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Home My WebLink AboutPublic Works Committee Minutes 01.30.2023MINUTES CITY OF LAUREL PUBLIC WORKS COMMITTEE MONDAY, JANUARY 30, 2023 The Public Works Committee meeting was called to order at 6:00pm on Monday, January 30, 2023, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Mary Carter, Jon Gotschall, Aron Kostelecky Others Present: Ryan Welsh- KLJ, Jesse Norman- Golf Course Board Member Public Input: None General Items 1. Approval of Minutes from December 19, 2022. Iry Wilke made a motion to approve the minutes of December 19, 2022. Motion was seconded by Mary Carter. Motion carried 6-0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached 3. KLJ Report- Report attached • Items to note: o Splash Park has been added as a project. Looking at end of March for construction to begin. Permitting through DPHHS o S 4t' St Reconstruction- anticipate beginning April Old Business: 4. PER Water System Report discussion- report will be presented at City Council meeting in February • Background- Water storage tank only has 5-10 years left on the interior coating. Because this is the only water storage tank, cannot take offline due to fire suppression. PERS is to review current system, needs assessment, potential funding. • Needs have been assessed o Lack of redundancy o Areas of higher pressure and lower pressure in the system • Located 3 potential tank alternative sites o Recommended site is location 2, which is just north of the existing site o All options can support growth on the west end of Laurel o Jon state he would like to see an exhibit of future west -end growth against all 3 tank locations to determine service capability • Located 4 potential pump alternative sites o Recommended site is location 1, which utilizes parts of existing Murray Heights pump and currently owned City property • Located 3 areas of necessary redundancy • Jon made a motion to recommend to the city council to move forward with redundancy options D -IA, D-2 and D-3. Aron seconded. Motion carried 6-0 • Aron made a motion to recommend to the city council to move forward with pump alternative location 1. Iry seconded. Motion carried 6-0 • Aron made a motion to recommend to the city council to move forward with tank location 2. Iry seconded. Motion carried 6-0 Other Items 5. Mary asked about garbage cans without lids. Will these be replaced now that garbage rates have been increased? 6. Mary asked about the weeds at Anytime Fitness parking lot. He stated the new Code Enforcement officer stated that he is responsible for ensuring weeds are cut and taken care of. Will these be addressed by code enforcement? Announcements February Meeting cancelled due to holiday Next Meeting will be Monday, March 20, 2023, at 6:OOpm in Council Chambers Meeting adjourned at 7:31pm Emergency Call Out for January 30, 2023, Public Works Committee Meeting 12-20-2022 Water turn off 610 Washington 12-22-2022 Water turn off 215 Forrest 12-24-2022 Water turn off Roundhouse 1-27-2022 Jet rod sewer lines West Vt Street ;i JJ�'J City of Laurel Project Status Update KLI January 30, 2023 Splash Park Installation (KLJ #2204-01898) Reason for Project: To Replace the existing pool with a splash pad recreation area. Project Scope: To Construct a splash Pad at the site of the existing City pool. Current Status: • Work Order Signed by City in January 2023 • Playspace Designs met with Parks Dept. Committee and Presented to City Council on Jan. 17th • Timeline for Jan. 2nd Opening starts construction at the end of March. 2022 Pavement Maintenance Project (01 Street Reconstruction) (KU #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Project Bid Opened on 5.5.22 • Contracts Executed 6.8.22 • Suspend Work Order issued 6.8.22 (Contractor to begin in Spring of 2023 • DEQ Approved on 10.7.22 • Pre -Construction Meeting held on 11.10.22 • Final Public Meeting held 11.9.22 • Working with MDT & MRL on getting RR crossing approved. • Contractor is scheduled to begin work in April Water System PER (KU #2104-00147) Reason for Project: To update the Preliminary Engineering Report that was completed in April 2014 with the most current information. Proiect Scope: To Update the existing computer model for the water distribution system; Review pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank and explore funding alternative for all potential projects. Page 1 of 4 ENGINEERING, REI MAG IN ED City of Laurel Project Status Update January 30, 2023 Current Status: • Draft PER near complete; currently evaluating potential funding sources • Being Presented to Public Works Committee on Jan. 301h, 2023 • Final PER report Southside Stormwater Study (KLJ #2004-01470) Reason for Project: Analyze Laurels South side to determine needed improvements for stormwater. Project Scope: : To complete a stormwater master plan for the areas south of the train tracks and west of Highway 212. Current Status: • Completed, need to discuss next steps in resolving outfall. WTP Lift Well Replacement (KLJ #2004-01487) Reason for Proiect: To replace a lift well at the Laurel Water Treatment Plant. Project Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. Current Status: • 100% review with Nathan completed February 8th • DEQ approval received March 14th • Pre -Bid conference was held on May 12th • Bid opening was held on May 191h • Construction agreements executed • Submittal reviews are ongoing • Pre -Construction held 12.6.22 • Construction scheduled to start in January Laurel Planning Services (KU #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. Task order sent to Kurt Page 2 of 4 ENGINEERING, REI MAG INED L J1City of Laurel Project Status Update KLI January 30, 2023'' • Subdivision Regulations Update. In house project • Planning Jurisdiction Issues moving forward. • West Interchange Plan. Local match not budgeted • Downtown Parking Study. Waiting on building use information • Planner/Prosect Transition. Ongoing Laurel Capital Improvement Plan (KLJ # 2104-00649) Reason for Project: KU has been retained by the City of Laurel to develop a 5 -year Capital Improvement Plan (CIP). Project Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the Governing Body establish project priorities and funding. Current Status: • Task Order executed • Kick-off meeting Department Heads • Initial structure of CIP generated • Department Heads contacted for additional projects. • Document is being drafted. • A meeting with City Department Heads needs to be scheduled in late November. • The document will be presented to a City Council Work Session • A Public Hearing before the City Council needs to be scheduled. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY22 Projects 1. Water System Planning a. Booster station rehabilitation or replacement (task order forthcoming) b. Water storage tank Preliminary Engineering Report 2 7th Street reconstruction 3. Riverfront Park walking trail 4. Updates to Zoning regulations S. Updates to Subdivision Regulations 6. West Interchange Neighborhood Plan 7. Grant writing assistance for the city. Other Potential Future Projects Page 3 of 4 ENGINEERING, REIMAGINED 1. West Side TIFF City of Laurel Project Status Update KLI January 30, 2023 ENGINEERING, REI MAG INED Page 4 of 4