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HomeMy WebLinkAboutPublic Works Committee Minutes 08.21.2023MINUTES CITY OF r !SLCIALk The Public Works Committee meeting was called to order at 6:00pm on Monday, August 21, 2423, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Emelie Eaton Others Present: Matt Wheeler- Public Works Director, Ryan Welch- KLJ, Dennis Eaton, Patty Smith, Michelle Mize, Jake and Kelsey Horgart, Darrel Wacker, Laura and Andrew Molodeeki Public Input: None General Items Approval of Minutes from. July 17, 2023- no quorum New Business 2. Emergency Call Out Report- Report attached i. Matt stated not many ER Call Outs, but most of the calls are related to water shut offs or turn ons and calls for the Elm lift station. The Elm Lift station should not be an issue going forward, as there has been new electrical put in the station. KLJ Report- Report attached i. Splash Park- Contractor is set to start end of August and will take approximately 4-6 weeks to complete. Anticipated to be completed in October ii. WTP Lift Well Replacement- Substantial completion was achieved on 6/19/23. Contractor went into bankruptcy and was not able to reach final completion. This is causing liquidated damages for the city and is being taken off the final bill. iii. 4t" Street Reconstruction- S 5"' St will be paved from 8t" to Forrest and will be paved this week on Wed, Aug 23th. Harddrive is the company doing the paving of S 4"' and o Dennis Eaton- will this be a one way or have speed bumps? o Ryan stated speed bumps and one ways were discussed at the public meetings prior to project starting and design, but did not make the final design 1. Darrel Wacker voiced concerns on traffic and speeding without speed bumps. Another option that was discussed was turning 4t1i into a one way and not allowing right hand turns from the overpass on Stn o Jake and Kelsey Horgart voiced concerns with just having stop signs as they have had 3 vehicles hit on that corner, 2 of which were totaled o Ryan stated stop signs will be installed on S 4t" once construction is completed o Iry circled back to the police patrol on traffic and mentioned the increase in patrols during the turnaround on the southside o Matt stated he would bring options to the City Council Workshop regarding additional stop signs and/or speed bumps or tables 1. This will include cost and location and number- mixture of both o Ryan mentioned that during the design phase Chief Langve stated patrols would be increased in the area due to the new road and the ability for speeding o Kelsey Horgart asked about the standing water on the corner of S 4"' and Yellowstone 1. Ryan stated once the construction is done that the water will drain into the inlet at that corner o Patty Smith asked about the drainage on 4`h and Maple- concerns that once this is done the water won't drain, also concerned about the value of her property and the tax assessments - wants the city to help her petition the state for a reevaluation of her property o Question raised on when the city will look at coming back to the other streets, specifically Maple and Woodland, to pave 1. Matt stated these projects will be planned based on available funds in coaling years o Any underground sprinklers that had to be disturbed for construction will be reinstalled, and grass that was disturbed will be reseeded Old Business: Other Items 4. Michelle Mize brought a Constituent Concern- Corner of 6"' and Idaho, this is the only uncontrolled intersection on this street. Matt stated he can ask the mayor for approval. Announcements Next Meeting will be Monday, September 18, 2023, at 6:00pm in Council Chambers Meeting adjourned at 7:15pm Emergency Overtime Callout List 7/01/23 TO 12/31/23 Maintenance Shap -628-4773 City Dispatch 628-8737 Elm Litt Station 628-7773 V Wastewater Treatment Response Code I NO: Lift Station 628-5918 Dial 9 after tone to acknowledge alarm nt-628-6474 I Autodailer- 628-4866 1st Column Not accepting Overtime / NA = = Respondino 'Water Treatment Plant 628-4410 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee Telephone 4/17 413 BIRCH H2O TURN ON HP Nuernberger 2/23 H2O SHUTOFF 1248 BEARTOOTH Dylan Ceaser 7/16 DIG OUT BOAT RAMP Josh Sawyer 5/13 H2O CURB BOX WEST AVE Sam Waggoner 2/25 H2O SHUTOFF 501 BIRCH Joe Waggoner 7/24 ELM LIFT TEMP ALARM TJ WorbeI 5/20 H2O BREAK NW MARYLAND Daniel Waggoner 501 ALDER PLUGGED METER 6/3 ALL LIFT STATION PROBLEMS 8/10 H2O SHUTOFF ACTISON CABLE TV down Tim Johnson 698-6254 6/12 H2O PROBLEM E MARYLAND Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 /MDT 252-4138 Pace Construction 252-5559 (sewer backups) . { — • . • — e x�" ®®© t � �® i 1. iiiiiii--�----� ,Tom Burwell 1 71 Elm Litt Station 628-7773 V Wastewater Treatment Response Code I NO: Lift Station 628-5918 Dial 9 after tone to acknowledge alarm nt-628-6474 I Autodailer- 628-4866 1st Column Not accepting Overtime / NA = = Respondino 'Water Treatment Plant 628-4410 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee Telephone 4/17 413 BIRCH H2O TURN ON HP Nuernberger 2/23 H2O SHUTOFF 1248 BEARTOOTH Dylan Ceaser 7/16 DIG OUT BOAT RAMP Josh Sawyer 5/13 H2O CURB BOX WEST AVE Sam Waggoner 2/25 H2O SHUTOFF 501 BIRCH Joe Waggoner 7/24 ELM LIFT TEMP ALARM TJ WorbeI 5/20 H2O BREAK NW MARYLAND Daniel Waggoner 501 ALDER PLUGGED METER 6/3 ALL LIFT STATION PROBLEMS 8/10 H2O SHUTOFF ACTISON CABLE TV down Tim Johnson 698-6254 6/12 H2O PROBLEM E MARYLAND Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 /MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 I San itarySystemOverflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 1/27 Sewer back up City hall 730pm 4/17 413 BIRCH H2O TURN ON 6/212043 Atchison H2O turn on 2/23 H2O SHUTOFF 1248 BEARTOOTH 4/17 2 H2O TURNONS 7/16 DIG OUT BOAT RAMP 2/23 H2O SHUTOFF 501 BIRCH 5/13 H2O CURB BOX WEST AVE 7/23 H2O LEAK ALDER 2/25 H2O SHUTOFF 501 BIRCH 5/16 H2O BREAK WOODLAND 7/24 ELM LIFT TEMP ALARM 2/26 W MRYLAND H2O BOOSTER FAIL 5/20 H2O BREAK NW MARYLAND 7/30 elm lift problem 501 ALDER PLUGGED METER 6/3 ALL LIFT STATION PROBLEMS 8/10 H2O SHUTOFF ACTISON 3/28 Sewer backup 615 Hazel 6/12 H2O PROBLEM E MARYLAND 8/12 H2O SHUTOFF DATE 4-15 H2O BREAK 407 8TH AVE CURBBOX 6/13 H2O SHUTOFF 1110 MARYLAND 8/16 H2O TURN ON MISTAKE City of Laurel Project Status Update August t Reason for Proiect: To Replace the existing pool with a splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Current Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5/25/23 • Contractor is expected to start 8/28/23 2022 Pavement Maintenance Project (4r" Street Reconstruction) (KLJ #2104-00862) an Reason for Proiect: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Contractor began work on March 271h, 2023 • Water and Storm System in S. 4th Street to be complete week of 6/16/23 • Change Order #1, South 51h Street Waterline complete • WCD No. 3 to resurface S. 5th Street, Woodland Ave., and Maple Ave. executed Aug. 9th 2023 • Studer to Pave S. 5th Street from 8th Ave. to Forrest Ave. on Wednesday, 8/23/23 • S. 4th Street Paving is schedule for week of Sept. 18th — 22"d • Contract Sub. Completion Date is 10/7/23 • Contract Final Completion Date is 11/6/23 WTP Lift Well Replacement (KLJ #2004-01487) Reason for Proiect: To replace a lift well at the Laurel Water Treatment Plant. Proiect Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. Current Status: • Construction has been ongoing since January. Page 1 of 3 ENGINEERING, REIMAGINED "' City of Laurel Project Status Update August 21, 2023f • Change Order was issued due to inaccurate "As Built" Drawings that caused Contractor to relocate their shoring system to make piping connections. • Transfer over to new Lift well to occur week of 6/19/23 • Substantial Completion achieved on 6/19/2023 • Notified on 8/14/23 that KLE would not be finishing • Bonding company has hired Cop to complete punch list items. • LD's for Final Completion have been accruing since 7/19/2023 Laurel Planning Services (KLJ #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. o Draft regulations sent to City April 11th, 2023 o Zoning Map approved by Commission on August 16th, 2023 o Public Hearing to occur in October, 2023 • Downtown Parking Study. — On hold per City Instructions • City -County Grown Policy Update was requested at the August 16th meeting Laurel Capital Improvement Plan (KLJ # 2104-00649) Reason for Proiect: KU has been retained by the City of Laurel to develop a 5 -year Capital Improvement Plan (CIP). Proiect Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the Governing Body establish project priorities and funding. Current Status: • Meeting held with City staff on April 11th, to update projects and costs • Finalized CIP sent to City on 619123 • Presented to City Council 6120123 • CIP Accepted by Council 6127/23 Other Notes and Information Page 2 of 3 ENGINEERING, REIMIAGINED Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Projects 1. 7th Street reconstruction 2. Riverfront Park walking trail 3. Reconstruction of 12th Street between Valley Drive and 152 Ave. 4. Sewerline in Alley between 152 and Main St. Replacement Page 3 of 3 ENGINEERING, REIMAGINED