HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.01.2000 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 1, 2000 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gary Temple
Ken Olson
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Jim Stevens
Mary Embleton
Rick Musson
Fire Chief Jim Stevens and Chief of Police Rick Musson reported to the committee of the
reoccurfing problems with the Fire Department communications system. The old base unit heats up
and then shorts out, causing loss of communications between dispatch and the Fire Department.
This occurred again at a structure fire on Friday and caused a lot of concern. Repairs to the base
would cost $1,000 with no guarantee. Quotes to replace the base unit and antenna total $10,636.
Also requested were a Zetron Model 5 paging encoder backup for $575 and a backup OMI board
for $587. Discussion followed regarding the current VHF system versus a new 800 MHz
(megahertz) system. The city needs to be compatible with the counties and Montana Highway
patrol; both still use the VHF system. The City of Billings went with the 800 MHz system, which
has no paging ability and which cannot communicate with a VHF system. Both Rick and Jim stated
that there were too many "ifs" in the 800 MHz system. Bud expressed concern over spending
nearly $12,000 to simply restore communications and not upgrade or improve them. The
committee would like to have Jim and Rick research the issue of enhancing the system. Funding
will come from the 9-1-1 Emergency Fund with the state's approval. Rick will proceed with
purchase of the Zetron Model 5. The committee wants an update by tomorrow night at the Council
of the Whole meeting.
Motion bv Gay, seconded by Gary to approve April claims totaling $683,320.47. The motion
passed unanimously. The committee recommends council approval for payment.
Motion by Ken~ seconded bv Gay and passed unanimously to approve the following purchase
requisitions:
GENERAL FUND:
Install double doors in courtroom/jury room
Repair repeater - Police Department
Replacement pans for pagers/radios - Fire
Air compressor for SCBA - Fire
Work shins with city logo - Public Works and inspectors
(Jim, Steve, Cheryll)
Building/Fire Code reference material
Repair loader - Street Department
Mower for cemetery (replaces one lost in fire)
$ 2,243.00
517.75
608.00
15,300.00
394.75
520.00
990.63
7,600.00
STREET MAINTENANCE DISTRICT FUND:
Crush and grind old blacktop
Culvert for ditch behind shop (1/2)
6,280.00
10,132.00
GAS TAX FUND:
Culvert for ditch behind shop (1/2)
10,132.00
CTEP - SOUTH POND FUND:
Extension of electrical service
1,962.00
CAPITAL PROJECTS FUND:
Paint brush truck - Fire Department
1,400.00
WATER FUND:
Bulk alum for plant
LMI pumps to replace polymaster units at plant
Work shirts with city logo - System (Andy)
2,684.29
3,282.56
157.25
SEWER FUND:
Work shins with city logo - Plant (Duke)
Roto jet nozzle for jet rodding grease in mains
TV, video, and clean sewer line - South 1 ~ Avenue
74.85
522.25
2,350.60
SOLID WASTE FUND:
Dumping fees for March
8,072.70
The committee reviewed the comp/OT report for PPE 4/16/00 and approved the payroll register for
same.
Motion by Gary, seconded by Gay to approve the draft policy on credit card use. Motion passed
unanimously.
The committee recommends to have City Attorney Joe Leckie prepare an ordinance on cable TV
franchise fees.
Motion by Gary, seconded by Ken to approve the draft Agreed Upon Procedures Report for the
Building Department prepared by Olness and Associates (city's auditors). Motion passed
unanimously.
Meeting adjourned at 6:40 p.m. The next work session is May 3~d at 7:00 p.m. The next regular
Budget/Finance meeting is Monday, May 15th at 5:30 p.m.
Respectfully submitted,
Ma~~K.~mbleto~n~
Clerk-Treasurer