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HomeMy WebLinkAboutCouncil Workshop Minutes 07.11.2023MINUTES CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, JULY 11, 2023 A Council Workshop was held in Council Chambers and called to order by Mayor Dave Waggoner at 6:33 p.m. on July 11, 2023. COUNCIL MEMBERS PRESENT: _x_ Emelie Eaton _x Heidi Sparks x_ Michelle Mize _x Richard Herr x Casey Wheeler _x_ Iry Wilke x Richard Klose _x_ Jodi Mackay OTHERS PRESENT: Michele Braukmann, Civil City Attorney Brittney Moorman, Council Administrative Assistant Lyndy Gurchiek, Ambulance Director Public Input: There were none. General Items 1. Appointment of Anthony Contreraz, Dallas Contreraz, and Kaleigh Olson to the Laurel Emergency Medical Services. Ambulance Director Gurcheik introduced Anthony Contreraz, Dallas Contreraz, and Kaleigh Olson to the Council. 2. Appointment of LuAnne Engh to the Tree Board for a three-year term ending June 30, 2026. There was no discussion on the item. Executive Review Council Issues American Legion Building Septic Tank Discussion James O'Lexey, TLC Patriot Septic & Excavation, reviewed the attached materials. After inspecting the existing septic system, he felt the tank could be reused. This system is certified to remediate drain systems when conventional repairs are not an option. It was questioned what has failed and how does this system fix it. It was clarified that this system is very dated. Septic systems are designed to last 30 years; this one was installed in the 1940s. The drain field failed due to the build-up of a biomat. The sledgehammer system changes the biological processes within the system and helps create bacteria that consume the biomat. This system can be used in wastewater treatment plants to help reduce wastewater loading. The whole system is $6,000. There is maintenance that goes with that cost to keep the system up and running. It was questioned if Riverstone Health has approved this system. It was clarified that this system is considered an upgrade to an existing system. No permit or review is needed to complete the work. However, they have received a letter of no objection from the County. It was questioned if this system could help with the issues the City has been dealing with at the Elm lift station. It was clarified that this is not the scope of today's discussion, but they had a few different ideas and would approach the City later. It was questioned how long it would take to install the system. It was clarified that it would take approximately a day to install. They will also be back yearly to test and ensure everything works properly. Right now, they are out a few weeks before they would be able to get to it. The City would also receive an as -built after the completion of the project for its records. There will be a filter installed to help protect the drain field. They will also open up the top of the second side of the tank. He noted that the City will not want people driving over the top of this system and will need to ensure it is marked off to keep from damaging the equipment. Also, on the quote, there is a replacement of a transfer pipe included as well. 4. Lions Proposal Discussion Paul Kober and Kenny Seymour, Lions Club, stated the Lions Club would like to take over managing the old Jaycee Hall. They briefly reviewed their attached proposal. Park Board has reviewed this request. The only item they disagreed with was renaming the building to Lions Hall. They would prefer to change the building to Riverside Park Hall, managed by the Lions Club with their logo. So far, the Lions Club has installed five new windows in the building at their own expense. Their goal is to have a community center that people can utilize. It was questioned if the City rents out the space. It was clarified that it has rented out the space once. The Lions would like to keep both rooms open to use. While there will be a small loss of income, all monies raised will be used within the community. It was questioned if the bb gun club would continue shooting in the building. It was clarified that the Lions would take over the utilities within the building. Groups who do not pay will be asked to help pay those utility bills. 5. Special Event Insurance Requirements Discussion Recently the special event permit process was substantially revised. Applicants have been running into barriers in being able to obtain insurance coverage. It is believed that applicants are asking their agents to up their entire general liability insurance and not obtaining the additional coverage needed via a special events policy. MIVIIA just announced they have a program offering special events coverage. For low-risk events, those increased insurance requirements have been waived. The Civil Attorney will meet with a few applicants who do large events within the City to understand better the barriers they have faced. The City will focus on better educating what requirements are needed for applicants. They will also provide the information given by MMIA to applicants as well. A Council Member noted that his grandson rented out the venue in August for $300 and now needs expensive insurance. Their homeowner's insurance wouldn't cover the event. Thankfully the father-in-law was able to work something out and meet the requirements. It was questioned if a caterer has insurance does that reduce the cost to the applicant. It was clarified that it could assist with the insurance requirements. It was clarified that many wedding venues charge for what they do because of the liability issues involved. Other Items Attendance at Upcoming Council Meeting All Council Members present plan to attend the next meeting. Announcements 6. Employee Recognition July — December There was no discussion. The council workshop adjourned at 7:19 p.m. Respectfully submitted, Brittney Moo gistant Administrative NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. W U 0W U W D LL pLL Op ate. Q W zY Y¢ Q � �Q 2 H LU 0 w w h z ry ¢ O z O U ¢ LL E_ U) ix ui LU F cn M .N s z � M Mw O i i N O vw = a z �cu�0� cn C i 00 Q. V O w LL cz w Q. M s z � M Mw vw = a z M ILO W' V O w �� As Z) J O a N w w — 3 _�n � aa)) 41 _ 40 in Z! M.1 > O Q'U ,C m C m >> -O n3 -M cn = l0 -a p) C ® O U 4- 0 O O O) C O E 01 4 'C Uo2oEccn�� 4-1 j> _ in U fD (n O X C i O a) O) a) Q �. 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SludgeHammer Activated Bioremediation is a quick and efficient process that can work on any site, small or large, and provides the best solution for soil remediation. ��� p�l•!A1-�I oA. HAWWEll VJOUP LND SLUDGE COMPANY: Island Al PRO CT NO 2071-11nDn011 pLEO: OPNESAW �D: 1:00 PM N3MESPW 601E SAWPI-E h1ATF - 36 SAMPLE ID: Nil COUNI'T NNJP G05 EPA827DG TWuerreD PNA Cance 5n Mhylbenicnc pcenaphlhene AcenaPhl�ene ND ND OVaeene ra�}O B 'aat 9uo2nWena Ge- ND ND 6emnzikl nnoronlhene ND ge11'mlalPYlee�ene 6,,,,m9h�P ND No en��cene ChMe an ND D�yP�ah) Fla-mlo.ne ND ND FNo(ane ne ND Indonnl323- oolane 2"t gIwP ND NO Naph6+steno I NO PhenanOt�e PYtene 710NS S011JSOI�DS CONCENT` �p o , DOF 0ETEC71ON SOS ANAIrnCAL SOS PFO sAhP� . ANALYTICAL COMPANY: SLUDGE HAMMER GROUP LTD NAME Island Prol^-Ct PROJECT NO: 2071-11 DATE SAMPLED: 917/1011 TIME SAMPLED: I:00 PM SAMPLE MATRIX: SOIL SAMPLE ID: 38 ul udFc 33U 370 330 330 330 330 330 330 330 330 330 330 330 330 330 330 330 COUNTY: nVP: EPA 8280 VOLgTILE ORG ANICS Benzene ' TWuerreD 5n Mhylbenicnc h0 Xylene(jotal) 1,2.4-idmeNNbnizm�e No 1,0,5-TinleNylbeo ND 13(1 so Z Melh"I-Butyl Ether NU Nachlhekne NU W tro 2"e-r-Ph1We W, 25U Tnn SOS ANALnIGA�-- SLUDGE NAWWEF GFOUP LTO COMPANY: PFO3ECP NO. 2071 11 NPN-' 9fil3011 SWPLEO: I,pp pN OPNE PLED' OIL SPWPLE TRL 36 SAMPLE ID: Our bugs do all the work. 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