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HomeMy WebLinkAboutPublic Works Committee Minutes 09.18.2023MINUTESCITY OF LAUREL s The Public Works Committee meeting was called to order at 6:00pm on. Monday, September 18, 2023, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Emelie Eaton, Aron Kostelecky Others Present: Matt Wheeler- Public Works Director, Dave Waggoner- Mayor Public Input: None General Items 1. Approval of Minutes from July 17, 2023. Iry Wilke made a motion to approve the minutes of July 17, 2023. Motion was seconded by Emelie Eaton. Motion carried 5-0 to approve the minutes. 2. Approval of Minutes from August 21, 2023. Iry Wilke made a motion to approve the minutes of July 17, 2023. Motion was seconded by Emelie Eaton. Motion carried 5-0 to approve the minutes. New Business 3. Emergency Call Out Report- Report attached i. Matt stated this has been a fairly quiet month, besides the usual water issues with turn offs and turn ons ii. One minor change on call out order due to recent contract negotiations 4. KLJ Report- Report attached i. Splash Park - o Contractors have started, the pad is being prepped for installation and water lines are being run. The fence at the splash park will be cut down to a four foot height. Jares Fence will be handling this and donating their time ii. Pavement Maintenance - o Emelie stated she thanks Ryan with KLJ for his response to the concerns that were brought to the last city council meeting. His response was very informative o This project is on time and is on budget 1. This is the most expensive project the city has undertaken o Jodi stated she also appreciated Ryan's response and there was thought that this should be published on the city's Facebook page. This has been done. 1. Jodi also expressed concerns about having speedbumps and that may raise issues with other areas wanting speedbumps Old Business: Other Items 5. Letter from Sunshine Academy requesting across walk crossing 1St Street. Emelie made a motion to approve the cross walk request and move it to the council. Motion was seconded by Irv. Jodi asked about cost and timing. Matt stated the cost will be roughly $4,000 and the labor would be about 2 days to complete. Motion carried 5-0. Mayor Waggoner stated the city has met with Love's Truck Stop and they have a buy sell agreement for 20 acres by the West Laurel interchange. They are asking for annexation along with city services. They are also looking at the possibility of a KOA associated. The timeframe is roughly a year, the engineers are currently working with KLJ and the city. 7. Aron announced his resignation as he will be moving outside of the city of Laurel. Announcements Next Meeting will be Monday, October 16, 2023, at 6:00pm in Council Chambers Meeting adjourned at 6:46pm Emergency Overtime Call®ut List 7/41/23 TO 12/31/23 Maintenance Shop -628-4773 City Dispatch 628-8737 --.. - ..- -. .M-- ...- --ER ... I I gs, FJ *.a --c - EL JEMEMMMMMEMMMMMMMMMMMMMM If M901 MMMMMMMMMMMMMMM IOMMMMMMMMMMMMMMM FOR Me— 11"IF-111 cern uit Oration aZo-> > i3 Villa( Wastewater Treatment Pl; Response Code NO= In Emplovee Telepl Thomas Henry Cindy Caswell Corev Nicholson urt otation orts-oa i u uiai u arcer tone to acKnowieage warm it -628-6474 I Autodailer- 628-4866 A Column Not accepting Overtime I NA = Not Available I Y = RE ne 1 6/2 NA3 NA4 Water Treatment Plant 628-4410 Response Code NO= In 1st Column Not Employee Telephone HP Nuernberoer Josh Saws Sam Wag! Joe Wagg TJ Worbel Daniel Wa = Not Available / Y = CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 One Call Locate - 1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 San itarySystem©verflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 9/9 H2O SHUTOFF 11TH AVE 6/212043 Atchison H2O turn on 7/16 DIG OUT BOAT RAMP 7/23 H2O LEAK ALDER 7/24 ELM LIFT TEMP ALARM 7/30 elm lift problem 8/10 H2O SHUTOFF ACTISON 8/12 H2O SHUTOFF DATE 8/16 H2O TURN ON MISTAKE City of Laurel Project Status Update September 15, 2023 Splash Park Installation Reason for Project: To Replace the existing pool with a splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Current Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5/25/23 • Preconstruction Meeting held on 9/15/2023 • Construction to start on Monday 918/2023 • Construction period expected to be 4 weeks. 2022 Pavement Maintenance Project (41h Street Reconstruction) (KU #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Contractor began work on March 27th, 2023 • Water and Storm System in S. 4th Street to be complete week of 6/16/23 • Change Order #1, South 5th Street Waterline complete • WCD No. 3 to resurface S. 5th Street, Woodland Ave., and Maple Ave. executed Aug. 9th, 2023 • Studer to Pave S. 5th Street from 81h Ave. to Forrest Ave. on Wednesday, 8/23/23 • S. 4th Street Paving is schedule for week of Sept. 18th _ 22nd • Contract Sub. Completion Date is 10/7/23 • Contract Final Completion Date is 11/6/23 WTP Lift Well Replacement (KU #2004-01487) Reason for Proiect: To replace a lift well at the Laurel Water Treatment Plant. Proiect Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. Page 1 of 2 ENGINEERING, REIMAGINED p D�;City of LaurelProject r rr♦' September Current Status: • Construction has been ongoing since January. • Change Order was issued due to inaccurate "As Built" Drawings that caused Contractor to relocate their shoring system to make piping connections. • Transfer over to new Lift well to occur week of 6/19/23 • Substantial Completion achieved on 6/19/2023 • Notified on 8/14/23 that KLE would not be finishing • Bonding company has hired Cop to complete punch list items. • LD's for Final Completion have been accruing since 7/19/2023 • Final Completion reached on 8/30/2023 • Final Payment and release of retainage requested on 9/15/2023 Laurel Planning Services (KU #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Reeulations Update. o Draft regulations sent to City April 111h, 2023 o Zoning Map approved by Commission on August 161h, 2023 o Public Hearing to occur in October, 2023 • Downtown Parking Study. — On hold per City Instructions • City -County Grown Policy Update was requested at the August 16th meeting o Weekly meetings to occur Sept. and Oct. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Proiects 1. 7th Street reconstruction 2. Riverfront Park walking trail 3. Reconstruction of 12th Street between Valley Drive end 11t Ave. Task Order sent to City 4. Sewerline in Alley between 11t and Main St. Replacement Task Order sent to City Page 2 of 2 ENGINEERING, REIMAGINED Su ine Academy ,,`The nsh Learningfor a Brighter Future 2837N hanrshorn Dr :=Laurel, MT 59044Sarnshzneacad.corn (406) 628-4211 Dear Laurel City Council, I'm reaching out from The Sunshine Academy, which you'll find just across the street on the corner of 1 st Street and 2nd Avenue. Every day, many of our children and their families cross these busy intersections. While we instill the importance of road safety, the addition of a crosswalks would greatly elevate their safety. It's a clear signal for drivers to be watchful, and it offers our community an added layer of protection. I believe that with this change, not only will we enhance the safety of our children, but we'll also foster a stronger sense of community by showing that we prioritize the well-being of our young residents. It would be fantastic to collaborate and make this vision a reality. If you'd like to chat or if there are any concerns, I'm available. You can reach me at 406-690- 7040. Thank you for your attention to this matter. Together, we can make our streets safer for everyone! Greg Schreiner Owner, Vice President The Sunshine Academy Inc. 406-690-7040