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HomeMy WebLinkAboutResolution No. R22-83RESOLUTION NO. A RESOLUTION OF THE CITY OF LAUREL ( THE MAYOR TO EXECUTE ALL NECESSARY PERFORMED BY 120 WATER AUDIT, INC. REI COMPLIANCE CY COUNCIL AUTHORIZING GREEMENTS FOR SERVICES .TED TO LEAD SERVICE LINE WHEREAS, the City of Laurel (hereinafter "the City") has identified the need to define and execute a plan to comply with the revised Lead andl Copper Rule; WHEREAS, 120 Water Audit, Inc. (hereinafte "120 Water") has proposed to define and execute a plan to comply with the revised Lead and Copper Rule, including developing an inventory, categorized by customer address, for the City, with fully -known SL material information, and provide water quality lead and copper sampling services; and WHEREAS, the parties wish to memorialize t eir respective rights and obligations, pursuant to the Master Services Agreement by and betm een 120 Water and the City, as well as other respective agreements related to the performance of the services to be provided by 120 Water. NOW THEREFORE BE IT RESOLVED, by de City Council of the City of Laurel, Montana: Section 1: Approval. The Master Services Agr ement by and between 120 Water and the City, as well as other respective agreements related o the performance of the services to be provided by 120 Water, copies attached hereto and inc orated herein, are hereby approved. Section 2: Execution. The Mayor is hereby g'Iven authority to execute all necessary agreements for the provision of services by 120 Water, as reflected in the documents attached hereto and incorporated herein. Introduced at a regular meeting of the City by Council Member Sparks. PASSED and APPROVED by the City 27th day of December 2022. APPROVED by the Mayor on the 27th day of LA .111,11111111110 R22-83 Authorize Execution of all Necessary Agreements with 1 Line Compliance icil on the 27th day of December 2022 of the City of Laurel, Montana on the cember 2022. 'Y OF LAUL k,40,1/ ,e Waggoner, M r D Water Audit, Inc. Related to Lead Service ATTEST: A16e� 71rk-Treasurer APPROVED AS TO FORM: A,t4tL L &--- Michele L. Braukmann, Civil City Attorney R22-83 Authorize Execution of all Necessary Agreements with 120 Water Audit, Inc. Related to Lead Service Line Compliance Lead Service Line Inventory Scope Of Work This Scope of Work is incorporated in the agreement bi Laurel. Deliverables : The "Works," as defined in the AgrE SOW for each phase. Goal: Define and execute a plan to comply with the revised L an inventory, categorized by customer address, for the C information. Available in 120Water Platform and ArcGl Connector), and provide water quality lead and copper samplir Inventory Development Methodology: There are 7 separate phases to developing a full LSLI. They 1) Program Start and Customer Alignment 2) Data Investigation and Submission 3) Data Analysis 4) Preliminary Findings and Software Alignment 5) Software Import and Training 6) LSLI Verification Strategy 7) LSLI Verifications Further information on each of these phases, along with a below. 120 Water Audit, Inc., and the City of comprise the deliverables stated in this id and Copper Rule, including developing of Laurel with fully known SL material compatible format (via 120Water-Esri services. timetable to complete, can be found Phase 1: Program Start and Customer Alignment (1-2 weeks) I The purpose of this program stage is for the 120Water and the City of Laurel teams to initiate the lead service line inventory (LSLI) program and align on program expectations • Customer Kick -Off Meeting: the 120Water team will host an introductory meeting to establish the cross -functional Program Team and confirm roles and responsibilities. The session will also establish the program approach including sue ess metrics and project timelines, and the cadence of program reviews, client updates, and any additional the City of Laurel goals and expectations • Deliverable(s): Document containing metrics, timelines, and roles and responsibilities. Phase 2: Data Investigation and Submission (4-6 weeks) I Th purpose of this program stage is for the 120Water team to identify, review, document, and collaboratively understand the existing data source(s) and systems. • Data Investigation Call with 120Water LSLI I team will schedule a guided review meeting with the C 120Water team can use to build out a preliminary Ii sources include: O GIS records o Billing system records o Work order system record o Paper reports, tap cards, as-builts, etc. 1 d Program Consultant: The 120Water of Laurel to identify sources of data the service line inventory. Common data (4 12OWater o Recent capital projects :• Data Request: After the Data Investigation Q formal formal data request to the City of Laurel. The data data the 120Water team will need to analyze in order to ident sources of lead, and prioritize and strategize for lead service lin • Data Submission: 120Water will review all submitted, the 120Water team will determine the b together into a single data set that reflects all service lir o ESRI Partnership Solution: Since th visualize data in ArcGIS Online (AGOL), 121 specific AGOL environment for data submi environment with preliminary inventory findings 120Water platform, as the City of Laurel pi inventory program • Deliverable(s): Data requests, data analysis plE II, the LSLI Lead Program Consultant will equest will outline the specific sources of 'y all service locations, identify or rule -out a inventory and replacement efforts. ubmitted data sources. Once all data is ,st analysis approach to bring the data e locations and associated attributes. City of Laurel will have the ability to Water will set up the {Customer Name) >sion. 120Water will update the AGOL and continued inventory updates from the Dgresses through their lead service line n options Phase 3: Data Analysis (4-8 weeks) I The purpose of this program stage is to combine all submitted data to develop a preliminary, location -based lead service line inve tory that includes EPA complaint service line material categorizations for all identified service lines. The aim is to use existing client data to identify locations, and use the data to rule out potential sources of lead. • Initiate Analysis: The 120Water data analysis eam will conduct a thorough review of the submitted data, to ensure all data fields are understood and data integrity is maintained. • Build Records -Based Inventory: The 120Water Jata analysis team will clean and combine all appropriate data sources into a single service line i iventory dataset. The final dataset in this stage will include service line locations and materia type categorizations for each identified service line in the distribution network, as well as all associated location and service line attributes. • Note: Should the City of Laurel have records f lead service lines within the system, the City of Laurel may then choose to use a data scien a driven selection approach to identify a statistically -driven selection of locations (less than 400 0 service connections) for physical field verification (not included in scope). 120Water will use the verification results as the basis for lead service line probability predictions. This approach may require additional investment from the City of Laurel chosen (or 120Water Service Part er) field services firm to execute potholing/hydrovacing/home inspections. • Deliverable(s): Dataset containing the information described above in this phase. Phase 4: Preliminary Findings and Software Alignment (2-4 w eks) I The purpose of this program stage is to deliver the results of the preliminary inventory, and gather any additional feedback from the client to support inventory development—both in terms of reviewing the inventory itself and ensuring the 120Water platform sets the client up for success in long-term inventory management. • Preliminary Findings Session: The 120Water team will meet with the City of Laurel to deliver the preliminary inventory findings. The sessio will cover a discussion of service line locations, material type associations, the number of se ice lines the 120Water team was able to categorize as non -lead, geographic trends, etc. 2 Q Data Verification: Using the finding: {Customer Name} to determine if additional dal 0 Software Alignment: During the ses methodology for customizing the 120Water K (e.g., customization data fields, location and etc.). • Additional Data Incorporation: submits additional data to be incorporated into the process the data and integrate the new information into • Deliverable(s): Report of preliminary inventory the 120Water team will work with the is required to inform the inventory. on, the 120Water team will propose the atform to meet the City of Laurel needs :rvice line identifiers, prioritization set-up, If the City of Laurel :ad service line inventory, 120Water will the preliminary inventory. ndings, configuration documentation. Phase 5: Software Import and Training (2-4 weeks) I The purpose of this program stage is to introduce the City of Laurel to their data in the software, and train the City of Laurel team on how best to use the software for continued inventory management. • Software Configuration: Setup and configure 120Water platform software account and setup user(s) account(s) • Inventory Software Import: Import the prepare data (and/or) use client's existing records into the 120Water software O Note: If the City of Laurel does elect to use the Lead Service Line Probability Finder (predictive model), the 120Water data analysis team will run the model to assess service lines that have the highest probabi ity of containing lead. The preliminary inventory will need to contain sufficient data or SL locations in order to run the model. If the preliminary inventory does not contain thenecessary data, 120 • Software Training: The 120Water team will train the City of Laurel user(s) on the 120Water software platform using the City of Laurel's data. During this session, the 120Water team and the client will discuss current data systems Iand processes and provide guidance on using 120Water platform for long-term LSL management • AGOL Training: the 120Water team will also tr in the City of Laurel users on the use of the City of Laurel specific 120Water-AGOL environment • Deliverable (s): Supporting documentation from training sessions Phase 6: Lead Service Line Inventory Verification Strategy (1 stage is to strategize with the City of Laurel on how best to pi service lines that are categorized as Unknown in the lead servic • Establish the Prioritization Team: the 120Water the key decision -maker who will own the prioritization ai • Hold Prioritization and Verification Workshop: Team will work through inventory findings, prioritiza neighborhood information, and other details to define th efforts. In addition, both teams will discuss and strai suited to support inventory efforts. Additional 120Water o Customer LSLI Postcard or Letter Survi o Lead Check Swab Kits + Customer LSL o Physical Field Validation Checks o Sampling 2 Weeks) I The purpose of this program )ceed with verifying the material types of line inventory. earn will meet with the client to determine d scheduling he 120Water team and the Prioritization ion metrics, geographic considerations, method for organizing ongoing inventory ,gize verification methods that are best fferings include: y Campaigns Postcard Survey Campaigns 3 4 120Water • Initiate and Continue Inventory Efforts: Thq City of Laurel will continue leveraging 120Water software to keep the LSLI updated. • Continuous Inventory Review: Review the LSLI for compliance throughout the inventory process to ensure the lead service line inventory meets state and federal requirements • Deliverable(s): Validation plan document Phase 7: Lead Service Line Inventory Verification (varies) I The purpose of this program stage is to execute on the strategies decided upon during the Verification Strategy phase. The City of Laurel team will have the option to use 120Water or 120Water Partner services to execute the chosen Verification Strategies, or perform those methods internally. In either case the 120Water Platform will serve as the database of record for all Service Line material updates, and thiii Platform will deliver that data back to the City of Laurel's GIS via the 120Water-Esri Connector. • Deliverable(s): data produced by the platform. rd 120 Comments from Joseph Duysen Products & Services Item Name & Description Pro - Public Water System Annual subscription PWS Pro package to manage programs and data. Unlimited users Professional Services (Assist) Discrete tappable specifics under each scope area (block of 20 hours) ter Price Quantity Term (months) '0.00 1 12 /year ,500.00 2 12 /year Implementation -1-'500.00 1 12 Setup, Configuration and Guided Web Training of the120Water Account Item Name & Description 4x8 undesigned Postcard printed double sided with postage Postcard sent outside the platform Subtotals Annual subtotal One-time subtotal Purchase terms Invoice Terms: Net 30 Billing Street Address: PO Box 10 Billing City: Laurel Billing State: MT Billing Zip Code: 59044 Billing Country: US Billing Notes (if applicable): This Order Form, together with the Master Services Agrees at https:/[120water.com/master-services-agreement (the contract upon the earlier of (a) the date both parties execu- Customer initially began using the Services. Any capitalizec Order Form shall have the same meaning as set forth in th 120Water may reject this Order Form if. (1) the signatory bE Customer to this Order Form, (2) changes have been madE completion of the purchase order information and signatur order information or signature is incomplete or does not m Order Form. Subscriptions are non -cancelable before their 4 nit Price Quantity Term (months) $1.75 1000 12 $9,919.50 after $1,750.50 discount $3,162.50 after $87.50 discount Total $13,082.00 ,ient available MSA"), shall become a legally binding e the Order Form or (b) the date word not otherwise defined in this MSA. low does not have the authority to bind to this Order Form (other than block), or (3) the requested purchase itch our records or the rest of this !nd of the Term. Signature Signature D 0m, - Printed name Countersignature Questions? Contact me Joseph Duysen Regional Account Manager jose ph.duyse n@120wate r.com 120Water 2S0 S Elm St Zionsville, IN 46077 us LCRR has set a new standard for compliance, and the list of requirements is long. The below checklist outlines what is expected of water systems across the country at a federal tZi. as of October 2022 (this checklist is not inclusive of state -specific regulatory guidelines regarding LCRR). Use this as a tool to assess your system's compliance readiness and track your compliance journey Service Line Inventory ❑ Gather and Manage Service Line Information ❑ Assemble paper records that can inform service line materials (i.e. tap cards, master building plans, capital improvement project plans, etc.) ❑ Gather digital records that can inform service line materials (where applicable) ❑ Connect with local plumbers, contractors, city managers and others to acquire plumbing records and relevant codeinformation to determine usage of various service line materials ❑ Determine if galvanized service lines are or ever were at any time downstream of a lead service line (LSL) or are currently downstream of a lead status unknown service line. If the water system is unable to demonstrate that a galvanized service line was never downstream of an LSL, it must presume there was an upstream LSL ❑ Procure a solution that will help you record and organize service line information from print and digital sources into an electronic format to begin building your preliminary inventory. Consider something that is easy to use in the field or the office, can integrate with other electronic platforms your system may use and can potentially enable reporting to your state when the time comes ❑ LSL Replacement Plan - - ❑ Document verification strategy for identifying the material of unknown lines ❑ Identify priorities within your utility's service area for locating and removing LSL, taking into consideration that pregnant women, children and the elderly are most severely impacted by lead contamination ❑ Document strategies for communicating with homeowners about your replacement program ❑ Develop a course of action for replacing LSLs, inclusive of both the utility and customer -owned portions of the line. The plan should include an annual replacement percentage in the event of a trigger -level lead exceedance and a strategy for pitcher/filter distribution post-replacement as well as flushing procedures ❑ Detail funding opportunities to assist with replacement specific to your state, especially customer -owned sections of the line ❑ Build and Verify Your Service Line Inventory ❑ IlCompile applicable records into your chosen electronic solution to build your preliminary nventory, including a locational identifier for each LSL intersection, landmark, etc.) ❑ Zonnect with representatives in your state to etermine acceptable verification methods for dentifying unknown service line materials (such as nterior inspection, excavation, predictive modeling, etc.) in your state ❑ �stablish a strategy for identifying the material of Ynknown service lines on the utility and customer- gwned portions of the line using the approved erification methods within your state ❑ artner with professionals in the community ( lumbers, realtors, general contractors, etc.) who may have access to customer -side portions of service t nes to support verification efforts. Consider resident utreach to assist in verification efforts as well ❑efine and document your internal process for pdating the service line inventory annually. The EPA requiring either an annual or triennial submission in f updated inventories (dependent upon your LCR lionitoring schedule) until the material of all service nes is accurately identified. ❑ gevelop an internal (documented) process for the f llowing scenarios: Removal of LSLs, galvanized, lead goosenecks, pigtails or connectors, or lead status unknown lines during planned or unexpected infrastructure work, including necessary filter, flushing and sampling p rocle'd u res^ post-replacement (if applicable) Service disruption to.LSLs,.galvanized or lead status unknown lines, including internal response and customer communication and instructions - Customer replacement of an LSL, including filter and flushing instructions. LCRR requiresutilities to replace their portionof a line within 45 days. of customer -driven replacement ❑ Public Transparency and Notification ❑ Develop an interactive, digital map of your service line inventory if your water system serves over 50,000. The EPA is requiring that systems serving more than 50,000 people make their inventories accessible online. Although a digital format is not required for smaller utilities, all systems should make their inventories available to the public in some format ❑ Establish an annual notification process for customers served by LSLs, galvanized lines, and unknown service lines ❑ Send notification to affected customers within 24 hours if the lead action level for the 90th percentile concentration is above 15 ppb ❑ Send notification to affected customers within 3 days if their individual residential compliance sample exceeds 15 ppb Sampling and Treatment ❑ Residential Sampling ❑ Prepare for Find and Fix provision requirements, which require utilities to provide follow-up sampling to any home with lead levels above 15 ppb within 30 days, perform a site analysis, recommend remediation methods and add site to regular WQP sampling ❑ Update sampling procedures to include 1 -liter wide mouth bottles and evaluate adding 5th -liter sampling to your procedural routine ❑ Revise tier sampling pools to include all LSLs if applicable. If there are not enough LSLs to fill each pool, move on to galvanized downstream of lead or lead goosenecks, then copper with lead solder ❑ School and Daycare Sampling ❑ Create a list of all schools and licensed daycare facilities in your utility's service area ❑ Develop a 5 -year sampling schedule that includes sampling 20% of elementary schools each year, 20% of childcare facilities each year and secondary schools by request. All elementary schools and daycare facilities should be sampled by the end of the 5 -year cycle, and must be sampled again after the 5 years by request ❑ Report to your appropriate state agency by July 1 of each year identifying that information regarding the health risks of lead was provided to all schools and childcare facilities, and the sampling and notification requirements were met ❑ WQP Sampling ❑ Sample WQPs at the locations, frequency and parameters required by your state ❑ Add new WQP sample sites under Find and Fix where lead exceedances are found Send notifications within 30 days of receipt regarding school and childcare sampling results to facilities involved, state agencies and health departments Develop communication plans to inform your customers about your system's inventory and LSL replacement efforts (if replacement is needed) Develop communication plans for schools and daycares in your utility's service area, focusing on those built before 2014. Elementary schools and daycares should be provided with a proposed sampling plan. Secondary schools are not required to be sampled under LCRR, but information on how to request sampling if desired should be provided ❑ Corrosion Control Treatment (CCT) Establish if you are or are not considered to have CCT under LCRR Review historic water quality and tap sample data as a baseline CCT evaluation method Under the new trigger level of 10ppb, systems currently using CCT will need to re -optimize CCT protocols using a lower threshold Any system with an action level exceedance (15 ppb) will be required to implement CCT ah: 120water.com/lcrr M{ re than 400 utilities across the country have partnered with 120Water to meet LCRR cdmpliance including: • Developing preliminary inventories • Standardizing data management • Preparing inventory validation, sampling and customer communication programs Our software and services help you cross the firslt biggest hurdle in developing a service line ins entorv. a Smyrna,, GA J ea ets Ahead of Lead, City saves millions of dollars and prioritizes compliance well in advance of federal deadline After learning about the daunting Lead and Copper Ru Revisions in late 2020, the City of Smyrna, GA, knew tt needed to begin mapping out their service line invent( soon as possible. Serving a population of 55,000 with service connections, Bo Jones, the City's Assistant DirE of Public Works, did not want to wait for additional sta le KIN guidance and risk cutting it close to the federal compliance deadline of October 16, 2024. 120Water was contracted to support the City's invent( development efforts, and after an initial records reviev which included GIS and billing data and historical tap kept in a filing cabinet, the City was left with about 5,C unknown service lines, or about one-third of their sys1 Under LCRR, unknown service lines must be classified lead until the material of the line can be validated usir accepted method. Thus, the City of Smyrna and 120W�ter began verifying these unknown service lines using water sampling, specifically a 1st/5th-liter draw. Sequential sampling allows Smyrna to understand if tI a lead line present on the public or private -owned poi of the line, or both, and is a significantly less invasive method compared to potholing or excavation. Jones 1 his community would not be agreeable to their lawns torn up and wanted to ensure he had the community side throughout his inventory efforts. ng his Jones also knew it of the sampling inil kit to their doorstel develop a postcard the testing kits mab 'ould be important to notify residents itive before simply sending a testing so the 120Water team worked to ,iat is sent out a few weeks prior to to them aware of what is to come. Building a service like inventory is a journey and 120Water has supp�rted Smyrna by: • Sending 450 infc prior to samplini. • Mailing 400 5 -til detailed instruct • Working with sc service area to p requirements • Providing 1,200; materials rather 5,000 lines rmational postcards to residents x testing kits to homes, along with ins for taking the sample correctly ools and licensed daycares in their apare for future facility sampling savings by verifying service line han assuming replacement for Another concern Srhyrna faced was how to fund their inventory develop ent. Soon after hearing about LCRR, Jones met wi h the mayor and local council to explain the require ents and the impact on public health, and propose funding opportunities. The city created a CIP line it m in the budget specifically for Jones' request. Additionally, Jones applied and secured funds thro gh the American Rescue Plan Act (ARPA), which alloc ted spending toward improving water quality. A year and a half it still has a road ahe but employing an will allow them to save time and final verified inventory l their service line project, Smyrna of them to complete verification, Derienced partner like 120Water ceed compliance expectations, gal resources, and have a fully cr to the federal deadline. 12,0Water" '.; 2020. =v -later. k -c. 1 A'! P;ghts Qeeer,.,,O-d The Second step of .-ead and Copper Rule Compliance Ir I School & Childcare Facility Sampling n Replacement Sampling & Filters Action &Trigger Level 15 ppb vs 10 ppb 24 -Hour Notice "Find & Fix" Provision Tnagered `communication Petest & Remediate 6 'c "A I. Develop Preliminary Inventory a® Gather, digitize, and clean existing SL data b. Include inventory of schools & daycares 2. Create Customer Engagement Strategy 3. Run Predictive model verify 4. Verify Preliminary Inventory 0. Verification planning prioritization b. Execute private -side field projects C. execute 'oublic.-side field projects d. Pe -run Predictive Model e. Create Replacement Plan rov:r,'.e Public Transparency Dashboard 6. Pitcher/Filter Program 7. Sampling a. Replacement monitoring b. 1st and Sth Liter Compliance Qliance Monitoring 8. Manage Schools & Daycares Sampling 9. Report (as necessary) to Primacy Agency 120Water' Our Approach Preliminary records -based inventory established Compliant inventory submitted to EPA by 10/16/2024 oh ':•y2020 Aill P,ghts' Q served 120Water' 4% EPA wellz!" Su :?fir stepwise SL *identification approach Av6oq 9 Forexampte;. - Local plumbing code history, e.g. determine where Pb was last used • SL installation/maintenance records • Plumbing permits • Property tax records • Meter installation records Note: Adopting the approach in its entirety assumes availability of resources and need From Hensley, Rosscher, Triantafyllidou , Lytle, 2021, AWWA Water Science 'Lead Service Line Identification: A Review of Strategles,and Approaches' httgs:lLawwa.onfinelibraEy.wile y.corm L4oiahs IlO.1002iaw.s2.1226 • Resident survey, e.g. photos • Utility staff, e.g. Meter inspection • Flushed samples • Targeted service line • oquentiallprofile samples - fl iop Data Sources to Build Your Inventory • Top Data Sources: • GIS, work order + billing systems • Contractors o Historical Records • Tax parcel data • Customers • Capital improvement projects • Other Documentation • Tips for finding and digitizing these records? • Check policy and plumbing codes when LSL restricted relative to federal ban in 1986 • Examine your existing data • Layer in city records (such as tax parcel data) to understand home age and relevant data points • Communicate and collaborate with personnel throughout the utility ;'l..uc _Cb'dater: Inc. ;Ali Right, <asen-ed 120Water' �l sl St Lapel c—.1 -U.- PI.NoWbAftyrod., t�,q z "tip X, rams 4 13500 Lockerbie Dr, Brownsburg, IN 46112 u. iD: 367 0 6, D021 K SP-PItS C—r�'�ati*ns C-ts:(s SeNf= Uiwes Acth.iftel E� % a ------ External 113: 47-7 Service Line: 477 CQ A) Service Line Materials fishers` 0 Public Une Fittings i Acco:jnt ID 573667 ace Pl W M. OCR' Saba Address 8500'Lockerbie Dr, Fly�e�te � , I . 4��i 011 " Vf -- - - - - - - - - - - - Brownsburg, IN, 46112 02/07A991. Jh. B.—W. nage a: Utility Material Copper- COP 02107/1992. John Berniftefir Utility Side Verified Yes + Add Asset Private Line 17JO9/2021 I livitv losta I -)at,- 2d71891O-AM- W Utility Verification 217!1991,11:00 AM Bco�dd Ripple SitO Perk Date 77M C ustomer Material Lead- LP odd Browh6;burg 'Wit ',—A Customer Side Yes --Z Verified {e tasty Road 300N Customer 1219/2021, 6:00 AM r 41 Verifcation Date Zoom to M. ....... . .. Glindi T.- iu I `2 4' 1 F � - Curn L b -riancl Tlace, 'Indio'na oils " !sri, NASA, NGA. USGS 1 Esn, HERE, Gwrni., SafeGaph, lAETYNA*SA, LISGS, EPA, NPS, USDA + Add Asset Private Line 17JO9/2021 Evolve from Paper based records to a fully digital database using Al Or.111 I Planned, Proactive, Positive 0 0 Q 10595 Etter Rd,, Fishers, IN 46038 Automated and triggered communications '10' E 95 Etter Automatically generate and send templated notices CR anytime and anywhere they are needed. - Engage with one Location or the entire distribution system with a few clicks. End-to-end activity tracking -See-history of-all-com munkati with customers by location. Custom postcards and surveys - Provide an engaging and positive brand experience. NEW - wit x. Let's Foilow our Water Progress! I mop -1912 i 07, 0 Fill It 0 Mail it A: 5X. Create your inventory, regardless of starting place Tler Sites ------------------------- Capital Projects Data Work Order Records GIS Records----------------------- Sampling/LIMS Data Verification -------------------------- Schools& Child Care Facilities --------------------------=-. Tax Parcel Data ------ Quality Assurance ------------------------------ Preliminary Inventory Predictive Modeling Compliance Reports Records Billing Records Ob120Water ' Track every step of the verification process , Customer Verification ' Rux 02, 2021SerJice tine: Edit thktaits Yrrfied Status Verfisd ^ate ServiceLine Locations t" 3 - 07(07/2021 i Private Line 7 4 � � � � � ?��3'�!::!`. JL':F::3!W;i � ¢: MdfEf:ai YS•ISElGItS;Y? Cu, No Lead Records S Essx�..�.:r. Lead Visual -Swab b ... .... ....... .... ..•. 03/0411993 Roger M i'ex ^..>..!O.t _ - N 1ni!II.e YiiS`C Y�riP.t•t!Fy -- Tony R. ?! 68 3. >X:tF ...:.4t, . E' > •Ii t:.'1' :YY.fl<:: F.: 'Ci�aiK!R ifSiC 1'rIHW>. �i3: E• 05/12/2021 -- __ 07/0712021 -- � ;., ix � ,yp�a.a � y,� -' S --,p •"�zwa«!y�S I .>.l: re:..t'>-�r� , .S_ '1v'*c:cun :le:.. C' ... tt. iii:S�'ii Jr' Service Line Verification Progress uI a "It ED 1. Develop Preliminary Inventory a. Gather, digitize, and clean existing SL data b. Include inventory of schools & daycares 2. Create Customer Engagement Strategy 3. Ruts Predictive ,Modell 4. Verify Preliminary Inventory a. Verification planning/prioritization bd Execute private -side field projects C. Executepublic-side field projects .Re -run Predictive A4odel eo Create Replacement plan 6. Pitcher/Filter Program e i t- ; 7. Sampling Replacementa. • • b. 1st • --')th Liter Compliance Monitoring Schools8. Manage • Daycares SamplingDaycare i. Report (as necessary o Primacy Agency ,y,120Wate Our Approach 110r:Vriohl_ r> 2.020 4,11 P ghts eserved Preliminary records -based inventory established Compliant inventory submitted to EPA by 10/16/2024 4 120Waterl I 1 Verify your customer owned inventory efficiently Lead check swabs I Customer survey postcards - Easy to use with clear instructions - Customers digitally submit results in minutes - Data is automatically imported into the softwa re 5Uf1fEy; Street &Jdtesa, Alp a j'dapp"..uktel. �ti!, Staxt xd Ip [tda+dn!e tam�te sail 6a mlretse0: Using Lead Check Swabs Yasr,tocat vater.u:ffry is waking hard to identity possible lead sources and we need your help! FOLLOW THESE THREE SIMPLE STEPS TO LOOK FOR LEAD IN YOUR NOME 9Tf£'lE.edw9ia4G..u5e 4ttldQa�f [eSR4621'G.rRC1alSur!aee you �wni to tcA: t4'�P.It:vxUdil[eu' 3n f+aAarxrRsir+a: atmryl: fauaaddrpr. St'Spt CtaahM swanmtt.<Aa Y Bme<b r - fl � Iasvidd ltYa+apattitFpate to thele and CapperPra$tm. .. fl 7w. plcatc Wk<sitaoHtht htrtthts tkrt.. n� Y<ar of {�rvit3ars ttlrcck anal fl.s;ngkFa::}{ltpeta il3feragY5ui9krtava,eMes�_ Nc.Low: If lit tip raraenYEtiLb', wxd4 YW, rgai raw= rysqu2aag adripof reagent ANsI•tinSi CI. R.{y l4S6–OCConrs.:M 1483 xrz&ai+r//./�:...�:: ® t}thtf8t?:d;'h;tt fx{Ya qt;C r, iy tar it•Y1983.9xsd4g is �.'1f,' . c] aatdr«sm. Cl Unii,pwEy tn•Aeirotyita+ircatu+<ntoe ico tdicdtali dn�w_,nstrhea�anihstsadMt C1-ltadpgx d Hw�s Q"�>Mi a<rYpeerstsaizt<ad kW'der a ftvSakee<r a cowtp"pe w0 Wad "r fl pxvtn<Ctmd f CIGaPra,thad t*.pe CI rr�en«�s� "p: piasic�lx fl ii:.<t atnkfa:«<t p ®dj{mal P`„an6!nglusmibeen replaced O Oita,, t:Om Eeaw: C]'6thec E�snba',a. Using Lead Check Swabs Yasr,tocat vater.u:ffry is waking hard to identity possible lead sources and we need your help! FOLLOW THESE THREE SIMPLE STEPS TO LOOK FOR LEAD IN YOUR NOME 9Tf£'lE.edw9ia4G..u5e 4ttldQa�f [eSR4621'G.rRC1alSur!aee you �wni to tcA: t4'�P.It:vxUdil[eu' 3n St'Spt CtaahM swanmtt.<Aa Y Bme<b r •t .. aeverlt+xf'Sea'fsp: LTnc+ynmyxatee+e.s•�aYa�e .q�eomcs fo ihz sls!ace STCp3::•antYFn�aeze th<1462wn:ta lighdyN66¢:g the sul4[a you r,<t2stiig LSM igare 31. n� fiu6 brSG secanaxSesaks nxxst M�ktd Wdxn bio m6vtn Nc.Low: If lit tip raraenYEtiLb', wxd4 YW, rgai raw= rysqu2aag adripof reagent &iathe!estcanPrra'.enrard ✓Sea Ftdml! - xrz&ai+r//./�:...�:: laaA Kpe.'rc ed 3liwn FINN or Ra.D d'rad:rs pnsd:r. ISed Pcpae �: �.'1f,' . O(AMDLEi: krage t depieta a �ed•heecndMd Neaae<16ay. ksus3t 2 depicisa toad xervicermd., toad check swabs conetmed dxG<dad mull, fw ta'tipWtn6ing caaiponmts; FLEW tcf'reMUND. • SrraD wimdt Od tskM totgt warcidiyo'I, ra1t;<e w� or toys w�ieiarecs if yDv _. ... donut lex sddo � Iasi . Ui2 iidirltater" Thatatter contained in thickit will pmvideyou w ith instsuctb" and a unk tor<port. Y,-f1ndings. <<<INSERT WENT NAME>>> requests your'help in completing this important suhrey to document the material of your waterservice line from the water meter to just outside of your house or busirtm. The results may help to improve the quality of water that you rely on every clay. Submitting will not obligate you to replace your water service ling, but it may allow CLIENTio obtain grant funding to replace your water service line at NO COST TO YOU (if you permit this wotkto take place on your property). This survey may be completed through one of the following methods: MAIL: Back of this postcard 44 PHONE: (800) 6747961 22 EMAIL: supportQ1.20water.com, D ONLINE: 12DWaterformstack.cdmlforms/client IN-PERSON: INSERT CLIENT Business Office NAME The type of; niy wrater';service line from the water meter to just. dutside ofmy house or busmes"s is 6estdes6ibe i as the followl4q: 0 Lead [14aivanked steel i titer a Copper Ij unEdtawn 13 Plastic: I I ani unsure: rid would 3ike'so eons: from INSEA f CUNET @TAME to is ist mein ildifi*fi hg'the meter isl:; I have determined the type of lay watersonAefline as follows: 111 have observed the materialand Emow,vlhatit s. .01 have been provided some.farm of:documentatian C7 it`is my bi st guess, - Inl Oflier , My house.nr bitsiriess w'as 6inl 'rn ane g til toHowing.time peri"ods: Prior to 156Q: I� After39a8 fl 396Uin I98B ,l am u"i siiM, . Arathereehildreri under3heagebtBand/or pregnant womettwhd titre iiiydirhoiiieatregulaiiyv�sity�u�hoiiieT 0 Yes: Q.Nu Areyou wn`Iliiigto partiN * idthe Lead olid Coir Program? flYes 0No'' The INSERT CLIENT NAME requests your assistance in completing this survey. At your convenience, please answer all questions and detach the survey along the perforated edge. Once completed, simply place the detached survey in your mailbox or drop it off in your neatest postal drop box. Submit your survey by FRIDAY, OCTOBER 1T, 2022 for a chance to vein SINONTHS Of WATER,. (restrictions may apply) Veru you r utility owned inventory efficiently Simple software to use in the field Upload photos and notes Maintain real-time records and monitor activities for every location Public tine Materiat Verifieatian Cu, No Lead Visual - EXcavation i staited Date Verified By 06/23/1988 Paul B. Verification Bate Removat Date Diameter Un" Depth (irh) A ros.eAt7cxuf .: s w.. Lim:, - mP ','rw < 191 Twin Springs Ct, Carmel, IN 46033 Exhroat:C ZE3 4rxRti Yc^mlex ..x:attuC._at.ors. _e..exr.4 S<:v:z ltira ..................... _ ................ _..................... . x a� :ca ... ., .. aq.,. :............................ ..................... 0 O NIgMmA<tess R. �.m LYVc+Lcxa� E+�. Acasc Yt�iEc.+cn spot. nuft�salv;Nvnt Cve. •; �wxass Wo-Txl}+.pve.K. L<!IA s5�. �uiYmC. S.YI.t-M.-J�i3.aq.wlbv:kc Y IAtVM Nogr,n�:LH`i<if`uv�n Erem_Na+ste•:ana<aw; ➢�hnottp b <al: C yim.i/I w sacs: pmp<.tl Programs Locations Samples Inventory Communications LSL Probability Finder ,( 1043 Ridge Ct, Carmet, IN 46033 --E"ternal ID: 179 Detalls Samples Communications Contacts Servlce Llies Activities External ID.- 289 Service Line.- 289 C� V.1111¢d SU1.1 VeNtied mate to Unknown OV0412022 Modeling .^.;n i. Dr"L 0202.2 rQr Public Line -Cdl" M 0111012021 Lead visual L8adand 'Wpper Ruk! 01124/2021 LCR -, 2021 0110412022 rkw'r.,ter toil Cicwo on" 'A" Asset, Fittings Private Line Lra-- t,;!vng; mae'M Vr;*:=*: , Unknown Cu, No Lead Modeling .^.;n i. Dr"L Varitied By By 0111012021 Date ",n) 01124/2021 1st and 5th Liter kits - Create samples and order kits to be direct shipped with a few clicks - Track sample and kit status separately in real-time - View lab results (automatically uploaded to 120Water platform) - Access sampling history for each location Create Samples for i Location zeta tray see U„� Repla—t Status Tracking Sample Status New Analyzed hire r 242: 2020 l(it Status Ordered Shipped Delivered En Route To Lal Build trust and stay compliant with ease I - - Service Line Dashboard ........ ...... } zlonsvllle- 111 Resources Showing 10 of 31 Assets` kddr6s5 i?ithti^ Y -Pt Mte _4W Lead lead'; , I i ft, Oft dLa d'', I=lea4': Lead" ;LetC:, tfpdgted Ua'.e 05105;2021 05.415;2621 051G512tl21 osresi-cu 05105AU21 05105/2021 05(052021 051052Pz1 051052021 151 Augusta Street. Pawnee. IN 62558 } 25 Prlrnrose St.. Pamee• tN 62558 ......`..•.Ltevue Urine. Pawnee. IN rszme ;� Samp3trsg Pesh�:mwt7 308 W 9n Rage Court Parmee. IN 62558 38EdgeWd Rd. ?avmee IN 62558 58 Lower River Dr. Pa'mnee, iW 62555 60 Ridge 5t, Pammee. IN ersm {} 64. r1 Mecnar"ic Rz ad. Pa✓.%ee, iN: 62558 64 Trenton St. Primes• IN 62558 yA 6575.6acA6UM. AVC_ Pawnee. IN 62558 i?ithti^ Y -Pt Mte _4W Lead lead'; , I i ft, Oft dLa d'', I=lea4': Lead" ;LetC:, tfpdgted Ua'.e 05105;2021 05.415;2621 051G512tl21 osresi-cu 05105AU21 05105/2021 05(052021 051052Pz1 051052021 Build trust and stay compliant with ease LSL Replacement CREATE replacement plan-i-nd REPLACE lead service linen • Develop & submit LSLR Plan •r a-Public,communications • Prioritize locations • Sc hedule g • Replacement construction • Post construction sampling Update' inventory Our Approach: Program Timeline P ty vent r f Development Verification Replacement In this phase were creating a records -based 1 9 months 1 -12 months preliminary inventory that will determine the volume on recommended methods and supporting the client in creating) and location of service lines with unknown material prioritization locations for verification their LSL Replacement Plan as well types in the distribution system. as well as the software and as providing the software, program verifiealt o -r _m-ethad toolane-eded_tn support_and-pre%post-construction The timespan of this phase is influenced by the size of execute the verification effort. water testing kits needed to execute the client, the volume of data set(s) available/provided, P ty vent r f Development Verification Replacement In this phase were creating a records -based In this phase were providing guidance In this phase were creating (or preliminary inventory that will determine the volume on recommended methods and supporting the client in creating) and location of service lines with unknown material prioritization locations for verification their LSL Replacement Plan as well types in the distribution system. as well as the software and as providing the software, program verifiealt o -r _m-ethad toolane-eded_tn support_and-pre%post-construction The timespan of this phase is influenced by the size of execute the verification effort. water testing kits needed to execute the client, the volume of data set(s) available/provided, the replacement effort. the speed at which the client can provide the data The timespan of this phase is set(s), and if paper-based records such as Tap Cards influenced by the volume of service The timespan of this phase is and as-builts are being digitized & transcribed.. lines with unknown material types and influenced by the volume of LSLs the verification method(s) used. ^g',t :v 2026 I _.. ,,pater. Irc. i ,74 P.Ghts €Zeser'ed needing to be replaced and the pace of replacement determined by the client relative to their capital plans. 120WaterT' Our Professional Services team will help ensure that no detail is overlooked t4120Waterl Comply with regulations requiring lead service tine inventories. Prioritize and manage lead service tine replacement work. Reduce cost and eliminate unnecessary digs. 2020 '-/D.,vater. irc.. a Fights Peserved In house comparison JUST FOR SENDING SURVEYS: - 5 hrs to design - 8 hours to process addresses - 8 hours to stuff & prep to send - 3- uR days (8 hours each) of manual data entry for 1,100 surveys WITH 120Water - Ouick design/ KO meeting > 1 hr 120Water' Comply Prioritize Comply with regulations requiring lead service tine inventories. Prioritize and manage lead service tine replacement work. Reduce cost and eliminate unnecessary digs. 2020 '-/D.,vater. irc.. a Fights Peserved In house comparison JUST FOR SENDING SURVEYS: - 5 hrs to design - 8 hours to process addresses - 8 hours to stuff & prep to send - 3- uR days (8 hours each) of manual data entry for 1,100 surveys WITH 120Water - Ouick design/ KO meeting > 1 hr 120Water' Associations < on NRWA 9 • Water Environment *0 0 Association of Texas a Agencies Mil Kansas III ONtDES vim - off t DEPARTMENT OF HEALTH WEST VIRG NIA Health.- W-> Huffn Resourc-es PGH&D citizens Pi-hNIgh W.t.ras. �, energy group- ... ..... ... sue2sn AOMartp BUFFALO WATER JH-�CITYuF DENVER - ASHEIIII I E WATER Water Systems 28 Cor:v : hi. !Vater. Inc. All P t;.; Y:g � � ' �; 2020 1 P ed 120Water' Service: Line, Inventory , It Public Water Systems must cleveIop a prelim nary inventory of both public a,nd 'private., side service lines within 3 years of final rule publication."-, r:oo tar °Ropy Verify Public and private side LSL verification Communicate EPA is requiring water systems to identify and make public the locations of lead .service lines 120 Water l Data Management I Workflow Management I Communication Management I Logistics Management Sampling Testing I Kit Tracking The Remediation Field Tech Management Communications j Workflows I Notifications Contacts Lists I Search] Activities ( Documents I Photos 120Water Reporting I Dashboards Insights Custom Fields Configuration I User Roles I Account Management Platform Predictive Modeling Public Transparency Dashboard � � Data Stream (n�egraii�on �g�n�e; {OpenPfEDC)��an�ect, IoTISCADAIApp `C'r�nnec�ors} An h i d inte ratesolution that g °flab & Testing Data y a toT s De��cey Iflafa Corrnectcrs helps you navigate every step of the Lead and Copper Rule, adding ease F'ogram Co suitingu![ and efficiency to your��xcUt,On �' Network Lab seEes programs and allowing your , Programundng e `Strateg&'®ensign y Rerre`tatEon & Field to confidently achieve 244T, Czatort t ` Csusto .er °Suppo <-�i5av& Repa►ng .__t .o. compliance.. Copyright 202,0 :2OVlater„ Irc. k All Bights PeserTed The' . 12.o0ater�}� a o°a Platform *-.integrated solution that r pe helps you navigatle every qa step of the Lead Fand Copper Rule;"adding ease° and efficiency to your programs,arid-allowing you'' to confidently achieve compliance:: _ COPYr4ght6,2020Ii Mter,inc, j All RkghtsN2eservecJ'ep, .Data Management Workflow Management Communication Management Logistics Management Matt Wheeler From: Joseph Duysen <joseph.duysen@120ater.com> Sent: Friday, October 21, 2022 11:54 AM To: Matt Wheeler Subject: Thank you for your timel'Meeting rec p - 120Water U-0 Hi Matt, � 9"0 ,�� Thank you for taking the time to meet me yesterday. I appreciate your expertise on the city of Laurel and hope you got your questions answered today. 120Water's an integrated solution that helps you navigate every step of the Lead and Copper Rule, adding ease and efficiency to your programs and allowing you to confidently achieve compliance. ►' • Developing a preliminary inventory with data you already have • Evaluating appropriate verification approaches to further inventory development • How to communicate program importance to other departments • Tips for developing an effective comms strategy • How a Comms campaign can be useful to validate your inventory • Explore the impact surveys can have on real-time custome, side validation The 120Water platform + services helps our clients develop a preliminary inventory, chart a path for accurate long-term data, deliver a compliant LSLI by 2024, and plan for replacement progra s. We will work to help to develop a Preliminary Inventory/ identify unknowns composed of justifications for those material types, as well as supplemental data to help whittle down the unknowns ori the customer -owned side. I'll also include below our website for you to feel free to jump on and take 1a look. Looking forward to diving deeper in the next couple of weeks! When do you have reviewed the information, send Mmes and dates over and we can schedule the solution call. • check out this Webinar: Gettinq the BIL (EPA) • Private Lead Service Line Replacem Issuance of Tax -Exempt Bonds for Removal/Replacement • Bipartisan Infrastructure. Law Resources for Drinking Water Best, 1 Senate Leeis Joseph Duysen Regional Sales Manager, 120VVater IHI /j� Montana Department of Environmental Quality October 2022 Lead Service Line Inventory Template Instructions The Lead & Copper Rule Revisions published on December 16, 2021, incudes the requirement for Community Water Systems and Non -Community Non -Transient WaterSystems to prepare lead service line (LSL) inventories by October 16, 2024. LSL inventories provide critic I information on the locations of potentially high drinking water lead exposure. All service lines connected to the public water distribution system require inventory regardless of ownership status and includes consecutive connections, water haulers or water bottlers. The following requirements are directly tied to the service line inventor'es: — New site sampling plans — Compliance Sampling methods — LSL replacement plans — LSL replacements See helpful illustration below showing Water Main, Main-Curbstop, service lines that are included in the inventory. Street Property Alternate Water Boundary Meter Location ' i Sidewalk STREET SIDE BUILDING SI Purpose: Water systems will use this template to record materials for system and report inventory to MTDEQ. General Instructions: • Select the appropriate inventory worksheet for your water o MTDEQ Template for Community Water Systems o MTDEQ Template for Non -Community Non-Transie • Save a copy of this inventory to your hard drive or network filename (e.g., Date Service Line Inventory_MT000XXXX). • Each row in this worksheet represents one service line coi customer's Building plumbing (cistern, water haul truck, be ng and Building which are all Premise Plumbing [I_ ,V# ®! %aFIT I s Water Meter Location service line in their distribution it Water Systems drive using your system PWSID to the g the Water Main to the List every service line. DE Qfil ontana�ment l of nvironmental Quality o Column P — Who Owns the Service Line?: Use the drop service line (system owned, customer owned, or combi October 2022 nfn menu to select who owns the ion) o Column Q— Indicate Service Line Diameter: Use the drop) own menu to select the service line diameter. o Column 11— General Comments: Use this field to add any Lomments or additional information. There is a 2,000 -character limit on this field. O Column S —What Type of Building?: Use the dropdown (nenu to indicate if the building type connected to the service line is single family, m Itiple family residence, Building or other. Use "Non -piped" if your system is a water hauler. This information is used to determine the tiering classification for the new site I onitoring plans. o Column T— Is there Water Treatment in the Building?: U$e the dropdown menu to indicate if the home or Building connected to the service line ha a point -of -entry or point -of -use device. These devices may include water softeners, rIverse osmosis, or filters. This information is used to determine the tiering classification for the new site monitoring plans. C Column U —What is the Building Plumbing Material?: Usthe dropdown menu to select what the premise plumbing within the house or Building consist of. This information is used to determine the tiering classification for the new site rronitoring plans. • Column V — What was the Building Plumbing Installation ate?: Use the dropdown menu to select the appropriate date range when the premise plumbing ing was installed. Typically, will be the same date as the house or Building construction unless a renovation was completed. This information is used to determine the tiering classifica�ion for the new site monitoring plans. • Column W— Site Sampling Plan Tiering Classification: Onei of the new requirements of the Lead and Copper Rule Revisions is to prepare a new site monitoring plan. The SMP will be based on the lead service line inventory and will have 5 tiers. This field will be automatically completed for the system. The new SMP will not go into effect until �fter October 16, 2024. Montana Department of E ' nvironmental Quality o Column P — General Comments: Use this field to add There is a 2,000 -character limit on this field. October 2022 comments or additional information. o Column Q— What Type of Building?: Use the dropdown menu to indicate if the building type connected to the service line is school, hospita , childcare, Building or other. Use "Non -piped" if your system is a water hauler. This ir formation is used to determine the tiering classification for the new site monitoring plaps. o Column R —Is there Water Treatment in the Building?: Use the dropdown menu to indicate if the building connected to the service line has a pot -of -entry or point -of -use device. These devices may include water softeners, reverse osmosis, or filters. This information is used to determine the tiering classification forth new site monitoring plans. o Column S — What is the Building Plumbing Material?: Uso the dropdown menu to select what the premise plumbing within the building consists of. Thi$ information is used to determine the tiering classification for the new site monitoring (plans. o Column T — What was the Building Plumbing Installation date?: Use the dropdown menu to select the appropriate date range when the premise plurr bing was installed. Typically, will be the same date as the building construction unless a renovation was completed. This information is used to determine the tiering classification for the new site monitoring plans. o Column U — Site Sampling Plan Tiering Classification: Or and Copper Rule Revisions is to prepare a new site monis the lead service line inventory and will have 3 tiers. This and reported on the inventory template for the system.' until after October 16, 2024. Special instructions for: of the new requirements of the Lead ring plan. The SMP will be based on eld will be automatically completed ie new SMP will not go into effect Consecutive Connections — Consecutive connection systems are required' to complete and submit a lead service line inventory. Refer to Column C —Apartment/Unit Numb r, where applicable, enter the unit, apartment, or Building number in this field. Complete remaining inentory and submit. Systems with 210 Exclusions - Are required to complete and submi;a lead service line inventory for service lines within their system. Water Haulers — Answer Column S — What Type of Building?; as "r answer Column U — What is the Building Plumbing Material; tank and connection line. Complete remaining inventory and sut Water Bottlers/Water Fill Stations — Answer (Community) Column Material?: or (NTNC) Column Q— What Type of Building as "Non -F Complete remaining inventory and submit. Submittal Instructions in -piped". For Community systems as to the relevant material of the — What is the Building Plumbing When you have completed the worksheet save a copy of this inventory to your hard drive or network drive using your system PWSID as th� filename (e.g., Date Service Line Inventory_MTOOOXXXX). 2. Submit the file electronically to MTDEQ at For further guidance please refer to DE �!4°^�z�aDepartmentof Lead Galvanized: Copper Brass . Environmental Quality �_. Ir on ` Outer Appearance Dull gray, Dark.grayor Brown; Brown; bendable; Often black; Cah.have Can have curves between Straight rigid green green wall/floor and pipe corrosion corrosion valve spots spots Threads at None Yes None Yes connections Scratch Test Shiny Silver Hard to Copper, 'Gold color (coin or key) scratch, like a remains gray penny Magnet Test Does not Stick Magnet WILL Does not ' Does not stick Stick Stick For more information: Email inventories V LCRR has set a new standard for compliance, and the list of requirements is long. The below checklist outlines what is expected of water systems across the country at a federal level �s of October 2022 (this checklist is not inclusive of state -specific regulatory guidelines regarding LCRR). Us g this as a tool to assess your system's compliance readiness and track your compliance journey Service Lane Inventory ❑ Gather and Manage Service Line Information ❑ Assemble paper records that can inform service line materials (i.e. tap cards, master building plans, capital improvement project plans, etc.) ❑ Gather digital records that can inform service line materials (where applicable) ❑ Connect with local plumbers, contractors, city managers and others to acquire plumbing records and relevant code information to determine usage of various service line materials ❑ Determine if galvanized service lines are or ever were at any time downstream of a lead service line (LSL) or are currently downstream of a lead status unknown service line. If the water system is unable to demonstrate that a galvanized service line was never downstream of an LSL, it must presume there was an upstream LSL ❑ Procure a solution that will help you record and organize service line information from print and digital sources into an electronic format to begin building your preliminary inventory. Consider something that is easy to use in the field or the office, can integrate with other electronic platforms your system may use and can potentially enable reporting to your state when the time comes ❑ LSL Replacement Plan ❑ Document verification strategy for identifying the material of unknown lines ❑ Identify priorities within your utility's service area for locating and removing LSL, taking into consideration that pregnant women, children and the elderly are most severely impacted by lead contamination ❑ Document strategies for communicating with homeowners about your replacement program ❑ Develop a course of action for replacing LSLs, inclusive of both the utility and customer -owned portions of the line. The plan should include an annual replacement percentage in the event of a trigger -level lead exceedance and a strategy for pitcher/filter distribution post-replacement as well as flushing procedures ❑ Detail funding opportunities to assist with replacement specific to your state, especially customer -owned sections of the line ❑ Build and Verify Your Service Line Inventory ❑ Compile applicable records into your chosen eletropic solution to build your preliminary inv ntory, including a locational identifier for each LSL (int rsection, landmark, etc.) ❑ Connect with representatives in your state to determine acceptable verification methods for identifying unknown service line materials (such as intE rior inspection, excavation, predictive modeling, etc) in your state ❑ Establish a strategy for identifying the material of unknown service lines on the utility and customer - ow ied portions of the line using the approved verification methods within your state ❑ PariJner with professionals in the community (plumbers, realtors, general contractors, etc.) who may have access to customer -side portions of service line 3 to support verification efforts. Consider resident out each to assist in verification efforts as well ❑ Def ne and document your internal process for upd ting the service line inventory annually. The EPA is requiring either an annual or triennial submission of u dated inventories (dependent upon your LCR mo itoring schedule) until the material of all service lined is accurately identified. ❑ Devlop an internal (documented) process for the foil wina scenarios: ❑ R�emoval of LSLs, galvanized, lead goosenecks, p}gtails or connectors, or lead status unknown lines during planned or unexpected infrastructure work, including necessary filter, flushing and sampling pocedures post-replacement (if applicable) ❑ Service disruption to LSLs, galvanized or lead status uiknown lines, including internal response and customer communication and instructions C astomer replacement of an LSL, including filter id flushing instructions. LCRR requires utilities replace their portion of a line within 45 days of astomer-driven replacement ❑ Public Transparency and Notification ❑ Develop an interactive, digital map of your service line inventory if your water system serves over 50,000. The EPA is requiring that systems serving more than 50,000 people make their inventories accessible online. Although a digital format is not required for smaller utilities, all systems should make their inventories available to the public in some format ❑ Establish an annual notification process for customers served by LSLs, galvanized lines, and unknown service lines ❑ Send notification to affected customers within 24 hours if the lead action level for the 90th percentile concentration is above 15 ppb ❑ Send notification to affected customers within 3 days if their individual residential compliance sample exceeds 15 ppb Sampfing and TreatmeM ❑ Residential Sampling ❑ Prepare for Find and Fix provision requirements, which require utilities to provide follow-up sampling to any home with lead levels above 15 ppb within 30 days, perform a site analysis, recommend remediation methods and add site to regular WQP sampling ❑ Update sampling procedures to include 1 -liter wide mouth bottles and evaluate adding 5th -liter sampling to your procedural routine ❑ Revise tier sampling pools to include all LSLs if applicable. If there are not enough LSLs to fill each pool, move on to galvanized downstream of lead or lead goosenecks, then copper with lead solder ❑ School and Daycare Sampling ❑ Create a list of all schools and licensed daycare facilities in your utility's service area ❑ Develop a 5 -year sampling schedule that includes sampling 20% of elementary schools each year, 20% of childcare facilities each year and secondary schools by request. All elementary schools and daycare facilities should be sampled by the end of the 5 -year cycle, and must be sampled again after the 5 years by request ❑ Report to your appropriate state agency by July 1 of each year identifying that information regarding the health risks of lead was provided to all schools and childcare facilities, and the sampling and notification requirements were met ❑ WQP Sampling ❑ Sample WQPs at the locations, frequency and parameters required by your state ❑ Add new WQP sample sites under Find and Fix where lead exceedances are found ❑ Send notifications within 30 days of receipt regarding s hool and childcare sampling results to facilities i volved, state agencies and health departments ❑ Develop communication plans to inform your c stomers about your system's inventory and LSL replacement efforts (if replacement is needed) ❑ Dl:velop communication plans for schools and dycares in your utility's service area, focusing on those built before 2014. Elementary schools and daycares should be provided with a proposed sampling plan. Secondary schools are not required to b sampled under LCRR, but information on how to request sampling if desired should be provided ❑ Corrosion Control Treatment (CCT) ❑ E tablish if you are or are not considered to have CT under LCRR ❑ Review historic water quality and tap sample data as abaseline CCT evaluation method ❑ Under the new trigger level of 10ppb, systems crrently using CCT will need to re -optimize CCT p otocols using a lower threshold C y system with an action level exceedance (15 ppb) l be required to implement CCT 120Water" 120water.com/lcrr More than 400 utilities across the country havepartnered with 120Water to meet LCRR com fiance including: • peveloping preliminary inventories • Standardizing data management •Preparing inventory validation, sampling and customer communication programs Our �oftware and services help you cross the first biggest hurdle in developing a service line am It` �x 120Water Lead Service Line Inventory Scope Of Work This Scope of Work is incorporated in the agreement Laurel. Deliverables : The "Works," as defined in the N SOW for each phase. 120 Water Audit, Inc., and the City of comprise the deliverables stated in this Goal: Define and execute a plan to comply with the revised Lead and Copper Rule, including developing an inventory, categorized by customer address, for the City of Laurel with fully known SL material information. Available in 120Water Platform and ArcGIS-compatible format (via 120Water-Esri Connector), and provide water quality lead and copper sampling services. Inventory Development Methodology: There are 7 separate phases to developing a full LSLI. They are: 1) Program Start and Customer Alignment 2) Data Investigation and Submission 3) Data Analysis 4) Preliminary Findings and Software Alignment 5) Software Import and Training 6) LSLI Verification Strategy 7) LSLI Verifications Further information on each of these phases, along with a gene below. Phase 1: Program Start and Customer Alignment (1-2 weeks) the 120Water and the City of Laurel teams to initiate the lead s align on program expectations O Customer Kick -Off Meeting: the 120Water te, establish the cross -functional Program Team and confiri will also establish the program approach including suca cadence of program reviews, client updates, and any expectations o Deliverable(s): Document containing metrics, tiro timetable to complete, can be found e purpose of this program stage is for ice line inventory (LSLI) program and will host an introductory meeting to roles and responsibilities. The session metrics and project timelines, and the dditional the City of Laurel goals and es, and roles and responsibilities. Phase 2: Data Investigation and Submission (4-6 weeks) I The F urpose of this program stage is for the 120Water team to identify, review, document, and collaboratively understand the existing data source(s) and systems. o Data Investigation Call with 120Water LSLI team will schedule a guided review meeting with the 120Water team can use to build out a preliminary I sources include: o GIS records o Billing system records o Work order system record o Paper reports, tap cards, as-builts, etc. d Program Consultant: The 120Water of Laurel to identify sources of data the service line inventory. Common data Ny'S�i: �, � 1~ 120Water o Recent capital projects o Data Request: After the Data Investigation Call, submit a formal data request to the City of Laurel. The data reg data the 120Water team will need to analyze in order to identify sources of lead, and prioritize and strategize for lead service line i o Data Submission: 120Water will review all sut submitted, the 120Water team will determine the bes together into a single data set that reflects all service line o ESRI Partnership Solution: Since the visualize data in ArcGIS Online (AGOL), 120V1 specific AGOL environment for data submiss environment with preliminary inventory findings ai 120Water platform, as the City of Laurel proc inventory program o Deliverable(s): Data requests, data analysis plan the LSLI Lead Program Consultant will west will outline the specific sources of all service locations, identify or rule -out iventory and replacement efforts. mitted data sources. Once all data is analysis approach to bring the data ocations and associated attributes. 'ity of Laurel will have the ability to ater will set up the {Customer Name) Dn. 120Water will update the AGOL id continued inventory updates from the resses through their lead service line Phase 3: Data Analysis (4-8 weeks) I The purpose of this program stage is to combine all submitted data to develop a preliminary, location -based lead service line invent Iry that includes EPA complaint service line material categorizations for all identified service lines. The aim is to use existing client data to identify locations, and use the data to rule out potential sources of lead. © Initiate Analysis: The 120Water data analysis teawill conduct a thorough review of the submitted data, to ensure all data fields are understood an� data integrity is maintained. c Build Records -Based Inventory: The 120Water daia analysis team will clean and combine all appropriate data sources into a single service line inventory dataset. The final dataset in this stage will include service line locations and material tripe categorizations for each identified service line in the distribution network, as well as all associated location and service line attributes. o Note: Should the City of Laurel have records of lead service lines within the system, the City of Laurel may then choose to use a data science driven selection approach to identify a statistically -driven selection of locations (less than 400 Service connections) for physical field verification (not included in scope). 120Water will use the verification results as the basis for lead service line probability predictions. This approach may regjire additional investment from the City of Laurel chosen (or 120Water Service Partner) field services firm to execute potholing/hydrovacing/home inspections. O Deliverable(s): Dataset containing the information described above in this phase. Phase 4: Preliminary Findings and Software Alignment (2-4 we( is to deliver the results of the preliminary inventory, and gather support inventory development—both in terms of reviewing the in platform sets the client up for success in long-term inventory man o Preliminary Findings Session: The 120Water to deliver the preliminary inventory findings. The session locations, material type associations, the number of sen categorize as non -lead, geographic trends, etc. I The purpose of this program stage additional feedback from the client to tory itself and ensuring the 120Water will meet with the City of Laurel to cover a discussion of service line lines the 120Water team was able to 2 lel; ` FK' :, 12OWater o Data Verification: Using the findings 1 {Customer Name} to determine if additional data o Software Alignment: During the sessic methodology for customizing the 120Water pla (e.g., customization data fields, location and ser etc.). o Additional Data Incorporation: If submits additional data to be incorporated into the lea process the data and integrate the new information into th o Deliverable(s): Report of preliminary inventory fin, ie 120Water team will work with the required to inform the inventory. i, the 120Water team will propose the brm to meet the City of Laurel needs ,ice line identifiers, prioritization set-up, the City of Laurel service line inventory, 120Water will preliminary inventory. rgs, configuration documentation. Phase 5: Software Import and Training (2-4 weeks) I The purpo a of this program stage is to introduce the City of Laurel to their data in the software, and train the City of Laurel team on how best to use the software for continued inventory management. o Software Configuration: Setup and configure 1 IOWater platform software account and setup user(s) account(s) o Inventory Software Import: Import the prepared data (and/or) use client's existing records into the 120Water software o Note: If the City of Laurel does elect to use the Lead Service Line Probability Finder (predictive model), the 120Water data analysis team will run the model to assess service lines that have the highest probabili of containing lead. The preliminary inventory will need to contain sufficient data on SL locations in order to run the model. If the preliminary inventory does not contain the necessary data, 120 o Software Training: The 120Water team will trTin the City of Laurel user(s) on the 120Water software platform using the City of Laurel's data. During this session, the 120Water team and the client will discuss current data systemsand processes and provide guidance on using 120Water platform for long-term LSL management o AGOL Training: the 120Water team will also train the City of Laurel users on the use of the City of Laurel specific 120Water-AGOL environment. o Deliverable (s): Supporting documentation from tr ining sessions Phase 6: Lead Service Line Inventory Verification Strategy (1-2 stage is to strategize with the City of Laurel on how best to prod service lines that are categorized as Unknown in the lead service Ii o Establish the Prioritization Team: the 120Water tea the key decision -maker who will own the prioritization and C Hold Prioritization and Verification Workshop: Thi Team will work through inventory findings, prioritizatioi neighborhood information, and other details to define the n efforts. In addition, both teams will discuss and strategi suited to support inventory efforts. Additional 120Water offe o Customer LSLI Postcard or Letter Survey i o Lead Check Swab Kits + Customer LSLI P o Physical Field Validation Checks o Sampling eeks) I The purpose of this program J with verifying the material types of inventory. will meet with the client to determine 120Water team and the Prioritization metrics, geographic considerations, thod for organizing ongoing inventory verification methods that are best nqs include: Survey Campaigns K3 F .y 120Water o Initiate and Continue Inventory Efforts: The 120Water software to keep the LSLI updated. o Continuous Inventory Review: Review the LSLI process to ensure the lead service line inventory meets s- o Deliverable(s): Validation plan document Phase 7: Lead Service Line Inventory Verification (varies) I T execute on the strategies decided upon during the Verification will have the option to use 120Water or 120Water Partner sere Strategies, or perform those methods internally. In either case database of record for all Service Line material updates, and the City of Laurel's GIS via the 120Water-Esri Connector. o Deliverable(s): data produced by the platform. of Laurel will continue leveraging compliance throughout the inventory and federal requirements purpose of this program stage is to tegy phase. The City of Laurel team to execute the chosen Verification 120Water Platform will serve as the form will deliver that data back to the rd 120Water" x GA Gets Ahead of LeadS City saves rr iHions ®f dodders and prioritizes compHance Weal in advance ®f federrad deadline After learning about the daunting Lead and Copper Rul( Revisions in late 2020, the City of Smyrna, GA, knew the needed to begin mapping out their service line inventor soon as possible. Serving a population of 55,000 with 1E service connections, Bo Jones, the City's Assistant Direc of Public Works, did not want to wait for additional stat( guidance and risk cutting it close to the federal complia deadline of October 16, 2024. 120Water was contracted to support the City's inventor, development efforts, and after an initial records review, which included GIS and billing data and historical tap cE kept in a filing cabinet, the City was left with about 5,00 unknown service lines, or about one-third of their syste Under LCRR, unknown service lines must be classified a lead until the material of the line can be validated using accepted method. Thus, the City of Smyrna and 120Wai began verifying these unknown service lines using wate sampling, specifically a 1st/5th-liter draw. Sequential sampling allows Smyrna to understand if tI a lead line present on the public or private -owned poi of the line, or both, and is a significantly less invasive method compared to potholing or excavation. Jones 1 his community would not be agreeable to their lawns tom up and wanted to ensure he had the community side throughout his inventory efforts. his ,�;- ,r�� t .:- � .ter+• e • ms:µ t ,i �±} t^rit ,.i. r, ,_. Z r IZ � r a .w