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Home My WebLink AboutPublic Works Committee Minutes 11.21.2022CITY OF I PUBLIC WORKS MONDAY, NOVE The Public Works Committee meeting was called to orc 2022, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Emelie Eaton, Gotschall Others Present: Kurt Markegard- Public Works Direct Public Input: None General Items 1. Approval of Minutes from October 17, 2022 - the minutes of October 17, 2022. Motion was 5-0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached 3. KLJ Report- Report attached • Items to note: 0 4th Street Reconstruction has been del community meeting on November 9, in attendance o Water System PER- Kurt will see if I December o Grant writing- Emelie mentioned a gi through National League of Cities Old Business: None Other Items 4. 5. 21, 2022 at 6:00pm on Monday, October 17, Carter, Aron Kostelecky, Jon ie Eaton made a motion to approve ided by Mary Carter. Motion carried until April 2022. There was a with approximately 12 residents can present draft to committee in writing bootcamp opportunity Marc Carter asked about snow plowing. Kurt sta d the plows were out on the major/primary roads. There are 5 plows set up Review Schedule of Fees- Kurt provided the curr nt schedule of fees for Laurel, calling attention to Water and Wastewater rates starting on page 4. • Raw (untreated) water has not increased sin 2011, but the cost of electricity at the water plant has increased by 3% in the last 5 years. Emelie made a motion to recommend an increase to raw water rate to 0.45/1000. Jon seconded. Motion carried 5-0 • System Development Fees for Water also have not increased since 2011. Kurt provided Billings schedule of fees for comparison, which are significantly higher than Laurel's system development fees. i. Emelie made a motion to recomm( Development Fee to $2,500 for a 3 line items appropriately. Aron sec( • Water Utility Hook -Up Fees Labor Operating Kurt suggested raising this as well based on ( moved to recommend increasing labor to $6C Jon seconded. Motion carried 5-0 id increasing the Water System inch line and adjusting the rest of the ided. Motion carried 5-0 Rate and Heavy Equipment Rate - aployee pay and equipment cost. Mary )0 and heavy equipment to $100.00. • Septic dump fee- Aron moved to recommendl increasing fee to $60.00 plus $0.06/gallon thereafter. Emelie seconded. M tion carried 5-0 • System Development Fees for Wastewater al provided Billings schedule of fees for compa than Laurel's system development fees. i. Emelie made a motion to recomm( Development Fee to $2,700 for a r line and adjusting the rest of the Iii Motion carried 5-0 • Container Site- Kurt stated we are losing a si monthly basis dueAo Billings Landfill Fees a looking at raising the monthly garage fee for Container Site should remain "free" to reside However, an increase to the site fee for non -i service. Aron moved to recommend an incre, seconded. Motion carried 5-0. i. Emelie moved to recommend char.. yard to $10.00. Aron seconded. M 6. Jon brought up Alana subdivision issue with high been resolved. The issue was caused by pump bei and was not shut off at the end of the season. Announcements Next Meeting will be Monday, December 19, 2022, at 6: Meeting adjourned at 7:50pm have not increased since 2011. Kurt Dn, which are significantly higher i increasing the Wastewater System idential line, the commercial 3/4 inch items appropriately. Aron seconded. tantial amount of money on a fuel costs. City Council is currently ;idents. Heidi stated that the who already pay a monthly fee. dents and city residents not on city to $10 for the container site fee. Jon ging verbiage to per additional cubic )tion carried 5-0 water pressure. Kurt stated this has ag turned on during irrigation season in Council Chambers Emergency Call Out for November 21, 2022, Pu'. 10-20-2022 Sewer back up E 6th street 11-8-2022 Sanding 11-11-2022 Sanding 11-16-2022 Water turn on 11-19-2022 Water turn on 4lic Works Committee Meeting �<<�a KLI City of Laurel Proiect Status Update November 15, 2022 2022 Pavement Maintenance Project (4th Street Reconstruction) (KU #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Proiect Scope: Miscellaneous annual pavement maintenance ldesign, bidding and construction in locations throughout the City of laurel Current Status: • Project Bid Opened on 5.5.22 • Contracts Executed 6.8.22 • Suspend Work Order issued 6.8.22 (Contractor to • DEQ Approved on 10.7.22 • Pre -Construction Meeting held on 11.10.22 • Final Public Meeting held 11.9.22 • Working with MDT & MRL on getting RR crossing • Contractor is scheduled to begin work in April Water System PER (KU #2104-00147) Reason for Proiect: To update the Preliminary Engineering the most current information. begin in Spring of 2023 approved. that was completed in April 2014 with Project Scope: To Update the existing computer model fort the water distribution system; Review pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank and explore funding alternative for all potential projects. Current Status: • Draft PER near complete; currently evaluating Southside Stormwater Study (KU #2004-01470 Reason for Proiect: Analyze Laurels South side to determine ntial funding sources ded improvements for stormwater. Proiect Scope:: To complete a stormwater master plan for te areas south of the train tracks and west of Highway 212. Current Status: • Completed, need to discuss next steps in resolvi g,outfall. Page 1 of 3 ENGINEERING, REIM GINED `A l� �� City of Laurel Project Sti November 15, 2 WTP Lift Well Replacement (KLJ #2004-01487) Reason for Project: To replace a lift well at the Laurel Water Proiect Scope: Reconstruction and rehabilitation of the lift Plant. Current Status: • 100% review with Nathan completed February • DEQ approval received March 14th • Pre -Bid conference was held on May 1211 • Bid opening was held on May 1911 • Construction agreements executed • Submittal reviews are ongoing • Pre -Construction scheduled for 12 6.22 • Construction scheduled to start mid December Laurel Planning Services (KLJ #1804-00554) is Update ent Plant. II at the City of Laurel Water Treatment Reason for Proiect: KU has been retained to provide City of I -Orel planning services as needed. Project Scope: Planning services may include; subdivision, zo ing, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. Task order sent to • Subdivision Regulations Update. In house proji • Planning Jurisdiction Issues moving forward. • West Interchange Plan. Local match not budge • Planner/Project Transition. Ongoing • Lazy KU Subdivision 2"d Filing. Element and Suf information. Laurel Capital Improvement Plan (KLJ # 21 rt ncy Reviews. Waiting on additional �) Reason for Proiect: KU has been retained by the City of aurel to develop a 5 -year Capital Improvement Plan (CIP). Project Scope: The CIP is primarily a planning tool for annul budgeting to assist Departments and the Governing Body establish project priorities and funding. Current Status: Page 2 of 3 ENGINEERING, REIMAGINED K L ¢p Up City of Laurel Project Status Update 10110" November 15, 2022 • Task Order executed • Kick-off meeting Department Heads • Initial structure of CIP generated • Department Heads contacted for additional proje ts. • Document is being drafted. • A meeting with City Department Heads needs to be scheduled in late November. • The document will be presented to a City Council Work Session • A Public Hearing before the City Council needs to lie scheduled. Other Notes and Information Other potential projects have been identified during recent c nversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As these are tentative, the timing and extent of KU's services ar4 TBD, unless noted otherwise. Anticipated FY22 Projects 1. Water System Planning a. Booster station rehabilitation or replace b. Water storage tank Preliminary Enginee 2 7th Street reconstruction 3.. Waterline extension out to Golf Course Road 4. Downtown Parking Plan. 5. Updates to Zoning regulations 6. Updates to Subdivision Regulations 7. West Interchange Neighborhood Plan 8. Grant writing assistance for the city. Other Potential Future Proiects 1. West Side TIFF ?nt (task order forthcoming) g Report Page 3 of 3 ENGINEERING, REIMAGINED