the bid be awarded to Applied Business Systems, Inc. in the
amount of $28,995.00. Motion carried 6--0.
NOTE: CSA included a cashiers check bid bond with their
bid which they took back with them when they left the meeting.
The bid bond from ABS was received on 10-30-92.
The meeting was adjourned at 5:52 p.m.
E
Respectfully submitted,
Don Hackmann
City Clerk
L.I
COMPUTER SYSTEM
BID OPENING: October 27, 1992
4:30 p.m.
HARDWARE
Equipment : (h.,
Delivery:
Installation:
Total Hardware:
SOFTWARE
Operating System:
Compiler:
Required Applications:
Total Software:
TRAINING
CONVERSION
TOTAL SYSTEM COST
HARDWARE MAINTENANCE(on-site per mo.)
SOFTWARE MAINTENANCE(per month)
EVALUATION POINTS ASSIGNED
BID TABULATION
h&1 ecl 6 us; VENDORS
C--P&,4-tr 54+4vA,---)
I4sspC.:N•4n c
KTS/VAL CON A B S C jr A GRIZZLY BYTES BIG SKY DATA SYS
'}-Lb l7 737r /4, 6 9 vb d ;
S`7
???C /`f yo
)7 7S-r-
6, 7?
? 99,E 1?9?
g 9s ? 178
.sv 637
..3
Z ;;z 440
???iC ?vb+?1t [J40
Ob Ti 00 a
31, C l
a s g g -?-
? 6 3 ?v
7 INOuIt? Np
1 ?44r
rJ
tkr, T*-T Co.,po4l,q- mQ.,8A -= p4vf-
Cse'r?:cosw C$ eo ,L M? P?:, P,%ta. Pro d.?a?s ? Q ?S C? D a P ?r : k
alb; D?-}A 391 C34F5)H':,.? F an +?, 9 1170 C3 0 C
PS 0 Ps ,Pr: x.44,