HomeMy WebLinkAboutPublic Works Committee Minutes 04.17.2023The Public Works Committee meeting was called to order at 6:00pm on Monday, April 17, 2023, by Committee
Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Emelie Eaton, Aron Kostelecky
Others Present: Matt Wheeler, Public Works Director
Public Input: Nolle
General Items
1. Approval of Minutes from January 30, 2023. Iry Wilke made a motion to approve the minutes of
January 30, 2023. Motion was seconded by Emelie Eaton. Motion carried 5-0 to approve the minutes.
2. Approval of Minutes from March 20, 2023. Iry Wilke made a motion to approve the minutes of March
20, 2023. Motion was seconded by Aron Kostelecky. Motion carried 6-0 to approve the minutes.
New Business
3. Emergency Call Out Report- Report attached
m Items to note:
o Not many call outs this past month
4. KLJ Report- Report attached
• Items to note:
o Splash Park- both phases are now moving ahead, some outstanding donations still waiting to
receive, but most of the money is in place for the full project. Sun cover from the pool is still
in near -new condition and the city will put up once the splash park is up and running. Laurel
Dodgers will be renting the former pool building. Emelie asked if the Splash Park will be
closed during lightning storms- this needs to be vetted still
0 4"' Street Reconstruction- Water Main was in Russell Park but was not on any of the maps,
this was broken during the dig out of Russell Park- change out will be presented to Council
at tomorrow's workshop to have this replaced and put down 5t" where it should have been
according to maps.
o WTP Lift Well Replacement- This project is getting pushed to get completed due to needing
to be completed before high water due to amount of mud that comes into the plant. Power
pole that was in the way was relocated on Friday, but this resulted in the power being cut to
Riverside Park
Old Business:
Other Items
5. Aron- Foundation has several large potholes, who's responsible for the maintenance of this street, city
or county? Matt stated this was county up until recently and is now city. This was never designed as a
city road, best option may be to take it back to gravel to help with maintenance. Matt will send city staff
out to take a look at and determine best course of action.
6. Emelie- Barnhart Rd needs to be have lights since there is more pedestrian traffic, since the hotel went
in. There are more people walking to Walmart on that road. Matt stated this actually came up in another
committee today (LURA) and they are looking at using TIF funds to add lighting to that road.
Announcements
Next Meeting will be Monday, May 15, 2023, at 6:00pm in Council Chambers
Meeting adjourned at 6:45pm
EmergenGy Overtime Callout List 1/1/2023 TO 6/30/23
Maintenance Shop -628-4773
City Dispatch 628-8737
Response Code
X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy
Employee Name
Te e 1/2712123
Josh Sawyer
Sam Waggoner
2/23 2/25
2/26
3-1
3/28
4/15
Dave Saylor
N12
11
10
8
7
6
NA6
NA6
Fran Schweigert
X
X
X
X
X
X
X
X
Brian Kline
NAI
NAI
NAI
NAI
NAI
NAI
NAI
NAI
Kevin Budge
= X
X
X
X
X
X
X
X
Justin Baker
- Y10
9
8
NA7
Y13
12
Y12
Y13
Jay Hatton
N13
12
11
9
8
7
NA7
NA7
Kevin Hoffman
`' Y11
10
9
Y13
12
11
NA91
NA9
Keith Guy
2
Y13
12
10
9
8
NA8
NA8
Wade Spalinger
3
2
NA2
NA2
NA2
NA2
NA2
NA2
Daniel Nauman
4 3 4
3
NA3
NA3
NA3
NA3
NAS
NA3
Brandon Gonzales
5
4
Y13
11
10
9
NA9
Y11
Tom Burwell
4 6
5
4
NA4
NA4
Y13
Y13
NATO
Aaron Fox
7
6
5
Y12
11
10
NA10 Y12
Troy Clifton
8
7
6
NA5
NA5
4
N,Afl
NA4
Joel Barnhardt
9
8 1
7 1
NA61
NA61
5 1
NA51
NA51 1-,-+ i i
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866
Response Code NO= In 1 st Column Not accepting Overtime / NA = Not Available / Y = R
Employee Telephone
Thomas Henry INMMM
Cindv Caswell
liiil"i7Mel
�.Ti1
Norman stamper
Water Treatment Plant 628-4410
Response Code I NO= In 1st Column Not accepting Overtime / NA = Not Available I Y =
Employee Telephone
HP Nuernberger
Dylan Ceaser
Josh Sawyer
Sam Waggoner
Joe Waggoner 44MMMW9
TJ Worbel _
Daniel Waggoner
CABLE TV down Tim Johnson 698-6254
Matt Wheeler Cell# 208-1885
One Call Locate - 1-800-424-5555 (City Job # 25663)
Kurt Markegard Cell# 860-5785 Hm 208-2356
SCHESSLER 628-4221 HESTON 281-0811
NW ENERGY 1-800-896-7862 LUMPY 860-7890
Advanced Pump 586-1700
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTF RIC 860-5464
NorthwestPipe 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 /MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446-2622 I San itarySystem Overflows call DEQ withing 24 hours at406-444-3080
Call Out - Date and Incident Location
1/27 Sewer back up City hall 730pm
2/23 H2O SHUTOFF 1248 BEARTOOTH
2/23 H2O SHUTOFF 501 BIRCH
2/25 H2O SHUTOFF 501 BIRCH
2/26 W MRYLAND H2O BOOSTER FAIL
501 ALDER PLUGGED METER
3/28 Sewer backup 615 Hazel
4-15 H2O BREAK 407 8TH AVE CURBBOX
TA R� City of Laurel Project Status Update
April 17, 2023
Splash Park Installation
(KU #2204-01898)
Reason for Project: To Replace the existing pool with a splash pad recreation area.
Project Scope: To Construct a splash Pad at the site of the existing City pool.
Current Status:
® Work Order Signed by City in January 2023
Playspace Designs is finalizing the final plans
m Construction is expected to begin at the end of May
2022 Pavement Maintenance Project (0 Street Reconstruction)
(KLJ #2104-00862)
Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads
Network.
Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
® Contractor began work on March 271h, 2023
® Storm system is progressing from the detention area north.
® Water installation began at intersection of South 11t Ave. and South 4th Street and heading
west.
o Change order #1 (installation of water main on South 51h Street between Cedar Ave. and
Maple Ave.) has been submitted to City for approval on April 14, 2023
Water System PER (KLJ #2104-00147)
Reason for Proiect: To update the Preliminary Engineering Report that was completed in April 2014 with
the most current information.
Project Scope: To Update the existing computer model for the water distribution system; Review
pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank
and explore funding alternative for all potential projects.
Current Status:
• Final PER complete; Has been posted to the City Webskite
Page 1 of 3
ENGINEERING, REIMAGINED
City of Laurel Project Status Update
April
® Being Presented to City Council at May 2nd, 2023 Workshop
® To be Voted on May 9th meeting.
Southside Stormwater Study (KLJ #2004-01470)
Reason for Proiect: Analyze Laurels South side to determine needed improvements for stormwater.
Proiect Scope:: To complete a stormwater master plan for the areas south of the train tracks and west
of Highway 212.
Current Status:
® Completed, need to discuss next steps in resolving outfall.
WTP Lift Well Replacement (KLJ #2004-01487)
Reason for Proiect: To replace a lift well at the Laurel Water Treatment Plant.
Proiect Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment
Plant.
Current Status:
® Construction has been ongoing since January.
® Change Order was issued due to inaccurate "As Built" Drawings that caused Contractor to
relocate their shoring system to make piping connections.
® Power Pole that was in the way of construction was relocated on Friday April 14, 2023
® Contractor is undergoing staffing difficulties and they have been notified to updated their
schedule.
Laurel Planning Services (KLJ #1804-00554)
Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed.
Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
® Zoning Regulations Update.
o Draft regulations sent to City April 11th, 2023
o Zoning fCommission on April 19th, 2023
• Planning Jurisdiction Issues moving forward.
® Downtown Parking Study. — On hold per City Instructions
Page 2 of 3
ENGINEERING, REIMAGINED
L A Uf GI�(� City of Laurel Project Status Update r
ti
April 17, 2023
Laurel Capital Improvement Plan (KU # 2144-00649)
Reason for Project: KU has been retained by the City of Laurel to develop a 5 -year Capital
Improvement Plan (CIP).
Proiect Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the
Governing Body establish project priorities and funding.
Current Status:
® Meeting held with City staff on April 11th, to update projects and costs
® Final CIP will be completed this week and submitted to City.
® The document will be presented to a City Council at Work Session
a A Public Hearing before the City Council needs to be scheduled.
Other Notes and Information
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Projects
1. 71h Street reconstruction
2. Riverfront Park walking trail
3. Updates to Subdivision Regulations — Post 2023 Legislation
4. Reconstruction of 12th Street between Valley Drive and 111 Ave.
5. Sewerline Replacement
Page 3 of 3
ENGINEERING, REIMAGINED