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HomeMy WebLinkAboutCity Council Minutes 01.06.1925 The City Council of the City of Laurel met in regular session in the 4onneil Chamber in the City Hall and was called: to order by Mayor H. A. Carlisle at 8: 00 o elo ck P, M, January 1925 6 , , Upon roll call, the following Aldermen answered present;. 1 ? Coy Porter I G 1 Chamberlin Perry r Graves The,minute s of December 16, 1924, were read and approved, The reports of the City Treasurer Police Judge and , ' Chief G f Police were read. It was moved by Perry and seconded by Gum that the reports be approved as read. The bills for the month of December were referredo the Finance Committee. After due deliberation the l eommittee , reported back recommending the payment of the following bills; A. L. Garvey 41.65 H. A. Carlis16 40.00 R. E. Goy 6.04 ; W. E. Porter 6.00 Ed _ Gum 6100 E. Chbe.r Brae - 6.00 - 0. M, Wol.d. 6,.40 0. E. Perry 6.00 J F. Nicola 6.00 George Graves 6,00 0. C. Bundy 76 " J. W. Keck 2.00 Julius Ludwig 2.00 2. Freund 111.00 Lau re l Out to ok 6054 Crane Co 74.8 init. Sts. Tel. & Tel. Co, 10.26 City Water Dept, 34.31 A. Schneider 5.00 M. R. Cooper 25.40 - Laurel Auto S. Go* 1.00 Matheson Alkale Wks. 34.48 ?. , City Water Dept. 9. 44 Montana Poser Co. 492.90 L€ a rel a. S. Co. 9.30 Thompson Yards 20.38 Laurel Trading Co, 47.95 J. S. Brohangh 240.00 Continental Oil Co, 23,31 Billings Gas Co. 24.55 C Henry Keiser 135.95 The Texas Co, 18.75 -, T. A. Rigney 250.00 Vera Sturm 115100 j GeQ . R. Z©nn-e 112..% T committee repo rte d approval of the following bills with the recommendation that same be conditionally allow and the Cl rk b e e authorized to draw warrants upon the proper, funds payment therof as soon as sufficient funds are availabe for payment thereof, but not otherwise; A. W. Richardson. 3.00 Tim Reardon, 5100 N. A. Freund 3,00 J. W. Mac.Ardle 3.00 Reese Price 3000 Harry Sorenson 3100 Laurel A. 3. Go. 39#75 George R. L ona. e 37.50 Mrs. Nellie G. Click 3,00 Tim : eard.on 3.00 Harry Sehrappe 3.00 Geo. Lonne 3.00 J. W. MacArdle 3.00 A W. Richardson. 3.00 H. A. Freund 3100 Jack Rees 3100 It was roved 'and. seconded that the report of the committee be adopted and that warrants be issued in the manner recommended by the ecmmittee. The motion carried, ? tESOLUT ION NO. 31z. Resolution No. 312, being a resolution levying- and assessing a special tax against property referred to in Ordinance No. 280 for sidewalk in the City of Laurel ?-ffbntana n, of irk- eluded in any special improvement district, was presented for final passage. It was moved by Porter and' se conded' by Gum. that sa id res olut ion b e finally passed and adopted, Upon roll call f , all Aldermen present voted aye and said resolution was declared passed and adopted, i Minutes of the City Council of Laurel Laure 1, Montana, ._.....: January 6. 1925. The Mayor appointed W. E. Chamberlin, Alderman of the Second. Ward as member of the standing committee on Light and Water and of the standing committee on Streets and Alleys. Mr. Wold being absent, the Mayor appointed George Graves to serve on the standing committee on Light and Cater until Mr. Wold returns, A letter from Bernard Blum, Engineer of Maintenance- of way, relative to the comhination of pumping plats for the two systems, was read. The Mayor requested the water Commit- tee to investigate further and make their recommendation at the next regular meeting of the City Council. Mr. Perry reported for the Water Committee recom- mending that the City now advertise for bids for a new pump- ing unit to supply water to the settling basin, bids to be received at- the regular meeting of January 20th, also that City Engineer be instructed to proceed with a ten foot ad- dition to the pump houne. It was moved by Gum and seconded by Graves that t 1B report be accepted and necessary steps be taken to comply with their recommendations, The motion carrie d. Sam Bender and George Getz appeared before the Co una it . and reported that they would like to have a side- walk and crosswalks in the principal part of the Yellowstone Subdivision. It was moved by Perry and seconded by Gum that the City Clerk be instructed to draft a petition for them to circulate, The motion carried. It was reported that the wood walk running north from the Union. Hotel was in bad contition. It was moved by Perry and seconded by Chamberlin that the Street Commissioner be instructed to repair or dismantle this walk as conditions warranted, The motion carried. A communication from 0. C. Bundy was read in which he requested payment of his filed claims. It was moved by Perry and seconded Gum that the request be tabled.- The motion carried. The following report from the State Examiners office was presented and read: MONTANA STATE E XAMIIM z S OFFICE Helena January 2 , 1925* To the City Council, Gentlemen: The object of the Examiner" s Office at Helena, Montana, is to examine the books and records of the several citites of the State and to present with our report of such examina- tions , notes of constructive criticism necessary for the fulfdllment of the law and betterment of your city affairs, These reports and letters are addressed to your city offi- cials and as such should be read do full in open council, discussed and disposed of, and spread upon the minutes of your meeting, Your answer to the report, which must be made to this Department within thirty days from receipt thereof, must be signed by the full city council and be spread at large on the very next page of the minutes of the council. Kindly set apart a file in which you will file all reports and communications of every nature received from this Department. Yours respe ctfully, L. Q. Skelton JO: nak State Examiner Laurel, Montana, January 69 1925, M O N T A N A OFFICE OF STATE EXAMINER Helena, To the Honorable Mayor and City Council, Lam re 1, Montana. Gentlemen January 21 19250 Mr. H. A. Carlisle, Mayor Miss Vera Sturm, Treasurer. ISIr. T. A. Rigney, Clerk. I herewith submit report of an examination of the books and records of your city as made by Leonard C. Young, Second Assistant State Examiner, on December 1, 1924. Said examination covers a period from April 14, 1922 to November 30, 1924. TOWN TREASURER N2. T. H. EARLY i To balance on band April 149 1922 033,051081 To receipts from April 149 1922 to June 30, 1924 231 651,63 264:703.14 By disbursements for same period 208.749.54 Balance on band July 1, 1924 55,953.90 TOWN, TREASURER MISS VERA STU4M To balance on hand July 1, 1924 55,953.90 To receipts from J'aly 11, 1924 to November 30, 1924 23 531.34 79857U By disbursements for same Ice rio d 47, 888..46 Balance on hand December 1, 1924 31,596,78 ACCOUNTED FOR AS FOLLOWS: By balance By blanc e By balance By balance By cash in By warrant: Minutes of the City Council of Laurel in American Bank( Checking account) in American Bank(Time Deposits) in Midland National Bank, Billings in Kountze Brothers Bank, New York office in office (Carried as cash) $349.93 31,967.88 Less checks outstanding (American Bank) Less checks outstanding((Midland National, Bank TREASURERS FUND ACCOUNT General Fund Street Fund Executive Fund Police Fund Water Meter Fund Water Taps Fund Water Fund Seger Fund Water Bond Interest Fund Water Bond Sinking Fund Sewer Bond Interest Fund Sewer Bond Sinking !and 21.17 371.10 31, 596.78 Overdrawn Balance 341.79 $17,236.65 1,955.36 8,552.08 10.00 30.28 4.183.51 3222.15 157.25 207.68 72.34 1,259.41 82.71 287.26 71390,64 36'7.2: 3,695.56 Minutes of the City Council of Laurel ( Laurel, Fontana, January 6, 19250 Overdravm Balance Sprinkling Fund 603.9' Park Fund 6.44 Library Fund 458.08 Garbage Fund 269.42 Operating Fund 349.98 1916 Funding Bands interest 1435101 1916 Funding. Bonds Sinking 11286,26 Mater Intake Bonds Sinking 542,98 Water Intake Bonds Interest 621,46 1921 Funding Bonds Interest 175.89 Nutting Bonds Interest ; 51 Nutting Bonds Sinking 1,055.28 1923 Water Bonds "A°# 1,111.55 199,3 Mater Bonds "B" 574,91 S idalk Fund 5.82 Light No. 1 Construction 539065 Light No, 1 Maintenance 512.84 Light No. 2 Construction 408.75 Light No, 2 Maintenance 100,95 Montana Avenue Walk Fund. 1091,65 Improvement District No r 2 .51.57 3 262.90 6 38.98 TT TV st 7 96.24 TT IT 8 11.2' Tt TV IT 9 88,69 IT IT IT 10 99 .34 IT IT IT 1 39198 IT Tt i? 12 27 *12 Tv TT M l3 85*63 IT 14 462.98 IT IT TT 16 r7 s l3 TT TT 17 34,41 TT TT IT 18 30.38 ' IT it n 19 144,10 . TV - IT TT 20 43.06 IT It it 21 36,62 TT TV IT 22 8 r 3 TT tt TT 24 •9 6 T: tT Tt 25 642, 43 I i I i j1r Minutes of the City Council of Laurel Laurel, Montana, January 6, 1925. Improvement District No, 26 IT TT TV 217 Tt Ti TV 28 IT TT TT 29 IT a IT 30 IT TT IT 'i 31 TT if IT 32 TT TV TT 33 TT TT It 34 IT TT - It 35 it IT TT 36 T7 TT IT 37 TT IT If 38 IT TT TI 39 IT IT IT 9 41 . IT IT IT 4 2 IT IT TT 44 TT IT TT 48 IT IT TT 50 it T.1 Ti 5 IT IT IT 52 TT IT TT 53 11 TT TT 54 TI _ TT IT 55 T1 IT TT 56 IT IT T1 5a 1 1 rt 11 TT 6 0 TI it IT 61 Firemens' Disability Fund Less overdrafts Balance on hand according to Fund Account Overdrawn 9150 16.92 .50 #32 10.08 Balance 45.69 36.69 139.29 49.54 57.77 45.60 87,41 414193 129.87 191117 47.71 190,33 18.7©0 106,08 64.26 57.50 686.40 662.67 111.45 571.96 220,76 10.66 82.77 1,095.58 32,524.14 1.095.58 31,428.56 Your Fund Account is short the sum' of 0168.22 as compared with your cash account. You have evidently failed to account for one fund. CITY O = MR. T. A. R IGNEY Minute Book examined and found to be quell written; but not signed for sometime by the proper off icials. Your cla&ms were examined and found to be very well written; but you should be provided with a claim Register wherein all claims should be B Je re d in the order in which they are f iled. i l Minutes of the City Council of Laurel Laurel-' ` Montana, January 6, 1925. POLICE JUDGE MR. J. B. PLATT To fines collected from March 17, 1922 to August 22, 1922 $96.10 By Treasurer's Receipts for same period 96010 POLICE JUDGE MR. GEORGE R. LONNE To fines collected from August 23, 1922 to December 31,1922 468.00 By Treasurer's Receipts for same period 468.00 POLICE JUDGE To fines collected from By Treasurer's -Receipts WATER C 01UIIIS S IONER TO amount collected frcx By Treasurer's Receipts MR. R. COOPER January 1, 1923 to November 30,1924 674.52 for same period 674.52 1VIR . T-. A. RI GREY i Larch 1, 1922 to October 31, 1924, 48,'x'71.05 for same period 48,771.05 WATER TAPS To amount collected from April 14 1922 to November 30,1924 1, 529.12 By Treasurer's Receipts for same period 1,529.12 SEINER TAP S To amount collected from April 14,1922 to November 30,1924 243.09 By Treasurer's Receipts for same period 243.09 MISCELLANEOUS COLLECTIONS To amount collected from April 14, 1922 to November 30 1924 1, 280.68 By Treasurer's Receipts fur same period 1,280.68 LIBRARIAN CARRY E, ERB To fees and fines collected from April 14, 1922 to November 3O, 1924 339.56 By Treasurer's Receipts for same period 339.5+6 PETTY CASH To amount set aside by council 100.00 By cash in office 7.19 By claims in hands of clerk 92.81 100,00 BONDS Vera Sturm, Treasurer-$lO,OO4.00-Surety: Approved August 279 1924 T A. Rigney, Clerk and Water Collector-`t51000.00-Surety.-Approved August 27,'1924. George R. bonne, Marshal--Not Bonded 1V1. R. Cooper, Police Judge- Not Bonded. DEP 0 S IT ORY B ONDS American Bank-21,000.00-Third Issue Liberty Bonds Stith Merchants National Bank, St. Paul for safe keeping. Receipt for same filed with City Clerk. Midland National Bank, Billings- 40,000.00-Third Issue Liberty Bonds in possession of Treasurer, INDEBTEDNESS Water Bonds 91,146.00 Seger- :bands 15, 000.00 1916 Refunding Bonds 139500,O0 1921 Refunding Bonds 42,744,20 Total General Bonded : Indebtedness. .162, 390.20 Registered Warrants (General Fund)--`x'11,469.20 Registered Warrants (Police Fund)-- 2,600.00 Zot41 General c?3?1?g?t:icon Indebtedness 14,069.20 1'76, 459.40 Minutes of the City Council of Laurel Laurel, Montana; January 6. 19260 IIEROVEME14T DISTRICT INDEBTEDNESS Total amount due from property affected 319,,262.9 1923 TAX ICY General Fund 4 ,Mills Exe en.t ive Fund 2 Operating Fund Police Fund 1 Street Fund 1 Library Fund 2 Water Bond Sinking • Fund 3 T' Interest ' 3T er, 11 t ?t S ew 2 sinkin 2 n 1916 Funding Band Sinking . _? . I Interest Water Intake Bond Sinking Interest i Nutting Water Bands Sinking Fund 1 j ,? Interest 1921 Funding Bond' 1923 Water Bonds Series U" Sinking 6 4 Li ght D i.str ict No Sinking t? 2 a Total Levy 43 Mills ?xa??INERS Nfl.T,?S . The records in your clerk and TreasurerT s office are in very goad condition* Your Treasurer should locate the dif'f'erence between her cash book and Fnn4 account. This, is evidently acdo'unted for by hiving dropped one of your Ledger accounts, . i You should endeavor to consolidate several of your different Funds. We note that you are paying your city Attorney 50©;.Q0 per year and allowing him to colleet -Commissions on all Improvement Districts created. Section 5023 of the Revised Code, Montana 1921 porhibits this practice. Sections 3016 and 6017 of the Revised Oode Montana 1921 provides for the Aoeountability and. bonding city ,and towns officers. We therefore ask that your city Marshal and Police Judge be furnished with good and sufficient bonds and see that same are appro ve d. 'Financially your city is in a deplorable condition. It is plainly evident that very little attention has been shown towards economy. You are now in excess of the legal- debt l imlt and we therefore urge upon you the very great importance of practicing. strict economy. Familiarize o-arselves with the y provisions of Section 6079 of the Revised: Code of Montana 3 321 and be gaided acco rdin.gly# i I I I ? I Minutes of the City Council of Laurel Laurel, Montana, January 6 , 192 5. To the Treasurers Your foxmer practice of acceptance of Warrants as cash and carrying them as same was entirely wrong and we are. glad to note that you have ceased the practice. You should, at your first opportunity, convert the $4,183.51 worth of warrants you are carrying as a cash item, into cash and in making settlement with your Water Collector, in the future give him receipts only for the actual cash turned over to you as City Treasurer. We hope to see a very material reduction in your indebtedness upon our next vie it to your city, We ask your co-operation with this department at all times, to the end that the interest of the taxpayers may be best served and protected. Respectfa.lly submitted., L. Q. Skelton ICY; lal state Examinerff The Mayor referred to the paragraph relative to the bonding of the Chief of Police and Police Judge. It was thought that the bond required for the Police Judge,was too high considering the amount of money handled. The Mayor requested the committee on Fire and Police to consider the matter and have suitable-ordinance drafted. for the bonds referred to at the next regular meeting of the City Council, The Mayor called attention to the paragraph referring to the City indebtedness and called attention to the 1923 Treasurer's State- ment in which it was shown that the warrant indebtedness referred to had been reduced from 33,000#00 to $10,000.00 and stated that in every branch of the City go vernment , steps had been taken to curtail the expenses. It was moved by Parry and seconded by Cum that the Clerk be in- structed to draft a suitable reply to the Examiners report for action at the next regular meeting of the City Council. The motion carried. It was moved and seconded that we do now a4journ. The motion carried, Approved this day of 1925, ayor ` .g ATTEST: 4A 1 le