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Home My WebLink AboutPublic Works Committee Minutes 11.21.2022 - RevisedCITY OF LA PUBLIC WORKS C MONDAY, NOVEM The Public Works Committee meeting was called to orc 2022, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Emelie Eaton, Gotschall Others Present: Kurt Markegard- Public Works Direct Public Input: None General Items Approval of Minutes from October 17, 2022 - the minutes of October 17, 2022. Motion was 5-0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached 3. KLJ Report- Report attached Items to note: 0 4th Street Reconstruction has been do community meeting on November 9, in attendance o Water System PER- Kurt will see if ] December o Grant writing- Emelie mentioned a g through National League of Cities Old Business: None Other Items 4. Marc Carter asked about snow plowing. Kurt star major/primary roads. There are 5 plows set up 5. Review Schedule of Fees- Kurt provided the curt attention to Water and Wastewater rates starting • Raw (untreated) water has not increased sinc water plant has increased by 3% in the last 5 recommend an increase to raw water rate to carried 5-0 • System Development Fees for Water also ha provided Billings schedule of fees for compE than Laurel's system development fees. 21, 2022 at 6:OOpm on Monday, November 21, Carter, Aron Kostelecky, Jon Eaton made a motion to approve ;d by Mary Carter. Motion carried until April 2022. There was a with approximately 12 residents can present draft to committee in writing bootcamp opportunity the plows were out on the it schedule of fees for Laurel, calling i page 4. 2011, but the cost of electricity at the ears. Emelie made a motion to 1.45/1000. Jon seconded. Motion not increased since 2011. Kurt on, which are significantly higher i. Emelie made a motion to recomme: Development Fee to $2,500 for a 3/ line items appropriately. Aron seco • Water Utility Hook -Up Fees Labor Operating Kurt suggested raising this as well based on e: moved to recommend increasing labor to $60, Jon seconded. Motion carried 5-0 • Septic dump fee- Aron moved to recommend $0.06/gallon thereafter. Emelie seconded. Mo • System Development Fees for Wastewater ah provided Billings schedule of fees for compar than Laurel's system development fees. i. Emelie made a motion to recomme: Development Fee to $2,700 for a re line and adjusting the rest of the lin Motion carried 5-0 • Container Site- Kurt stated we are losing a sul monthly basis due to Billings Landfill Fees ar. looking at raising the monthly garage fee for r Container Site should remain "free" to resider However, an increase to the site fee for non -re service. Aron moved to recommend an increa seconded. Motion carried 5-0. i. Emelie moved to recommend chant yard to $10.00. Aron seconded. Mc 6. Jon brought up Alana subdivision issue with high been resolved. The issue was caused by pump beir and was not shut off at the end of the season. Announcements Next Meeting will be Monday, December 19, 2022, at 6:1 Meeting adjourned at 7:50pm .d increasing the Water System inch line and adjusting the rest of the ided. Motion carried 5-0 Bate and Heavy Equipment Rate - Zployee pay and equipment cost. Mary )0 and heavy equipment to $100.00. rasing fee to $60.00 plus carried 5-0 have not increased since 2011. Kurt )n, which are significantly higher I increasing the Wastewater System .dential line, the commercial % inch items appropriately. Aron seconded. tantial amount of money on a fuel costs. City Council is currently idents. Heidi stated that the who already pay a monthly fee. dents and city residents not on city to $10 for the container site fee. Jon ig verbiage to per additional cubic >n carried 5-0 Lter pressure. Kurt stated this has turned on during irrigation season in Council Chambers Emergency Call Out for November 21, 2022, Public Works Committee Meeting 10-20-2022 Sewer back up E 6th street 11-8-2022 Sanding 11-11-2022 Sanding 11-16-2022 Water turn on 11-19-2022 Water turn on City of Laurel Project.'November 15, 2022 Pavement Maintenance Project (4th Street (KU #2104-00862) Reason for Proiect: To provide yearly maintenance and imp Network. Project Scope: Miscellaneous annual pavement maintenance locations throughout the City of laurel Current Status: Project Bid Opened on 5.5.22 • Contracts Executed 6.8.22 • Suspend Work Order issued 6.8.22 (Contractor to • DEQ Approved on 10.7.22 • Pre -Construction Meeting held on 11.10.22 • Final Public Meeting held 11.9.22 • Working with MDT & MRL on getting RR crossing • Contractor is scheduled to begin work in April Water System PER (KU #2104-00147) Reason for Proiect: To update the Preliminary Engineering the most current information. ments to the City of Laurel Roads bidding and construction in in Spring of 2023 pproved. that was completed in April 2014 with Proiect Scope: To Update the existing computer model for th water distribution system; Review pressure zone, tank and booster station alternatives; Analyze p to 3 different sites for anew water tank and explore funding alternative for all potential projects. Current Status: • Draft PER near complete; currently evaluating Southside Stormwater Study (KU #2004-01470) Reason for Proiect: Analyze Laurels South side to determine Project Scope: : To complete a stormwater master plan for of Highway 212. I funding sources improvements for stormwater. areas south of the train tracks and west Current Status: • Completed, need to discuss next steps in resolvin outfall. Page 1 of 3 ENGINEERING, REIM GINED j �,, City of Laurel Project! November 15, <<1 WTP Lift Well Replacement (KLJ #2004-01487) Reason for Proiect: To replace a lift well at the Laurel Water Proiect Scope: Reconstruction and rehabilitation of the lift we Plant. Current Status: • 100% review with Nathan completed February Stn • DEQ approval received March 14th • Pre -Bid conference was held on May 12th. • Bid opening was held on May 191h • Construction agreements executed • Submittal reviews are ongoing • Pre -Construction scheduled for 12.6.22 • Construction scheduled to start mid December Laurel Planning Services (KU #1804-00554) is Update K LI'2 Plant. II at the City of Laurel Water Treatment Reason for Proiect: KU has been retained to provide City of Lalurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zon ng, development, floodplain hazard management, miscellaneous reviews and other related work. U will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. Task order sent to • Subdivision Regulations Update. In house proji • Planning Jurisdiction Issues moving forward. • West Interchange Plan. Local match not budge • Planner/Project Transition. Ongoing • Lazy KU Subdivision 2nd Filing. Element and Suf information. Laurel Capital Improvement Plan (KU # 21 Reviews. Waiting on additional Reason for Proiect: KU has been retained by the City of L urel to develop a 5 -year Capital Improvement Plan (CIP). Project Scope: The CIP is primarily a planning tool for annual Governing Body establish project priorities and funding. Current Status: budgeting to assist Departments and the Page 2 of 3 ENGINEERING, REIM GINED Ir A R d City of Laurel Project November 15, Update «vel • Task Order executed • Kick-off meeting Department Heads • Initial structure of CIP generated • Department Heads contacted for additional projects. • Document is being drafted. • A meeting with City Department Heads needs to b scheduled in late November. • The document will be presented to a City Council Work Session • A Public Hearing before the City Council needs to f e scheduled. Other Notes and Information Other potential projects have been identified during recent ccInversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weekly to Idiscuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY22 Projects 1. Water System Planning a. Booster station rehabilitation or replacer b. Water storage tank Preliminary Engineer 2 7th Street reconstruction 3. Waterline extension out to Golf Course Road 4. Downtown Parking Plan. 5. Updates to Zoning regulations 6. Updates to Subdivision Regulations 7. West Interchange Neighborhood Plan. 8. Grant writing assistance for the city. Other Potential Future Proiects 1. West Side TIFF t (task order forthcoming) Report Page 3 of 3 ENGINEERING, REIM GINED