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HomeMy WebLinkAboutCouncil Workshop Minutes 04.18.2023MINUTES CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, APRIL 18, 2023 A Council Workshop was held in Council Chambers and called to order by Mayor Dave Waggoner at 6:30 p.m. on April 18, 2023. COUNCIL MEMBERS PRESENT: _x_ Emelie Eaton _x_ Heidi Sparks _x Michelle Mize Richard Herr _x_ Casey Wheeler _x_ Iry Wilke _x_ Richard Klose Jodi Mackay OTHERS PRESENT: Michele Braukmann, Civil City Attorney Brittney Moorman, Council Administrative Assistant Kelly Strecker, Clerk/Treasurer JW Hopper, Fire Chief Brent Peters, Deputy Chief Public Input: There were none. General Items 1. School Bond Presentation. Matt Torix (School Superintendent), Wayne Fjare (Facilities Director), and Chris Lorash (School Board Member) presented the attached information and answered any questions from Council. It was questioned if the schools would be a single story, and it was clarified that the buildings would be two stories. It was questioned what happens if the businesses protest their taxes. It was clarified that if taxes are protested, they spread out amongst the taxpayers. It was questioned whether the School District would sell off the current Administration building. It was clarified that the School Board had discussed the possibility of selling that building. They could put that money into a rainy day fund or use it to pay down the bond, and that is not included in this bond proposal. It was questioned if construction costs increase what areas would be cut from this proposal. It was clarified that they would not be cutting classrooms or educational facilities. It was clarified that the elementary and high school bonds are separate, and those funds will be kept separate. It was further clarified that contingency money is built into the bond proposals. If those funds are not needed, they will go back into paying for the bond. The School Board is committed to the educational outcomes of the students. It was questioned if moving the High School Library would give it more space. It was clarified that it would have more space as there is room for a 2"d -floor open balcony concept, allowing the old Library space to become three classrooms. It was questioned what K-5 grade leveling meant on the handout. It was clarified that when the 5th grade moves to the new school, it will leave more capacity at the Middle School and give room for growth. It was questioned what the classroom sizes are. It was stated that grades K-2 can have 20 students per class, and grades 3-5 can have up to 28 students. It was questioned if this bond includes any wages for additional staffing, and it was clarified that the bonds are only for building maintenance. There are absolutely no wages included in these bond proposals. The more kids enrolled in our school district, the more money they will receive from the State. It was clarified that if these bonds don't pass, the roofs will still need to be replaced, structural issues addressed, etc. These things will be costly to replace. These kids are walking outside in - 20F to go to the bathroom. Some kids have to wear coats in classrooms because the temperatures cannot be controlled in the classrooms. It was questioned why the school district purchased the field on W. 121h Street. It was clarified that it was not cost-effective to build in that location at this time. The school is keeping the land and using it at a later date or selling it later on down the road. The elementary bond is maxed out. Building on that land would cost between two and five million before even being able to put a brick on it; it was not an efficient use of the funds at this time. 2. Motion to allow Council Member Klose to be absent from the City of Laurel for possibly more than ten days. (LMC 2.12.060) There was no discussion on this item. 3. Appointment of Fire Chief. Mayor Waggoner stated his appointment is for JW Hopper. The Council will be voting on that appointment at next week's meeting. There was no discussion on this item. 4. Appointment of Steven Hurt to the Cemetery Commission for the remainder of a term ending June 30, 2024. A typo in Mr. Hurd's name will be corrected for next week's meeting. There was no further discussion on the item. Executive Review 5. Resolution - Resolution Authorizing The Mayor To Execute Lease Agreements With Laurel Little League And American Legion Baseball Post #123 For Baseball Facilities And Pool Building As Described In The Lease Agreements. These leases allow for the use of the old pool house; it will be used as a clubhouse and will be charged $50 annually for the use of the old pool house. The indemnification has also been updated. They plan on painting the building and doing some minor changes inside the building. They will take care of most of the maintenance as well. This building is useless for other uses. This lease automatically renews each year. The City will still have access to all the pump equipment for the Splash Park. If the rent were to go up, they have first rights to the space moving forward. 6. Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Independent Contractor Service Contract With Play Space Designs For Phase Two Of The Laurel Splash Park. A prominent donor came forward to ensure Phase 2 could move forward. Council needs to authorize the Phase 2 small service contract. 7. Resolution- A Resolution Of The City Council Authorizing The Mayor To Approve A Work Change Directive For The Project Known As The WTP Lift Well Replacement. There was no discussion on the item. 8. Resolution - A Resolution Of The City Council Authorizing Participation In The Montana Board Of Investments Of Short -Term Investment Pool And Authorizing The Execution And Delivery Of Documents Related Thereto. The Clerk/Treasurer circulated an email explaining what STIP was earlier this week. She was available for any questions, and there were none. 9. Ordinance No. 023-02: An Ordinance Amending Section 2.72.020 (Composition) Of The Laurel Municipal Code Related To Membership In The Laurel City -County Planning Board. This is the second reading of this ordinance. The ordinance will clean up the Laurel Municipal Code to match our interlocal agreement with the County. Council Issues Emergency Services Committee's next meeting is Monday at 6:00 p.m. in Council Chambers. A Council Member heard from a local business owner that the turnaround workers do not get long lunches, so they have not seen an influx in customers. Other Items 0 Resolution — S. 4"' Street Change Order There is a water main located in the middle of Russel Park, which needs to be moved into the public right of way on S. 5"' Street. The Change Order for this water main relocation will be $82k, and it will connect between Maple and Cedar; see attached. Attendance at Upcoming Council Meeting Announcements The council workshop adjourned at 7:15 p.m. Motion by Council Member Mize to reopen the Council Workshop, seconded by Council Member Sparks. There was no public comment or Council discussion. All six Council Members present voted aye. Motion carried 8-0. Brent Peters, Deputy Chief, read the attached statement. The council workshop adjourned at 7:19 p.m. Respe Brittney Moormat Administrative Assis ant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. WHAT ARE THE BOND GOALS? Bond C-oalso — - - MODEIRIeIGE LEARNIIl C- ENVIRONMENTS: In the past, k IMPROVE CAREER TRAINING OPPORTUNITIES: Laurel committed to its students by building educational A new career training facility is proposed to give Laurel facilities. It's time to recommit to our Laurel students, and students the skills needed to be successful straight out of address the critical need for replacement and renovation. high school 2 CREATE ADDITiO€3§AL COMHAUNITY AMENITIES - Create additional athletic fields, community parking• improved gymnasiums, and auditoriums for public use. g REDUCE CCS tl LY MAIINt'EN'MCE ISSUES: New additions and school buildings are needed to save the school district money in the long run by reducing costly maintenance work Proposed Plans: Elementary School District Plans Additions and Renovations at West Elementary Q 2 -Story classroom lying Addition .s ♦ . !a-, „rx 0 Renovation of Nrest'elemente:y t7 p 0 NshAuxiGcry Cxymrosium , Q> kce� Parking lot n Parent Drop -Olt t New 3-5 Elementary Scheoi at Kogan Fields 6n.®D2dicnttd Faf:nt C�!op�Ufi f' a N^w 8-5 Elementoty Schccl Q Redevtioped socccr ricicr -01 E ERHANCE SECURITY AND SAFETY: Renovations and updates to existing schools will improve safety and security for students, staff, and the public when utilizing the facilities b L,DDRESS OVEROROWDING AT SCHOOLS: Additional classrooms and school buildings will increase capacity, allewata current overcrowding, and allow fer future growth. High School District Pians Sportsfreld at Graffi _ Elementary Site Q Updated Hieh School Tr.w.,:. Events Jn Q Community 50—. , Fuld; \'"V. Additrcnol Peri:inc Q Softball Field Additions and Renovations at West Elementary Q 2 -Story classroom lying Addition .s ♦ . !a-, „rx 0 Renovation of Nrest'elemente:y t7 p 0 NshAuxiGcry Cxymrosium , Q> kce� Parking lot n Parent Drop -Olt t New 3-5 Elementary Scheoi at Kogan Fields 6n.®D2dicnttd Faf:nt C�!op�Ufi f' a N^w 8-5 Elementoty Schccl Q Redevtioped socccr ricicr -01 E ERHANCE SECURITY AND SAFETY: Renovations and updates to existing schools will improve safety and security for students, staff, and the public when utilizing the facilities b L,DDRESS OVEROROWDING AT SCHOOLS: Additional classrooms and school buildings will increase capacity, allewata current overcrowding, and allow fer future growth. High School District Pians Types of Spaces the New Bond Will Create F., 0 Athletic & CTE Additions, and hrterlar Renovations at the High Sehool ® Spcciai Educetlon Renovation Q Adrrin Office Renovation ® A11101c Expauion Q L,bn,ry Renovation ® urE rxponsiaa Relocating the Adrsirastratien Building ® Renovated South Elrmentory Q Modular clossr—rns becomo fozilay stooge ® Enistrng spertsficid to remoin Jn - \'"V. Types of Spaces the New Bond Will Create F., 0 Athletic & CTE Additions, and hrterlar Renovations at the High Sehool ® Spcciai Educetlon Renovation Q Adrrin Office Renovation ® A11101c Expauion Q L,bn,ry Renovation ® urE rxponsiaa Relocating the Adrsirastratien Building ® Renovated South Elrmentory Q Modular clossr—rns becomo fozilay stooge ® Enistrng spertsficid to remoin WHY IS THIS BOND IMPORTANT? FACILITIES ARE ATCI,-,, Middle School Capacity -- -- -- Existing (Without Bond) Sao "0 600 C- Compr_ty Elementary School Capacity E 'st' N1/•th t d) xi �na� ( IA/,+k ou ix0a '°° 600 f F aoo � Ovev r—, -Ay GRAFFELSMENTARY C -tf F.icmcrte: y duet nut hove enough 12, xi rns and tc eeiui*r )nadas fw�u.:' na.. plocrd en art¢ ac o t rnmcry xeL•hnn far v.+Crowding Ir. Mr mc3, a� 2dN3 the orter:c• ttud•,Mn must th-I t+e —11 tha mod✓k:. u:c !ec n✓„r. W19in!• t4eunh0vt the day PropoEed (With Bond) coo too Frrr+9rgr-rtlt •- d00 Soo �� �•� � � � � -: :.' l � Ove• Co:rpectty Proposed (With Bond) wrm: yv+ woo no 600 - zoo a a.s a a a s a a a a .. �x R•a•ep a�a � Ovu Cc. -,panty ow - fit[. • r SOUTH ELEMENTARY 5-. 'Fl --v isuptrctinjanu.... poen, *nd so ttudrntn meet V -C nuls:de bet'. -sr, th.ir-6d 151 cletstnon)-e tM mom. huilymg tr 'ac th* EM1e *om. hour !uach gc to tha hh:aq' th,��an rhr lay, ever it p� «e ether condo.^. BUILDINGS ARE AT THE ENDS OF THIER LIFE. I � , GRAFF ELEMENTARY WEST ELEMENTARY SOUTH ELEMENTARY NdEST ELEMENTARY �ali::n 1911. G:r.;i Ff:mentcry is cm of Un 9u➢tin2Y>5.%V-tc:.;n_r.:n:y to*ui- C7 -z t -3U -1y 2022 Th* ptpc3 In IN, ra3ctor U/o ot•Sau-S., and Craft --M..v dost b�hdinys N tho dLbld or:d Fw¢ aigrir5cect upmudaa to Ka r..achcniccl 69,rF..:a.Shawnd-is a?lf•in tha p!1nclFal offi- t South EtemarRa;• have old mtd-jod c),r—,-trot aro eectty �dached rho end of ito l,f¢t ahii*cacta t¢ u+atanplo of nldL br.R,faod.ttg w -oto) th-qg-t tha hes chd :*:rcidLhznd i.rru'M1 s'grrattl upy^.&-i.=t msi:2cln rho Cu�:di-..g lnc:*w-¢exhyc*r, carrcd3d p:poa *nd ayctipmLm tlx:-roquha Into c.^.3reoT: raquiFire that the Roo:. ba m2&- --=e- rtu-de:- eoratant'*poll and replace. tint, tvhl-h eth pl-d urofYrL-lted. Wlair.WrG.nec hlwh3, thO ea:u cndoG•j cad dayt,c strip ova'tirr . is o it rmendcuS atprn;*. 15-IS;<•eth=o•*e*arty old invatts*M do - MODERNIZE ACADEMI0 PHYSICAL EDUCATION ENVIRONMENTS. rMUMI"ARTSIACI- E,i ratnWRIM. 4EEq'T ELCL:C-TAr,V MCI" SCHOOL \1,If=E,1TLItM TRAIWNO EtihtnlY6:ti )M lnd::rRrm'Arit./Ay.::^. \'ic:l iaumrr::•atylwi:: .: dvimcicA `}C_,v�c.,crlrr,). r{.uton wltnN!i.:.:,:.�:,:h:P}n:::!.c,ia:a'.t;:ng•gtthr.6 n.dW:n-,:¢A lar tdinp at -.he Laaei liirrh oeime:l iwh 6rcr. yymntm,nr, c•I.K m tvr.t*ua+vn•-rlx.:ny rn pru+nerna-:anmr+.a h. -A.- rCmpa ihuen.11'.leudb�rmnt ee s'h°ul to mowpu.r .ndn.j ed1r^ flih1;s-:f-1C01111111 & 01r:e-,nb.otr+'Iy MEaSPI-IM mr.atnuanry Ctr l,rl*nts wKh Mt-, M1t mt•c. ivmvon ar. t}r phytlrnl -t4ty meu r...rt the ncade et v�.Ow,tc •Mtt fm yah p.r¢t-t¢.r.on Steel acAtn•L M bl. t9•i>+. n.ltr.Nuti1N,*Ir u'I.rrttr •1nM nn W')rnel,ya•ttm. (+'i: nnCM nn L: »^.rfy-nh'rrR:. t+r..n:.rf,rnv� a•• edo¢•M. c. rnndor„ rsv.rf•w-hcoghcaf¢ty to,­hha+6p, k•o. nvirunnn•nL };,ycrnrer.r_nlie+•¢xrc*ntlw cat�Mo WHAT ARE THE PROJECT COSTS? High School District Cast Brrzakdovvn: $31 M1 ' � PHYSICAL EDUCATION EXPANSION L+:'�dea en au F.vY grn-r:aa.ati h=1 -a, ur_v. fw_..T+t�vit>.i a <•c�tir� ,::.-, LIBRARY, SPED, MUSIC, PERFORMING ARTS FOS RENOVATION $3.445,000 h:vl,a c3d1'.•n to tN [b+vr. adi:tiatilSY ,al fcL:ate: P.:saca�a rid FCS CAREER TECHNOLOGY ADDITION $3,850,000 mica, [arau Uo pnv .Jaa<hndaGV CL-aua<cs GRAFF FIELDS DEVELOPMENT ; ` i0C. C�Pu n:l \i pu4irg oM car'¢:au bc!+-,a 1s+v:a CONTINGENCY $2,254.800 LxYdaf +eMtnaa'v, a,,d eN-ale h!,ert.xt+•a a<-•dl.�s.c. PROFESSIONAL FEES $2,205.280 DEFERRED MAINTENANCE cUDMET $2.056.079 lxbda, ha^d, trtn.L-d to +<+v t» recd, a! dedee+<I a,enanarie SITE IMPROVEMENTS $7,3rB4OGQ BUS BARN IMPROVEMENTS $1,700,000 h:laaa dawL-F'cant ar raer Ew bam cod itdY Nwec;Y.,erLl-g. 2` BOND COSTS, LEGAL, INSURANOS fxkdsa Vl band +aY. a.tMoHwf.CCR W%ry coat+. v,duvsraa 2 FF&E + TECHNOLOGY $6717•185 n<I.4afw Yana ie+:A¢a. eeJJ.nv': ala: L+e!agV ei!:t)ara 1 PERMIT, FEES, & TESTING $203,121 buhda+lvntuie.fi<t,aea +µ1pnant. aatl t.. A+Y:gy ¢dmtiva I it,ricBond: X3'!,000,000 Edunentory SONG 4 nand: $Li7,000,000 VOTAL BOND AMOUNT: SMB,U00,,0C0� WHAT DOES IT COST ME? tu;—ed rf. Jncirrtm on -I I tX^1 home /toxnbk r.,ur. ;•Ttr;.iv"J $g2_�O J I-•Son.n � ����:.��.,' ;'ear Elementary District Cost Breakdown: NEW ELE'a-4'sN7ARY (3110 - 5th) $2736Q000 WEST ELEMENTARY $15,538,513 n_r.'�-f a nrv: ct�ci U ;to e: !Se9 erd an eddaron PROFESSIONAL FEES $4,826,465 prslv>atm.:- CONTINGENCY $4,637,695 r[Lkef <¢rnn,:e:n rd ¢Y•ax<nc�tn,ctu„+�r'-p+r<y. S. BOND COSTS, LEGAL, INSURANCE $4.c.•r cllcrd... 1.:spa!1<aa Cd u11R[Y«a+. od 1-- 2 FF&E + TECHNOLOGY $1.166,873 r:raaa+ 4_uh'�a. Mwax ey:$xarl end to:Yrsd:t5/ k+ap a:a.�[ �ltry tc':yz� 9 DEMO GRAFF ELEMENTARY $826.950 �:•::' e;., ai u,a <. + ,s pox o:.ma-:ary ;<txt <¢ r¢�s< rcy r::.,. +.:.�. g' FtFAMJ7. FEES, & TESTING $454.985 A, .... a..a,ctraa,eye+•«p..®,..a.,.�„�r:,ea.,..m.ew•<�n.. ttlY12RRRIIY`v ESYL*44TED M'L.L L.EY-i COAP-nAlIIIi2 -.r. w.:..,.. :y D RESOLUTION NO. R23 - A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO APPROVE A CHANGE ORDER FOR THE PROJECT KNOWN AS THE SOUTH 4TH STREET RECONSTRUCTION. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Change Order for the Project known as the South 4"' Street Reconstruction Project, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute the Change Order for the Project known as the South 4"' Street Reconstruction Project on behalf of the City. Introduced at a regular meeting of the City Council on the day of April, 2023, by Council Member PASSED and APPROVED by the City Council of the City of Laurel the day of April, 2023. APPROVED by the Mayor the day of April, 2023. CITY OF LAUREL Dave Waggoner, Mayor ATTEST: Kelly Strecker, Clerk -Treasurer APPROVED AS TO FORM: Michele L. Braukmann, Civil City Attorney R23- Approve Change Order for South 4" Street Reconstruction Project Change Order No. 1 Date of Issuance: 4/14/2023 Effective Date: 4/14/2023 Project: South 4th Street Reconstruction Owner: City of Laurel Owner's Contract No.: Contract: Date of Contract: June 8, 2022 Contractor: COP Construction Engineer's Project No.: 2104-00862 The Contract Documents are modified as follows upon execution of this Change Order: Description: Contractor is instructed to abandon an existing waterline within Russell Park and replace with an 8" waterline and appurtenances in in In South 5th Street between Maple Ave. and Cedar Ave. See the Attached exhibit sheet U-16 Attachments (list documents supporting change): See previously submitted WCD No. 1 and Contractors Copy of Laurel new tie-in Waterline plan & profile between Maple Ave. and Cedar Ave. on South 5th Street — U16 Engineer's Breakout of Change Order Cost CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: ❑ Working days ® Calendar days Substantial completion (days): 140 Days starting on March. 27, 2023 $4,298,070.00 Ready for final payment (days): 170 Days starting on March 27, 2023 Increase from previously approved Change Orders No. 0 Increase from previously approved Change Orders to No. 0: No. 0 to No. 0: Substantial completion (days): 140 Days starting on March. 27, 2023 $0.00 Ready for final payment (days): 170 Days after starting on March 27, 2023 Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (days): 140 Days starting on March. 27, 2023 $4,298,070.00 Ready for final payment (days): 170 Days starting on March 27, 2023 Increase/Decrease of this Change Order: [Increase] [Decrease] of this Change Order: Substantial completion (days): 5 Calendar C $82,251.00 Ready for final payment (days): 5 Calendar Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days): 145 Days Starting on March 27„ 2023 $4,380,321.00 Ready for final payment (days): 175 Days starting on March 27, 2023 RECOMM 1DED• l / ACCEPTED: ACCEPTED: By: G✓ e -By: By: Engin r (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature) Date: South 4th Street Reconstruction Change Order Page 1 of 2 KU Project 2104-00862 � � ! �a + / M )z( �. G % � / MAPLEm�: \ 3mRAVE o#aooVIS p£a,me@u�".LS HIS 2 "13?jnvi , _ _ «: � ,I ,§ Im � ,I PIP Im �) ;|[[ B §m7§ �}o( ( ) � � § � (f ■\ \ /A . . �. §. §§!§ //r I§ Mayor Waggoner, Council Members and City Staff, I would first like to congratulate Chief Hopper as the next Fire Chief for the City of Laurel. I do believe the selection was the good one to build a working relationship between the Fire Department and the City of Laurel. I have full faith in JW and that he will transition the fire department well in to the future. I have watched JW grow for many years and become one of the most dedicated and reliable leaders of the fire department. I hope I was able to be a mentor to him during that his growth with the LVFD. I'm sure we all have heard Michelle speak several times about showing up every day. That is what we all need to do. Show up and give our best, hold all of ourselves to the highest standard and be accountable for our actions. If we all do that then Laurel will flourish. On that note, I would like to thank Council Members Mize and Wilkie for doing just that: showing up. The firefighters are delighted with your interest in learning what we do, how we train and learn. Both have participated in the fire departments training and meetings for a month and half now. Thank you both very much. Over the last couple of months, I have spent a lot of time thinking of what is the path going forward? (- remind myself of what I preach: "What we do is bigger than any one of us". I have certainly used this many times at the fire department, but this is true for everyone who serves the citizens of laurel. With this quiet and less stressful environment I -find myself in now, I have identified that my direct personality and my need to fix a problem the moment it becomes a problem (Thank you to the Military) is not always the most fitting approach for others involved. Perhaps, learning to be more transparent outside of the chaos and madness that is often our norm in the fire department. Every day I remind myself WHY I joined the fire department almost 25 -years ago. That reason was to continue serving but on a smaller scale than the military by serving my community. That is what I will continue doing, every day. I want to thank the Council Members, City staff and all those I have had the pleasure working with over the years. We have accomplished so many projects and improvements together and have overcome many obstacles and adversity. Thank you for the opportunities I have been given to learn and lead such an exceptional fire department. Thank you, and again Congratulations to Chief Hopper Brent Peters Laurel Fire Department 406-670-8954