HomeMy WebLinkAboutCouncil Workshop Packet 04.18.2023
AGENDA
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, APRIL 18, 2023
6:30 PM
COUNCIL CHAMBERS
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The
duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the
Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item
that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the
public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your
comments until the public hearing. At the public hearing, the City Council will establish an official record that will include
all of your comments, testimony and written evidence. The City Council will base its decision on the record created during
the public hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council.
General Items
1. School Bond Presentation.
2. Motion to allow Council Member Klose to be absent from the City of Laurel for possibly more
than ten days. (LMC 2.12.060)
3. Appointment of Fire Chief.
4. Appointment of Steven Hurt to the Cemetery Commission for the remainder of a term ending
June 30, 2024.
Executive Review
5. Resolution - Resolution Authorizing The Mayor To Execute Lease Agreements With Laurel
Little League And American Legion Baseball Post #123 For Baseball Facilities And Pool
Building As Described In The Lease Agreements.
6. Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An
Independent Contractor Service Contract With Play Space Designs For Phase Two Of The
Laurel Splash Park.
7. Resolution- A Resolution Of The City Council Authorizing The Mayor To Approve A Work
Change Directive For The Project Known As The WTP Lift Well Replacement.
8. Resolution - A Resolution Of The City Council Authorizing Participation In The Montana
Board Of Investments Of Short-Term Investment Pool And Authorizing The Execution And
Delivery Of Documents Related Thereto.
9. Ordinance No. O23-02: An Ordinance Amending Section 2.72.020 (Composition) Of The
Laurel Municipal Code Related To Membership In The Laurel City-County Planning Board.
Council Issues
Other Items
Attendance at Upcoming Council Meeting
Announcements
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Str eet, Laurel, Montana.
DATES TO REMEMBER
1
File Attachments for Item:
1. School Bond Presentation.
2
3
4
5
File Attachments for Item:
4. Appointment of Steven Hurt to the Cemetery Commission for the remainder of a term ending
June 30, 2024.
6
7
File Attachments for Item:
5. Resolution - Resolution Authorizing The Mayor To Execute Lease Agreements With Laurel
Little League And American Legion Baseball Post #123 For Baseball Facilities And Pool
Building As Described In The Lease Agreements.
8
R23-____ Authorize Execution of Little League and American Legion Lease Agreements
RESOLUTION NO. R23-_____
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE LEASE
AGREEMENTS WITH LAUREL LITTLE LEAGUE AND AMERICAN LEGION
BASEBALL POST #123 FOR BASEBALL FACILITIES AND POOL BUILDING AS
DESCRIBED IN THE LEASE AGREEMENTS.
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The Lease Agreements between the City of Laurel and the
American Legion and City of Laurel and Laurel Little League are accepted and approved. A
copy of each Lease Agreement is attached hereto for convenience. The previous Lease
Agreements, entered into on the 10th day of December 2019, pursuant to Resolution No. R19-
87, are hereby rescinded and replaced by the attached Lease Agreements.
Section 2: Execution. The Mayor of the City of Laurel is hereby given authority to
accept and execute the Lease Agreements on behalf of the City.
Section 3: Effective Date. The effective date for the attached Lease Agreements is
the date hereby approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council hereby authorizes the Mayor to execute the Lease Agreements,
attached hereto and incorporated herein.
Introduced at a regular meeting of the City Council on the _____ day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
April, 2023.
APPROVED by the Mayor the _____ day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
9
R23-____ Authorize Execution of Little League and American Legion Lease Agreements
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
6. Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An
Independent Contractor Service Contract With Play Space Designs For Phase Two Of The
Laurel Splash Park.
32
R23-____ Approve Independent Contractor Service Contract by and between the City of Laurel and Play Space
Designs
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
EXECUTE AN INDEPENDENT CONTRACTOR SERVICE CONTRACT WITH
PLAY SPACE DESIGNS FOR PHASE TWO OF THE LAUREL SPLASH PARK.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Independent Contractor Service Contract by and between
the City of Laurel (hereinafter “the City”) and Play Space Designs, for Phase Two of the Laurel
Splash Park, a copy attached hereto and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Independent
Contractor Service Contract with Play Space Designs on behalf of the City.
Introduced at a regular meeting of the City Council on the _____ day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
April, 2023.
APPROVED by the Mayor the _____ day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
7. Resolution- A Resolution Of The City Council Authorizing The Mayor To Approve A Work
Change Directive For The Project Known As The WTP Lift Well Replacement.
52
R23-____ Approve Work Change Directive for Project Known as The WTP Lift Well Replacement
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
APPROVE A WORK CHANGE DIRECTIVE FOR THE PROJECT KNOWN AS THE
WTP LIFT WELL REPLACEMENT.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Work Change Directive for the Project known as The WTP
Lift Well Replacement, a copy attached hereto and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the Work
Change Directive for the Project known as The WTP Lift Well Replacement on behalf of the
City.
Introduced at a regular meeting of the City Council on the _____ day of April, 2023, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
April, 2023.
APPROVED by the Mayor the _____ day of April, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
8. Resolution - A Resolution Of The City Council Authorizing Participation In The Montana
Board Of Investments Of Short-Term Investment Pool And Authorizing The Execution And
Delivery Of Documents Related Thereto.
57
R23-____ Approve STIP Participation
RESOLUTION NO. R23-_____
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING PARTICIPATION IN
THE MONTANA BOARD OF INVESTMENTS OF SHORT-TERM INVESTMENT
POOL AND AUTHORIZING THE EXECUTION AND DELIVERY OF
DOCUMENTS RELATED THERETO.
BE IT RESOLVED by the City Council of the City of Laurel, Montana (hereinafter
“the Governing Body”) as follows:
ARTICLE I: DEFINITIONS
The following terms will have the meanings indicated below for all purposes of this
Resolution unless the context clearly requires otherwise:
“Account” means a specific Participant Bank account to be used in conducting STIP
Program transactions.
“Agreement” means the agreements of the Participant contained within this Resolution.
“Authorized Representative” means the officer or official of the Participant designated
and authorized by the Governing Body to act on behalf of Participant in the STIP Program.
“Authorized Delegate” means any officer, official, or employee of the Participant
delegated authority by the Authorized Representative to initiate transactions using the STIP
Program.
“Bank” means a financial institution designated and authorized to send and receive
money on behalf of the Participant for purposes of participation in the STIP Program.
“Board” means the Board of Investments, a state agency organized and existing under
the laws of the State.
“Exhibit A” means the STIP Participation Information Sheet attached to and
incorporated into this Resolution as provided in Article IV, Section 3.01.
“Exhibit B” means the Electronic Funds Transfer Authorization Form attached to and
incorporated into this Resolution as provided in Article IV, Section 3.01.
“Governing Body” means the governing body of political subdivision (Participant)
authorized by Montana state law to participate in the STIP Program.
“Participant” means the political subdivision requesting participation in the Board’s
STIP Program.
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R23-____ Approve STIP Participation
“Short-Term Investment Pool” means the Board’s investment program administered
under the direction of the Board of Investments as authorized by the Unified Investment
Program and as more fully defined and described by the Montana Code Annotated and, in the
Board’s, Governing Policies. “Short-Term Investment Pool” is synonymous with “STIP” and
“Program” as used in this Resolution and Exhibits A and B.
ARTICLE I: SHORT-TERM INVESTMENT POOL PARTICIPATION
AGREEMENT
Section 1.01 Participation Agreement. The Governing Body requests participation in
the STIP Program and agrees that Participant will comply with and be bound by all laws,
policies, procedures, and participation requirements applicable to the Program, as may be
amended from time to time.
Section 1.02 STIP Program. STIP is available to state and local governments to serve
their short-term cash flow and deposit needs. The Program’s objectives are to preserve capital
and maintain high liquidity. The Program has the following attributes:
1) STIP transactions are fixed at $1 per share;
2) STIP interest on pool assets accrues daily;
3) STIP earnings distribution methods are:
(a) Interest is distributed at the beginning of the month and can be distributed as
cash to the designated Bank; or (b) earnings can be reinvested into STIP;
4) Buying or selling shares in STIP requires one (1) business days’ notice (transactions
for which notice is received after 2:00 p.m. will be processed two (2) business days after receipt
of the original notice);
5) Access to STIP is only through the Board’s electronic web-based portal (no cash,
checks or notifications by fax, phone or email will be accepted);
6) The Board’s STIP web portal provides real-time information on each account
including investment balances, buys, sells, pending transactions, and transaction notes, as
determined by the authorized user; and
7) The Board reports the Short-Term Investment Pool on a Net Asset Value (NAV)
basis on its financial statements. A NAV per share of STIP will be reflected on the Board’s
website for each month-end period.
Section 1.03 Review of Policies, Procedures, and Participation Requirements.
Participant represents that it has reviewed to its satisfaction all Board policies, procedures, and
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R23-____ Approve STIP Participation
participation requirements applicable to the STIP Program. See, Board Governance Policies
40.600, 40.601, and 40.602.
Section 1.04 Authorized Representative: The Governing Body designates Kelly
Strecker, who holds the position of Clerk-Treasurer for the City of Laurel, as the Participant’s
Authorized Representative to execute transactions between STIP and the Bank.
The Governing Body allows the Authorized Representative to appoint and remove
additional Authorized Delegate(s) on behalf of the Participant. The Governing Body agrees
that any addition or removal of an Authorized Delegate requires notice via the submission of a
completed Exhibit A (STIP Participation Information Sheet) to the Board by the Authorized
Representative before transactions will be accepted and processed.
The Governing Body designates and authorizes the Participant’s Bank, (the “Bank”),
identified in Exhibit B, with the Account Number and American Bankers Association (ABA)
Number, for settlement of STIP participant transactions. The account is a Checking Account.
The Governing Body allows the Authorized Representative to change either the Bank
or the Account. The Governing Body agrees that the Board will notify both the office of the
Authorized Representative AND the office of the Governing Body within three (3) business
days that such a change has been made.
The Governing Body allows the Authorized Representative to change the earnings
distribution method.
Section 1.05 Change of Authorized Representative. Any change to the Authorized
Representative requires a new Resolution adopted by the Governing Body. However, the
absence of an Authorized Representative does not nullify the current authority of the
Authorized Delegate(s) to make STIP transactions.
Section 1.06 Annual Confirmation. The Board will annually confirm with the
Governing Body and the Authorized Representative the:
1. Name of the Authorized Representative;
2. Name(s) of any Authorized Delegate(s); and
3. Name of the Bank and the associated Account Numbers (truncated).
Section 1.07 Effective Date. Participant’s Agreement will take effect when the
Resolution Certificate, this Resolution, and completed and executed Exhibits A and B are
received by the Board. The Participant’s Agreement will stay in effect until terminated in
writing by the Governing Body.
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R23-____ Approve STIP Participation
ARTICLE II: MISCELLANEOUS
Section 2.01 No Guaranteed Return. The Governing Body understands and agrees that
there is no minimum or maximum interest rate or any guaranteed rate of return on STIP shares
or funds invested in STIP shares.
Section 2.02 Voluntary Participation. By adopting this Resolution, the Governing Body
acknowledges that it is not compelled to participate in STIP, that its participation in STIP is
voluntary, and agrees to the Board’s administration and governance of the Program according
to the Board’s policies, procedures, and participation requirements.
Section 2.03 Responsibility for Participant Mistakes. The Governing Body and
Participant agree to hold harmless the state of Montana, the Board, and the Board’s members,
officials, and employees for the acts, omissions, mistakes, and negligence of the Participant,
Governing Body, and their members, officials, and employees, including but not limited to an
Authorized Representative or Authorized Delegate who, for any reason, is not qualified or
mistakenly listed with the Board as a permissible representative to authorize transactions using
the STIP Program, incorrect instructions as to amounts or timing of sales or purchases, or
missed deadlines.
Section 2.04 No Warranty. The Governing Body and Participant agree that the Board
makes no warranty that funds will be immediately available in the event of any failure of a third
party, or that Governing Body will not suffer losses due to acts of God, natural disasters,
terrorism or threats of terrorism, civil disorder, medical epidemics or other calamities, or other
market dislocations or interruptions.
Section 2.05 Participation Conditions; STIP Administration. The Governing Body and
Participant acknowledge and agree that the Board will allow participation in STIP by and
conduct STIP business with only those parties it determines are qualified and authorized to
participate in the Program who abide by the Board’s policies, procedures, and participation
requirements. The Governing Body and Participant understand that the Board administers the
STIP Program subject to Montana law and prudent fiduciary practices as required by Montana
law and Board policy and that the Board is legally charged to manage the Unified Investment
Program, which includes STIP, in accordance with the prudent expert rule as set forth in
Montana law.
Section 2.06 STIP Not Insured Against Loss. The Governing Body and Participant
understand and acknowledge that the Board’s STIP Program is NOT FDIC insured or otherwise
insured or guaranteed by the federal government, the state of Montana, the Board, or any other
entity against investment losses.
ARTICLE III: EXHIBITS
Section 3.01 Approval and Adoption of Exhibits A and B. Attached to this Resolution
are Exhibit A, the STIP Participation Information Sheet, and Exhibit B, the Electronic Funds
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R23-____ Approve STIP Participation
Transfer Authorization Form, which together provide the instructions required by the Board to
enable Participant’s participation in the STIP Program. The Governing Body and Participant
represent that Exhibits A and B have been completed and executed by the Participant’s
Authorized Representative and that Exhibits A and B must be complete and accepted by the
Board before participation is allowed in the STIP Program. Exhibits A and B are hereby
incorporated into and made a part of this Resolution and are approved and adopted by the
Governing Body as if set forth fully herein.
Introduced at a regular meeting of the City Council on the _____ day of March, 2023,
by Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the _____ day of
March, 2023.
APPROVED by the Mayor the _____ day of March, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
62
File Attachments for Item:
9. Ordinance No. O23-02: An Ordinance Amending Section 2.72.020 (Composition) Of The
Laurel Municipal Code Related To Membership In The Laurel City-County Planning Board.
63
Ordinance No. 023-02 Section 2.72.020 (Composition) of LMC Related to Membership in the Laurel City-
County Planning Board
ORDINANCE NO. 023-02
AN ORDINANCE AMENDING SECTION 2.72.020 (COMPOSITION) OF THE
LAUREL MUNICIPAL CODE RELATED TO MEMBERSHIP IN THE LAUREL
CITY-COUNTY PLANNING BOARD.
WHEREAS, the City Council desires to keep the Laurel Municipal Code current by
modifying and updating chapters, sections and subsections to address situations and problems
within the City and to remain in accordance with Montana law; and
WHEREAS, City Staff prepared, reviewed, and approved the following amendments to
the existing LMC § 2.72.020 (Composition [of Laurel City-County Planning Board]) as noted
herein and hereby recommends the same to the City Council for their full approval.
2.72.020 Composition.
The Laurel-Yellowstone city-county planning board shall consist of nineeleven
members to be appointed as follows:
A. Two official members who reside outside the city limits, but within the
jurisdictional area of the Board, to be appointed by the Yellowstone County
Bboard of Ccommissioners, who may in the discretion of the Yellowstone
County bBoard of Ccounty commissioners be employed by or hold public office
in the Yellowstone cCounty;
B. Two official members to be appointed by the Laurel cCity cCouncil who
may in the discretion of the Laurel Ccity Ccouncil, be employed by or hold
public office in the Ccity of Laurel;
C. Twohree citizen members who reside within the City of Laurel limits to
be appointed by the Mmayor of the Ccity of Laurel;
D. Twohree citizen members who reside within the jurisdictional area of
the Board to be appointed by the Yellowstone County Bboard of county
cCommissioners; and. Two members shall reside outside the city limits but
within the jurisdictional area of the planning board;
E. The eleventh ninth member shall be selected by the Board of Supervisors
of the Conservation District.t If no member of the Board of Supervisors is able
or willing to serve on the Board, the ninth member will be selected by the eight
officers and citizen members of the Board, subject to the consent and approval
of the Laurel City Council and the Yellowstone County Board of
Commissioners. en official and citizen members hereinabove provided for with
the consent and approval of the board of county commissioners and the city
council;
64
Ordinance No. 023-02 Section 2.72.020 (Composition) of LMC Related to Membership in the Laurel City-
County Planning Board
F. The terms of the members who are officers of any governmental unit
represented on the Bboard shall be coextensive with their respective terms of
office to which they have been elected or appointed; the terms of the other
members shall be two years, except that the terms of the first members appointed
shall be fixed by agreement and rule of the governing bodies represented on the
Bboard for one or two years in order that a minimum number of terms shall
expire in any year;
G. Vacancies occurring on the board shall be filled by the governing body,
having appointed them for the unexpired term.
(Prior code § 17.04.020)
This Ordinance shall become effective thirty (30) days after final passage by the City
Council and approved by the Mayor.
Introduced and passed on first reading at a regular meeting of the City Council on the
11th day of April 2023, upon Motion by Council Member _____________________.
PASSED and ADOPTED by the Laurel City Council on second reading on the _____
day of ______________, 2023, upon Motion by Council Member _____________________.
APPROVED BY THE MAYOR on the _____ day of ______________, 2023.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
65