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Home My WebLink AboutDepartment Head Meetings Minutes 02.24.2009MINUTES DEPARTMENT HEAD MEETING FEBRUARY 24, 2009 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Bill Sheridan Sam Painter James Caniglia Mary Embleton Kurt Markegard Nancy Schmidt Rick Musson Jan Faught Scott Wilm Council Workshop Agenda - Februa 24, 2009 Cif of Laurel Volunteer Ambulance Service- * Appointments of Kris Dahl and Chris Obritschkewitsch Jan will introduce the appointees at tonight's council workshop. Bill asked how many EMT's are on the ambulance roster. Jan stated that there are 23 at this time, but some work only a few hours and more productive volunteers are needed. Morrison-Maierle, Inc.: • Report on the wastewater project Carl Anderson, Morrison-Maierle, and Crystal Bennett, Great West Engineering, will attend tonight's meeting. Carson Bise, TischlerBise: • Impact Fees Feasibility Study update Mary stated that Carson Bise will give a sixty-minute presentation on impact fees. Planning: • Proposed 2009 Inter-Local Agreement and 2009 Bylaws Laurel/Yellowstone County Consolidated Planning Board The Planning Board will review the draft documents at the March 51h meeting. • Resolution - Accept Bus Transit Grant from MDT The resolution is on tonight's agenda. • Resolution - Contract with LSC Transportation Consultants for bus transit plan James stated that $3,000 of the $6,000 match could be in kind matches. The remaining $3,000 needs to be determined. Public Works Department: • Resolution - Moratorium on resale of city water The resolution provides a moratorium to review the rate structure and classification of water user. • Resolution - Great West Engineering, Amendment No. 1 to Task Order No. 9, for water intake structure lids The resolution is for engineering services for the construction of the water intake project. Department Head Meeting Minutes of February 24, 2009 • School site plan There was discussion regarding upsizing a water line, sharing 50/50 costs with the school district, paving East 8th Street, and the school project. Clerk/Treasurer: • Mid-Year Budget Review Mary stated that the document will be distributed to the council tonight. Chief Administrative Officer: • Community Hope Bill stated that Ms. Halvorson will explain that Community Hope thinks the solid waste rates are unreasonable because people drop off junk at their location. Then Community Hope has to pay to have the junk hauled to the container site and then pay to leave it there. Executive review: • Resolution - AFSCME Local 316 contract Mayor Olson stated that the contract is not ready. • Laurel Urban Renewal Agency: Advisory Members Mayor Olson stated that the LURA has three names to recommend as advisory members. • Water Task Force Mayor Olson will inform the council how the water issues will be addressed. « Appointments: o Police Sergeant Mayor Olson will present an update of the sergeant position tonight. o Planning Board: Greg Nelson to the Member-at-Large term ending 06/30/2010 The appointment will be on the March P council agenda. • Council issues: o Speed limits - East Railroad to Shannon Road (Emelie Eaton) There was discussion regarding the conflicting speed limits going east (25 mph) and west (35 mph) on East Railroad Street. James stated that the county and the city each own half of the street in some areas. Annexation issues need to be addressed at the county level, and James will attend their meeting next week. Other items: Mayor Olson stated that Miral Gamradt has completed a review of the city's administrative charges allocation and rental fees for the enterprise funds. Information will be presented at the next council workshop. Mayor Olson stated the need for consideration of a full-time fire chief position in Laurel. 2 Department Head Meeting Minutes of February 24, 2009 Kurt asked that the citywide cleanup scheduled for May 2„ d and 3rd be announced at tonight's council workshop. Great American Cleanup, Bright `n Beautiful, and the City of Laurel will participate in the event. De artment Reports: Ambulance Service Jan asked regarding vacation requests she recently submitted to Bill. Jan explained issues with a virus on the ambulance computers last Friday. There was further discussion. Clerk/Treasurer • Health Insurance Committee Mary, Kurt, Sam, Rick, and Bill will attend a meeting on Wednesday at 10:00 a.m. to review the guidelines for the committee. Mary stated that budgets are due on Friday. Mary asked Jan regarding the long distance transport proposal presented at last night's Emergency Services Committee meeting. There was further discussion. Jan stated that Chairman Poehls asked her to investigate the profitability of long distance transports. Fire Department • Preparations for new fire station - plans in place There was no discussion. Library Nancy stated that eight interviews are scheduled on Wednesday and Thursday. Police Department • Update on sergeant process Rick stated that a job offer letter will be presented. Cites Planner • Annexation of Riverside Park James stated that the annexation of Riverside Park is on the March Sty' Planning Board agenda. • Bus Transit Grant This item is on tonight's council workshop agenda. • Various grants for "Laurel Dump Cleanup" James will try to contact the lady in Helena. Public Works Department • Winter streets Kurt stated that the crew has been patching streets and the sand pile has been covered. • Status of streets 3 Department Head Meeting Minutes of February 24, 2009 Kurt needs to work on the street program. • Status of water intake at WTP Kurt stated that there was still ice under the bridge last week. Pat Murtagh and Crystal Bennett will attend the tour at 5:30 p.m. today. + Status of Water Plant upgrade Kurt stated that the project is continuing. Mary stated that signatures will be needed on the documents for the first draw of the loan. The 11/2 percent administrative and origination fees will be waived. • Alder Avenue Kurt needs to contact Gary Neville regarding millings, and surveying and core drilling need to be done. • Status of Main Street from 1St to 8th Avenues Mary attended the MDT meeting last week and will give the information to Kurt and Bill. At the meeting, she emphasized that the city does not want the Main Street project delayed until 2011. The mayor and council want it to remain on track for 2010. Funding is the reason for the delay. • Report on progress with South Laurel Business SID Kurt needs to meet with the business owners. The city must give a Notice to Proceed to the engineers to direct the contractor to finish the project. • Potential 6th Street SID project There was no discussion. • Status of Wastewater Plant upgrade Kurt stated that Morrison-Maierle should submit the report by Friday. It will be sent via FedEx from Helena to Laurel on Friday. • Frozen water line to Riverside Park Kurt stated that the water line is still frozen. • Solid waste truck purchase Kurt will revise the specs for the bid package. The City of Hardin will share the specs it recently used to purchase a new garbage truck. Big Sky State Games requested the use of Thomson Park and Riverside Park on July 17-19th. Kurt will send a street closure permit application to them. Kurt explained the issues with the developer for TSC, the conditions submitted by the Italian Ditch Company to allow the developer to move the ditch, the city's conditions, and the need for council approval. This item will be added to tonight's council workshop agenda. At the Rural Water Conference last week, Kurt attended sessions that dealt with UV filtration systems. Harry Whalen has offered to assist the city at no charge to determine rates and structure for the re- metering water issues. 4 Department Head Meeting Minutes of February 24, 2009 Kurt stated that Cenex asked how they could help the city expedite the filter project. Mary asked regarding a recent letter from Cenex about sewer taps. Kurt stated that council approval is required for Cenex to connect new taps outside the city limits and Cenex must pay for the taps. City Attorney There was no discussion. Mayor Olson • City calendar Mayor Olson will contact Bart Haskell regarding a city calendar for use by department heads. Chief Administrative Officer • Letter to Cenex regarding potable and fire flow water service improvement - changes • Bids on removal of wall sections - Mayor's conference room Bill will work on these items. Other Kurt asked if a Laurel City Voice would be published in time to include information regarding the citywide cleanup on May 2na and 3`a The meeting adjourned at 4:06 p.m. Respectfully submitted, CzGe`,? Cindy Allen Council Secretary 5