HomeMy WebLinkAboutCity Council Packet 04.25.2023
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, APRIL 25, 2023
6:30 PM
COUNCIL CHAMBERS
NEXT RES. NO.
R23-23
NEXT ORD. NO.
O23-02
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of April 11, 2023.
Correspondence
Council Disclosure of Ex Parte Communications
Public Hearing
2. Public Hearing: Ordinance No. O23-02: An Ordinance Amending Section 2.72.020
(Composition) Of The Laurel Municipal Code Related To Membership In The Laurel City-
County Planning Board.
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calen dar," is then voted upon by roll
call under one motion.
3. Claims entered through April 21, 2023.
4. Approval of Payroll Register for PPE 4/16/2023 totaling $217,006.92.
5. Workshop Minutes of October 18, 2023.
6. Workshop Minutes of November 1, 2022.
Ceremonial Calendar
Reports of Boards and Commissions
7. Budget/Finance Committee Minutes of April 11, 2023.
8. Public Works Committee Minutes of March 20, 2023.
9. Emergency Services Committee Minutes of February 27, 2023.
1
10. Park Board Minutes of April 6, 2023.
11. Tree Board Minutes of March 20, 2023.
12. City/County Planning Board Minutes of March 15, 2023.
13. Laurel Urban Renewal Agency Minutes of March 6, 2023.
14. Laurel Urban Renewal Agency Minutes of April 17, 2023.
15. Emergency Services Committee Minutes of January 23, 2023.
16. Emergency Services Committee Minutes of March 27, 2023.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
17. Motion to allow Council Member Klose to be absent from the City of Laurel for possibly more
than ten days. (LMC 2.12.060)
18. Appointment of JW Hopper as Fire Chief.
19. Appointment of Steven Hurd to the Cemetery Commission for the remainder of a term ending
June 30, 2024.
20. Resolution No. R23-23: A Resolution Authorizing The Mayor To Execute Lease Agreements
With Laurel Little League And American Legion Baseball Post #123 For Baseball Facilities
And Pool Building As Described In The Lease Agreements.
21. Resolution No. R23-24: A Resolution Of The City Council Authorizing The Mayor To Execute
An Independent Contractor Service Contract With Play Space Designs For Phase Two Of The
Laurel Splash Park.
22. Resolution No. R23-25: A Resolution Of The City Council Authorizing The Mayor To
Approve A Work Change Directive For The Project Known As The WTP Lift Well
Replacement.
23. Resolution No. R23-26: A Resolution Of The City Council Authorizing Participation In The
Montana Board Of Investments Of Short-Term Investment Pool And Authorizing The
Execution And Delivery Of Documents Related Thereto.
24. Resolution No. R23-27: A Resolution Of The City Council Authorizing The Mayor To
Approve A Change Order For The Project Known As The South 4th Street Reconstruction.
25. Ordinance No. O23-02: An Ordinance Amending Section 2.72.020 (Composition) Of The
Laurel Municipal Code Related To Membership In The Laurel City-County Planning Board.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
2
File Attachments for Item:
1. Approval of Minutes of April 11, 2023.
3
4
5
6
File Attachments for Item:
5. Workshop Minutes of October 18, 2023.
7
8
9
10
11
12
13
14
15
16
17
18
19
File Attachments for Item:
6. Workshop Minutes of November 1, 2022.
20
21
22
23
24
25
26
27
File Attachments for Item:
7. Budget/Finance Committee Minutes of April 11, 2023.
28
29
30
File Attachments for Item:
8. Public Works Committee Minutes of March 20, 2023.
31
32
33
File Attachments for Item:
9. Emergency Services Committee Minutes of February 27, 2023.
34
35
36
37
38
39
40
41
42
43
File Attachments for Item:
10. Park Board Minutes of April 6, 2023.
44
45
46
File Attachments for Item:
11. Tree Board Minutes of March 20, 2023.
47
Minutes
City of Laurel
Tree Board
3/20/23
Council Conference Room
Attending: Michelle Mize, Walt Widdis, Aaron Christensen, Paul Kober, Phyllis Bromgard
Phone: LuAnne Engh
1. Public Input
a.
2. General Items
a. February minutes approved –
b. Matt presented forms from Brittney that everyone filled out.
c. City balance $1792 for Arbor Day. School Balance $65.
It appears the DNRC grant for $750 wasn’t applied for this year as the city has
committed to the splash pad and didn’t feel they could mark $12,000 for trees which
is required for the grant.
d. Arbor Day – May 2nd - Heroes for Life by Finley Watts. Thomson Park
e. Shirts through Dynamic were quoted at $10.90 each with $3 extra for XXl. Stacy
Laver helped redraw the design on software Dynamic can read. We’ll get the
number of shirts and donors in to Don by April 10. We order at least 25 shirts.
f. Laurel Community Foundation – We are all set up and LuAnne applied for the
Walmart grant through them. Lions and Rotary have donated through LCF.
g. Aaron will meet with Matt on 4/20 to mark out the tree locations and finalize the
trees – we expect to plant 5 @ $550. With the chance that the tennis courts are
going to be removed and the legion is putting in a new batting cage, we may need to
work on a more clear master plan for future trees.
h. We have the tree list from Good Earth Works to consider as well as Rivers Edge,
however with delivery and planting, the prices are the same.
i. Honor Guard and the Laurel Fireman are committed.
j. Lunch – SOW – sloppy joes – PTA is donating $100 for the hamburger
k. Speaker – Lynn can’t this year. LuAnne has contacted both the mayor &
superintendent. No answer yet.
l. Presenters – So far we have 7 committed. Trying to connect with the city of Billings
Solid Waste Division and Yellowstone River since Audubon isn’t coming.
3. Old Business
48
a. The LURA committee has started meeting again. There is also the downtown
committee that wants to improve the downtown storefronts . We should look at
the larger DNRC Urban Forestry grant to help improve trees.
b. The city is committed to the Splash Pad. $150K is raised, ground is ready.
4. Other Items
a. Volunteer hours – Keep your hours for all meetings, time spent on Arbor Day or any
other project.
Next meeting Thursday, April 20th - 9:30 Council Conference room
49
File Attachments for Item:
12. City/County Planning Board Minutes of March 15, 2023.
50
51
52
File Attachments for Item:
13. Laurel Urban Renewal Agency Minutes of March 6, 2023.
53
54
File Attachments for Item:
14. Laurel Urban Renewal Agency Minutes of April 17, 2023.
55
56
File Attachments for Item:
15. Emergency Services Committee Minutes of January 23, 2023.
57
58
59
60
61
62
63
64
65
File Attachments for Item:
16. Emergency Services Committee Minutes of March 27, 2023.
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
File Attachments for Item:
19. Appointment of Steven Hurd to the Cemetery Commission for the remainder of a term
ending June 30, 2024.
82
83
File Attachments for Item:
20. Resolution No. R23-23: Resolution Authorizing The Mayor To Execute Lease Agreements
With Laurel Little League And American Legion Baseball Post #123 For Baseball Facilities And
Pool Building As Described In The Lease Agreements.
84
R23-23 Authorize Execution of Little League and American Legion Lease Agreements
RESOLUTION NO. R23-23
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE LEASE
AGREEMENTS WITH LAUREL LITTLE LEAGUE AND AMERICAN LEGION
BASEBALL POST #123 FOR BASEBALL FACILITIES AND POOL BUILDING AS
DESCRIBED IN THE LEASE AGREEMENTS.
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The Lease Agreements between the City of Laurel and the
American Legion and City of Laurel and Laurel Little League are accepted and approved. A
copy of each Lease Agreement is attached hereto for convenience. The previous Lease
Agreements, entered into on the 10th day of December 2019, pursuant to Resolution No. R19-
87, are hereby rescinded and replaced by the attached Lease Agreements.
Section 2: Execution. The Mayor of the City of Laurel is hereby given authority to
accept and execute the Lease Agreements on behalf of the City.
Section 3: Effective Date. The effective date for the attached Lease Agreements is
the date hereby approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council hereby authorizes the Mayor to execute the Lease Agreements,
attached hereto and incorporated herein.
Introduced at a regular meeting of the City Council on the 25th day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
April, 2023.
APPROVED by the Mayor the 25th day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
85
R23-23 Authorize Execution of Little League and American Legion Lease Agreements
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
File Attachments for Item:
21. Resolution No. R23-24: A Resolution Of The City Council Authorizing The Mayor To
Execute An Independent Contractor Service Contract With Play Space Designs For Phase Two
Of The Laurel Splash Park.
108
R23-24 Approve Independent Contractor Service Contract by and between the City of Laurel and Play Space
Designs
RESOLUTION NO. R23-24
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
EXECUTE AN INDEPENDENT CONTRACTOR SERVICE CONTRACT WITH
PLAY SPACE DESIGNS FOR PHASE TWO OF THE LAUREL SPLASH PARK.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Independent Contractor Service Contract by and between
the City of Laurel (hereinafter “the City”) and Play Space Designs, for Phase Two of the Laurel
Splash Park, a copy attached hereto and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Independent
Contractor Service Contract with Play Space Designs on behalf of the City.
Introduced at a regular meeting of the City Council on the 25th day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
April, 2023.
APPROVED by the Mayor the 25th day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
File Attachments for Item:
22. Resolution No. R23-25: A Resolution Of The City Council Authorizing The Mayor To
Approve A Work Change Directive For The Project Known As The WTP Lift Well
Replacement.
128
R23-25 Approve Work Change Directive for Project Known as The WTP Lift Well Replacement
RESOLUTION NO. R23-25
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
APPROVE A WORK CHANGE DIRECTIVE FOR THE PROJECT KNOWN AS THE
WTP LIFT WELL REPLACEMENT.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Work Change Directive for the Project known as The WTP
Lift Well Replacement, a copy attached hereto and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Work
Change Directive for the Project known as The WTP Lift Well Replacement on behalf of the
City.
Introduced at a regular meeting of the City Council on the 25th day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
April, 2023.
APPROVED by the Mayor the 25th day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
129
130
131
132
File Attachments for Item:
23. Resolution No. R23-26: A Resolution Of The City Council Authorizing Participation In The
Montana Board Of Investments Of Short-Term Investment Pool And Authorizing The Execution
And Delivery Of Documents Related Thereto.
133
R23-26 Approve STIP Participation
RESOLUTION NO. R23-26
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING PARTICIPATION IN
THE MONTANA BOARD OF INVESTMENTS OF SHORT-TERM INVESTMENT
POOL AND AUTHORIZING THE EXECUTION AND DELIVERY OF
DOCUMENTS RELATED THERETO.
BE IT RESOLVED by the City Council of the City of Laurel, Montana (hereinafter
“the Governing Body”) as follows:
ARTICLE I: DEFINITIONS
The following terms will have the meanings indicated below for all purposes of this
Resolution unless the context clearly requires otherwise:
“Account” means a specific Participant Bank account to be used in conducting STIP
Program transactions.
“Agreement” means the agreements of the Participant contained within this Resolution.
“Authorized Representative” means the officer or official of the Participant designated
and authorized by the Governing Body to act on behalf of Participant in the STIP Program.
“Authorized Delegate” means any officer, official, or employee of the Participant
delegated authority by the Authorized Representative to initiate transactions using the STIP
Program.
“Bank” means a financial institution designated and authorized to send and receive
money on behalf of the Participant for purposes of participation in the STIP Program.
“Board” means the Board of Investments, a state agency organized and existing under
the laws of the State.
“Exhibit A” means the STIP Participation Information Sheet attached to and
incorporated into this Resolution as provided in Article IV, Section 3.01.
“Exhibit B” means the Electronic Funds Transfer Authorization Form attached to and
incorporated into this Resolution as provided in Article IV, Section 3.01.
“Governing Body” means the governing body of political subdivision (Participant)
authorized by Montana state law to participate in the STIP Program.
“Participant” means the political subdivision requesting participation in the Board’s
STIP Program.
134
R23-26 Approve STIP Participation
“Short-Term Investment Pool” means the Board’s investment program administered
under the direction of the Board of Investments as authorized by the Unified Investment
Program and as more fully defined and described by the Montana Code Annotated and, in the
Board’s, Governing Policies. “Short-Term Investment Pool” is synonymous with “STIP” and
“Program” as used in this Resolution and Exhibits A and B.
ARTICLE I: SHORT-TERM INVESTMENT POOL PARTICIPATION
AGREEMENT
Section 1.01 Participation Agreement. The Governing Body requests participation in
the STIP Program and agrees that Participant will comply with and be bound by all laws,
policies, procedures, and participation requirements applicable to the Program, as may be
amended from time to time.
Section 1.02 STIP Program. STIP is available to state and local governments to serve
their short-term cash flow and deposit needs. The Program’s objectives are to preserve capital
and maintain high liquidity. The Program has the following attributes:
1) STIP transactions are fixed at $1 per share;
2) STIP interest on pool assets accrues daily;
3) STIP earnings distribution methods are:
(a) Interest is distributed at the beginning of the month and can be distributed as
cash to the designated Bank; or (b) earnings can be reinvested into STIP;
4) Buying or selling shares in STIP requires one (1) business days’ notice (transactions
for which notice is received after 2:00 p.m. will be processed two (2) business days after receipt
of the original notice);
5) Access to STIP is only through the Board’s electronic web-based portal (no cash,
checks or notifications by fax, phone or email will be accepted);
6) The Board’s STIP web portal provides real-time information on each account
including investment balances, buys, sells, pending transactions, and transaction notes, as
determined by the authorized user; and
7) The Board reports the Short-Term Investment Pool on a Net Asset Value (NAV)
basis on its financial statements. A NAV per share of STIP will be reflected on the Board’s
website for each month-end period.
Section 1.03 Review of Policies, Procedures, and Participation Requirements.
Participant represents that it has reviewed to its satisfaction all Board policies, procedures, and
135
R23-26 Approve STIP Participation
participation requirements applicable to the STIP Program. See, Board Governance Policies
40.600, 40.601, and 40.602.
Section 1.04 Authorized Representative: The Governing Body designates Kelly
Strecker, who holds the position of Clerk-Treasurer for the City of Laurel, as the Participant’s
Authorized Representative to execute transactions between STIP and the Bank.
The Governing Body allows the Authorized Representative to appoint and remove
additional Authorized Delegate(s) on behalf of the Participant. The Governing Body agrees
that any addition or removal of an Authorized Delegate requires notice via the submission of a
completed Exhibit A (STIP Participation Information Sheet) to the Board by the Authorized
Representative before transactions will be accepted and processed.
The Governing Body designates and authorizes the Participant’s Bank, (the “Bank”),
identified in Exhibit B, with the Account Number and American Bankers Association (ABA)
Number, for settlement of STIP participant transactions. The account is a Checking Account.
The Governing Body allows the Authorized Representative to change either the Bank
or the Account. The Governing Body agrees that the Board will notify both the office of the
Authorized Representative AND the office of the Governing Body within three (3) business
days that such a change has been made.
The Governing Body allows the Authorized Representative to change the earnings
distribution method.
Section 1.05 Change of Authorized Representative. Any change to the Authorized
Representative requires a new Resolution adopted by the Governing Body. However, the
absence of an Authorized Representative does not nullify the current authority of the
Authorized Delegate(s) to make STIP transactions.
Section 1.06 Annual Confirmation. The Board will annually confirm with the
Governing Body and the Authorized Representative the:
1. Name of the Authorized Representative;
2. Name(s) of any Authorized Delegate(s); and
3. Name of the Bank and the associated Account Numbers (truncated).
Section 1.07 Effective Date. Participant’s Agreement will take effect when the
Resolution Certificate, this Resolution, and completed and executed Exhibits A and B are
received by the Board. The Participant’s Agreement will stay in effect until terminated in
writing by the Governing Body.
136
R23-26 Approve STIP Participation
ARTICLE II: MISCELLANEOUS
Section 2.01 No Guaranteed Return. The Governing Body understands and agrees that
there is no minimum or maximum interest rate or any guaranteed rate of return on STIP shares
or funds invested in STIP shares.
Section 2.02 Voluntary Participation. By adopting this Resolution, the Governing Body
acknowledges that it is not compelled to participate in STIP, that its participation in STIP is
voluntary, and agrees to the Board’s administration and governance of the Program according
to the Board’s policies, procedures, and participation requirements.
Section 2.03 Responsibility for Participant Mistakes. The Governing Body and
Participant agree to hold harmless the state of Montana, the Board, and the Board’s members,
officials, and employees for the acts, omissions, mistakes, and negligence of the Participant,
Governing Body, and their members, officials, and employees, including but not limited to an
Authorized Representative or Authorized Delegate who, for any reason, is not qualified or
mistakenly listed with the Board as a permissible representative to authorize transactions using
the STIP Program, incorrect instructions as to amounts or timing of sales or purchases, or
missed deadlines.
Section 2.04 No Warranty. The Governing Body and Participant agree that the Board
makes no warranty that funds will be immediately available in the event of any failure of a third
party, or that Governing Body will not suffer losses due to acts of God, natural disasters,
terrorism or threats of terrorism, civil disorder, medical epidemics or other calamities, or other
market dislocations or interruptions.
Section 2.05 Participation Conditions; STIP Administration. The Governing Body and
Participant acknowledge and agree that the Board will allow participation in STIP by and
conduct STIP business with only those parties it determines are qualified and authorized to
participate in the Program who abide by the Board’s policies, procedures, and participation
requirements. The Governing Body and Participant understand that the Board administers the
STIP Program subject to Montana law and prudent fiduciary practices as required by Montana
law and Board policy and that the Board is legally charged to manage the Unified Investment
Program, which includes STIP, in accordance with the prudent expert rule as set forth in
Montana law.
Section 2.06 STIP Not Insured Against Loss. The Governing Body and Participant
understand and acknowledge that the Board’s STIP Program is NOT FDIC insured or otherwise
insured or guaranteed by the federal government, the state of Montana, the Board, or any other
entity against investment losses.
ARTICLE III: EXHIBITS
Section 3.01 Approval and Adoption of Exhibits A and B. Attached to this Resolution
are Exhibit A, the STIP Participation Information Sheet, and Exhibit B, the Electronic Funds
137
R23-26 Approve STIP Participation
Transfer Authorization Form, which together provide the instructions required by the Board to
enable Participant’s participation in the STIP Program. The Governing Body and Participant
represent that Exhibits A and B have been completed and executed by the Participant’s
Authorized Representative and that Exhibits A and B must be complete and accepted by the
Board before participation is allowed in the STIP Program. Exhibits A and B are hereby
incorporated into and made a part of this Resolution and are approved and adopted by the
Governing Body as if set forth fully herein.
Introduced at a regular meeting of the City Council on the 25th day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
April, 2023.
APPROVED by the Mayor the 25th day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
138
File Attachments for Item:
24. Resolution No. R23-27: A Resolution Of The City Council Authorizing The Mayor To
Approve A Change Order For The Project Known As The South 4th Street Reconstruction.
139
R23-27 Approve Change Order for South 4th Street Reconstruction Project
RESOLUTION NO. R23-27
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
APPROVE A CHANGE ORDER FOR THE PROJECT KNOWN AS THE SOUTH 4TH
STREET RECONSTRUCTION.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Change Order for the Project known as the South 4th Street
Reconstruction Project, a copy attached hereto and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Change
Order for the Project known as the South 4th Street Reconstruction Project on behalf of the City.
Introduced at a regular meeting of the City Council on the 25th day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
April, 2023.
APPROVED by the Mayor the 25th day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
140
South 4th Street Reconstruction Change Order Page 1 of 2
KLJ Project 2104-00862
Change Order
No. 1
Date of Issuance:4/14/2023 Effective Date:4/14/2023
Project: South 4th Street Reconstruction Owner: City of Laurel Owner's Contract No.:
Contract: Date of Contract: June 8, 2022
Contractor: COP Construction Engineer's Project No.: 2104-00862
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
Contractor is instructed to abandon an existing waterline within Russell Park and replace with an 8” waterline and appurtenances in in
In South 5th Street between Maple Ave. and Cedar Ave. See the Attached exhibit sheet U-16
Attachments (list documents supporting change): See previously submitted WCD No. 1 and Contractors Copy of Laurel new tie-in
Waterline plan & profile between Maple Ave. and Cedar Ave. on South 5th Street – U16
Engineer’s Breakout of Change Order Cost
CHANGE IN CONTRACT PRICE:CHANGE IN CONTRACT TIMES:
Original Contract Price:Original Contract Times: Working days Calendar days
Substantial completion (days): 140 Days starting on March. 27, 2023
$4,298,070.00 Ready for final payment (days): 170 Days starting on March 27, 2023
Increase from previously approved Change Orders No. 0
to No. 0:
Increase from previously approved Change Orders
No. 0 to No. 0:
Substantial completion (days): 140 Days starting on March. 27, 2023
$0.00 Ready for final payment (days): 170 Days after starting on March 27, 2023
Contract Price prior to this Change Order:Contract Times prior to this Change Order:
Substantial completion (days): 140 Days starting on March. 27, 2023
$4,298,070.00 Ready for final payment (days): 170 Days starting on March 27, 2023
Increase/Decrease of this Change Order:[Increase] [Decrease] of this Change Order:
Substantial completion (days): 5 Calendar Days
$82,251.00 Ready for final payment (days): 5 Calendar Days
Contract Price incorporating this Change Order:Contract Times with all approved Change Orders:
Substantial completion (days): 145 Days Starting on March 27,, 2023
$4,380,321.00 Ready for final payment (days): 175 Days starting on March 27, 2023
RECOMMENDED:ACCEPTED:ACCEPTED:
By: By: By:
Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)
Date: Date: Date: April 14, 2023
141
ENGINEER'S BREAKOUT OF CHANGE ORDER COST
2022 Pavement Maintenance Project
S. 4TH ST FROM WEST AVE. TO HWY 212
City of Laurel, MT
April 14, 2023
ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
Schedule 2 - Water System Improvements
202 Taxes, Insurance and Bonds LS 1 $2,750.00 $2,750.00
203 Traffic Control LS 1 $1,300.00 $1,300.00
206 Temporary Water System,LS 1 $1,300.00 $1,300.00
208 Remove Ex. Valve EA 2 $250.00 $500.00
211 Remove Ex. Water Main LF 20 $13.00 $260.00
213 Connect to Ex. Water Main EA 2 $2,000.00 $4,000.00
215 8" C900 PVC Water Main LF 392 $78.00 $30,576.00
217 8” Gate Valve & Box EA 4 $4,300.00 $17,200.00
219 8" tee EA 1 $1,700.00 $1,700.00
222 8” X 6” Reducer EA 2 $1,000.00 $2,000.00
224 8" Bends EA 1 $1,400.00 $1,400.00
231 Install 2" Water Service w/Curb Box EA 1 $3,300.00 $3,300.00
232 Install 1" Water Service w/ Curb Box EA 1 $2,500.00 $2,500.00
233 1" Water Service Reconnection EA 1 $30.00 $30.00
238 Exploratory Excavation HR 4 $350.00 $1,400.00
416 1-1/2" Crushed Base Course CY 145 $41.00 $5,945.00
418 Gravel Alley Surface Repair SY 435 $14.00 $6,090.00
Total Change Order Cost $82,251.00
142
3265
3270
3275
3280
3285
3290
3295
3300
3305
3265
3270
3275
3280
3285
3290
3295
3300
3305
0+00 1+00 2+00 3+00 4+00 4+50
EG FG EG FG EG FG EG FG EG FG EG FG
STWHS2,
4+00.94, -7.98 L
RIM 3294.04
18" INV IN 3288.59 (N)
18" INV OUT 3288.49 (S)
CONNECT TO EXISTING
6" PVC WATER MAIN
VERIFY SIZE, DEPTH
& LOCATION
CONNECT TO EXISTING
6" PVC WATER MAIN
VERIFY SIZE, DEPTH
& LOCATION
8" GATE VALVE & BOX
STA 4+07, 0.0'
8"x6" REDUCER
STA 4+12
8" 90° BEND
STA 4+12
EX CL GRADE
10 LF 8" PVC WATER MAIN
5 LF 8" PVC WATER MAIN
352 LF 8" PVC WATER MAIN
5 LF 8" PVC WATER MAIN
8" x 8" TEE
STA 0+50, 0.0'8" GATE VALVE
STA 0+45
8" GATE VALVE
STA 0+55
0+00 1+00 2+00 3+00 4+00
BP
:
0
+
0
0
.
0
0
7.0' FROM LIP OF GUTTER10.0' TRENCH WIDTH
EX
.
6
"
W
A
T
E
R
M
A
I
N
CUT AND REMOVE 10 LF
OF EXISTING WATER MAIN
8" x 6" REDUCER CONNECT
TO EXISTING 6" WATER MAIN
INSTALL 1" CURB BOX
2" CURB BOX LOCATION
CONTRACTOR TO BRING
SERVICE PIPE TO SURFACE
FOR IRRIGATION
5 LF 8" PVC WATER MAIN
ABANDON EXISTING
WATER MAIN IN PLACE
CAP END
INSTALL 1" WATER SERVICE
INSTALL 2" WATER SERVICE
1" WATER SERVICE
RECONNECTION
INSTALL 8" x 6" REDUCER
CONNECT TO EXISTING
6" WATER MAIN
INSTALL 8"
GATE VALVE
STA 0+50, 5' L
REMOVE EXISTING VALVEREMOVE EXISTING VALVE
C
SO
U
T
H
4
T
H
S
T
R
E
E
T
R
E
C
O
N
S
T
R
U
C
T
I
O
N
SHEET
CI
T
Y
O
F
L
A
U
R
E
L
ISSUE DATE
DRAFTED
PROJECT NUMBER
REVIEWED
LA
U
R
E
L
,
M
T
2104-00862
04/14/2023
U16
S.
5
T
H
S
T
.
U
T
I
L
I
T
I
E
S
P
L
A
N
&
P
R
O
F
I
L
E
S
T
A
0
+
0
0
T
O
4
+
5
0
RW
MK
DA
T
E
RE
V
I
S
I
O
N
NO
.
20 0 20 40
SCALE FEET
Apr 14, 2023 - 5:13pm - K:\Projects\City\MT\Laurel\2104_00862_2022_PavementMaintenance\CAD\AsBuilt\U - Plan-Profile.dwg (U16)
N
KLJ 2022
MA
P
L
E
A
V
E
CE
D
A
R
A
V
E
S 5TH ST
143
File Attachments for Item:
25. Ordinance No. O23-02: An Ordinance Amending Section 2.72.020 (Composition) Of The
Laurel Municipal Code Related To Membership In The Laurel City-County Planning Board.
144
Ordinance No. 023-02 Section 2.72.020 (Composition) of LMC Related to Membership in the Laurel City-
County Planning Board
ORDINANCE NO. 023-02
AN ORDINANCE AMENDING SECTION 2.72.020 (COMPOSITION) OF THE
LAUREL MUNICIPAL CODE RELATED TO MEMBERSHIP IN THE LAUREL
CITY-COUNTY PLANNING BOARD.
WHEREAS, the City Council desires to keep the Laurel Municipal Code current by
modifying and updating chapters, sections and subsections to address situations and problems
within the City and to remain in accordance with Montana law; and
WHEREAS, City Staff prepared, reviewed, and approved the following amendments to
the existing LMC § 2.72.020 (Composition [of Laurel City-County Planning Board]) as noted
herein and hereby recommends the same to the City Council for their full approval.
2.72.020 Composition.
The Laurel-Yellowstone city-county planning board shall consist of nineeleven
members to be appointed as follows:
A. Two official members who reside outside the city limits, but within the
jurisdictional area of the Board, to be appointed by the Yellowstone County
Bboard of Ccommissioners, who may in the discretion of the Yellowstone
County bBoard of Ccounty commissioners be employed by or hold public office
in the Yellowstone cCounty;
B. Two official members to be appointed by the Laurel cCity cCouncil who
may in the discretion of the Laurel Ccity Ccouncil, be employed by or hold
public office in the Ccity of Laurel;
C. Twohree citizen members who reside within the City of Laurel limits to
be appointed by the Mmayor of the Ccity of Laurel;
D. Twohree citizen members who reside within the jurisdictional area of
the Board to be appointed by the Yellowstone County Bboard of county
cCommissioners; and. Two members shall reside outside the city limits but
within the jurisdictional area of the planning board;
E. The eleventh ninth member shall be selected by the Board of Supervisors
of the Conservation District.t If no member of the Board of Supervisors is able
or willing to serve on the Board, the ninth member will be selected by the eight
officers and citizen members of the Board, subject to the consent and approval
of the Laurel City Council and the Yellowstone County Board of
Commissioners. en official and citizen members hereinabove provided for with
the consent and approval of the board of county commissioners and the city
council;
145
Ordinance No. 023-02 Section 2.72.020 (Composition) of LMC Related to Membership in the Laurel City-
County Planning Board
F. The terms of the members who are officers of any governmental unit
represented on the Bboard shall be coextensive with their respective terms of
office to which they have been elected or appointed; the terms of the other
members shall be two years, except that the terms of the first members appointed
shall be fixed by agreement and rule of the governing bodies represented on the
Bboard for one or two years in order that a minimum number of terms shall
expire in any year;
G. Vacancies occurring on the board shall be filled by the governing body,
having appointed them for the unexpired term.
(Prior code § 17.04.020)
This Ordinance shall become effective thirty (30) days after final passage by the City
Council and approved by the Mayor.
Introduced and passed on first reading at a regular meeting of the City Council on the
11th day of April 2023, upon Motion by Council Member Mize.
PASSED and ADOPTED by the Laurel City Council on second reading on the 25th day
of April 2023, upon Motion by Council Member _____________________.
APPROVED BY THE MAYOR on the 25th day of April 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
146