HomeMy WebLinkAboutCouncil Workshop Packet 05.16.2023
AGENDA
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, MAY 16, 2023
6:30 PM
COUNCIL CHAMBERS
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The
duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the
Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item
that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the
public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your
comments until the public hearing. At the public hearing, the City Council will establish an official record that will include
all of your comments, testimony and written evidence. The City Council will base its decision on the record created during
the public hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council.
General Items
1. Motion to allow Council Member Mize to be absent from the City of Laurel for more than ten
days. (LMC 2.12.060)
Executive Review
2. Resolution - A Resolution Of The City Council Rescheduling The July 4, 2023 Regularly-
Scheduled City Council Workshop To July 11, 2023 At 6:30 P.M.
3. Resolution - A Resolution Of The City Council Approving And Authorizing The Disposal Of
City Of Laurel Records.
4. Resolution - A Resolution Of The City Council Authorizing The Approval Of The Quote And
Master Services And Purchasing Agreement With Axon Enterprise, Inc. For The Purchase Of
Body Cameras And Related Equipment For The Laurel Police Department.
5. Resolution - A Resolution Of The City Council Declaring Certain City Of Laurel Property As
“Surplus” Available For Sale Or Trade To The Public Or Other Governmental Entities Or
Vendors.
Council Issues
6. Vandalism Update
Other Items
Attendance at Upcoming Council Meeting
Announcements
The City makes reasonable accommodations for any known disability that may in terfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
1
File Attachments for Item:
2. Resolution - A Resolution Of The City Council Rescheduling The July 4, 2023 Regularly-
Scheduled City Council Workshop To July 11, 2023 At 6:30 P.M.
2
R23-____ Approve Reschedule of July 4, 2023 City Council Workshop
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL RESCHEDULING THE JULY 4, 2023
REGULARLY-SCHEDULED CITY COUNCIL WORKSHOP TO JULY 11, 2023 AT
6:30 P.M.
WHEREAS, the City Council for the City of Laurel (hereinafter “the City”) has a
regularly-scheduled City Council Workshop on July 4, 2023 at 6:30 p.m.;
WHEREAS, July 4, 2023 is a federal holiday;
WHEREAS, the City Council desires to move the July 4, 2023 Workshop to July 11,
2023, with the Workshop to begin at 6:30 p.m. and the regularly-scheduled City Council
Meeting to follow immediately thereafter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the July 4, 2023 City Council Workshop is hereby moved from July 4, 2023 at
6:30 p.m. to July 11, 2023 at 6:30 p.m., with the regularly-scheduled City Council Meeting to
follow immediately after the rescheduled City Council Workshop.
Introduced at a regular meeting of the City Council on the _____ day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
May, 2023.
APPROVED by the Mayor the _____ day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
3
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
4
File Attachments for Item:
3. Resolution - A Resolution Of The City Council Approving And Authorizing The Disposal Of
City Of Laurel Records.
5
R23-____ Approve and Authorize the Disposal of City of Laurel Records.
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL APPROVING AND AUTHORIZING
THE DISPOSAL OF CITY OF LAUREL RECORDS.
WHEREAS, the City of Laurel (hereinafter “the City”) previously set the retention
schedules for City records, pursuant to Schedule 8 of the Montana State Local Government
Records Committee, Municipal Records Schedule;
WHEREAS, certain City records constitute records that can be destroyed that are both
over ten years old (RM60) and less than ten years old (RM88), and such records have been
identified as ready for disposal as provided on the attached retention schedules; and
WHEREAS, the adopted procedure to dispose of said records requires City of Laurel
City Council approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council has reviewed the attached listing of records for disposal and
hereby directs the Clerk-Treasurer to proceed with the disposal of said records.
Introduced at a regular meeting of the City Council on the _____ day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
May, 2023.
APPROVED by the Mayor the _____ day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
6
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
7
File Attachments for Item:
4. Resolution - A Resolution Of The City Council Authorizing The Approval Of The Quote And
Master Services And Purchasing Agreement With Axon Enterprise, Inc. For The Purchase Of
Body Cameras And Related Equipment For The Laurel Police Department.
8
R23-____ Approve Agreement with Axon Enterprise, Inc. for Purchase of Body Cameras and Related Equipment
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE APPROVAL OF
THE QUOTE AND MASTER SERVICES AND PURCHASING AGREEMENT WITH
AXON ENTERPRISE, INC. FOR THE PURCHASE OF BODY CAMERAS AND
RELATED EQUIPMENT FOR THE LAUREL POLICE DEPARTMENT.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Quote and Master Services and Purchasing Agreement
(hereinafter “the Agreement”), by and between the City of Laurel (hereinafter “the City”) and
Axon Enterprise, Inc. (hereinafter “Axon”), for the purchase and licensing of Body Cameras
and related equipment for the Laurel Police Department, a copy attached hereto and
incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Agreement
with Axon on behalf of the City.
Introduced at a regular meeting of the City Council on the _____ day of May, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
May, 2023.
APPROVED by the Mayor the _____ day of May, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
9
R23-____ Approve Agreement with Axon Enterprise, Inc. for Purchase of Body Cameras and Related Equipment
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
10
Page 1 Q-459042-45056.688AL
Q-459042-45056.688AL
Issued: 05/10/2023
Quote Expiration: 06/15/2023
Estimated Contract Start Date: 07/01/2023
Account Number: 148435
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
215 West 1st Street
Laurel Police Dept. - MT Avery Lawrence Stan Langve
215 W 1st St 215 W 1st St Phone: Phone: (406) 628-8737
Laurel, MT 59044-3003 Laurel, MT 59044-3003 Email: avlawrence@axon.com Email: slangve@laurel.mt.gov
USA USA Fax: Fax: (406) 628-4641
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $3,175.59
TOTAL COST $51,937.76
ESTIMATED TOTAL W/ TAX $51,937.76 TOTAL SAVINGS $15,877.94
Payment Summary
Date Subtotal Tax Total
Jun 2023 $11,169.96 $0.00 $11,169.96
Jun 2024 $10,191.95 $0.00 $10,191.95
Jun 2025 $10,191.95 $0.00 $10,191.95
Jun 2026 $10,191.95 $0.00 $10,191.95
Jun 2027 $10,191.95 $0.00 $10,191.95
Total $51,937.76 $0.00 $51,937.76
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
11
Page 2 Q-459042-45056.688AL
Quote Unbundled Price:$67,815.70
Quote List Price:$62,970.70
Quote Subtotal:$51,937.76
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 60 $70.49 $34.66 $34.66 $2,079.60 $0.00 $2,079.60
BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 60 $13.94 $11.92 $11.92 $715.20 $0.00 $715.20
BWCamTAP Body Worn Camera TAP Bundle 13 60 $35.80 $32.50 $32.50 $25,350.00 $0.00 $25,350.00
A la Carte Hardware
AB31BD AB3 1-Bay Dock Bundle 1 $229.00 $229.00 $229.00 $0.00 $229.00
AB3C AB3 Camera Bundle 1 $749.00 $749.00 $749.00 $0.00 $749.00
Flex2C Flex 2 Camera Bundle 12 $732.00 $0.00 $0.00 $0.00 $0.00
Flex2MBD Flex 2 Multi-Bay Dock Bundle 1 $1,606.90 $0.00 $0.00 $0.00 $0.00
A la Carte Software
BasicLicense Basic License Bundle 13 60 $16.87 $16.25 $12,675.00 $0.00 $12,675.00
ProLicense Pro License Bundle 4 60 $42.91 $42.25 $10,139.96 $0.00 $10,139.96
Total $51,937.76 $0.00 $51,937.76
12
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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 1-Bay Dock Bundle 71104 NORTH AMER POWER CORD FOR AB3 & T7 1-BAY DOCK/DATAPORT 1 06/01/2023
AB3 1-Bay Dock Bundle 74211 AXON BODY 3 - 1 BAY DOCK 1 06/01/2023
AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 2 06/01/2023
AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 06/01/2023
AB3 Camera Bundle 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 2 06/01/2023
Flex 2 Camera Bundle 11509 BELT CLIP, RAPIDLOCK 14 06/01/2023
Flex 2 Camera Bundle 11528 FLEX 2 CAMERA, (ONLINE)12 06/01/2023
Flex 2 Camera Bundle 11532 FLEX 2 CONTROLLER 12 06/01/2023
Flex 2 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 14 06/01/2023
Flex 2 Camera Bundle 74052 WEARABLE CABLE ASSEMBLY, 6 IN, BLACK, FLEX 2 12 06/01/2023
Flex 2 Multi-Bay Dock Bundle 11537 DOCK, FLEX 2, 6-BAY + CORE 1 06/01/2023
Flex 2 Multi-Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 06/01/2023
Flex 2 Multi-Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 06/01/2023
Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 1 12/01/2025
Body Worn Camera Single-Bay Dock TAP Bundle 73313 1-BAY DOCK AXON CAMERA REFRESH ONE 1 12/01/2025
Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 13 12/01/2025
Body Worn Camera Multi-Bay Dock TAP Bundle 73688 MULTI-BAY BWC DOCK 2ND REFRESH 1 06/01/2028
Body Worn Camera Single-Bay Dock TAP Bundle 73314 1-BAY DOCK AXON CAMERA REFRESH TWO 1 06/01/2028
Body Worn Camera TAP Bundle 73310 AXON CAMERA REFRESH TWO 13 06/01/2028
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Basic License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 13 07/01/2023 06/30/2028
Basic License Bundle 73840 EVIDENCE.COM BASIC ACCESS LICENSE 13 07/01/2023 06/30/2028
Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 12 07/01/2023 06/30/2028
Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 4 07/01/2023 06/30/2028
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP)13 07/01/2023 06/30/2028
Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP)1 06/01/2024 06/30/2028
Body Worn Camera Single-Bay Dock TAP Bundle 80466 EXT WARRANTY, SINGLE-BAY DOCK (TAP)1 06/01/2024 06/30/2028
13
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Payment Details
Jun 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront Hardware AB31BD AB3 1-Bay Dock Bundle 1 $229.00 $0.00 $229.00
Upfront Hardware AB3C AB3 Camera Bundle 1 $749.00 $0.00 $749.00
Upfront Hardware Flex2C Flex 2 Camera Bundle 12 $0.00 $0.00 $0.00
Upfront Hardware Flex2MBD Flex 2 Multi-Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 1 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 1 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 1 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 1 ProLicense Pro License Bundle 4 $2,028.00 $0.00 $2,028.00
Total $11,169.96 $0.00 $11,169.96
Jul 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $0.00 $0.00 $0.00
Invoice Upon Fulfillment BWCamTAP Body Worn Camera TAP Bundle 13 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00
Jun 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 2 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 2 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 2 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 3 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 3 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 3 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 4 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
14
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Jun 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 4 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
Jun 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 BasicLicense Basic License Bundle 13 $2,535.00 $0.00 $2,535.00
Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $415.92 $0.00 $415.92
Year 5 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $143.04 $0.00 $143.04
Year 5 BWCamTAP Body Worn Camera TAP Bundle 13 $5,070.00 $0.00 $5,070.00
Year 5 ProLicense Pro License Bundle 4 $2,027.99 $0.00 $2,027.99
Total $10,191.95 $0.00 $10,191.95
15
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
16
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\s1\\d1\
Signature Date Signed
5/10/2023
17
File Attachments for Item:
5. Resolution - A Resolution Of The City Council Declaring Certain City Of Laurel Property As
“Surplus” Available For Sale Or Trade To The Public Or Other Governmental Entities Or
Vendors.
18
R22-____ Approve Surplus Items and Sale and Disposal of Such
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL DECLARING CERTAIN CITY OF
LAUREL PROPERTY AS “SURPLUS” AVAILABLE FOR SALE OR TRADE TO
THE PUBLIC OR OTHER GOVERNMENTAL ENTITIES OR VENDORS.
WHEREAS, the City of Laurel has inventoried vehicles, equipment, and other items
that are no longer of use to the City; and
WHEREAS, in accordance with Mont. Code Ann. § 7-8-420(1), the City of Laurel City
Council has the authority to sell or otherwise dispose of the property by declaring it surplus;
and
WHEREAS, the surplus items shall be offered to the public for sale or utilized by the
City for purposes of trade or sale to obtain new equipment or property for use by the City of
Laurel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana that:
1. The City of Laurel City Council declares the property included on the attached
“Schedule A” as “surplus property” pursuant to Montana law; and
2. The Mayor and City Staff are authorized to dispose of the surplus property
through public sale or trade with any governmental entity or group in order to obtain new
property for City use.
Introduced at a regular meeting of the City Council on the _____ day of
_____________________, 2023, by Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
_____________________, 2023.
APPROVED by the Mayor the _____ day of _____________________, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
19
R22-____ Approve Surplus Items and Sale and Disposal of Such
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
20