HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.03.2000 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 3, 2000 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Mark Mace (alternate)
Gay Easton
OTHERS PRESENT:
Cal Cumin
Mary Embleton
Larry McCann
The committee met to review the following preliminary budgets:
City-County Planning: Cal presented proposed expenditures similar to last year.
Mary explained the tax revenues and Cai reviewed the fees. There is a shortfail of
$1,792, which could be made up by the "floating mill" revenue. There will still
be $5,000 of consultant services appropriation in the Generai Fund plus the
$10,000 TCSP Grant match (Street Department). With the City-County Planning
Fund as a special revenue fund, any money lea at the end of the year will stay in
the fund as reserves. Cai thought that this same principle applied when the
planning budget was part of the General Fund, and he thought he had $10,500 in
reserve from funds appropriated in 1998-99. Since those funds had never been
spent, he requested that the $10,500 be given to the CCP Fund. Mary suggested
that a cash transfer from the General Fund to the CCP Fund could be done at the
end of the year if there are funds remaining on June 30th.
Ken Olson requested that a list of priorities be developed as the budget process
progresses so that nothing is overlooked.
General Fund Building (City Hall): Larry reviewed the expenditures and
explained that the saiaries and wages are for janitoriai services. After discussion,
the committee directed Larry to explore the option of contracting out the position.
A request for $45,000 to replace the boiler in the Council Chambers/Court with a
forced air heating and cooling system is included in the building maintenance
account. Larry explained that the space study will begin on June lst and may not
be completed until after June 30th, so he recommended re-appropriating $20,000
for ChuckGoldy's service.
Clerk-Treasurer: Mary explained that she split the General Fund Clerk-Treasurer
expenses to ailocate direct costs to the Water, Sewer and Garbage Funds. She
split the wages for all office staff among the four funds. Some revisions will be
made as per the committee's recommendations. Discussion followed regarding
the methods to determine the administrative charges to the Enterprise Funds.
Mary will present two options: the direct cost method and the allocation method.
The allocation method has used budgeted figures to determine the percentages in
the past. The auditor recommended that actual costs rather than budget figures
should be used for this method.
Meeting adjourned at 8:45 p.m. The next work session will be held on Tuesday,
May 9~ at 7:00 p.m.
Respectfully submitted,
Mary K. Embleton
Clerk-Treasurer