Loading...
HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.10.2009MINUTES DEPARTMENT HEAD MEETING MARCH 10, 2009 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Bill Sheridan Sam Painter James Caniglia Mary Embleton Kurt Markegard Nancy Schmidt Rick Musson Jan Faught Scott Wilm Council Workshop A enda - March 10, 2009 Fire Department: • Appointments of Travis Nagel, Sean McCleary, Sean Parkinson The appointments will be on the March 17`h council agenda. Police Department: • Appointment of Fredric Gregory as a police officer Rick stated that Fred would attend tonight's council workshop and next Tuesday's council meeting. The swearing-in ceremony will take place following the appointment next week. Morrison-Maierle: • Wastewater Facilities Plan update There was discussion whether Morrison-Maierle would attend tonight's council workshop. Sam stated that Morrison-Maierle was supposed to give recommendations to the council in order for a resolution to be prepared for council action next Tuesday. Public Works D artment: • Video of the sewer line under the interstate Kurt will show the five-minute video at tonight's council workshop. • Resolution - Replace fire hydrant at 6`h Street and First Avenue Kurt stated that a vehicle hit the hydrant, which needs to be replaced. • Resolution - Small Service Contract to repair concrete curb and gutter for curb box repairs Kurt explained that the curb and gutter needs to be replaced where curb box repairs have been done for the last four years. Charlie White, who was previously contracted to do the work, has not completed the work or returned Kurt's phone calls. The contract is for $2,000 to repair the curb and gutters. There was discussion regarding termination of pending contracts. Planning Department: • Annexation of Riverside Park James was at a floodplain workshop in Billings and did not attend the department head meeting. There was a lengthy discussion regarding the Planning Board meeting last week. The Planning Board did not recommend annexation of Riverside Park. Discussion included law enforcement issues, jurisdiction of Riverside Park, the suggestion of an inter-local agreement for law enforcement of the Department Head Meeting Minutes of March 10, 2009 park, the Park Board's consideration of a citywide park plan, a possible park maintenance district, and the city's current maintenance of Riverside Park. It was emphasized that the statement should be that "eve don't", not that "eve can't" patrol Riverside Park. Rick questioned why the police department should take on responsibilities outside the city limits when it needs to focus inside the city limits. Sam stated that this distinction was not made to the Planning Board. Bill stated that the Park Board and the city council want Riverside Park annexed into the City of Laurel. Chief Administrative Officer: • 2057 East Maryland Lane issues Sam sent a letter to the property owners. The letter explained the two options, which include de- annexing the property from the City of Laurel or annexing the street in front of the property. Utility services to the property would be severed if the property is de-annexed. There was discussion regarding the de-annexation process. Sam will present the options at tonight's council meeting. The property owners will probably attend the meeting. Executive review: • Ordinances -- Revisions for Municipal Code Corporation Sam prepared the ordinances for tonight's council workshop. • U.S. Census Bureau- 2010 Census Mary stated that extra work will be required for the census. Nancy mentioned that testing and training will be done at the library. • Council Issues: o Speed limits - East Railroad to Shannon Road (Emelie Eaton) The issue will be discussed again tonight. Other items: Don Nelson might attend tonight's council meeting to ask why the council did not approve the union contract. Sam stated that the union should ask the negotiating committee, not the council. An announcement will be made regarding Tim Reiter's position as Utility Plants Superintendent. Department Reports: Ambulance Service: Jan stated that call volume has picked up lately. The ambulance service will lose some volunteers, which will make it difficult to cover the 24/7 schedule. New attendants are being trained at the EMT class at the library on Monday and Wednesday nights. Clerk/Treasurer: • Health Insurance Committee Mary stated that work is continuing on this issue. Fire Department: Preparations for new fire station - plans being reviewed Bill received a bid of $125,000 from Jerry Jones to prepare plans for a new fire station. Another architect gave a $165,000 bid to prepare the plans and specs. 2 Department Head Meeting Minutes of March 10, 2009 Library: Nancy stated that traffic is up 19 percent over the same time period last year. The two positions have been filled and training will start tomorrow. Christopher Erb and Jenny Roberts are the two new employees. Nancy will make arrangements with Mary to sign them up soon. Police D artment: Rick stated that painting and carpeting projects are being done this week. Rick stated that the City of Laurel was awarded a $10,380 Board of Crime Control grant, which can be used for equipment. Rick will attend a meeting with the Board of Crime Control in Helena on Thursday morning. Rick mentioned that input is still needed regarding the COPS Grant. The grant is for 100 percent for three years with the requirement that the city budget the officer for the fourth year. City Planner: • Various grants for "Laurel Dump Cleanup" Bill stated that James is working on this. Public Works D artment: • Status of street plan Kurt will work on the street plan as soon as the budgets are done. • Status of water intake at WTP Kurt stated that COP Construction will start working in the river next Monday. There is still slush ice in the river at this time. • Status of Water Plant upgrade Kurt stated that one filter is back online and is providing more water than both filters previously provided. Work is being done on the second filter and should be completed in two weeks. • Alder Avenue Kurt stated that James has talked with Bob Moats about Alder Avenue. The annexation issue will be forwarded to the Commissioners. • Status of Main Street from 1't to 80' Avenues The project is currently scheduled for 2011. Report on progress with South Laurel Business SID Chad Hanson will help Kurt contact the business owners. • Potential 6`'' Street SID project Kurt said this project is on hold. • Status of Wastewater Plant upgrade Bill, Kurt, and Mary met with Morrison-Maierle on Monday. 3 Department Head Meeting Minutes of March 10, 2009 • Frozen water line to Riverside Park The water line is still frozen. • Solid waste truck purchase Kurt has been talking to vendors. The City of Hardin will e-mail recent bid specifications to Kurt. Kurt is working on budgets and has been training Tim Reiter. Two employees will be on workers' comp for surgeries. Kurt explained the issues with the Tuesday through Saturday shifts while the two employees are gone. City Attorney: There was no discussion. Mayor Olson: There was no discussion. Chief Administrative Officer: • Letter to Cenex regarding potable and fire flow water service improvement - changes • Bids on removal of wall sections - Mayor's conference room Bill is working on these issues. Other: Don Nelson, the Local 316 president, will probably attend tonight's council workshop to ask why the council did not approve the proposed contract last week. Rick asked permission to leave after his item on tonight's agenda. There was further discussion regarding issues related to the annexation of Riverside Park. The issues included enforcement, the shooting range, the Rifle Club, the Rod & Gun Club, and the Planning Board's request for information from MMIA. The meeting adjourned at 3:50 p.m. Respectfully submitted, ?'_? CLLR=-? Cindy Allen Council Secretary 4