HomeMy WebLinkAboutResolution No. R22-36RESOLUTION NO. R22-36
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE ALL CONTRACT
AND RELATED DOCUMENTS WITH IN CONTROL, INC. FOR THE CITY OF
LAUREL WATER TREATMENT PLANT IMPROVEMENTS.
WHEREAS, the City of Laurel needs to conduct Water Treatment Plant improvements,
known as the City of Laurel Water Treatment Plan Improvement Project (hereinafter "the
Project");
WHEREAS, In Control, Inc. has provided a proposal for materials and services related
to the Project;
WHEREAS, the proposal from In Control, Inc. is based upon its knowledge and
experience from years of service at the City of Laurel Water Treatment Plant, as well as the
Water Treatment Plant Pre -Engineering Survey performed by In Control, Inc. in 2021 and
2022; -
WHEREAS, the proposal from In Control, Inc. for the Project is in the amount of Three
Hundred Fifty Seven Thousand Twenty Five Dollars ($357,025.00); and
WHEREAS, the City of Laurel currently possesses adequate funds to complete the
project and it is in the City of Laurel's best interests to proceed with the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council accepts the proposal with In Control, Inc. and the Mayor is
authorized to execute all contract and related documents with In Control, Inc. for the project
known as the City of Laurel Water Treatment Plant Improvements, pursuant to the terms and
conditions contained in the attached Proposal for the total cost of Three Hundred Fifty Seven
Thousand Twenty Five Dollars ($357,025.00).
Introduced at a regular meeting of the City Council on the 12`h day of July, 2022, by
Council Member Eaton.
PASSED and APPROVED by the City Council of the City of Laurel the 12th day of
July, 2022.
APPROVED by the Mayor the 12th day of July, 2022.
R22-36 Accepting Proposal and Authorizing Mayor to Execute Contract Documents for Project Known as The
Water Treatment Plant Improvements
CITY OF LAUREL
Dave Waggoner, ayor
ATTEST:
[,PeA;,c'ke_r,
APPROVED AS TO FORM:
Ncb& L I
Michele L. Braukmann, Civil City Attorney
R22-36 Accepting Proposal and Authorizing Mayor to Execute Contract Documents for Project Known as The
Water Treatment Plant Improvements
PROPOSAL# QP22062101-04
To: City of Laurel
Attn: Mr. Nathan Herman - Utility Plants Superintendent
Re: City of Laurel Water Treatment Plant Improvements
In Control, Inc.
10350 Jamestown St. NE
Blaine, MN 55449
Date: June 22, 2022
From: Cade Beeton
Valid: 45 days
Page: 1 of 12
In Control, Inc. is pleased to provide our proposal for materials and services as part of the project referenced
above. This proposal is based upon our knowledge and experience from years of service at the Laurel Water
Treatment Plant as well as the WTP Pre -Engineering Survey performed by In Control in 2021 and 2022. It is the
intent of In Control to incorporate our proven standards and programing as much as possible on an upgraded
control system to provide effective and efficient operation of the City of Laurel WTP for decades to come.
This proposal includes replacing the back panels and obsolete GE Fanuc 90-30 PLC's and the other obsolete
equipment in the existing control panels listed below. The existing control panel enclosures will be reused. All
new hardware and components including new programmable logic controllers (PLC's), operator interface
terminals (OIT's), power supplies, ethernet switches, fiber optic media converters, surge protectors, circuit
breakers, isolators, relays, Uninterruptible Power Supplies (UPS's), terminal strips, etc. will be provided. This
proposal also includes a new Networking Panel as a Master Radio/Data Concentrator for the existing and
future remote sites.
The Variable Frequency Drives (VFD's) forthe three Refinery Pumps (RP's) and two Treatment Plant Pumps
(TPP's) located in the Motor Control Center (MCC) in the Intake Building are due for replacement. This
proposal includes new VFD's with Ethernet IP communication capabilities. In order to provide standalone
control for the VFD's in the Intake Building, the existing control panel will be modified to include a dedicated
PLC and CIT. This PLC will include programming that will allow the TPP pumps to be used to pump water to
the refinery as a backup mode of operation.
The motor starters and VFD's located in MCCA are currently controlled and monitored via Modbus TCP
communications using a third -party protocol convertor. This proposal includes changing the Modbus TCP
communications to Ethernet IP. The replacement of the Allen Bradley MicroLogix 1400 at the Sedimentation
Basin to an Allen Bradley CompactLogix will facilitate Ethernet IP communications directly.
This proposal excludes any radios, radio equipment and any of the remote site panels that tie back to the WTP
and communicate via radio. Most of these remote site panels have obsolete equipment including the Allen
Bradley MicroLogix 1100 and Teledesign radios and it is recommended that they be upgraded in the near
future. This proposal also excludes the panels associated with the Flocculator, Sludge Collector, and Sludge
Scraper controls as they are relatively new and can be interfaced into all the proposed controls.
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 2 of 12
Cybersecurity threats have increased in the last 5 years. Hackers have become more sophisticated and are
constantly finding ways to compromise systems using techniques such as Phishing, Ransomware, and
Credential Theft. In addition, at this moment there is credible intelligence Russia is preparing malicious cyber -
attacks against our critical infrastructure as a response to United States' economic sanctions.
One of the most important security measures that should be implemented for any system that allows remote
access via the internet is Multi -Factor Authentication (MFA). An example of MFA is using a password together
with a code sent to your smartphone to authenticate yourself. Any computer system that has access to the
internet can become vulnerable to cyber -attack, but experts agree that implementing a hardware firewall
coupled with MFA, firmware updates, and ongoing maintenance support will reduce cyber threats.
In Control has developed an Automation & Cybersecurity Service Plan collaborating with WatchGuard, a
leader in network security. This Service Plan provides regular inspection, testing, and maintenance of your
control system and its cybersecurity defenses.
Implementing the hardware and support features contained in this proposal along with following internal
best practices will provide a strong defense to cybersecurity threats.
Relevant Cybersecurity Information Links:
• WaterlSAC-(https://www.wate(sac.org/about-us)
o 15 Cybersecurity Fundamentals for Water and Wastewater Utilities
• Cybersecurity&Infrastructure Security Agency -Shields Ug
• Compromise of U.S. Water Treatment Facility published by the FBI, CISA, EPA, and MSISAC
QP22062101-04 City of Laurel Water Treat ment Plant Improvements PAGE 3 of 12
Proposed Materials and Services
Item 1- Professional Engineering Services
A. One project manager will be assigned as a primary point of contact through project completion
B. A project team consisting of up to (3) engineers will be assigned to the project
C. Engineering review meetings will be conducted on a timely basis as required
D. Industry best practices, proven control approaches and standardized objects will be implemented in
the design, configuration, and development of the entire system
E. PLC, OIT, and SCADA programming is included and will be tested priorto start up
F. The entire design including control panel schematics and control panel manufacturing will be
completed internally with functional testing prior to start up
G. Control panel installation drawings will be provided to the city and city's electrical contractor. Final
drawings and 0&M documents will be provided electronically after substantial completion.
Item 2 - Laurel 1(High/Low Service Pump PLC) Control Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. Replacement Hoffman back panel and Hol -Sealers for abandoned operators in panel door
B. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
C. 24v DC Power Supply
D. Fiber Optic Managed Ethernet Switch, Fiber patch cable, ethernet patch cable
E. Eaton 700VA Online UPS
F. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
Item 3 - Laurel 1 Extension (High Service Pump 1/0) Control Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. Replacement Hoffman back panel
B. Allen Bradley CompactLogix 1/0 Modules (Remote 1/0 from Laurel 1 control panel PLC)
C. 24v DC Power Supply
D. Unmanaged Ethernet Switch, Ethernet patch cable
E. Eaton 700VA Online UPS
F. Signal Isolators
G. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
QP22062101-04 City of Lau rel Water Treat men Pla nt Improvements PAGE 4 of 12
Item 4 - Laurel 1 Garage Extension (Low Service Pump 1/0) Control Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor: (Electrical contractor to furnish and install fiber optic cable from water treatment plant Laurel l
PLC control panel to Laurel 1 Garage Extension control panel)
A. Replacement Hoffman back panel
B. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
C. Allen Bradley Operator Interface Terminal
D. 24v DC Power Supply
E. Fiber Optic Managed Ethernet Switch, Fiber patch cable, ethernet patch cable
F. Eaton 700VA Online UPS
G. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
Item 5 - Laurel 2 (Filter) Control Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. Replacement Hoffman back panel
B. Replacement Hoffman panel door with operators and displays
C. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
D. 24v DC Power Supply
E. Unmanaged Ethernet Switch, Ethernet patch cable
F. Eaton 700VA Online UPS
G. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
Item 6- Laurel (Clearwell/Chemical) Control Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. Replacement Hoffman back panel and Hol -Sealers for abandoned operators in panel door
B. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
C. 24v DC Power Supply
D. Fiber Optic Managed Ethernet Switch, Fiber patch cable, ethernet patch cable
E. Eaton 700VA Online UPS
F. Signal Isolators
G. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 5 of 12
Item 7 - SCP A (Sedimentation Basin) Control Panel
The existing SCPA (Sedimentation Basin) Control Panel is currently utilizing an Allen Bradley Microl-ogix 1400
PLC which is operating to the maximum specifications of its inputs, outputs and CPU processing and memory
capabilities. It is recommended that it be replaced with an Allen Bradley CompactLogix PLC which has higher
specifications in I/O and CPU processing/memory capabilities. The existing Maple Systems OIT will also be
replaced with an Allen Bradley PanelView CIT. In Control shall furnish the following items with coordination
and installation assistance by city's electrical contractor:
A. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
B. Allen Bradley Operator Interface Terminal
Item 8 - Radio Communications and Networking Panel
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. New Hoffman enclosure
B. Allen Bradley CompactLogix PLC CPU and 1/0 Modules
C. Allen Bradley CompactLogix Serial Communications Module
D. 24v DC Power Supply
E. Managed Ethernet Switch, ethernet patch cable
F. Eaton 700VA Online UPS
G. Relays, terminal blocks, circuit breakers, surge protector, fuse blocks, fuses, UL label, etc.
H. Existing radio will be re -installed in new panel
I. Replacement radio antenna cable (75 feet with connectors)
Item 9 - RP and TPP VFD Replacements in the Low Service Building.
In Control shall furnish the following items with coordination and installation assistance by city's electrical
contractor:
A. Refinery Pump VFD's with Ethernet IP communications (QTY: 3)
B. Treatment Plant Pump VFD's with Ethernet IP communications (QTY: 2)
Item 10 - SCADA System Hardware
Computer system hosting the SCADA software is furnished complete with accessory devices as identified.
Delivery, installation and configuration by In Control.
A. Dell Precision desktop workstation (QTY: 2)
B. Dell wired keyboard and laser scroll mouse (QTY: 2)
C. Microsoft Office Professional (QTY: 2)
D. Dell 24" Ultrasharp Monitor (QTY: 4)
E. Dell USB Stereo Soundbar (QTY: 2)
F. 12 outlet, l0' cord surge suppression power strip (QTY: 2)
G. Eaton 700VA Online UPS (QTY: 2)
H. 8 port desktop Ethernet switch (QTY: 2)
I. 4TB, 2 USB external HDD (QTY: 2)
J. Hardware Firewall (internet access by City)
1. Internet Service Provider Configuration
QP22062101-04 City of Lau rel Water Treatment Plant Improvements PAGE 6 of 12
K. Cybersecurity Defense (1 year subscription included)
1. Total Security Suite Configuration
2. AuthPoint Multi -Factor Authentication Configuration (Up to 10 users)
L. Cybersecurity Defense -Ongoing services (1 year included)
1. URL filtering, Intrusion Prevention System (IPS), and Gateway Antivirus (GAV)
2. APT Blocker - Defends against ransomware, zero -day threats, advanced malware
3. DNS Filtering- Detects and blocks dangerous connections via a cloud -based service using DNS -
level (Domain Name System) filtering
4. Threat Detection & Response - Identifies and isolates infected computers on the network
5. Cloud Data Retention - Real-time monitoring and thirty -day retention of traffic logs of all activity
on the network
Item 11- SCADA System Software
Software applications for SCADA, Alarming and Historical Data are furnished with the system hardware as a
complete solution. Configuration, delivery, and installation by In Control.
A. FT View SE Station Unlimited Display, Perpetual License (QTY: 2)
B. VNC CONNECT -Enterprise, l computer via direct/cloud -1 YEAR (QTY: 2)
Item 12- Spare Parts
In Control will furnish the following spare parts:
A. Allen Bradley CompactLogix PLC CPU
B. Allen Bradley CompactLogix Removable Terminal Block
C. Allen Bradley AENTR Ethernet IP 1/0 Module
D. Allen Bradley 8 Channel Analog Output Module
E. Allen Bradley 16 Channel Digital Output, Relay
F. Allen Bradley 5V 4A Power Supply
G. Allen Bradley 8 Channel Analog Input Module
H. Allen Bradley 16 Channel Digital Input Module, 120V
I. Allen Bradley 16 Channel Digital Input Module, 24vDC
J. Fuses and Lamps (QTY: 6 each)
K. 24v DC Power Supply
QP22062101-04 City of Lau rel Water Treatment Plant Improvements PAGE 7 of 12
Proposal Summary
The price for all items above is $357, 025.00 USD net total excluding sales and use taxes. Freight is
included, FOB shipping point. Submittal and Equipment delivery dates will be scheduled to meet project
substantial completion date or project milestones when stated.
TERMS: 30% upon order, 30% upon control panel drawing approval, 30% upon equipment delivery and 10%
upon substantial completion.
EXCLUSIONS:
Our proposal does not include the following:
o Bonding, Permits, Licenses, or Fees of any kind
o Removal,demolition, or disposal of existing equipment
o Field installation of equipment, enclosures, instrumentation, or other products furnished
o Fasteners or mounts, wire, raceway, or fittings required for field installed products
o Termination of any field wiring such as line power, control signals, instrumentation, etc.
o Normal and customary items furnished or provided by a general or electrical contractor
o Any equipment or services that are not defined in the scope of work detailed in this proposal
o Shipping costs to locations other than the primary project site
Thank you in advance for the consideration of our offer and for the opportunity to work together. Should you
have any questions regarding this proposal, please contact me directly at your convenience. I look forward to
hearing from you soon to secure and coordinate this project.
Best Regards,
Cade Beeton
Technical Sales Engineer
Mobile: 406.661.4795
Office: 763.783.9500 x2002
E -Mail: cade.beeton@incontrol.net
Bob Dietrich
Estimator
Mobile: 612.799.9017
Office: 763.783.9500 x2004
E -Mail: bob.dietrich@incontrol.net
ACCEPTANCE: To a t this proposal ease return a signed copy with purchase order. Thank you
Signature: Purchase Order:
Print Name: bAvIb NMbo acy Date:
Title:_tkkiola Proposal Number: QP22062101-04
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 8 of 12
Standard Terms and Conditions of Sale
These terms and conditions are in effect between the party ("Purchaser") issuing the purchase order(" Order") and In Control, Inc. ("In
Control').
1. ACCEPTANCE -Acceptance of this Order will be in writing within 30 days of Order receipt, subject to approval of the Purchaser's
credit by In Control and compliance with the acceptance criteria set forth herein. Upon acceptance, this Order will constitute the
entire agreement between In Control and Purchaser, supersede all prior negotiations and discussions, and may not be modified
or terminated except in writing signed by both Purchaser and In Control.
2. TERMINATION -Notification of termination of this Order shall be made in writing with 14 days notice. If Purchaser terminates this
Order at no fault of In Control, Purchaser shall pay for services rendered at In Controls published rates, reimbursable expenses,
and equipment ordered through the date of termination. This payment will also include a fee of 10% of the Order value to cover
the expense of terminating the contract.
3. ATTORNEY FEES -If either party commences or is made a party to an action or proceeding to enforce or interpret this order, the
prevailing party in such action or proceeding will be entitled to recover from the other party a It reasonable attorneys' fees, costs
and expenses incurred in connection with such action or proceedingo r any appeal ore nforcement of any judgment.
4. INDEMNIFICATION -Purchaser will indemnify and hold harmless In Control from and against any and all claims, actions,
proceedings, costs, expenses, losses and liability, including all reasonable attorneys' fees, costs and expenses, arising out of or in
connection with or relating to any goods or services not furnished by In Control pursuant to this Order, including without
limitation all product liability claims and any claims involving personal injury, death or property damage. The obligations set
forth in this Section will survive the termination or fulfillment of this Order.
5. LIMITATIONS OF LIABILITY -In no event will In Control be liable in contract,tort, strict liability, warranty or otherwise, for any
special, incidental or consequential da mages, such as delay, disruption, loss of product, loss of anticipated profits or revenue,
loss of use of the equipment or system, non -operation or increased expense of operation of other equipment or systems, cost of
capital, or cost of purchase or replacement equipment systems or power. In particular, unless otherwise agreed to in writing
between the Purchaser and In Control, In Control will not accept liquidated damages.
6. FORCE MAJEU RE -In no event shall In Control be responsible or[Iablefor any failure or delay in the performance of its obligations
hereunder arising out of or caused by, directly or indirectly, forces beyond its control, including, without limitation, strikes, work
stoppages, supply chain disruptions, accidents, acts of war or terrorism, civil or militarydisturbances, health crises, nuclear or
natural catastrophes or acts of God, and interruptions of utilities, communications or computer services. It being understood that
In Control shall use all commercially reasonable efforts to resume performance as soon as practicable under the circumstances.
7. WARRANTY -In Control warrants that the goods and services furnished will be of good quality, free from defects in material,
design and workmanship will conform to the specifications and drawings and be suitable for their intended purpose. This
warranty will be in force for eighteen (18) months after shipment or twelve (12) months from startup, whichever is shorter. Any
remaining allotments for Purchaser or end owner/engineer-initiated changes and call-back expire with the warranty period and
are not refundable. In Control reserves the right to terminate warranty should the Purchaser's account be in arrears.
8. TRANSPORTATION -Unless otherwise specified, all deliveries from In Control will be F.O.B. factory, freight prepaid.
9. ESCALATION -This Order is conditioned upon the ability of In Control to complete the work at present prices for material and at
the existing scale of wages for labor. If In Control is, at anytime during the term of the Order, unable to complete the work at the
present prices and wages, then the Order sum shall be equitably adjusted by change order to compensate In Control for
significant price increases, where a significant price increase is defined as a change of 10%or more between the date of quote and
the date of applicable work.
10. PAYMENT TERMS -The payment terms are due upon invoice receipt. Any balance remaining over 31 days beyond the invoice date
will be subject to a 2.0% monthly service fee until paid. Debit or credit card payment is accepted and subject to a 3.0% surcharge
of the payment amount. Should a payment default occur In Control reserves the right to stop all work, including but not limited to
startup of equipment. All reasonable attempts will be made between both parties to resolve the disputed portions of any invoice
within the payment terms.
Ordervalue will be invoiced in full upon shipment unless specific terms are described in the proposal. No retainage is allowed.
11. NONWAIVER - The failure by In Control to enforce at any time, or for any period of time, any of the provisions hereof will not be a
waiver of such provisions nor the right of In Control thereafter to enforce each and every such provision.
12. REMEDIES- Remedies herein reserved to In Control will be cumulative and in addition to any other or further remedies provided
in law or equity.
QP22062101-04 City of Laurel Water Treat men Plant Improvements PAGE 9 of 12
Laurel 1(High/Low Service Pump PLC) Control Panel
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Laurel 1 Extension (High Service Pump I/0) Control Panel
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 10 of 12
Laurel 1 Garage Extension (Low Service Pump 1/0) Control Panel
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Laurel (Filter) Control Panel
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 11 of 12
Laurel (Clearwell/Chemical) Control Panel
SCP A (Sedimentation Basin) Control Panel
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SCP A (Sedimentation Basin) Control Panel
QP22062101-04 City of Laurel Water Treatment Plant Improvements PAGE 12 of 12
Radio Communications and Networking Panel
RP and TPP VFD Replacements in the Low Service Building.
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