Loading...
HomeMy WebLinkAboutCity Council Packet 11.08.2022 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, NOVEMBER 08, 2022 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R22-68 NEXT ORD. NO. O22-06 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of October 25, 2022. Correspondence 2. Police Monthly Report - October 2022. Council Disclosure of Ex Parte Communications Public Hearing 3. Public Hearing: An Ordinance Amending Certain Chapters Of Title 12.18 Of The Laurel Municipal Code Relating To Special Event Permits For The City Of Laurel Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 4. Claims entered through November 4, 2022. 5. Approval of Payroll Register for PPE 10/30/2022 totaling $210,580.86. Ceremonial Calendar Reports of Boards and Commissions 6. Budget/Finance Committee Minutes of October 25, 2022. 7. Tree Board Minutes of September 22, 2022. Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience 1 Participation is limited to three minutes. While a ll comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 8. Resolution No. R22-68: A Resolution Of The City Council Declaring Certain City Of Laurel Property As “Surplus” Available For Sale Or Trade To The Public Or Other Governmental Entities Or Vendors 9. Resolution No. R22-69: A Resolution Of The City Council Authorizing The Mayor To Execute All Loan Documents By And Between Montana Board Of Investments Intercap And The City Of Laurel For The Purchase Of A Garbage Truck 10. Resolution No. R22-70: A Resolution Of The City Council Of Intent To Increase The City Of Laurel's Solid Waste Rates And Setting A Date And Time For A Public Hearing 11. Ordinance No. O22-06: An Ordinance Amending Certain Chapters Of Title 12.18 Of The Laurel Municipal Code Relating To Special Event Permits For The City Of Laurel Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 2 File Attachments for Item: 1. Approval of Minutes of October 25, 2022. 3 4 5 6 7 8 File Attachments for Item: 2. Police Monthly Report - October 2022. 9 Page 1 of 5 Total Calls Printed on October 31, 2022 [CFS Date/Time] is between '2022-09-26 00:00' and '2022-10-24 23:59' and [Primary Incident Code->Code : Description] All Code : Description Totals 10-15 : With Prisoner 0 0 : Abandoned Vehicle 30 30 : Agency Assist 67 67 : Alarm - Burglary 7 7 : Alarm - Fire 3 3 AMB : Ambulance 97 97 : Animal Complaint 6 6 : Area Check 3 3 : Assault 3 3 : Bad Checks 0 0 : Barking Dog 1 1 : Bomb Threat 0 0 : Burglary 4 4 : Child Abuse/Neglect 3 3 : Civil Complaint 12 12 : Code Enforcment Violation 6 6 : Counterfeiting 0 0 10 Page 2 of 5 Code : Description Totals : Criminal Mischief 13 13 : Criminal Trespass 7 7 : Cruelty to Animals 5 5 : Curfew Violation 2 2 : Discharge Firearm 1 1 : Disorderly Conduct 6 6 : Dog at Large 20 20 : Dog Bite 1 1 DUI : DUI Driver 7 7 : Duplicate Call 2 2 : Escape 0 0 : Family Disturbance 11 11 : Fight 1 1 FIRE : Fire or Smoke 8 8 : Fireworks 1 1 : Forgery 0 0 : Found Property 6 6 : Fraud 3 3 : Harassment 4 4 : Hit & Run 5 5 : Identity Theft 3 3 11 Page 3 of 5 Code : Description Totals : Indecent Exposure 0 0 : Insecure Premises 1 1 : Intoxicated Pedestrian 0 0 : Kidnapping 0 0 : Littering 0 0 : Loitering 3 3 : Lost or Stray Animal 6 6 : Lost Property 4 4 : Mental Health 3 3 : Missing Person 2 2 : Noise Complaint 5 5 : Open Container 0 0 : Order of Protection Violation 2 2 : Parking Complaint 13 13 : Possession of Alcohol 1 1 : Possession of Drugs 0 0 : Possession of Tobacco 1 1 : Privacy in Communications 0 0 : Prowler 0 0 : Public Assist 60 60 : Public Safety Complaint 9 9 12 Page 4 of 5 Code : Description Totals : Public Works Call 9 9 : Report Not Needed 4 4 : Robbery 0 0 : Runaway Juvenile 7 7 : Sexual Assault 1 1 : Suicide 0 0 : Suicide - Attempt 0 0 : Suicide - Threat 1 1 : Suspicious Activity 58 58 : Suspicious Person 4 4 : Theft 28 28 : Threats 3 3 : Tow Call 0 0 : Traffic Accident 18 18 : Traffic Hazard 8 8 : Traffic Incident 15 15 : TRO Violation 0 0 : Truancy 0 0 T/S : Traffic Stop 86 86 : Unattended Death 0 0 : Unknown - Converted 0 0 13 Page 5 of 5 Code : Description Totals : Unlawful Transactions w/Minors 0 0 : Unlawful Use of Motor Vehicle 1 1 : Vicious Dog 1 1 : Warrant 23 23 : Welfare Check 9 9 Totals 734 734 14 File Attachments for Item: 6. Budget/Finance Committee Minutes of October 25, 2022. 15 16 17 File Attachments for Item: 7. Tree Board Minutes of September 22, 2022. 18 19 File Attachments for Item: 8. Resolution No. R22-68: A Resolution Of The City Council Declaring Certain City Of Laurel Property As “Surplus” Available For Sale Or Trade To The Public Or Other Governmental Entities Or Vendors 20 R22-68 Approve Surplus Items and Sale and Disposal of Such RESOLUTION NO. R22-68 A RESOLUTION OF THE CITY COUNCIL DECLARING CERTAIN CITY OF LAUREL PROPERTY AS “SURPLUS” AVAILABLE FOR SALE OR TRADE TO THE PUBLIC OR OTHER GOVERNMENTAL ENTITIES OR VENDORS WHEREAS, the City of Laurel has inventoried vehicles, equipment, and other items that are no longer of use to the City; and WHEREAS, in accordance with Mont. Code Ann. § 7-8-420(1), the City of Laurel City Council has the authority to sell or otherwise dispose of the property by declaring it surplus; and WHEREAS, the surplus items shall be offered to the public for sale or utilized by the City for purposes of trade or sale to obtain new equipment or property for use by the City of Laurel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana that: 1. The City of Laurel City Council declares the property included on the attached “Schedule A” as “surplus property” pursuant to Montana law; and 2. The Mayor and City Staff are authorized to dispose of the surplus property through public sale or trade with any governmental entity or group in order to obtain new property for City use. Introduced at a regular meeting of the City Council on the 8th day of November 2022, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel the 8th day of November 2022. APPROVED by the Mayor the 8th day of November 2022. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor 21 R22-68 Approve Surplus Items and Sale and Disposal of Such ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 22 SCHEDULE A City of Laurel 2022 Surplus Items Department Surplus Item Public Works 1978 Ford Truck N70EVAG7793 Public Works 2000 Street Sweeper 49H6WFAA7YHF42293 Public Works 1986 Ford Dump Truck 1FDNF70HXGVA01250 Public Works 1990 Peterbuilt Dump Truck 1XPZLAEX7LD704668 Public Works 1992 Ford F150 2FTDF15Y8NCA45241 Public Works 1990 Ford F150 2FTDF15Y7CLA24944 Public Works 1989 Ford F150 1FTEF15Y5KNA36832 Public Works 1981 Dodge Truck 1B7FD14RXBS146894 Public Works Roller Model #BW140AD SERIAL# 89142 Public Works Milling Machine Model #4000 SERIAL#98312631 Public Works 1999 Chevy Blazer Tahoe P23 3GNEK18R2XG227874 Public Works 1976 Chevy Ambulance Public Works Bobcat Skid Steer Sewer Plant 5019-M-15714 Model #743 Ambulance 2007 Ford Medtec Ambulance “Care 1” 1FDXE45P87DA20718 Ambulance 1993 Chevy Ambulance “Care 2” 1GBJC34F5PE175437 Ambulance Child Bunk Bed Police 1981 Ford Box Van 1FTJE38G9BHA52742 Police 1993 Chevy Ambulance 1GBJC34F5PE175437 Police 2009 Chevy Impala 2G1WS57M391199694 Police 2007 Chevy Impala 2G1WS55R779415415 Police 1991 Chevy 2GBGG31JXM4120520 Police 1999 Ford Expedition 1FMRU17LXXLB94428 Police 1998 Tahoe 3GNEK18S6WG149004 Police 2004 Dodge Stratus 1B3EL36P54N264281 Police 2002 Sable 1MEFM50U82A646719 Police 1994 Pontiac Firebird T-Top 2G2FV22P4R2209159 Police 2010 Harley Davidson 1HD1FMM13AB661832 Citywide Electronic Waste (outdated computers, servers, fax machines, calculators, printers, and the like) Citywide Miscellaneous Equipment (no longer used): to be sold or donated for scrap 23 File Attachments for Item: 9. Resolution No. R22-69: A Resolution Of The City Council Authorizing The Mayor To Execute All Loan Documents By And Between Montana Board Of Investments Intercap And The City Of Laurel For The Purchase Of A Garbage Truck 24 R22-69 Approve Execution of Garbage Truck Loan Documents RESOLUTION NO. R22-69 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE ALL LOAN DOCUMENTS BY AND BETWEEN MONTANA BOARD OF INVESTMENTS INTERCAP AND THE CITY OF LAUREL FOR THE PURCHASE OF A GARBAGE TRUCK BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. On May 14, 2021, Montana Board of Investments Intercap issued a Term Sheet to the City of Laurel, agreeing to a Three Hundred Thousand Dollars and No Cents ($300,000) loan to the City of Laurel to finance costs associated with the purchase of a garbage truck. On July 27, 2021, pursuant to Resolution No. 21-56, the City of Laurel approved the purchase of a garbage truck from Kios Brothers, pursuant to a loan agreement by and between Montana Board of Investments Intercap and the City of Laurel. Section 2: Execution. The Mayor is hereby given authority to execute all loan and related documents by and between Montana Board of Investments Intercap and the City of Laurel, for the purchase of the garbage truck. Introduced at a regular meeting of the City Council on the 8th day of November 2022, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel the 8th day of November 2022. APPROVED by the Mayor the 8th day of November 2022. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer 25 R22-69 Approve Execution of Garbage Truck Loan Documents APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 26 27 28 29 30 31 32 33 34 35 36 37 File Attachments for Item: 10. Resolution No. R22-70: A Resolution Of The City Council Of Intent To Increase The City Of Laurel's Solid Waste Rates And Setting A Date And Time For A Public Hearing 38 R22-70 Intent to Increase Solid Waste Collection and Disposal Fees RESOLUTION NO. R22-70 A RESOLUTION OF THE CITY COUNCIL OF INTENT TO INCREASE THE CITY OF LAUREL'S SOLID WASTE RATES AND SETTING A DATE AND TIME FOR A PUBLIC HEARING WHEREAS, a need is anticipated for repair, improvement, and continued operation and maintenance of existing and proposed solid waste facilities, equipment, and services for the providing of collection and disposal of solid waste for the inhabitants of the City of Laurel, Montana and its environs (hereinafter “the City”); WHEREAS, it is essential to the public health, welfare, and safety of the inhabitants of the City of Laurel and its environs to provide an adequate and safe solid waste collection service and to provide adequate funding to meet the cost of constructing, maintaining, and operating the same; WHEREAS, the current solid waste collection and disposal rates and charges in effect at the present time within the City of Laurel are not adequate to provide revenues with which to defray the increased costs of operation, maintenance, and capital of the City's solid waste facilities, equipment, and services; WHEREAS, the provision of the solid waste facilities, equipment, and services is essential to the preservation of the public's health and welfare; WHEREAS, that the new rates must, before taking effect, be approved by the City Council after advertising and conducting a public hearing pursuant to the City's Charter and Mont. Code Ann. § 69-7-111; WHEREAS, current budgetary requirements with respect to the operation of said facilities, equipment, and services, in addition to ongoing and future projects, require the proposed rate increase to enable the City to proceed as expeditiously as possible to accomplish the objectives herein above recited; and WHEREAS, pursuant to its Charter and Montana law, the City Council has determined that a public hearing must be advertised and held to gather public testimony and input regarding the proposed increases in solid waste rates and charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAUREL, MONTANA: 1. That the City Council considers it both advisable and necessary to increase the municipal solid waste rates and charges for all users and proposes to increase the rates and charges as specifically contained on the rate and charge schedule marked 39 R22-70 Intent to Increase Solid Waste Collection and Disposal Fees “Exhibit A” that is attached hereto and hereby incorporated into this Resolution by reference. 2. That a public hearing shall be held on the 13th day of December 2022, at 6:30 p.m. in the City Council Chambers, at City Hall, Laurel, Montana, for the purpose of gathering and receiving testimony, input, and comments from all interested or affected users, citizens, persons, associations, corporations and/or companies. 3. Notice of the Hearing shall be published once a week for three consecutive weeks in the Yellowstone County News, a newspaper that conforms to the requirements of Mont. Code Ann. § 7-1-4127, and the first such publication shall not be more than twenty-eight (28) days prior to the hearing and the last publication shall be not less than three (3) days prior to the hearing, in a form substantially similar to the Notice of Public Hearing marked and attached hereto as “Exhibit B.” 4. Additionally, the Notice of the Hearing shall be mailed at least seven (7) days and not more than thirty (30) days prior to the hearing to all persons who are served by the City's utility. The notice shall contain an estimate of the amount the customer’s average monthly bill will increase. Introduced at a regular meeting of the City Council on the 8th day of November 2022 by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel, Montana on the 8th day of November 2022. APPROVED by the Mayor on the 8th day of November 2022. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 40 CITY HALL 115 W. 1ST ST. PUB. WORKS: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 FAX 628-2241 City Of Laurel P.O. Box 10 Laurel, Montana 59044 Office of the Mayor October 27, 2022 Re: Proposed Solid Waste Rate Increases to be Considered by the City Council Dear City of Laurel Resident: The City of Laurel operates a Solid Waste Division that collects trash from all residential and commercial properties inside the City limits. The City transports the trash collected to the City of Billings’ landfill for disposal and must pay a set fee for each ton for disposal at Billings’ landfill. Increases in disposal fees, along with increased costs of wages, fuel, vehicle repair, and replacement, necessitate that the City Council considers increasing rates for all properties served with solid waste collection within the City. The Solid Waste Division operates based upon the rates and charges it collects, which are included in the monthly water bills and are not supported by tax dollars. The City strives to keep the rates as low as possible, while maintaining its ability to serve the residents and business owners within the City. Unfortunately, the current rates are inadequate to keep up with the City’s expenses and the need to replace worn-out refuse trucks. A recent refuse truck on order will have to be paid for with a loan, as the current solid waste reserves would be depleted if the City tried to purchase the truck outright. The refuse truck on order has a price tag of over $380,000.00 and is needed to continue making daily trips to Billings to dispose of the trash collected within the City. Please be advised that the decision to consider a rate increase is not made lightly. As Mayor of the City of Laurel, I believe having the funds to operate the Solid Waste Department is in the best interests of the citizens of Laurel. The attached spreadsheet will give you a detailed explanation of the expenses and the revenues of the Solid Waste Department, along with projected costs that the City could be facing if the trends from the last few years are an indication of what we will expect. For your information, the current residential rate per month and the proposed increases are as follows: November 2022 $14.00 per month Current charges December 2022 $17.00 per month $3.00 per month increase 41 July 2023 $20.00 per month $3.00 per month increase July 2024 $23.00 per month $3.00 per month increase July 2025 $25.50 per month $2.50 per month increase July 2026 $27.50 per month $2.00 per month increase The Laurel Municipal Code requires that commercial rates will not be less than the annual residential rates, and those rates are determined by the price per gallon that the residents pay yearly. Those rates are determined by the level of service commercial accounts require. The commercial rates are as follows: November 2022 $0.0327 per gallon per month current charges December 2022 $0.0392 per gallon per month $0.0065 per gallon increase July 2023 $0.0461 per gallon per month $0.0069 per gallon increase July 2024 $0.0531 per gallon per month $0.0070 per gallon increase July 2025 $0.0588 per gallon per month $0.0057 per gallon increase July 2026 $0.0634 per gallon per month $0.0046 per gallon increase The rate increases are necessary to provide for the increased costs to dispose of our trash at the Billings landfill, pay for increased fuels costs (last year increased by 46%), ongoing maintenance of current operations, replacement of the refuse trucks, wages of City employees, and to provide enough funds to build-back depleted reserve funds. The revenue raised over the next five years is anticipated to be $722,000.00, of which $180,000.00 will go for a refuse truck loan payment, $400,000.00 to purchase another refuse truck, $120,000.00 for the increased cost to dispose of our trash at the Billings’ landfill, and some additional to funds to pay for wages and reserve fund building. The City Council will have a public hearing on December 13, 2022, where the proposed rates will be presented and discussed, and the public will have a chance to comment on the rate increases. If you have any questions, please contact the City Clerk Treasurer or the Public Works Director at 406-628-7431 or by email at cityclerk@laurel.mt.gov. Sincerely, ___________________________ David Waggoner, Mayor 42 Residential Rate Increase over 4 Years 7 Months Total Residential Clients = 2918 Fiscal Year Per Month Cost Increase Increased Total % Increase Monthly Charge Yearly Charge Increase/Yr Revenue Raised 21-22 14.00$ Current Cost 168.00$ 22-23 14.00$ 3.00$ 17.00$ 21.4%17.00$ 204.00$ 36.00$ 60,927.84$ 23-24 17.00$ 3.00$ 20.00$ 17.6%20.00$ 240.00$ 36.00$ 105,048.00$ 24-25 20.00$ 3.00$ 23.00$ 15.0%23.00$ 276.00$ 36.00$ 105,048.00$ 25-26 23.00$ 2.50$ 25.50$ 10.9%25.50$ 306.00$ 30.00$ 87,540.00$ 26-27 25.50$ 2.00$ 27.50$ 7.8%27.50$ 330.00$ 24.00$ 70,032.00$ Residential Customers 162.00$ 472,716.00$ Total Increase over the next 4 years 7 months. Commercial Rate Increase over 4 years 7 Months Total Users 68, same as residential customers Fiscal Year Per month Cost Increase Increased Total % Increase Monthly Charge Yearly Charge Increase/Yr Revenue Raised 21-22 14.00$ Current Cost 168.00$ 22-23 14.00$ 3.00$ 17.00$ 21.4%17.00$ 204.00$ 36.00$ 1,419.84$ 23-24 17.00$ 3.00$ 20.00$ 17.6%20.00$ 240.00$ 36.00$ 2,448.00$ 24-25 20.00$ 3.00$ 23.00$ 15.0%23.00$ 276.00$ 36.00$ 2,448.00$ 25-26 23.00$ 2.50$ 25.50$ 10.9%25.50$ 306.00$ 30.00$ 2,040.00$ 26-27 25.50$ 2.00$ 27.50$ 7.8%27.50$ 330.00$ 24.00$ 1,632.00$ Commercial 1 - 90 Gallon can picked up once per week. 9,987.84$ Total Increase over the next 4 years 7 months. Commercial Rate Increase over 4 years 7 Months Total Users - 73, 300 gallons picked up 6 days per week. Per Month Cost Monthly Yearly Revenue Fiscal Year Per Gallon Increase/per gal Increase Charge Charge Increase/Yr Raised 21-22 0.0327 Current Cost 255.06$ 3,060.72$ 22-23 0.0392 0.0065 0.0457$ 305.76$ 3,669.12$ 608.40$ 25,759.66$ 23-24 0.0461 0.0069 0.0530$ 359.58$ 4,314.96$ 645.84$ 47,146.32$ 24-25 0.0531 0.0070 0.0601$ 414.18$ 4,970.16$ 655.20$ 47,829.60$ 25-26 0.0588 0.0057 0.0645$ 458.64$ 5,503.68$ 533.52$ 38,946.96$ 26-27 0.0634 0.0046 0.0680$ 494.52$ 5,934.24$ 430.56$ 31,430.88$ Commericial 2 - 300 Gallon Can picked up 6 times per week. 191,113.42$ Total Increase over the next 4 years 7 months. 43 Commercial Rate Increase over 4 years 7 Months Total Users -21, 200 gallons picked up 6 days per week. Per Month Cost Monthly Yearly Revenue Fiscal Year Per Gallon Increase Increase Charge Charge Increase/Yr Raised 21-22 0.0327 Current Cost 170.04$ 2,040.48$ 22-23 0.0392 0.0065 0.0457$ 203.84$ 2,446.08$ 405.60$ 4,940.21$ 23-24 0.0461 0.0069 0.0530$ 239.72$ 2,876.64$ 430.56$ 9,041.76$ 24-25 0.0531 0.0070 0.0601$ 276.12$ 3,313.44$ 436.80$ 9,172.80$ 25-26 0.0588 0.0057 0.0645$ 305.76$ 3,669.12$ 355.68$ 7,469.28$ 26-27 0.0634 0.0046 0.0680$ 329.68$ 3,956.16$ 287.04$ 6,027.84$ Commericial 3 - 200 Gallon Can picked up 6 times per week. 36,651.89$ Total Increase over the next 4 years 7 months. Commercial Rate Increase over 4 years 7 Months Total Users -51, 100 gallons picked up 6 days per week. Per Month Cost Monthly Yearly Revenue Fiscal Year Per Gallon Increase Increase Charge Charge Increase/Yr Raised 21-22 0.0327 Current Cost 85.02$ 1,020.24$ 22-23 0.0392 0.0065 0.0457$ 101.92$ 1,223.04$ 202.80$ 5,998.82$ 23-24 0.0461 0.0069 0.0530$ 119.86$ 1,438.32$ 215.28$ 10,979.28$ 24-25 0.0531 0.0070 0.0601$ 138.06$ 1,656.72$ 218.40$ 11,138.40$ 25-26 0.0588 0.0057 0.0645$ 152.88$ 1,834.56$ 177.84$ 9,069.84$ 26-27 0.0634 0.0046 0.0680$ 164.84$ 1,978.08$ 143.52$ 9,759.36$ Commericial 4 -100 Gallon Can picked up 6 times per week. 46,945.70$ Total Increase over the next 4 years 7 months. Commercial Rate Increase over 4 years 7 Months Total Users -20, 300 gallons picked up once a week. Per Month Cost Monthly Yearly Revenue Fiscal Year Per Gallon Increase Increase Charge Charge Increase/Yr Raised 21-22 0.0327 Current Cost 42.58$ 510.90$ 22-23 0.0392 0.0065 0.0457$ 51.04$ 612.46$ 101.56$ 1,178.05$ 23-24 0.0461 0.0069 0.0530$ 60.02$ 720.27$ 107.81$ 2,156.11$ 24-25 0.0531 0.0070 0.0601$ 69.14$ 829.63$ 109.37$ 2,187.36$ 25-26 0.0588 0.0057 0.0645$ 76.56$ 918.69$ 89.06$ 1,781.14$ 26-27 0.0634 0.0046 0.0680$ 82.55$ 990.56$ 71.87$ 1,437.41$ Commericial 5 -300 Gallon Can picked up once a week. 8,740.07$ Total Increase over the next 4 years 7 months. 44 Revenue Increased per year from all users Year 1 Increase 100,224.42$ Year 2 Increase 176,819.47$ Year 3 Increase 177,824.16$ Year 4 Increase 146,847.22$ Year 5 Increase 120,319.49$ 722,034.75$ Total Increase over the next 4 years 7 months. 45 Fiscal Billings Dumping Tons Cost per Wages per Fuel per Year Fees Dumped Ton Year Year 18-19 154,028.30$ 6791 22.68$ 321,368.00$ 53,035.00$ Actual 19-20 179,996.15$ 6893 26.11$ 263,607.00$ 48,967.00$ Actual 20-21 204,945.35$ 6826 30.02$ 284,405.00$ 49,043.00$ Actual 21-22 233,857.00$ 7086 33.00$ 328,824.00$ 75,514.00$ Actual 22-23 249,781.50$ 7355 35.25$ 335,400.48$ 75,514.00$ Yet to be determined, average based off last years totals estimated at 4% 62%8%55%4%42% PROJECTED TOTALS IF BILLINGS INCREASE DUMPING FEES BY $2.00 PER TON PER YEAR AND TONAGE CONTINUES TO INCREASE. 23-24 286,837.50$ 7649 37.50$ 342,108.49$ 24-25 310,245.00$ 7955 39.00$ 348,950.66$ 25-26 339,193.00$ 8273 41.00$ 355,929.67$ 26-27 369,972.00$ 8604 43.00$ 363,048.27$ 27-28 402,660.00$ 8948 45.00$ 370,309.23$ 61%32%20%8%Projected Increase Fiscal Year Total Expenses Total Revenue 18-19 869,001.00$ 898,387.00$ Actual 19-20 748,254.00$ 908,145.00$ Actual 20-21 955,491.00$ 935,074.00$ Actual 21-22 1,091,545.00$ 933,748.00$ Actual 22-23 1,235,587.00$ 943,670.00$ Estimate without a rate increase and no garbage truck payment 26%5% 46 Yet to be determined, average based off last years totals estimated at 4% Estimate without a rate increase and no garbage truck payment 47 File Attachments for Item: 11. Ordinance No. O22-06: An Ordinance Amending Certain Chapters Of Title 12.18 Of The Laurel Municipal Code Relating To Special Event Permits For The City Of Laurel 48 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments ORDINANCE NO. 022-06 AN ORDINANCE AMENDING CERTAIN CHAPTERS OF TITLE 12.18 OF THE LAUREL MUNICIPAL CODE RELATING TO SPECIAL EVENT PERMITS FOR THE CITY OF LAUREL WHEREAS, the City Council desires to keep the Laurel Municipal Code current by modifying and updating chapters, sections and subsections to address situations and problems within the City and to remain in accordance with Montana law; and WHEREAS, City Staff prepared, reviewed, and approved the following amendments to the existing Title 12.18 (Special Event Permits) as noted herein and hereby recommends the same to the City Council for their full approval. Chapter 12.18 SPECIAL EVENT PERMITS 12.18.005 Purpose and Definitions. A. Purpose. The City recognizes community events may provide cultural enrichment, promote economic vitality, enhance community identity, and create funding opportunities for service organizations. The purpose of this Chapter is to establish a coordinated process for managing community events held on City property to protect the health and safety of event patrons, residents, workers, and other visitors, and to regulate competing uses of City property. This Chapter is further intended to create mechanisms for cost recovery that allow the City to recoup some of the costs associated with community events but which do not unduly impact the viability of events. B. Definitions. The following definitions apply to this Chapter: 1. Under this chapter, "Eevent" means and includes, but is not limited to: parade, gathering, protest, walk, run, demonstration, athletic event, speech, exhibition or motorcade. This definition also specifically includes any event that involves assembling or traveling in unison on any public street, highway, alley, sidewalk or other public way owned, controlled, or maintained by the City and which either: 1) will impede, obstruct, impair or interfere with the free use of such public street, highway, alley, sidewalk, or other public way owned, controlled, or maintained by the City; or 2) will not comply with normal or usual traffic regulations or controls. This definition is not all-inclusive, and the term "event" may be what a "reasonable person" under the circumstances would believe it means. (Ord. 07-03 (part), 2007) Formatted: Indent: Left: 0.5", No bullets or numbering Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: Indent: Left: 1", First line: 0" 49 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments 12.18.010 Requirement to Oobtain Sspecial Eevent Ppermit. A. It is unlawful for any person to conduct any event in or upon any public street, highway, sidewalk, or alley, or other public way owned, controlled, or maintained by or within the in the Ccity of Laurel, or knowingly participate in any such event, unless and until a special event permit to conduct such event has been obtained from the Ccity of Laurel. B. It is unlawful for any person to conduct any event in or upon property owned, controlled, or maintained by the City of Laurel, or knowingly participate in any such event, unless and until a special event permit to conduct such event has been obtained from the City of Laurel if: 1. The event involves more than twenty-five (25) people; 2. The event involves the consumption of alcoholic beverages; 3. The event involves the physical alteration to City property; 4. The event involves vending/solicitation; or 5. If fees are to be collected by the permittee for the event. C. The following activities are exempt from the special event permit requirement: funeral processions, lawful picketing on sidewalks when the number of participants does not substantially impede, obstruct, impair or interfere with the free use of the sidewalk or the conduct of business, and activities conducted by a governmental agency acting within its scope of authority. (Ord. 07-03 (part), 2007) 12.18.020 Permit Ffees. Special event permit applicants shall pay a fee upon submittal of the application for the permit. The fee amount shall be determined by Rresolution passed by the Ccity of Laurel Ccity Ccouncil. The fee is due upon application for the permit, and no permit shall issue without the fee being paid prior to issuance except by express waiver determined by the city councilMayor. The city councilMayor shall have the authority to waive the permit fee. The Mayor, with the consultation of City Staff, may also set additional fees related to specific events, based upon the demands and costs to the City in Formatted: List Paragraph, Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: Indent: Left: 1", No bullets or numbering Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: List Paragraph, Indent: Left: 0" 50 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments allowing the event. These additional fees may include, at the Mayor’s discretion, fees related to cost of providing City services for the event, additional staffing costs, such as Police, Ambulance, or Fire, crowd control costs, the provision of garbage receptacles and crowd-monitoring barriers, and other costs reasonably incurred by the City in allowing an event to be held within the City. The additional fees shall be invoiced to the applicant upon the conclusion of the event, and the invoice is due and payable within ten (10) business days of invoicing by the City. An applicant can request an estimate of the additional fees prior to issuance of the permit. (Ord. 07-03 (part), 2007) 12.18.030 Application and Aapproval Pprocess. A. The application for such permit shall be made in writing on an approved form available at the Ccity Cclerk-Ttreasurer's office. Any person who wants to conduct a special event on a Ccity of Laurel street or sidewalk shall apply to the Ccity for a special event permit at least thirty (30) ten working business days in advance of the date of the event. B. The Mmayor may, in his or her discretion, consider any application for a permit to conduct an event that is filed less than thirty (30)ten businessworking days prior to the date such event is to be conducted. C. After review of the application and approval by the Ccity Ppublic Wworks Ddirector, Cchief of Ppolice, Ffire Cchief, and Aambulance Ddirector, and City Attorney, and payment of the permit fee by the special event permit applicant, the Mmayor shall issue the special event permit, if he/she determines such issuance is in the best interests of the Ccity of Laurel. D. The Mayor may place reasonable conditions on any special event permit concerning the time, place or manner of holding the event as is necessary to coordinate multiple uses of City property, assure preservation of City property, prevent dangerous, unlawful, or impermissible uses, and protect the safety of persons and property. Conditions the Mayor may impose include, but are not limited to: 1. Establishment of an assembly or disbanding area for a parade or like event; 2. Accommodation of an event's pedestrian and vehicular traffic, including restricting events to City sidewalks, portions of a City street, or other public right-of-way and implementation of a parking or transportation plan; Formatted: List Paragraph, Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: List Paragraph, Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: List Paragraph, Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: List Paragraph, Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: List Paragraph, Indent: Left: 0.75" Formatted: Indent: Left: 1", Space After: 12 pt 51 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments 3. Conditions designed to avoid or lessen interference with public safety functions and/or emergency service access; 4. Number and type of vehicles, animals, or structures to be displayed or used in the event and their locations; 5. Provision and use of traffic cones or barricades; 6. Provision or operation of sanitary facilities, including handicap accessible sanitary facilities; 7. Provision of a waste management plan, and the cleanup and restoration of the site of the event; 8. Use of sound amplification equipment, and restrictions on the amount of noise generated by motors and other equipment used in the course of the event; 9. Manner of providing notice of permit conditions to permit participants and those businesses or residents who may be directly affected by the conduct of the event; 10. Reasonable designation of alternate sites, times, dates, or modes for exercising expressive activity; 11. Obtaining of any and all business licenses or other necessary permits required by this Code for the sale of food, beverage or other goods or services at the event; 12. Manner by which alcohol sales and service, if any, shall be conducted at the event; 13. Limitations on the use of spray paint or chalk paint as directional cues for participants; and 14. Provisions for public safety and the preservation of public property such as traffic/pedestrian control, fire safety, the closure of streets or intersections, the diverting of traffic, etc. E. Approval for the Permit must be obtained prior to the applicant beginning any advertising for the event. (Ord. 07-03 (part), 2007) 12.18.040 Permit Application Ccontents. 52 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments In order that adequate arrangements may be made for the proper policing of the event, the application shall contain, at a minimum, the following information: A. The name of the applicant, the sponsoring organization, and the event chairperson, and the addresses, and telephone numbers, and email addresses of each; B. The purpose of the event, the dates and times when it is proposed to be conducted, and the route or specific area requested for use or any proposed alternate event route or deviation from the established route, to include: 1. The location of the assembly area, the location of the disbanding area, route to be traveled, and 2. The approximate time when the event will gather, from start toand finish.; C. C. A plan depicting the placement of temporary structures or facilities on public property or public rights-of-way and, if the event is a march, parade or process, a map of the proposed route. D. A description of the individual vehicles, groups, or bands, including a description of any music or sound amplification equipment to be used, if applicable; ED. A statement regarding whether or not alcohol will be available or served and a copy of any applicable alcohol license or catering license; F. A statement of any fees to be charged to participants or spectators in connection with the special event; G. The approximate times when assembly for, and disbanding of, the special event is to take place; H. Whether the permittee is requested any special signage (to be provided by the permittee); I. Insurance information; J. Whether the permittee will provide any portable toilets; K. Provisions for trash removal and clean-up, if necessary; Formatted: Indent: Left: 1" Formatted: Indent: Left: 1" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: List Paragraph, Indent: Left: 0.75" Formatted: Indent: Left: 0.5", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 10 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Indent: Left: 0.5", No bullets or numbering 53 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments L. The anticipated attendance at the event; M. Whether provisions will need to be made for public safety and the preservation of public property, such as traffic/pedestrian control, fire safety, emergency response services, the closure of streets or intersections, the diverting of traffic, and the like; N. Any other information reasonably required by the Mayor. (Ord. 07-03 (part), 2007) 12.18.050 Permit Rrequirements and Cconditions. A. For all special event permits, the Mmayor may specify any other additional requirements requested by the city clerk-treasurer, police chief, fire chief, ambulance director or public works director reasonably necessary for the protection of persons or property. B. The Mayor may refer the application to such City departments or personnel as he or she deems necessary for review, evaluation, investigation and recommendations regarding approval or disapproval of the application. CB. Each permittee shall comply with all conditions stated in the special event permit. Failure by the permittee to comply with all special event permit conditions may result in revocation of the special event permit. In addition, failure to comply with the conditions may result in denial of future special event permits to the permittee that failed to comply. (Ord. 07-03 (part), 2007) 12.18.060 Insurance and Indemnity. Sponsoring persons, organizations, companies, corporations or other entities applying for a special event permit shall hold the Ccity harmless and indemnify from any and all claims, damages, loses and expenses arising from the special event. Applicants for a special event permit shall agree in writing to hold harmless and indemnify the Ccity for any and all claims, lawsuits or liability, including attorney's fees and costs allegedly arising out of the loss, damage or injury to persons or personal or public property occurring during the course of or pertaining to the special event caused by the events sponsoring organizations, companies, corporations, or other entities, their officers, employees, or agents. The sponsoring organization shall carry appropriate insurance as recommended by staffrequired by the City, including comprehensive general liability, Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering Formatted: Left, Indent: Left: 0.5", Right: 0", No bullets or numbering 54 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments automobile liability and/or designated premises liability in the minimum amount of two one million dollars per occurrence and four two million dollars aggregate per event or location. and list Tthe Ccity of Laurel must be named as an additional named insured. The Mmayor has the authority to waive theis requirements contained in this Section. Additionally, the Mmayor may require insurance coverage in a higher or lower amount based upon the type of special event, the number of persons anticipated to attend the special event, or the anticipated number of persons participating in the special event. Each applicant shall execute a hold harmless agreement in a form approved by the City agreeing to defend, indemnify, and hold harmless the City against losses and liabilities incurred from the conduct of the applicant or its officers, employees, and agents. The agreement must be submitted to the Mayor with the application for a special event permit. (Ord. 07-03 (part), 2007) (Ord. No. O14-02, 7-15-2014) 12.18.070 Alcohol. No sales or soliciting are allowed unless proper licensing is prepared in advance of the special event. The applicant must demonstrate that all state and local liquor control regulations pertaining to the sale and consumption of alcohol have been complied with and must provide copies of all applicable state and local liquor permits with the special event application. Any person, company, corporation, association or other entity conducting a special event, within Ccity jurisdiction, shall, at the discretion of the Mmayor, be entitled to a special permit to sell beer and/or alcohol to the patrons of the special event to be consumed within an enclosure wherein the event is held. The applicant must specify, in their request for the special event alcohol permit, the location and size of the area wherein they propose to sell the alcohol. The Mmayor, at his or /her discretion, may specify the location and size of the area at the special event where the alcohol may be consumed. The fee for special event alcohol permit shall be set by City Ccouncil Rresolution. This fee shall be paid upon presentation of the special event application along with the special event alcohol permit application to the Ccity Cclerk-Ttreasurer. If the special event alcohol permit is denied, the Ccity 55 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments Cclerk-Ttreasurer shall refund the special event alcohol permit fee to the applicant. If the Ccity has revoked a special event permit of the special event alcohol permit applicant for any reason within the last five years, the special event alcohol permit may be denied. The City Ppolice Ddepartment may revoke the special event alcohol permit if those in attendance become unruly, if property is damaged, or for other reasons that adversely affect the public health, safety and welfare of the citizens of Laurel or those people attending or participating in the special event. (Ord. 07-03 (part), 2007) 12.18.080 Permit Dduration. The event permit shall issue with specific delineation of the event length and proposed time requirements estimated for the event. Only under extreme conditions or situations shall the event run longer than the proposed length of time specified in the special event permit, and then only with specific authority granted by the Mmayor. If the Mmayor permits an extension for time under this provision, the Ccity Cclerk-Ttreasurer must provide notice to the Ccity of Laurel Cchief of Ppolice, Ffire Cchief, Ambulance Director, and the Ppublic Wworks Ddirector. (Ord. 07-03 (part), 2007) 12.18.090 Issuance of Ppermit. A. Issuing Permits. The Mmayor shall issue a special event permit, however, the granting of the permit is contingent upon the applicant signing the special event permit application. The special event permit must state the applicant's intent to adhere to the conditions stated in the special event permit application. B. Denial of Permit Application. The Mmayor shall deny an application for a special event permit and shall notify the applicant of such denial when: 1. The Mmayor or other reviewing authority for the Ccity of Laurel makes any finding contrary to the findings required to be made for the issuance of a permit, or the Mmayor determines issuance is not in the best interest of the city; or Formatted: Indent: Left: 1" 56 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments 2. The location, time, route, or magnitude of the event will disrupt to an unreasonable extent the movement of traffic, either pedestrian or motor vehicle; or 3. The event requires a significant quantity of law enforcement to properly control movement of participants and spectators in areas near or on the event site in such quantity to disable reasonable law enforcement protection for the spectators, participants and residents of the Ccity of Laurel; or 4. The special event will disrupt or inhibit with other events previously granted a special event permit occurring in the Ccity of Laurel on the same day and time; or 5. The permittee provided false or misleading information in the special event permit application concerning any relevant data; or 6. The permittee fails to agree, abide by or comply with all conditions of the special event permit. 7. Upon notice to the permittee of the denial of the special event permit, the Mmayor must also provide notice of denial of the special event permit to the Cchief of Ppolice, Ffire Cchief, Aambulance Ddirector, and to the Ppublic Wworks Ddirector. (Ord. 07-03 (part), 2007) 12.18.100 Revocation. The Ccity may revoke any special event permit granted under the terms of this chapter if it becomes known to the Ccity that the permittee is in any manner failing to comply with the terms of this chapter. In the event of such revocation, the person to whom such special event permit was granted shall thereafter be operating without a special event permit and shall be subject to penalties as provided in the Ccity of Laurel Municipal Code. The special event permit granted may be revoked in the manner provided for the revocation of licenses and permits generally. If the Mmayor determines that the safety of the public or property requires revocation of the special event permit due to disaster, public calamity, riot or other emergency, the special event permit may be summarily revoked by the Mmayor. Notice of such action revoking a special event permit shall be delivered in writing to the permittee by personal service or by certified mail, and notice shall also be provided to the Ccity Cclerk-Ttreasurer, the city of Laurel 57 Ordinance No. 022-06 Title 12, Special Event Permit Code Amendments Cchief of Ppolice, the Ffire Cchief, the Aambulance Ddirector, and the Ppublic Wworks Ddirector. (Ord. 07-03 (part), 2007) 12.18.110 Officials to be Nnotified of Ppermit Iissuance. Immediately upon the Mmayor's approval and issuance of the special event permit, the Ccity Cclerk-Ttreasurer shall deliver a copy of the permit to the Cchief of Ppolice, the Ffire Cchief, the Aambulance Ddirector, and the Ppublic Wworks Ddirector, and the City Attorney. (Ord. 07-03 (part), 2007) This Ordinance shall become effective thirty (30) days after final passage by the City Council and approved by the Mayor. Introduced and passed on first reading at a regular meeting of the City Council on the 25th day of October 2022, upon Motion by Council Member Herr. PASSED and ADOPTED by the Laurel City Council on second reading on the 8th day of November 2022, upon Motion by Council Member _____________________. APPROVED BY THE MAYOR on the 8th day of November 2022. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 58