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Home My WebLink AboutResolution No. R22-25RESOLUTION NO. R22-25 A RESOLUTION AWARDING THE BID AND AUTHORIZING THE MAYOR TO EXECUTE ALL CONTRACT AND RELATED DOCUMENTS FOR THE PROJECT KNOWN AS SOUTH 4TH STREET RECONSTRUCTION PROJECT. WHEREAS, the City of Laurel needs to conduct reconstruction work on South 4h Street, Laurel MT, known as the South 4th Street Reconstruction Project (hereinafter "the Project"); WHEREAS, the City of Laurel has complied with its procurement policy and Montana law by utilizing a competitive bid process to ensure the project cost and firm selected is in the best interests of the City in both quality and price; and WHEREAS, the City of Laurel sought bids from qualified firms to complete the project by publicly advertising the project pursuant to Montana law; and WHEREAS, the City of Laurel received a responsive bid from Cop Construction for the project; and WHEREAS, Cop Construction's bid to complete the project is for the total cost of Four Million Two Hundred Ninety -Eight Thousand Seventy Dollars and No Cents ($4,298,070.00), with the City setting aside an additional Two Hundred Fourteen Thousand Nine Hundred Three Dollars and Fifty Cents ($214,903.50) for contingency purposes; WHEREAS, Cop Construction was the lowest qualified bidder, and such bid is attached hereto and incorporated by reference herein; and WHEREAS, the City of Laurel currently possesses adequate funds to complete the project and it is in the City of Laurel's best interests to proceed with the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council accepts the bid with Cop Construction and the Mayor is authorized to execute all contract and related documents with Cop Construction for the project known as South 4" Street Reconstruction, pursuant to the terms and conditions contained in the attached bid for the total cost of Four Million Two Hundred Ninety -Eight Thousand Seventy Dollars and No Cents ($4,298,070.00), with the City setting aside an additional Two Hundred Fourteen Thousand Nine Hundred Three Dollars and Fifty Cents ($214,903.50) for contingency purposes. Introduced at a regular meeting of the City Council on the 24th day of May, 2022, by Council Member Herr. R22-25 Awarding Bid and Authorizing Mayor to Execute Contract Documents for Project Known as South 01 Street Reconstruction Project PASSED and APPROVED by the City Council of the City of Laurel the 24' day of May, 2022. APPROVED by the Mayor the 24h day of May, 2022. CITY OF LAUREL EL i 6� Dave Waggoner, Maydr ATTEST: S ker, Clerk -Treasurer APPROVED AS TO FORM: Michele L. Braukmann, Civil City Attorney R22-25 Awarding Bid and Authorizing Mayor to Execute Contract Documents for Project Known as South 4a' Street Reconstruction Project 2611 Gabel Road Blllinga. MT 59102-7329 4062455499 HLIENG.NG.COMOM May 9, 2022 Kurt Markegard City of Laurel 115 W. 1st Street Laurel, MT 59044 Re: S. 4th Street Reconstruction Project — Recommendation of Award Dear Kurt: Bids for the S. 41h Street Reconstruction project were received on May 51h, 2022. Five bids were opened and read aloud, with bid amounts being $4,816,738.00, $5,264,339.00, $5,063,731.52, $5,246,058.00, and $4,298,070.00. All bids were considered responsive bidders. The bids were checked for mathematical accuracy and two bids had discrepancies. Western Municipal miscalculated the total price of schedule 4 and subsequently their total bid amount. KLE Construction miscalculated several bid items on schedules 1, 2, & 3, and subsequently their total bid amount. Their recalculated bids amounts do not affect the order of bids from high to low. In addendum No. 1 we made allowances for either the Contractor or the owner to request a unit price change for the asphalt pay item. This was due to the volatility of recent asphalt prices and the time expected between bidding and paving of the project. This price adjustment along with expected varying amounts of bid item quantities leads us to recommend that the Owner include a 5% contingency into their proposed budget for this project. The lowest bidder for the total project is Cop Construction. We recommend the overall contract for bid be awarded to Cop Construction for the amount of $4,298,070.00 with the City setting aside an additional $214,903.50 for contingency. Enclosed is the Notice of Award (NOA) for the City's approval and a Certified Bid Tabulation. Please sign, date and return four (4) original NOA forms; upon receipt, we will work with Cop Construction to route final Contracts for the City's approval. If you have any questions or concerns, please contact me at (406) 245-5499. Sincerely, KU s an E. Welsh, PE Project Engineer Enclosure(s): Notice of Award Certified Bid Tabulation Project d: 2104-00862 cc: file ENGINEERING, REIMAGINED T"UUMON OPSIOS SM AVENUE WATERONE MOM PRWER i vwn w;M «vel ry6,lo)1 StlwOu5e 1-S[mmbryammmb Figlnne L inbn of Ces[ We m Mdpal[nm on MI nBMM1ers [mabucHon qE Cmsb W - LLC ACMI LLC C, [msbucUoo mt � MW9vWn 13 Wl 13aimm tlA ]mpmm venom - m 1m imas,F�maraammMa 644m umom umo zo,5m ss.600m ssmm inX¢4vmi WDMm 6.1]II ss}mm ]e,Ypm a$Sm 15,¢pm 1w am.MXmm�na Wm4m K.mu vs6Xm ate. ss6pm npoom nm 929sm 92¢ 65Wm asm ]m FmwLLn v�� '6 35.W IaG1N ]3,115, )w.]so. 33.m 3551 566m ]9>50 W p.m W LII M irerq Bam�p i] 3A a1(p K,9AID ]$m IYAmmbaln Km ID 01 915ID �m 13814 1PM mW 158% 91.m g.m lanL ]B'Slumpraln0 Km 81169 K30 gam I)$Y 0SW 139m 94m 1W9m 13]m sss 1mm 513 ]], >I'hmnpE6bmbaAA 47A iWm ]3Ym Mm 35 Tqm ZY Smm YnNVI 1mm w]m. 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H.W).m H ��wmrm Snso SH 51uo H] Sum S9.zm Sv4W H3 Sum Sn $W,m4.m 5m,6W Suimm Smmom SE 31zs4m loan k a Hm0.m W m] sswamim ss 1 $.9 $1 v scam Hsoom k5o4W ,amnm slq.. s nee�vane S,.me.t k 55X69 S,Tmm 5 Hn.m 5a5EW S9vem SesK. 5zsom 5z,as4 1l8 BeamsIXSYeX /.uemE G 6 kJrmm H $mm $5m $15mm $9 $1395m $L3RW $914W $4% $limW 5] v4 Mudmnvnry Sml.m 5 Ss4m 58mm Hnm 52395 k,cm SAsn Seam 31 Bemoe FaWMMaIn 4 610 $M]5 5)0 $Mm $13AW $15.m $IO,mp 5NM $H,] $SaW 533 519m 5&'MW va apvem EV Wmcmam IF y® SL.m H53i $IaPW $35W 55) Slflm k] SILm k1 51aW Su a3 fmrevmacwmrman - Sn]x HSOnm $nom 51smm HO k9. am.m k3Amm na [� WmrMaln m 595.m $LTE $])am $InAap $,Wm 56j SY30 k19 $v36m $]RW S,4MW E15 0 MWaMMMn IF 3M13 $e5.m $161,051 5fI5m kHYs $mm H 50fID 5%m Sas% $nm SLWA)A Notice of Award Date: 5/9/2022 Project: S. 4th Street Reconstruction Owner: City of Laurel Owner's Contract No.: N/A Contract: South 41h Street Reconstruction Project Engineer's Project No.: 2104-00862 Bidder: Cop Construction Bidder's Address: 242 S. 641h street West, Billings, MT 59106 You are notified that your Bid dated 5/4/2022 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for Schedule 1, 2, 3. & 4. South 4th Street Reconstruction. [indicate total Work, alternatives, or sections of Work awarded] The Contract Price of your Contract is four million, two -hundred ninety-eight thousand and seventy Dollars ($ 4,298.070.00). 3 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 3 sets of Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner 3 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the Instructions to Bidders (Article 20) and General Conditions (Paragraph 5.01). 3. Other conditions precedent: a. A preliminary copy of the construction schedule b. List of subcontractors and suppliers c. A breakdown of the costs associated with Item no. 417 Asphalt Concrete Pavement (4") Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with th ove conditions, Owner will return to you one fully executed counterpart of the Contract Documents. zaQ U,� rr Owner \ n , , By: 011 0 t l� `� PYl &6 Authorized Signature �ew>or Title Copy to Engineer S. 4th Street Reconstruction Notice of Award Form C-510 KU Project 2104-00862 Page 1 of 1