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HomeMy WebLinkAboutCouncil Workshop Minutes 06.20.2023MINUTES CITY OF A Council Workshop was held in Council Chambers and called to order by Mayor Dave Waggoner at 6:30 p.m. on June 20, 2023. EK91119re-I' ! �101►'ii Dl�7.'y�.7t r►��D1►ti� _x_ Emelie Eaton _ Heidi Sparks _ Michelle Mize _x_ Richard Herr _x_ Casey Wheeler _x_ Iry Wilke _x_ Richard Klose _x_ Jodi Mackay Brittney Moorman, Council Administrative Assistant Ryan Welsh, KLJ Public Input: There were none. General Items 1. Motion to allow Council Member Sparks to be absent from the City of Laurel for more than ten days. (LMC 2.12.060) There was no discussion. Executive Review 2. Resolution - A Resolution Of The City Council Authorizing Adopting The City Of Laurel Capital Improvement Plan. Ryan Welsh, KLJ, briefly reviewed the Capital Improvement Plan. It was questioned if this document is needed to apply for grants. It was clarified that this was correct. It was questioned why W. Railroad Street was not included in this plan. It was clarified that W. Railroad was omitted as that project is already underway. It was further questioned why stormwater was included as Council was under the impression that the W. Railroad Street project. It was clarified that the project for W. Railroad would deal with stormwater; however, getting it from W. Railroad Street to the S. 0' Street improvements is omitted. A new outfall is not included in the southside stormwater project. The City has agreed to pay up to $2.5 million to complete this project. All of the ARPA funds went towards the S. 4"' Street Improvements Project. Council noted that the S. 4`" Street Reconstruction Project was larger than anticipated. Council also questioned if the streets damaged by construction equipment would be repaired. It was clarified that S. 4th Street Reconstruction Project is under budget. There was a large contingency built into the project. The contractor will repair any roads damaged during construction. Council Issues 3. American Legion Building Septic Tank Discussion Patriot Septic was contacted to obtain a quote to fix the septic system on the American Legion building in Riverside Park. Thele were two proposed bids, one was the typical repair, and one was a sledgehammer system. The sledgehammer system uses the existing structure. Council had additional questions and wanted the contractor to explain how the sledgehammer works. The agenda item has been moved to the July 11th Workshop for further discussion. 4. Lions Proposal Discussion Park Board has reviewed this proposal and is recommending Council consider the proposal. The one item they disagreed with was renaming the building to Lions Hall. They would like to see the building renamed to Riverside Park Hall. The Lions have many fundraising ideas planned for the building. The money collected will be put back into the building or the community. Council questioned if the Lions had issues with national support when building the fishing pier at South Pond. This agenda item will be brought back on July 11th for further discussion. S. Special Event Insurance Requirements Discussion Cheryl Hill, the owner of The Front Porch and organizer of the Fall Festival, stated she preplanned the Fall Festival for months prior to the event. These changes caused increases in costs which has required her to find additional sponsors or pay for those expenses out of her business. She would have liked to see these changes go into effect in January 2024. She also struggled to find the 2/4 million insurance requirements. It was questioned if there was a procedure. It was also questioned whether weddings would require insurance. Cheryl Hill stated that for her event, 1/2 million coverage was $810, and 2/4 million coverage was $2800. She also stated that Billings does not require 2/4 million coverage. Council questioned if the raise was as requested by MMIA. Council asked for this agenda item to be moved to the next Workshop meeting and have the Civil City Attorney explain further. 6. Savage Cat Rescue Discussion A Council Member noted that if the City is referring people to Savage Cat Rescue, it should consider assisting them. Lori Savage Howard reiterated their request that the City cover 1/3 of the cost of addressing the cat populations in Laurel. Adoptions and donations are covered by 1/3, and the remaining 1/3 is from the rescue. Last year they took in 240 cats; half were from the City of Laurel. Other Items There were none. Attendance at Upcoming Council Meeting All Council Members present plan to attend next week's meeting. Announcements There is an Art Walk this Thursday from 5:00 p.m. to 8:00 p.m. The council workshop adjourned at 7:43 p.m. Re Brittney Moorr Administrative NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.