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Home My WebLink AboutPublic Works Committee Minutes 09.19.2022MINUTES CITY OF LAU: PUBLIC WORKS MONDAY, SEPTE The Public Works Committee meeting was called to orde: 2022, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice Mary Carter, Dan Koch Others Present: Dave Waggoner- Mayor, Kurt Markega: Public Input: None General Items 1. Approval of Minutes from August 15, 2022- Iry minutes of August 15, 2022. Motion was seconc 0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached 3. KLJ Report- Report attached Items to note: o 2022 Pavement Maintenance Project issues with supply chain and/or emplo pushed back to November. Will start i o WWTP Screw Pump B Replacement - o WTP Lift Well Replacement- should 1 completed no later than spring, April t the spring o West Railroad Street Reconstruction - received from the state and needs to bi place a project manager will be assign design and timing, etc. Coordination c lines, cable lines. Old Business: None Other Items 4. Water Reservoir Discussion 19, 2022 at 6:00pm on Monday, September 19, Bill Mountsier, Emelie Eaton, - Public Works Director ilke made a motion to approve the by Bill Mountsier. Motion carried 6- 4th Street Reconstruction)- due to hent issues the start date has been th Storm Water system roject is now complete taking place in the fall, needs to be due to volume of intake in .ending commitment letter has been signed and returned, once that takes d and will start conversations on 'the utility lines, such as the power Looking for areas to build the additional 1-1.5! million -gallon reservoir, which needs to be high enough to maintain pressure within the system, but not too high for the pressure to be over the allowable pressure limit. If this is not possible with a ground tank, then an elevated tank needs to be looked at. In addition, water lines must be run to the tank from the water treatment plant. Pumps also need to be installed to push the water from the WTP to the reservoir. • The tank cannot be too big, it must be able to c Otherwise, the chlorine in the water will not bi reservoir. This would require the tank to have within the system as well, which costs more m • The cost of the pumps and the additional water million at this time. This cost is covered by thf would result in an increase to the monthly bill, raw down from the houses in the area. sustained in the water within the he ability to have water treatment reservoir is estimated to be $9-$11 water bills of those on the system and As additional properties come onto the system, it would lower the cost. System development fees are applied to new developments coming onto the system. • Mary asked if the city has considered building a new water plant on the west end of Laurel. Kurt stated a new water plant would cost at least $40-$50 million to build. Dave stated the cost of building a new water treatment plant is not something that is feasible at this time. • City of Laurel is also approaching the limit of their water rights; however, we have additional water rights within the reserve. The city will need to be reviewing and looking at asking for an increase in water righ,s for the city to continue to grow. Announcements Next Meeting will be Monday, October 17, 2022, at 6:00pm in Council Chambers Meeting adjourned at 7:25pm City of Laurel Project September 15, is Update 2 4(VK L Proiect Scope: Reconstruction and rehabilitation of the Archimedes Screw Pump "B" at the City of laurel Wastewater Treatment Plant. Current Status: • Project Bid July 151 • Project Award July 13th • Old pump removal completed week of July 11th • New pump installation roughed in week of July 11th • Pump grouted August 9th • Lakeside inspection for the week of August 22nd • Project completion, August 2022 • Pump is in service WTP Lift Well Replacement (KU #2004-01487) Reason for Project: To replace a lift well at the Laurel Water Treatment Plant. Project Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. Current Status: • 100% review with Nathan completed February 8th • DEQ approval received March 14th • Pre -Bid conference was held on May 12th • Bid opening was held on May 19th • Construction. agreements executed • Submittal reviewsare underway • Construction to take place late fall and winter Laurel Planning Services (KU #1804-00554) Reason for P.roiect: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. To be scheduled • Subdivision Regulations Update. In house project • Planning Jurisdiction Issues moving forward. • West Interchange Plan. Local match not budgetec Page 2 of 3 ENGINEERING, REIMAIGINED A �d City of Laurel Project Status Update September 15, 2022 4(VK L 2022 Pavement Maintenance Project (4th Street Reconstruction) (KU #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Project Bid Opened on 5.5.22 • Contracts Executed 6.8.22 • Suspend Work Order issued 6.8.22 (Contractor to begin in Spring of 2023 • Working with DEQ on getting plan approval • Working with MDT & MRL on getting RR crossing approved. • Contractor is scheduled to begin work in November Water System PER (KU #2104-00147) Reason for.Proiect: To update the Preliminary Engineering Report that was completed in April 2014 with the most current information. Project Scope: To Update the existing computer model for the water distribution system; Review pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank and explore funding alternative for all potential projects. Current Status: • Draft PER near complete; currently evaluating potential funding sources Southside Stormwater Study.(KLJ #2004-01470) Reason for Project: Analyze Laurels South side to determine.needed improvements for stormwater. Proiect Scope:: To complete a stormwater master plan for the areas south of the train tracks and west of Highway 212. Current Status: • Completed, need to discuss next steps in resolving outfall. WWTP Screw Pump 8 Replacement (KU #2004-01359) Reason for Proiect: To replace screw pump B at the Laurel Wastewater Treatment Plant. Page 1 of 3 ENGINEERING, REIMAGINED r R d City of Laurel Project Status Update P September 15, 2022 4 (VK L • Planner/Protect Transition. Ongoing • Lazy KU Subdivision 2nd Filing. Element and Sufficiency Reviews. Waiting on additional information. Laurel Capital Improvement Plan (KU # 2104-00649) Reason for Proiect: KU has been retained by the City of Laurel to develop a 5 -year Capital Improvement Plan (CIP). Protect Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the Governing Body establish project priorities and funding. Current Status: • Task Order executed • Kick-off meeting Department Heads • Initial structure of CIP generated • Department Heads contacted for additional projects. • Document is being drafted. • A meeting with City Department Heads needs to be scheduled in late November. . • The document will be presented to a City Council Work Session • A Public Hearing before the City Council needs to be scheduled. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY22. Projects 1. West Railroad Street Reconstruction- Proposal submitted 2. Water System Planning a. Booster station rehabilitation or replacement (task order forthcoming) b. Water storage tank Preliminary Engineering Report 3. 7th Street reconstruction 4. Waterline extension out to Golf Course Road 5. Updates to Zoning regulations 6. Updates -to Subdivision Regulations 7. West Interchange Neighborhood Plan Other Potential Future Projects 1. West Side TIFF Page 3 of 3 ENGINEERING, REIMAGINED