HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.07.1985' M I N U T E S
BUDGET/FINANCE COMMITTEE
DATE May 7, 1985 TIME 4:30 pm
PLACE OF MEETING City Hall
A. Members present: Chairman Bob Gauthier
Bill Brennan Lonnie Kellogg Albert Ehrlick
B. Other's present: Kent Harris Joe Bradley
A quorum (3 or more) present the following action was taken by
the committee:
1. Discussion on.tax incentives for Boise Cascade property.
At this time alternatives are being researched and will
be discussed at future meetings.
2. The claims for.April were reviewed and the committee recommends
that they be paid.
3. The.committee discussed-a maintenance contract with the
Department of. Commerce at $1000 per year for the maintenance
of the BARS accounting system.
The committee recommends not to enter into a maintenance
contract and instead pay for services as needed.
4. Discussion on poker machines.
Meeting adjourned at 5:20 p.m.
Respectfully submitted,
Donald L. Hackmann
City Clerk
E
L
DEPARTMENT OF COMMERCE
DIVISION OF LOCAL GOVERNMENT SERVICES
TED SCHWINDEN, GOVERNOR. CAPITOL STATION
-- STATE OF MONTANA
(406) 444-3010
HELENA, MONTANA 58620
City Clerk
City of Laurel May 3, 1985
Box 10
Laurel, VT 5 90144
In March of 1984, we informed you that the 1983 Montana Legislature had
_- --. dr3st. cally-. - re-duced---S-.t-at-e Gen-oral - Fund, sprogrt: f for -t e iB algetary-f - -
Accounting and Reporting System (BARS) 1985.
Unfortunately, the 1985 Legislature has frozen State General Fund support
for systems maintenance 'at the Fiscal 1985 level. The Legislature did
authorize the continuance of a systems maintenance program, however, on a
"fee for service" basis.
Although City government officials were unhappy with the lack of State
support many of them felt strongly enough about the merits of keeping
their systems current to sign BARS Maintenance Contracts with us for
Fiscal 1985.
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The objective of the program is to insure the availability of the Local
Government Services Division as a resource to your City in the maintenance
of your BARS system. A maintenance contract will insure a response to each
request for assistance with budgetary, accounting and/or reporting
problems. The contract includes at least one BARS seminar, current updates
on changes to conform with generally accepted accounting principles and
new State/Federal legislation, as well as any new releases to the BARS
manual.
We have enclosed a Maintenance Contract for the 1986 fiscal year for your
review and ppproyou in the ever l agree that our maintenance program
_ _val. We hope you'll would-be hel ful to y ay maintenance of your BARS system.
Your prompt response in completing and returning the enclosed contract
will greatly assist us in planning our work schedule for Fiscal 1986.
Thank you.
Si erely,
DONALD L. D00 Y
Acting Administrator
M A I N T E N A N C E C O N T R A C T
This Contract is entered into by the City of Laurel , Montana,
herein referred to as the "City" and. the State Department of Commerce, Division of
Local Government Services, herein referred to as the "Department".
The City and the Department mutually agree aN follows:
1. PURPOSE. The purpose of this Contract is to insure the availability of the
Department as a resource to the City in the maintenance of the City's uniform
Budgetary, Accounting and Reporting System (BARS).
2. SCOPE OF SERVICES The Department will guarantee a timely response to the
City's request for assistance with BARS related problems. The assistance
will be by telephone, correspondence or on-site as needed. The Department
will also review annual reports and budgets, provide training workshops, new
clerk training and BARS manual revisions and updates. Additional services
such as computer conversion accounting assistance, specialized schooling and
fixed asset inventories which do not fall within the scope of the contract
are available at a reduced rate to entities with contracts.
3• COMPENSATION AND METHOD OF PAYMENT. The City agrees to pay the Department
the sum of $ 11000.00 . Should an inordinate amount of time be required
in providing assistance, the Department will charge the City $26.00 per hour
for such time. Payment in full is due and payable 30 days from the date this
contract is executed by the parties.
4. PERIOD COVERED: This contract covers the 1985-86 fiscal year.
5. LIAISON. is the City's liaison with the
Department.
6. INDEPENDENT CONTRACTOR. The Department is an independent Contractor and as
such is not an employee of the City for the purposes of coverage by the
Workers' Compensation laws, tax withholding, retirement system withholding or
FICA.
7. MATERIALS, SUPPLIES AND EQUIPMENT. Any materials, supplies, and/or equipment
necessary for the provision of services under this contract will be provided
by the City.
8. TERMINATION. Either party may terminate this Contract upon two weeks advance
written notice. In the event of such termination, the Department agrees to
refund to 'he City a prorata portion of the original contract amount, less
the cost of any services provided prior to such notice.
9• MODIFICATION. This Contract contains the entire agreement between the
parties, and no statements, promises, or inducements made by either party, or
agents of either party, which are not contained in tLe written Contract, are
valid or binding. This Contract may not be enlarged, modified, or altered
except upon written agreement signed by both parties hereto.
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10. CONSTRUCTION AND VENUE. This Contract will be construed under and governed
by the laws of the State of Montana. In the event of litigation concerning
it, venue is the First Judicial District in and for the County of Lewis and
Clark, State of Montana.
IN WITNESS WHEREOF, the City and Department have executed this Contract on the
date first above written:
CITY OF
MONTANA
BY:
Authorized Representative
DEPARTMENT OF COMMERCE
DIVISION OF LOCAL GOVERNMENT SERVICES
BY:
Authorized Representative
DATE
DATE
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