HomeMy WebLinkAboutCity Council Packet 05.23.2023
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, MAY 23, 2023
6:30 PM
COUNCIL CHAMBERS
NEXT RES. NO.
R23-32
NEXT ORD. NO.
O23-03
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of May 9, 2023.
Correspondence
2. Ron Benner County Appointment To City/County Planning Board.
3. Beartooth RC&D May Correspondence.
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by rol l
call under one motion.
4. Claims entered through May 19, 2023.
5. Clerk/Treasurer Financial Statements for the month of July 2022.
6. Clerk/Treasurer Financial Statements for the month of August 2022.
7. Clerk/Treasurer Financial Statements for the month of September 2022.
8. Clerk/Treasurer Financial Statements for the month of October 2022.
9. Clerk/Treasurer Financial Statements for the month of November 2022.
10. Clerk/Treasurer Financial Statements for the month of December 2022.
11. Clerk/Treasurer Financial Statements for the month of January 2023.
12. Approval of Payroll Register for PPE 5/14/2023 totaling $223,404.05.
13. Council Workshop Minutes of May 16, 2023.
Ceremonial Calendar
1
Reports of Boards and Commissions
14. Budget/Finance Committee Minutes of May 11, 2023.
15. Park Board Minutes of May 4, 2023.
16. Public Works Committee Minutes of April 17, 2023.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
17. Motion to allow Council Member Mize to be absent from the City of Laurel for more than ten
days. (LMC 2.12.060)
18. Resolution No. R23-32: A Resolution Of The City Council Rescheduling The July 4, 2023
Regularly-Scheduled City Council Workshop To July 11, 2023 At 6:30 P.M.
19. Resolution No. R23-33: A Resolution Of The City Council Approving And Authorizing The
Disposal Of City Of Laurel Records.
20. Resolution No. R23-34: A Resolution Of The City Council Authorizing The Approval Of The
Quote And Master Services And Purchasing Agreement With Axon Enterprise, Inc. For The
Purchase Of Body Cameras And Related Equipment For The Laurel Police Department.
21. Resolution No. R23-35: A Resolution Of The City Council Declaring Certain City Of Laurel
Property As “Surplus” Available For Sale Or Trade To The Public Or Other Governmental
Entities Or Vendors.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regard ing community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a pe rson’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
2
File Attachments for Item:
1. Approval of Minutes of May 9, 2023.
3
4
5
6
7
File Attachments for Item:
2. Ron Benner County Appointment To City/County Planning Board.
8
9
File Attachments for Item:
3. Beartooth RC&D May Correspondence.
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Beartooth RC&D Area, Inc.
Board of Director’s Meeting Agenda
Meeting 1:00 P.M. Thursday, May 18, 2023
Columbus Fire Hall Conference Room
944 E Pike Ave Columbus, MT
1:00 pm
2:30 PM
Meeting Called to Order
Pledge of Allegiance, Introduction of Members and Guests
Review Board Minutes
Congressional Updates
Josiah Porcel (Sen. Tester)
Tory Kolkhorst (Sen. Daines)
Emily Schneller (Rep. Rosendale)
Treasurer/Financial Reports
1. Treasurer Update
2. RC&D Financials
3. RLF Financials
4. RMAP
New Accounting/ Auditor for Beartooth
Staff Reports – Program/Project updates
1. Food/Ag Program – Joel Bertolino
2. Revolving Loan Fund – Nan Knight
3. Economic Development/ CRDC – Jacy Head
4. Operations Support- Myrna Lastusky
Regional Roundup – News and updates from regional
members on projects and activities in key CEDS categories….
(see topics on next page)
Optional Tour of New Stillwater County Fairgrounds
Next Beartooth RC&D Area, Inc. Board of Directors Meeting
July 20th, 2023- Beartooth RC&D Conference Room
Adjourn
Chair
Chair, All
Chair, All
Hauge/Knight
VanBallegooyen/
Knight
Bertolino
Knight
Head
Lastusky
Roe
et al
Action
Information
Information
Action
Action
Information
Information
Information
Information
Information
Information
Information
Information
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Beartooth RC&D Area, Inc. Board of Director’s Meeting MINUTES March 16, 2023
1:00 pm
2:30 PM
Meeting Called to Order
Pledge of Allegiance, Introduction of Members and Guests
Review Board Minutes
Congressional Updates
Josiah Porcel (Sen. Tester)
Tory Kolkhorst (Sen. Daines)
Emily Schneller (Rep. Rosendale)
Treasurer/Financial Reports
5. Treasurer Update
6. RC&D Financials
7. RLF Financials
8. RMAP
9. Approval to open new accounts for RMAP SSBCI
Development of signature stamp Policy
Staff Reports – Program/Project updates
5. Food/Ag Program – Joel Bertolino
6. Revolving Loan Fund – Nan Knight
7. Economic Development/ CRDC – Jacy Head
8. Operations Support- Myrna Lastusky
Regional Roundup – News and updates from regional
members on projects and activities in key CEDS categories….
(see topics on next page)
Jason Seyler DEQ overview of Brownfields Program
Next Beartooth RC&D Area, Inc. Board of Directors Meeting
May 18th, 2023- Stillwater County
Adjourn
Chair
Chair, All
Chair, All
Knight
VanBallegooyen
Bertolino
Knight
Head
Lastusky
Roe
et al
Action
Information
Information
Action
Action
Information
Action
Action
Information
Information
Information
Information
Information
Information
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Regional Roundup
CEDS SWOT
Our goals for the Roundup are to find out what’s happening in the area, keep the conversations
focused, inform the others attending the meeting, and to tie it all back to and reinforce the importance of
the CEDS. Please help us identify the projects in their area that fit into our CEDS categories:
Infrastructure
Housing
Transportation
Broadband
Economy
Upturns or downturns in industry sectors
New business openings (or closures)
Communication
Marketing and outreach
Services
Health care
Natural Resources
Agriculture
Energy
Human Capital
Workforce
Education
NOTES:
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Beartooth RC&D
Board Meeting Minutes
March 16, 2023 – 1:00 pm
Big Horn County Courthouse
Members Present:
Joel Bertolino, BRCD
Nan Knight, BRCD
Jacy Head, BRCD
Ryan VanBallegooyen, Billings Job Service
Tina Toyne, BHC / City of Hardin Economic Development Director
Kayla Vokral, SBA
Commissioner Melanie Roe, Sweet Grass County
Emily Schneller, Rep. Rosendale
Holly Higgins, First Interstate Bank of Hardin
Members via Zoom:
Myrna Lastusky, BRCD
Jacob Cote, City of Red Lodge
Chris Mehus, Sweet Grass Conservation District
Danny Choriki, City of Billings
Commissioner Mark Morse, Yellowstone County
Tory Kolkhorst, Sen. Daines
Josiah Porcel, Sen. Tester
Mayor Joe Purcell, City of Hardin
Guests:
Jason Seyler, DEQ
Wally Jemmings, DEQ
Meeting Called to Order: Chair VanBallegooyen called the meeting to order.
Pledge of Allegiance, Introduction of Members and Guests: Jacy introduced Jason Seyler and Wally
Jemmings of Dept of Environmental Quality (DEQ), who are present to discuss the Brownfields program with
us.
Review January Board Minutes (Action): Melanie motioned, Holly seconded. Motion carried.
Congressional Updates:
Josiah Porcel (Sen. Tester)
o Sen. Tester wrote letter to Federal Reserve chairman Jay Powell urging regulators to hold
Silicon County Bank executives accountable and use every tool possible to claw back bonuses
they received.
o Sen. Tester wrote a letter to CMS to address shortage of medical professionals in rural
America. He pressed the agency to address the imbalance of residency slots that go to rural
and underserved communities.
o Sen. Tester, as Chairman of the Senate Veterans Affairs Committee, teamed up with Sen.
Moran of Kansas to introduce the Veterans Compensation Cost of Living Adjustment Bill to
increase the rates of compensation for veterans and military survivors under the VA.
Tory Kolkhorst (Sen. Daines)
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o Debt ceiling – critical for admin to negotiate with Congress regarding our $31+ trillion debt.
Best estimate to resolve this is mid-June through July
o WOTUS (Waters of the U.S.) – Sen. Daines is supportive of a CRA that would overturn Pres.
Biden’s burdensome new WOTUS rule that reverses the Trump era’s navigable waters
protection rule. Should go to vote this month.
o Grizzly bears – US Fish & Wildlife Services recently announced that they will be proceeding
with Gov. Gianforte’s NCDE petition to kick off a 12-month review period to delist grizzlies.
There probably won’t be a decision made during this administration, but it is progress.
o Farm Bill: current bill expires at end of FY2023. Let Tory know if there are any priorities
we’d like to see included in the new one.
o National Defense Authorization Act – critical national defense bill for Malmstrom and
countering China and our adversaries. Will be addressed in late summer or fall.
o Appropriations – there may be an effort to fund some departments of the federal government
ahead of a continuing resolution and avoid an end-of-the-year omnibus.
o Ukraine supplemental – vote on additional funds for Ukraine will likely come to a head this
summer.
Emily Schneller (Rep. Rosendale) – Thanks, Emily, for emailing your updates due to sound issues
on Zoom.
o The Congressman was in state this week. Tuesday he honored Photographer Larry Mayer for
capturing some of the first images of China’s spy balloon and then he went to Valley Farmers
Supply (which Emily only knew about because of these meetings so thank you!). It sounds
like Rep. Rosendale will be providing a letter of support for their grant.
o Wednesday, the Congressman and Emily went to the Jobs Jamboree in Billings which was
great…lots of employers! They then went to Hardin and had lunch with the Big Horn County
Sugarbeet Growers Association, toured the S Ranch Meats packing plant and retail store, and
then went over to Little Big Horn College.
o This morning they toured Rocky Vista University.
o In legislation, the Congressman’s Restore Onshore Energy Act passed committee and he also
recently introduced HR 1419 to delist Grizzlies. He’s introduced various other bills dealing
with veteran and healthcare issues, forest-related issues, and ag issues.
Treasurer/Financial Reports (Nan Knight)
RC&D Financials
p. 15 – how the budget is moving forward
Nan thanked Myrna for help in applying for RMAP (Rural Microentrepreneur Assistance Program) as
we were in the midst of applying when the audit hit. USDA raved about the narrative and we were
just told we received the funding.
We are working with our Beartooth attorney on a letter of opinion and he needs very specific
language regarding the borrowing of money.
“At the regular meeting of the Beartooth Resource Conservation & Development Area, Inc. (Beartooth
RC&D) Board of Directors on March 16, 2023, the Directors unanimously resolve and agree that
Beartooth RC&D borrow $400,000 from USDA with matching defederalized funds of $100,000,
totaling $500,000 to be loaned out. The Finance Director of Beartooth RC&D is hereby au thorized to
execute any and all documents necessary to effectuate the loan from USDA.”
ACTION: This statement was read in a request for approval from the Board. Melanie Roe
motioned to approve as presented. Holly Higgins seconded. Motion passed.
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RLF Financials
p. 14 – loan clients overview for each county, outstanding balances, etc.
Just met with RLF Committee re: Roberts Café, which we will be funding.
Need to open 3 new bank accounts: 1 for SSBCI and 2 for RMAP funding.
1 loan hasn’t made payments for a long time. We’re now in 1st position and restructuring the loan.
2 potential RMAP loan clients as soon as we receive our funding.
Bottom of page shows available funds we have in our RLF account.
ACTION: Melanie motioned to approve the RC&D financials and RLF Financials as presented. Holly seconded.
Motion passed.
ACTION: Approval to open new accounts for RMAP & SSBCI. Holly motioned to approve the opening of new
bank accounts for SSBCI and RMAP funding. Melanie seconded. Motion passed.
Development of Signature Stamp Policy (Action)
Ryan presented the signature stamp policy to avoid so many trips back and forth to sign. Lookin g for
approval of the Signature Stamp Policy.
ACTION: Melanie motioned to approve the Signature Stamp Policy as presented. Holly seconded.
Motion passed.
Staff Reports – Program/Project Updates
Food/Ag – Joel
See Joel’s board report for further details (abbreviated report).
Attending Rotunda Day for Ag in Helena on Tuesday.
A new Request for Proposals was released for Food & Ag Centers. Will need to reapply.
Thank you, Danny Choriki, for referring FEI Fertilizer & Fuel in Billings. Joel visited with them and
provided them some opportunities. He will be following up on those in the future.
Visited with Undammed Distilling, StableFeed, and Oswald Farms regarding Value-Added Producer
Grants.
We won’t hear back on the fertilizer grant awards until April.
Working with Tina on a couple projects in Big Horn County and will be meeting with Tina and those
clients (J&D Meats and Flo Ramirez) to present some opportunities for funding.
Photo of Nan on their visit to Montana Prime Meats (Nan said they have the BEST meatballs!).
Thanks to Kayla and Lorene for hosting Joel at The Vault podcast. Relatively painless!
Joel has been part of MEDA planning calls with all the folks in the region.
Economic Development/CRDC – Jacy
See Jacy’s board report for more details (abbreviated report)
Everything is going well with BSTF and both RCDI grants. April will be busy reporting month.
Awaiting permission to share the EIG Case Study of Poverty in Big Horn County.
Montana Community Foundation – Disaster Recovery Grant – working on selecting organizations to
get the money out to. Making sure we don’t duplicate efforts with other organizations that received
MCF funding.
Other businesses Jacy is working with:
o Roman Theater
o Yellowstone Horse & Mule
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o Worden Senior Group
Regional Roundup
Heidi Sparks, City of Laurel (Unable to attend, but sent these updates ahead of time. Thank you!)
Construction is set to begin on the S 4th Reconstruction Project March 27th and should be completed
this fall.
CHS is preparing for the turnaround, which should start in April. Pre-work already taking place.
Laurel is having our 1st Annual Art Walk in downtown this evening 5:00-7:00.
Kayla Vokral, SBA (thanks for the email clarification of details, Kayla!)
SBDC Day was this past Wednesday. Celebrated with social media posts and then ended the night with a Latte
Art Competition in our barista space. Also have a few leads on filling the space with an entrepreneur.
Medical school has accepted over 100 students to start in their first cohort in August.
Over 25 Space2Place applications were submitted. Winner will be announced at the Better Off in Billings
event on April 20th. The theme of that day conference will be “Quality of Place” and all are welcome to
register to attend.
Had Joel on The Vault podcast recently.
Hosting MEDA in May – some events at The Northern and Rock 31
Accelerator starting on Monday, March 20th – 2x per week for 10 weeks. It will end on May 23rd during
MEDA and there will be a competition.
Skyline Trail groundbreaking – early summer of 2024 will be completed
Holly Higgins, FIB of Hardin (thanks, Holly, for emailing the info due to sound issues!)
FIB sold the First Interstate Bank drive-up building to Help Every Pet at a largely discounted price. They plan
to set up a receiving area in the front so people can drop animals off when no one is there. They’re trying to
combat the urge for someone to drop their pet off in front of the building, then wreak havoc with the
surrounding neighbors and their pets. The local vet would house strays for 5 days at no charge then HEP
would be charged per day. By owning the building, they will save money. Most of the animals being turned
over or found are cats.
There was a fundraiser where H.E.P. announced the purchase. The Hardin Bank President presented keys to
them during the function.
o Joel commented that he’d seen Holly’s picture on the front page
Danny Choriki, City of Billings:
Paying attention to what’s happening in legislature.
Yellowstone County didn’t support Big Sky Passenger Rail efforts, so City of Billings voted to look at how
they can support that.
Jacob Cote, City of Red Lodge:
Interstate Engineering colleague, Rebecca Shaw Quinones, is the County Contract Planner for Carbon County.
She is accepting letters of support for a FLAP (Federal Lands Access Program) grant to repair East Rosebud
Road. Reached out to Absaroka-Beartooth Wilderness Foundation and Beartooth Backcountry Horsemen, who
are both gathering support. Still in the early phases, but it’s exciting to see how many people want to get that
road repaired.
Tina Toyne, Big Horn County/City of Hardin:
City of Hardin, Jacy and Tina started conversation with HUD. Self-assessment was turned in and awaiting next
steps.
Tina was selected to participate (with Jacy/Beartooth’s help) in the NACo Building Resilient Economies in
Coal Communities (BRECC) Commitment Coalition. 1 of 20 individuals in the country who are part of this.
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She will be working with local leaders to build economic resilience and diversity.
Chamber received $45,000 grant to work on the Depot. City will help administer.
City awarded Main Street grant for wayfinding signage. County funds will help match.
Jacy and Tina met with OneHealth and City of Hardin regarding plans moving forward on growth policy and
what housing might look like.
City Council will vote on approval for the nursery Flo wants to put in next to Mike’s Quick Lube.
Commissioner Melanie Roe, Sweet Grass County:
Very busy with budget process/compensation issues.
Bill 511 is trying to cap everything you do. Want to take all newly taxable stuff and cap it at 25%. Very mixed
feelings about that. Lots of expensive homes going in and will hurt little old ladies.
Trying to get Forest Service permit for stage 6
Fully staffed at PMC with medical providers. Still short on nurses.
Heritage Farms/Greycliff Mill hoping to build some Air BnBs
???Issue of access to Crazy Mountains, Yellowstone River
Thanks to Jacy for working with their Chamber of Commerce – split into 2 positions
Jason Seyler, DEQ, presented an overview of the Brownfields Program
Brownfields is a redevelopment program with an environmental angle
Brownfields: “Real property, expansion, redevelopment, or reuse of which may be complicated by the
presence or potential presence of a hazardous substance, pollutant or contaminant” (EPA definition). They are
the opposite of greenfields (farms, agricultural properties), which are attractive to development.
Common steps to traditional redevelopment:
o Site Discovery
o Planning
o Environmental assessment
o Cleanup
o Redevelopment
o NOTE: Brownfields can help with the first 4 steps, so the owner can focus on redevelopment.
They look for gateways to communities – want it to be attractive and inviting to visitors & residents
(Harlowton example).
Windshield Tours – sometimes takes an outsider’s perspective
o Old gas stations are prime properties because that’s where there was heavy traffic flow in the past.
Petroleum is often easy to cleanup.
o Old buildings & schools – asbestos, lead paint, etc.
Planning
o Can do Phase I and II assessments (did this for the pea cannery in Red Lodge) – preliminary
architectural assessment.
o Gave example of property in Helena that sat empty for 20 years because everyone knew there had been
a gas station there at one time and no one wanted to touch it. DEQ did the assessments and it’s now
been redeveloped into beautiful new buildings.
o Another one of old run-down gas station in Butte that is now new DQ restaurant.
o Laurel Depot – through Brownfields, an affordable housing developer was able to save their grant
funds to focus on housing.
o Great Falls – old Arvon building (oldest livery in downtown Great Falls). Developers wanted to know
what they were getting into before acquiring a loan. DEQ investigated and gave a number they could
use. Beautiful hotel and restaurant/pub now.
o Crowley block in Lewiston – asbestos issue. They used Brownfields then partnered with One Health.
Now it’s health clinics and pharmacy on lower floors and partnered with Homeword to create
affordable housing upstairs. This also encouraged neighboring buildings to look better.
o Kaste’s Dept Store in Big Sandy – redeveloped into Big Sandy Library.
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o Harlowton – burned out bar that impacts the neighboring buildings. Owner donated it to the city.
o Old Conoco in Big Timber – before new owner bought it, they wanted to make sure there wasn’t major
contamination.
Petra Fund – provides cleanup funds for petroleum
Now have Crazy Peak Brewing Co and Circle T Taphouse – have infused life back into the
community
o Columbus – Old Chevy dealership – built addition over old gas tanks. Used Brownfields to use a
system to suck the vapors out of the ground. Palladium Draughthaus was able to utilize the property.
o DEQ is working with Helping Hands in Hardin right now. Dollie’s is across the street and on their
radar.
o If you have questions in your communities, reach out to the 3 Brownfields coordinators:
Jason Seyler: jseyler@mt.gov / 406-444-6447
Colleen Owen: cowen@mt.gov / 406-755-8954
Wally Jemmings: wjemmings@mt.gov
Anyone can also access them through Jacy at Beartooth.
o Bipartisan Infrastructure Law has been doing a lot for Brownfields.
Meeting adjourned at 1:26 pm.
Next Beartooth RC&D Board of Directors meeting is May 18th, 2023, in Stillwater County (Columbus
Fire Station – 944 E. Pike Ave, Columbus, MT 59019)
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Revolving Loan Fund Books- February 2023
Loan Client Review
County # of loans $ Loaned out
Big Horn 2 $183,884.44
Stillwater 1 $149,731.21
Yellowstone 10 $728,295.49
Carbon 2 $226,267.65
Sweet Grass 2 $160,354.66 Total:
17 $1,448,533.45
RLF committee approves loan for SSBCI 2.0 program, Waiting a 2nd round of funding from treasury.
Beartooth has received confirmation from USDA Rural Microentrepreneur Assistance Program
(RMAP) will be awarding funding.
o New bank accounts will need to be established for RMAP and SSBCI
Re-modifying two existing Beartooth loan with committee approval
Two potential RMAP loans waiting for Beartooth funding
Bank Balances as of February 28, 2023 Total available for lending
Bank of Joliet- EDA( RMAP match) $109,251.27 $ 9,251.27
Bank of Joliet-CDBG $88,148.00 $ 88,148.00
Bank of Joliet- IRP $171,069.22 $ 131,069.22
Bank of Joliet-Fromberg $31,336.24 $ 31,336.24
Available: $ 488,273.22
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January through February 28th
2023 Income 2023
Budget Actual
AG -FOOD AND AG CENTER 45,000 11,235
Specialty Crop Block 35,000 8,372
BOARD - EDA SPONSOR DUES 56,979 42,558
BOARD-INTEREST INCOME 400
BOARD-FOUNDATION MONEY 3,300
RLF-STAFF REIMBURSE 15,000
RLF-ORIG FEES 5,000
CRDC 71,000 17,961
EDA - GRANT 70,000 17,500
BSTF ADMIN $ 4,000
RCDI ( Big Horn) 2,500 1,954
RCDI (Red Lodge) 4,000 205
Pass- Through 16,267
312,179 116,052
Expenses for 2023
TOTAL STAFF EXPENSE 244,441 40,076
COMMUNICATIONS 7,000 1,199
EQUIPMENT & VEHICLE 6,000 1,578
CONTRACTUAL 25,000 46,114
SUPPLIES 7,000 764
TRAVEL 7,500 314
OTHER 11,500 1,316
EXPENSE TOTAL 308,441 91,361
24,691
Statement Ending: 02/28/2023
Checking Account: $158,516.85
Savings Account: $64,830.63
Building Account: $4,482.94
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Revolving Loan Fund Books- April 2023
Loan Client Review
County # of loans $ Loaned out
Big Horn 2 $179,654.33
Stillwater 1 $147,574.44
Yellowstone 10 $716,496.80
Carbon 2 $223,815.14
Sweet Grass 2 $153,732.15 Total:
17 $1,421,272.86
USDA Rural Microentrepreneur Assistance Program (RMAP) loan closing documents signed.
New Bank accounts opened for SSBCI AND RMAP funds.
RLF committee approved new loan in Hardin
Closing in State Small Business Credit Initiative (SSBCI) loan in Roberts.
Bank Balances as of April 28, 2023 Total available for lending
Bank of Joliet- EDA (RMAP match) $110,095.35 $ 10,095.35
Bank of Joliet-CDBG $99,270.34 $ 32,357.84
Bank of Joliet- IRP $179,565.70 $ 139,565.70
Bank of Joliet-Fromberg $31,371.01 $ 31,371.01
Available: $ 213,389.90
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Beartooth 2023 Budget
2023 Income 2023
Budget Actual
AG -FOOD AND AG CENTER 45,000 11,235
Specialty Crop Block 35,000 8,372
BOARD - EDA SPONSOR
DUES 56,979 43,399
BOARD-INTEREST INCOME 400
BOARD-FOUNDATION
MONEY 3,300 3,641
RLF-STAFF REIMBURSE 15,000
RLF-ORIG FEES 5,000
CRDC 71,000 17,961
EDA - GRANT 70,000 35,000
BSTF ADMIN $ 4,000
RCDI ( Big Horn) 2,500 1,953
RCDI (Red Lodge) 4,000 205
Pass- Through 24,727
312,179 146,493
Expenses for 2023
TOTAL STAFF EXPENSE 244,441 79,718
COMMUNICATIONS 7,000 2,066
EQUIPMENT & VEHICLE 6,000 2,847
CONTRACTUAL 25,000 53,552
SUPPLIES 7,000 1,451
TRAVEL 7,500 2,280
OTHER 11,500 4,761
EXPENSE TOTAL 308,441 146,676
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Statement Ending: 04/28/2023
Checking Account: $101,557.67
Savings Account: $64,951.85
Building Account: $4,482.94
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Page 14
Beartooth RC&D Staff Project Updates
May 2023
FOOD AND AG CENTER PROJECTS
Beartooth FADC
Beartooth FADC activities have been focused on assisting producers with the Growth Through Ag Grant and
Loan program funding. Beartooth FADC also worked with our regional MMEC and SBDC to develop an
outreach visit with Shamrock Foods in Billings and Fishtail General Store in Columbus. Beartooth FADC
attended a specialty crop and Food and Ag meeting in Lewistown and toured a local apiary. Discussions and
zoom meetings were held about potential funding for a beef to school initiative.
Growth Through Ag Projects and USDA Projects
Beartooth FADC has worked with several businesses interested in Growth Through Ag and USDA grants
some of these will have an opportunity to be granted funding and we will continue to assist them in
completing their business expansion projects. –
S Ranch Meats
Location- Custer, MT
Contact- Hannah Knutson
S ranch meats is a family owned and operated beef business. The ranch operates a 6000 head ranch and
developed a USDA meat processing plant in Hardin, MT. They have developed their own line of packaged
meats sold at local restaurants and through Facebook and word of mouth marketing. Beartooth FADC has
been working with USDA VAPG specialists to assist the business in applying for $250,000.00 in operating
funds to expand their direct to consumer branded beef business.
Oswald Farms
Location- Joliet, MT
Contact- Melissa Oswald
Oswald Farms operates a generational ag operation that raises cattle feeds them, has them processed at a
local USDA plant and sells their own branded beef products to local restaurants and locally through
Facebook. They have developed their own retail location to sell their meat products and other local foods
and it is located near the intersection of highway 310 and 312 both heavily traveled roads. Beartooth FADC
has been working with USDA personnel with the business to apply for a Value Added Producer Grant for
$250,000.00 to expand their direct to consumer beef business.
24
Page 15
Speedy and Flo’s Sweet Corn
Location- Hardin, MT
Contact-Flo Ramirez
Flo Ramirez and his wife started growing fresh produce and sweet corn for local sales over ten years ago on a
one and a half acre garden plot. Their business has grown and they now raise 25 acres of sweet corn and
have a 4 acre garden, they sell all of their fresh produce at locations in Hardin, several in Billings, Joliet,
Miles City and Absarokee as well as in northern Wyoming. Beartooth FADC is working with Tina Toyne of
Big Horn County to assist them on developing a GTA Marketing Development Assistance Grant for cusom
made bags for their fresh produce that will have their logo and Facebook information for their customers.
FEI Fertilizer and Fuel
Location- Billings, MT
Contact- Lance Taylor
Undammed Distilling
Location-Billings, MT
Contact- Allen Hodges
Valley Farmers Supply
Location- Worden, MT
Contact- Calvin Wilson
Valley Farmers Supply is a rural cooperative business that delivers fuel, propane and fertilizer to Rural and
Agricultural Clients, provides seed crop and soil analysis and has a retail store in Worden. Beartooth FADC
has been working with then on the development of a USDA Fertilizer Production Expansion Program grant
application to assist them with their 3-million-dollar expansion project that will increase their businesses
capacity, allow for increased efficiency, reduce energy consumption, increase profitability and their ability
to compete in the market.
25
Page 16
Greycliff Mill
Contact- Daniel Seylor
Location- Big Timber, MT
Beartooth staff has been in communication with Greycliff mill in Big Timber to discuss funding sources for
their value added ag operation. The value added business mills local grains used in the breads that are
served at their restaurant and coffee shop, they plan to use local milk to make a line of cheeses and grow
sweet corn, beans, apples and berries which will be utilized to be sold fresh and in jams.
On Going Projects
Montana Prime Meats
Contact- Lamont Herman
Location- Big Horn County and Billings, MT
Beartooth FADC assisted Montana Prime Meats with the development of a GTA grant in 2021 and have
continued to follow up with the business, they opened a retail outlet to sell their beef and lamb products
raised on the Herman Ranch in Big Horn County and it has developed a following. They ae now looking for
funding to expand their offerings to include fresh cuts of Beef and Lamb. Beartooth Staff visited their
business to discuss the potential use of the RMAP funding for their expansion project.
26
Page 17
Yellowstone Valley Farm
Contact-Reuben Stahl
Location-Laurel
Reuben Stahl has a family greenhouse business growing basil and selling to FSA and Sysco, he would like to
add another greenhouse to keep up with increased demand this last year. Beartooth staff visited
Yellowstone Valley Farms after Reuben attended a USD A Value Added Producer Grant webinar sponsored
by the Food and Ag Centers to discuss the VAPG and the Rural Energy for America Program for funding to
improve the energy efficiency of his greenhouse operations to lower the businesses energy bills.
Primitive Meats
Contact- Kelsey Grice
Location- Worden, MT
Kelsey Grice and her husband are looking for funding assistance through the GTA grant to help them with
construction costs and equipment for their start up meat processing business. This Business a lso applied
for an ARPA Value Added Ag Grant, Beartooth FADC put the business in contact with a local engineering
firm to discuss the plans for their plant. Their application was approved for $150,000.00, Beartooth FADC
has been in contact with the owners they may wait for the cost of construction to come down before
starting the project.
Becky’s Berries- Absarokee, MT
Contact- Becky Stahl
Location-Absarokee
Beartooth FADC has been assisting Becky with locating specialized assistance in recipe development for a
new line of products she is currently working on.
Beartooth FADC initiated contact with the following businesses
J and K Farms- Huntley, MT
Jon Welch Meat Plant– Billings Area
J&D Meats Hardin, MT
27
Page 18
Beartooth FADC Outreach
- Charter Ranch Vermicast Soil Amendments
28
Page 19
5/16/2023
Economic Development/ CRDC
o BSTF
Stillwater County Industrial/Business Park Feasibility Study – KLJ is reanalyzing the
site selection; requested an extension from DOC, needs approval from Liane Taylor
BSTF Planning Application submitted in Dec 2022- did not receive it for CMM LLC
o USDA BHC RCDI Grant – training continues with Tina Toyne; successfully applied for
HUD’s Distressed Cities and Persistent Poverty Technical Assistance (DCTA) program and
NACo’s BRECC Coal Communities Commitment Coalition
o USDA RLACF RCDI Grant- training and communication continues with Angela Getchell;
Tesla’s position oversees her program and will be leaving; now Brad Caton will fulfill Tesla’s
position
o Next reporting period will include:
-USDA RCDI Quarter reports (2)- April 2023 (covering January-March 2023 time)
-CRDC Quarter 1 report- April 2023 (covering January-March 2023)
-CRDC Work Plan- submitted in February 2023
-EDA Partnership Planning Grant report- summer 2023
-BSTF Quarter report- March 2023
o Helping Hands Food Bank in Hardin- EPA has received the draft SAP to review along with
the state
o Community-Wide Brownfield Assessment Grant- being reviewed currently and will be
notified in May-June 2023 if application is successful
o EIG/EDA case study for Big Horn County- final report is complete and will be available for
distribution soon
o Montana Community Foundation- announced a new grant opportunity: MT Disaster Recovery
Fund grant; BRCD applied and received $15,000
o DOC-Business Attraction – Met about Hardin’s Industrial Park; they are currently
inventorying the parks around the state; new ownership inventory created for the parcels in
the park
o Additional Clients:
Roman Theater
Yellowstone Horse & Mule
Worden Senior Group
29
Page 20
Frequently Used Acronyms
BEAR – Business Expansion and Retention
BIA – Bureau of Indian Affairs
BLM – Bureau of Land Management
BRCD – Beartooth RC&D
BSEDA – Big Sky Economic Development Association
BSTF – Big Sky Trust Fund
CDBG – Community Development Block Grant
CRDC – Certified Regional Development Corporation
CEDS – Comprehensive Economic Development Strategy
CTEP – Community Transportation Endowment Program
EDA – Economic Development Administration
EDD – Economic Development District
ESRI – Environmental Systems Research Institute, Inc.
GIS – Geographic Information Systems
GPS – Global Positioning System
HOME – Montana Home Investment Partnerships Program
HUD – US Department of Housing and Urban Development
IRP – Intermediary Relending Program
LESA – Land Evaluation Site Assessment
MBI – Montana Board of Investments
MDOC – Montana Department of Commerce
MDOL – Montana Dept. of Labor
MDOT – Montana Dept. of Transportation
MDFWP – Montana Dept. of Fish, Wildlife and Parks
MEDA – Montana Economic Developers Association
NADO – National Association of Development Organizations
NCOC – National Carbon Offset Coalition
NHS – Neighborhood Housing Services
NRCS – Natural Resource Conservation Service
RBEG – Rural Business Enterprise Grant
RBOG – Rural Business Opportunity Grant
RC&D – Resource Conservation & Development Area, Inc.
RCDI – Rural Community Development Initiative
RD – Rural Development (a division of USDA)
RCPP- Regional Conservation Partnership Program
RLF – Revolving Loan Fund
RTA – Resource Team Assessment
SBA – Small Business Administration
SBDC – Small business Development Center
TIFD – Tax Increment Finance District
TSEP - Treasure State Endowment Program
USDA – United States Department of Agriculture
USFS – United States Forest Service
30
File Attachments for Item:
13. Council Workshop Minutes of May 16, 2023.
31
32
33
34
35
36
37
38
File Attachments for Item:
14. Budget/Finance Committee Minutes of May 11, 2023.
39
40
41
File Attachments for Item:
15. Park Board Minutes of May 4, 2023.
42
43
44
File Attachments for Item:
16. Public Works Committee Minutes of April 17, 2023.
45
46
47
48
49
50
51
File Attachments for Item:
18. Resolution No. R23-32: A Resolution Of The City Council Rescheduling The July 4, 2023
Regularly-Scheduled City Council Workshop To July 11, 2023 At 6:30 P.M.
52
R23-32 Approve Reschedule of July 4, 2023 City Council Workshop
RESOLUTION NO. R23-32
A RESOLUTION OF THE CITY COUNCIL RESCHEDULING THE JULY 4, 2023
REGULARLY-SCHEDULED CITY COUNCIL WORKSHOP TO JULY 11, 2023 AT
6:30 P.M.
WHEREAS, the City Council for the City of Laurel (hereinafter “the City”) has a
regularly-scheduled City Council Workshop on July 4, 2023 at 6:30 p.m.;
WHEREAS, July 4, 2023 is a federal holiday;
WHEREAS, the City Council desires to move the July 4, 2023 Workshop to July 11,
2023, with the Workshop to begin at 6:30 p.m. and the regularly-scheduled City Council
Meeting to follow immediately thereafter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the July 4, 2023 City Council Workshop is hereby moved from July 4, 2023 at
6:30 p.m. to July 11, 2023 at 6:30 p.m., with the regularly-scheduled City Council Meeting to
follow immediately after the rescheduled City Council Workshop.
Introduced at a regular meeting of the City Council on the 23rd day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 23rd day of
May, 2023.
APPROVED by the Mayor the 23rd day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
53
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
54
File Attachments for Item:
19. Resolution No. R23-33: A Resolution Of The City Council Approving And Authorizing The
Disposal Of City Of Laurel Records.
55
R23-33 Approve and Authorize the Disposal of City of Laurel Records.
RESOLUTION NO. R23-33
A RESOLUTION OF THE CITY COUNCIL APPROVING AND AUTHORIZING
THE DISPOSAL OF CITY OF LAUREL RECORDS.
WHEREAS, the City of Laurel (hereinafter “the City”) previously set the retention
schedules for City records, pursuant to Schedule 8 of the Montana State Local Government
Records Committee, Municipal Records Schedule;
WHEREAS, certain City records constitute records that can be destroyed that are both
over ten years old (RM60) and less than ten years old (RM88), and such records have been
identified as ready for disposal as provided on the attached retention schedules; and
WHEREAS, the adopted procedure to dispose of said records requires City of Laurel
City Council approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council has reviewed the attached listing of records for disposal and
hereby directs the Clerk-Treasurer to proceed with the disposal of said records.
Introduced at a regular meeting of the City Council on the 23rd day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 23rd day of
May, 2023.
APPROVED by the Mayor the 23rd day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
56
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
57
RECORDS DESTRUCTION DOCUMENT (RM88)
NO.
PAGE OF PAGES
1. AGENCY NAME AND DIVISION/PROGRAM:
City of Laurel
2. AGENCY CONTACT:
NAME: Kelly Strecker
PHONE #: 406-628-7431 EMAIL:kstrecker@laurel.mt.gov
3. NOTICE OF INTENTION: The schedule records listed in Item 5 are to be disposed of in the manner checked below (specify only one).
Delete Incinerate Shred as Classified Toss without Restriction
Other: Explain
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements or Offer
to the State Historical Society Archives has been fully justified, and that further retention is not required for any litigation pending or
imminent. Documentation attached from Historical Society.
SIGNATURE:
NAME AND TITLE: Kelly Strecker - Clerk/Treasurer
DATE: 05/23/2023
5. LIST OF RECORD SERIES
NOTE: Attach any inventories or Excel spreadsheets to this form to help validate records destroyed.
a.
Retention
Schedule
Number
b.
Item number listed
on Retention
Schedule
c.
Record Series Title
d.
Retention in
months/years
e.
Inclusive
Dates
f.
Volume in
Cubic Feet
g.
Disposition Action
and Date
completed after
Authorization
8 3 PG 52 1099's 4 years
6/2023-
2014 .25
8
13 PG 77
Payroll Quarterly Reports (Confidential)
4 years
6/2023-
2015
1
8
4 PG 54
Monthly Tax Distributions
5 years
06/2013-
12/2013
.25
8 7 PG 10 Dog Licenses 3 years
2015-
2017 .25
8
4 PG 45
Daily Cash Reconciliation Water Office
5 years
06/2013-
2015
2
8
5 PG 46
Purchase Order Book
5 years
06/2013-
12/2013
.25
8
1 PG 48
A/R Activity Report Ambulance
(Confidential)
5 years
06/2013-
2015
1
8
5 PG 24
Claims Detail
5 years
FY 13-
FY16
2
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
Custodian/Records Manager
Name: Date:
Signature:
7. DISPOSAL CERTIFICATE: The above listed records have been
disposed of in the manner and on the date shown in column g.
Name and Title:
Signature:
58
5. LIST OF RECORD SERIES-CONTINUED
NOTE: Attach any inventories or Excel spreadsheets to this form to help validate records destroyed.
a.
Retention
Schedule
Number
b.
Item number listed
on Retention
Schedule
c.
Record Series Title
d.
Retention in
months/years
e.
Inclusive
Dates
f.
Volume in
Cubic Feet
g.
Disposition Action
and Date
completed after
Authorization
8 3 PG 48
Accounts Receivable Trial Balance
Monthly Reports 5 years FY13-FY14 1
8
4 PG 21
Commission/Council Meetings: Sound
Recordings and/or Video Recordings
1 year
2017-
2021
0
8
30 PG 68
Time Cards/Time Sheets
3 years
2013-
6/2020
5
8 2 PG 109 Landfill Daily Logs 1 year
FY 17, 18,
19, 20, 21 1
8
1b PG 125
Customer Files - Utility Billing
Adjustments
3 years
7/17-
6/2020
1
8
3b PG 19
City/County Planning Board Agendas
2 years
06/2013-
2014
.25
8
1a PG 21
Council Workshop Agenda
2 years
06/2013-
2020
.25
8
1a PG 21
City Council Agendas
2 years
06/2013-
2020
.25
8 3b PG 19 Cemetery Agendas 2 years
06/2013-
2018 .25
8
3b PG 19
Park Agendas
2 years
06/2013-
2017
.25
8
3b PG 19
Airport Authority Agendas
2 years
06/2013-
2018
.25
8 3b PG 19 LURA Agendas 2 years
06/2013-
2018 .25
8
3b PG 19
Emergency Services Committee
Agendas
2 years
06/2013-
2018
.25
8
3b PG 19
Insurance Committee Agendas
2 years
2016
.1
8
3b PG 19
Public Works Committee Agendas
2 years
06/2013-
2018
.25
8
3b PG 19
Tree Board Agendas
2 years
2015-
2018
.25
8 3b PG 19
City/County/School District Joint
Meeting Agendas 2 years
06/2013-
12/2013 .25
59
60
Request for Records Disposal or Transfer Authorization
RM60
E-MAIL COMPLETED FORM TO: SOSLocalGovtRecCom@mt.gov OR Mail to the Local Government Records Committee, c/o Department of
Administration-Local Government Services, P.O. Box 200547, Helena, MT 59620-0547
*Confidential: The local government entity must determine if records are confidential or sensitive and mark accordingly.
ENTITY: PHONE: E-MAIL:
CONTACT:
ADDRESS: DISPOSAL NUMBER:
Sc
h
e
d
u
l
e
#
I
t
e
m
#
Pa
g
e
#
Description of Records
(Include description from schedule along with the
case # or other identifying information pertinent
to your office)
Inclusive Dates
MONTH AND YEAR
Co
n
f
i
d
e
n
t
i
a
l
*
10
Y
e
a
r
R
u
l
e
Disposal
Approval
(Committee
only)
Agency
Comments
Audit History
or Committee
Comments
From To Yes No
4 4 Example: Bank Statements 10/2001 10/2002 X X
8 32 MR13 Example: Commission Records-Minutes 01/1950 10/1990 X X Microfilmed
12 41e Example: Marriage Licenses 08/1907 09/1972 X X
City of Laurel 406-628-7431 kstrecker@laurel.mt.gov
8 3 52 1099's 1992 5/2013
8 1 45 Bank Statements 1/2011 12/2012
8 4 54 Monthly Tax Distributions 1/2010 05/2013
8 13 77 Payroll Quarterly Reports 1/2010 5/2023
8 4 45 Daily Cash Reconciliation Water Office 1/2011 05/2013
8 5 46 Purchase Order Books 1/2010 05/2013
8 1 48 A/R Activity Report Ambulance (Confidential)1/2010 5/2013
8 5 24 Claims Detail 07/2011 06/2013
8 3 48 Accounts Receivable Trail Balance Monthly Report 07/2011 06/2013
8 3b 19 City/County Planning Board Agendas 01/2007 05/2023
8 1a 21 Council Workshop Agendas 01/2002 05/2013
8 1a 21 City Council Agendas 01/1998 05/2013
4
4
4
4
4
4
4
4
4
4
4
4
4
4
Kelly Strecker
115 W. 1st Street
61
RM60 Rev 6 11/4/2015
In accordance with 2-6-1202, 7-5-2132, 7-5-4124 and 20-1-212 and upon the order of the governing body, we the undersigned affirm the records listed on this
disposal request are not subject to any litigation, legal or regulatory hold, and any financial records listed have been audited. See Notification on Central
Registry (Ten Year Rule) below. Typed name below is acceptable as the signature.
Authorized Local Government Representative:
Name:
Title:
Date: Phone:
Records Custodian:
Name:
Title:
Date: Phone:
LOCAL GOVERNMENT SUBCOMMITTEE SIGNATURES REQUIRED FOR DISPOSAL APPROVAL
Department of Administration Committee Member:
Name:
Signature:
Date:
Montana Historical Society Committee Member:
Name:
Signature:
Date:
Local Government Committee Member:
Name:
Signature:
Date:
NOTIFICATION ON CENTRAL REGISTRY
Per MCA 2-6-1205, public records listed on this form that more than ten (10) years old and are approved for disposal may not be destroyed until they
have been listed on a central registry and offered to various agencies and the public for 60 days.
Request for Records Disposal or Transfer Authorization have been listed on the central registry.
Completed by
Name: Signature:
Unclaimed records may be disposed 60
days after this date:
TEN YEAR RULE:
Public records more than ten (10) years old approved for destruction may not be destroyed for 60 days after the date listed on the central registry.
Certificate of Transfer/Destruction/Disposition Comments
I hereby attest that I have destroyed, transferred or retained records as designated by the Local Government Subcommittee. If transferred, I have
noted in the “Comments” field above, the entity to which the records have been relocated.
Name: Title: Date:
Signature:
62
Request for Records Disposal or Transfer Authorization
RM60
E-MAIL COMPLETED FORM TO: SOSLocalGovtRecCom@mt.gov OR Mail to the Local Government Records Committee, c/o Department of
Administration-Local Government Services, P.O. Box 200547, Helena, MT 59620-0547
*Confidential: The local government entity must determine if records are confidential or sensitive and mark accordingly.
ENTITY: PHONE: E-MAIL:
CONTACT:
ADDRESS: DISPOSAL NUMBER:
Sc
h
e
d
u
l
e
#
I
t
e
m
#
Pa
g
e
#
Description of Records
(Include description from schedule along with the
case # or other identifying information pertinent
to your office)
Inclusive Dates
MONTH AND YEAR
Co
n
f
i
d
e
n
t
i
a
l
*
10
Y
e
a
r
R
u
l
e
Disposal
Approval
(Committee
only)
Agency
Comments
Audit History
or Committee
Comments
From To Yes No
4 4 Example: Bank Statements 10/2001 10/2002 X X
8 32 MR13 Example: Commission Records-Minutes 01/1950 10/1990 X X Microfilmed
12 41e Example: Marriage Licenses 08/1907 09/1972 X X
City of Laurel 406-628-7431 kstrecker@laurel.mt.gov
8 3b 19 Cemetery Commission Agendas 01/2008 05/2013
8 3b 19 Park Board Agendas 01/2008 05/2013
8 3b 19 Airport Authority Agendas 01/2008 05/2013
8 3b 19 LURA Agendas 01/2009 05/2013
8 3b 19 Emergency Services Committee Agendas 01/1999 05/2013
8 3b 19 Public Works Committee Agendas 01/1999 05/2013
8 3b 19 City/County/School District Joint Meeting Agendas 01/2005 05/2013
4
4
4
4
4
4
4
4
4
4
4
4
Kelly Strecker
115 W. 1st Street
63
RM60 Rev 6 11/4/2015
In accordance with 2-6-1202, 7-5-2132, 7-5-4124 and 20-1-212 and upon the order of the governing body, we the undersigned affirm the records listed on this
disposal request are not subject to any litigation, legal or regulatory hold, and any financial records listed have been audited. See Notification on Central
Registry (Ten Year Rule) below. Typed name below is acceptable as the signature.
Authorized Local Government Representative:
Name:
Title:
Date: Phone:
Records Custodian:
Name:
Title:
Date: Phone:
LOCAL GOVERNMENT SUBCOMMITTEE SIGNATURES REQUIRED FOR DISPOSAL APPROVAL
Department of Administration Committee Member:
Name:
Signature:
Date:
Montana Historical Society Committee Member:
Name:
Signature:
Date:
Local Government Committee Member:
Name:
Signature:
Date:
NOTIFICATION ON CENTRAL REGISTRY
Per MCA 2-6-1205, public records listed on this form that more than ten (10) years old and are approved for disposal may not be destroyed until they
have been listed on a central registry and offered to various agencies and the public for 60 days.
Request for Records Disposal or Transfer Authorization have been listed on the central registry.
Completed by
Name: Signature:
Unclaimed records may be disposed 60
days after this date:
TEN YEAR RULE:
Public records more than ten (10) years old approved for destruction may not be destroyed for 60 days after the date listed on the central registry.
Certificate of Transfer/Destruction/Disposition Comments
I hereby attest that I have destroyed, transferred or retained records as designated by the Local Government Subcommittee. If transferred, I have
noted in the “Comments” field above, the entity to which the records have been relocated.
Name: Title: Date:
Signature:
64
File Attachments for Item:
20. Resolution No. R23-34: A Resolution Of The City Council Authorizing The Approval Of
The Quote And Master Services And Purchasing Agreement With Axon Enterprise, Inc. For The
Purchase Of Body Cameras And Related Equipment For The Laurel Police Department.
65
R23-34 Approve Agreement with Axon Enterprise, Inc. for Purchase of Body Cameras and Related Equipment
RESOLUTION NO. R23-34
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE APPROVAL OF
THE QUOTE AND MASTER SERVICES AND PURCHASING AGREEMENT WITH
AXON ENTERPRISE, INC. FOR THE PURCHASE OF BODY CAMERAS AND
RELATED EQUIPMENT FOR THE LAUREL POLICE DEPARTMENT.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Quote and Master Services and Purchasing Agreement
(hereinafter “the Agreement”), by and between the City of Laurel (hereinafter “the City”) and
Axon Enterprise, Inc. (hereinafter “Axon”), for the purchase and licensing of Body Cameras
and related equipment for the Laurel Police Department, a copy attached hereto and
incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Agreement
with Axon on behalf of the City.
Introduced at a regular meeting of the City Council on the 23rd day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 23rd day of
May, 2023.
APPROVED by the Mayor the 23rd day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
66
R23-34 Approve Agreement with Axon Enterprise, Inc. for Purchase of Body Cameras and Related Equipment
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
67
Page 1 Q-459042-45056.688AL
Q-459042-45056.688AL
Issued: 05/10/2023
Quote Expiration: 06/15/2023
Estimated Contract Start Date: 07/01/2023
Account Number: 148435
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
215 West 1st Street
Laurel Police Dept. - MT Avery Lawrence Stan Langve
215 W 1st St 215 W 1st St Phone: Phone: (406) 628-8737
Laurel, MT 59044-3003 Laurel, MT 59044-3003 Email: avlawrence@axon.com Email: slangve@laurel.mt.gov
USA USA Fax: Fax: (406) 628-4641
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $3,175.59
TOTAL COST $51,937.76
ESTIMATED TOTAL W/ TAX $51,937.76 TOTAL SAVINGS $15,877.94
Payment Summary
Date Subtotal Tax Total
Jun 2023 $11,169.96 $0.00 $11,169.96
Jun 2024 $10,191.95 $0.00 $10,191.95
Jun 2025 $10,191.95 $0.00 $10,191.95
Jun 2026 $10,191.95 $0.00 $10,191.95
Jun 2027 $10,191.95 $0.00 $10,191.95
Total $51,937.76 $0.00 $51,937.76
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
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Quote Unbundled Price:$67,815.70
Quote List Price:$62,970.70
Quote Subtotal:$51,937.76
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 60 $70.49 $34.66 $34.66 $2,079.60 $0.00 $2,079.60
BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 60 $13.94 $11.92 $11.92 $715.20 $0.00 $715.20
BWCamTAP Body Worn Camera TAP Bundle 13 60 $35.80 $32.50 $32.50 $25,350.00 $0.00 $25,350.00
A la Carte Hardware
AB31BD AB3 1-Bay Dock Bundle 1 $229.00 $229.00 $229.00 $0.00 $229.00
AB3C AB3 Camera Bundle 1 $749.00 $749.00 $749.00 $0.00 $749.00
Flex2C Flex 2 Camera Bundle 12 $732.00 $0.00 $0.00 $0.00 $0.00
Flex2MBD Flex 2 Multi-Bay Dock Bundle 1 $1,606.90 $0.00 $0.00 $0.00 $0.00
A la Carte Software
BasicLicense Basic License Bundle 13 60 $16.87 $16.25 $12,675.00 $0.00 $12,675.00
ProLicense Pro License Bundle 4 60 $42.91 $42.25 $10,139.96 $0.00 $10,139.96
Total $51,937.76 $0.00 $51,937.76
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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 1-Bay Dock Bundle 71104 NORTH AMER POWER CORD FOR AB3 & T7 1-BAY DOCK/DATAPORT 1 06/01/2023
AB3 1-Bay Dock Bundle 74211 AXON BODY 3 - 1 BAY DOCK 1 06/01/2023
AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 2 06/01/2023
AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 06/01/2023
AB3 Camera Bundle 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 2 06/01/2023
Flex 2 Camera Bundle 11509 BELT CLIP, RAPIDLOCK 14 06/01/2023
Flex 2 Camera Bundle 11528 FLEX 2 CAMERA, (ONLINE)12 06/01/2023
Flex 2 Camera Bundle 11532 FLEX 2 CONTROLLER 12 06/01/2023
Flex 2 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 14 06/01/2023
Flex 2 Camera Bundle 74052 WEARABLE CABLE ASSEMBLY, 6 IN, BLACK, FLEX 2 12 06/01/2023
Flex 2 Multi-Bay Dock Bundle 11537 DOCK, FLEX 2, 6-BAY + CORE 1 06/01/2023
Flex 2 Multi-Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 06/01/2023
Flex 2 Multi-Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 06/01/2023
Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 1 12/01/2025
Body Worn Camera Single-Bay Dock TAP Bundle 73313 1-BAY DOCK AXON CAMERA REFRESH ONE 1 12/01/2025
Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 13 12/01/2025
Body Worn Camera Multi-Bay Dock TAP Bundle 73688 MULTI-BAY BWC DOCK 2ND REFRESH 1 06/01/2028
Body Worn Camera Single-Bay Dock TAP Bundle 73314 1-BAY DOCK AXON CAMERA REFRESH TWO 1 06/01/2028
Body Worn Camera TAP Bundle 73310 AXON CAMERA REFRESH TWO 13 06/01/2028
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Basic License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 13 07/01/2023 06/30/2028
Basic License Bundle 73840 EVIDENCE.COM BASIC ACCESS LICENSE 13 07/01/2023 06/30/2028
Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 12 07/01/2023 06/30/2028
Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 4 07/01/2023 06/30/2028
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP)13 07/01/2023 06/30/2028
Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP)1 06/01/2024 06/30/2028
Body Worn Camera Single-Bay Dock TAP Bundle 80466 EXT WARRANTY, SINGLE-BAY DOCK (TAP)1 06/01/2024 06/30/2028
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Payment Details
Jun 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront Hardware AB31BD AB3 1-Bay Dock Bundle 1 $229.00 $0.00 $229.00
Upfront Hardware AB3C AB3 Camera Bundle 1 $749.00 $0.00 $749.00
Upfront Hardware Flex2C Flex 2 Camera Bundle 12 $0.00 $0.00 $0.00
Upfront Hardware Flex2MBD Flex 2 Multi-Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 1 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 1 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 1 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 1 ProLicense Pro License Bundle 4 $2,028.00 $0.00 $2,028.00
Total $11,169.96 $0.00 $11,169.96
Jul 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $0.00 $0.00 $0.00
Invoice Upon Fulfillment BWCamTAP Body Worn Camera TAP Bundle 13 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00
Jun 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 2 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 2 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 2 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 3 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 3 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 3 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 4 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
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Jun 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 4 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 5 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 5 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 5 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
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\s1\\d1\
Signature Date Signed
5/10/2023
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File Attachments for Item:
21. Resolution No. R23-35: A Resolution Of The City Council Declaring Certain City Of Laurel
Property As “Surplus” Available For Sale Or Trade To The Public Or Other Governmental
Entities Or Vendors.
75
R23-35 Approve Surplus Items and Sale and Disposal of Such
RESOLUTION NO. R23-35
A RESOLUTION OF THE CITY COUNCIL DECLARING CERTAIN CITY OF
LAUREL PROPERTY AS “SURPLUS” AVAILABLE FOR SALE OR TRADE TO
THE PUBLIC OR OTHER GOVERNMENTAL ENTITIES OR VENDORS.
WHEREAS, the City of Laurel has inventoried vehicles, equipment, and other items
that are no longer of use to the City; and
WHEREAS, in accordance with Mont. Code Ann. § 7-8-420(1), the City of Laurel City
Council has the authority to sell or otherwise dispose of the property by declaring it surplus;
and
WHEREAS, the surplus items shall be offered to the public for sale or utilized by the
City for purposes of trade or sale to obtain new equipment or property for use by the City of
Laurel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana that:
1. The City of Laurel City Council declares the property included on the attached
“Schedule A” as “surplus property” pursuant to Montana law; and
2. The Mayor and City Staff are authorized to dispose of the surplus property
through public sale or trade with any governmental entity or group in order to obtain new
property for City use.
Introduced at a regular meeting of the City Council on the 23rd day of May 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 23rd day of
May 2023.
APPROVED by the Mayor the 23rd day of May 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
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R23-35 Approve Surplus Items and Sale and Disposal of Such
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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Spring 2023 Surplus
1998 Volovo Garbage Truck 4VMECKMD9WN744184
1990 AMG Cargo Truck Double Deuce 04J52271052522471
1993 For 1 Ton 7.3 Diesel 2FTJW35M3PCA28586
2016 Ford Explorer 1 FM5K8AR5GGA08328
1997 KME Aerial Quint Fire Apparatus With
Detroit Diesel Engine
1K9AF6482WN058717
2 ½ Ton Truck (AKA Brush 2) 2320-926-0873
Oil Drums
Metal Cart
John Deere Mower Deck
Concrete Culvert
Pop Machine x4
Crossman 766 BB Gun
Marlin Cowboy BB Gun
Quick Silver BB Gun
Daisy BB Gun
66 Power Master BB Gun
Blackhawk Tactical Bag and Gear
Printers
550 Watt ATX Power Supply
Live Scribe Smart Pen
Seashells and Pewter Figurines
Xbox Series S 512 GB New
Condor Fleece Lined Size Large Jacket
Led Zeppelin Vinyl Record New
Knee Brace New Mossy Oak Safari Hat
Tact 91 Air Soft Gun
CO2 BB Gun
Daisy Power Line Airsoft Gun
Folding Knives
Mossy Oak Knife
Misc. Jewelry
Shoulder Holster Size 5
Pump Action BB Gun
Pellet Gun
AV Cart and Contents
Daisy Power Line BB Gun
78
Spring 2023 Surplus
BB Gun
Co2 BB Gun
Co2 BB Gun
Co2 BB Gun
BB Gun
CO2 BB Gun
BB Gun
Co2 BB Gun
3 4-drawer file cabinets
Treck Mountain Track Bike
Bike
Bike
Huffy Bike
Red Metro 12 Mountain Bike
Roadmaster Mountain Bike
Mongoose Mountain Bike
Next Mountain Bike
Next Mountain Bike
Small Kids Bike
Magnavox Mountain Bike
Next Mountain Bike
Huffy Mountain Bike
Schwinn Mountain Bike
Diamondback Bike
Mongoose Bike
EV Mountain Bike
Swimming Pool Accessories and Life
Guard Equipment
Swimming Pool Pump – Fairly New
Swimming Pool Sand Filter
Aqua Creek Pool Lift
Pool Filtration Equipment
Office Partitions and Desks
Office Partitions
Tailgate for 2019 Ford Super Duty
Office Equipment
79
Spring 2023 Surplus
Chairs folding and Standing
Barrels
Scrap Metal
Chain Link Sliding Gate
Steel Catwalk and Chain Link
Concrete Culvert
Steel Culvert
Fire Hydrant
Fire Hydrant
Dell Printer Drum
Various Ink Cartridges
80