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Home My WebLink AboutPublic Works Committee Minutes 05.16.2022AGENDA CITY OF LAUREL PUBLIC WORKS COMMITTEE MONDAY, MAY 16, 2022 The Public Works Committee meeting was called to order at 6:00pm on Monday, May 16, 2022 by Committee Chair, Heidi Sparks. 1VIembers Present: Heidi Sparks- Chair, Iry Wilke- Vice Chair, Bill Mountsier, Mary Carter, Dan Koch Others Present: Kurt Markegard- Public Works Director Public Input: None General Items Approval of Minutes from March 21, 2022- Iry Wilke made a motion to approve the minutes of March 21, 2022. Motion was seconded by Mary Carter. Motion carried 5-0 to approve the minutes. There was no April 2022 meeting and therefore were no minutes of the April 18, 2022 meeting, due to no quorum present at the April meeting. New Business 2. Emergency Call Out Report- No report for May KLJ Report- Report attached Old Business Other Items Dan brought up the parking lot at Thompson Park, this was input as a handicap parking lot. New millings were put down to make the lot wider and allow additional parking, including non - handicap parking. • Issue now is there is a giant mud hole at the one side of the parking lot, lines need to be painted and the signs need to be placed • Kurt stated there is currently a staffing shortage within the city right now and no capacity to get this taken care of. No agreement to have this sub -contracted and not in the current budget. Kurt stated the swimming pool was filled earlier for annual maintenance and to run the pumps to determine condition. • Due to maintenance needs and staffing shortages at the YMCA, which staffs the lifeguards, the pool won't be opening this year. Dan asked about the status of the water fees and the possibility of fire protection fees • Kurt stated this is still on the list for a water rate analysis to be completed which will also include looking at updates to the fees Water revenue is currently sufficient, this would be a change to the billing and needs to go through a third -party for analysis. Fire suppression fees would be a part of the analysis. Announcements Next Meeting will be Monday, June 20, 2022, at 6:00pm in Council Chambers Meeting adjourned at 6:46pm. m��j K LI 0A NJU� City of Laurel Project Status Update //� May 16, 2022 \® 2022 Pavement Maintenance Project (4th Street Reconstruction) (KU #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Project Bid Opened on 5.5.22 • Russell Parks Improvements Approved by Council 4.26.22 • City Council Workshop on 5.17.22 • City Council Meeting on 5.24.22 Water System PER (KU #2104-00147) Reason for Project: To update the Preliminary Engineering Report that was completed in April 2014 with the most current information. Project Scope: To Update the existing computer model for the water distribution system; Review pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank and explore funding alternative for all potential projects. Current Status: • Waiting on information from City 5`h Ave. Water Re -Route (KU #2104-00118) Reason for Project: To abandon the existing waterline between W. 111h and W. 12" Streets that crosses existing properties without an easement. Project Scope: Abandonment of a 12" waterline that connects 111h St. to 121h St north of 5`h Ave. in Laurel. A new 12" waterline will connect at the intersection of 51h Ave. and 11`h St, route east to 41h Ave. and then north to 121h St. where it will turn back west and connect at the original connection point along 12`h St. Current Status: • Project is Complete • Contractor completed punch list • Recommendation of retainage release sent on 4.29.22 Page 1 of 4 ENGINEERING, REIMAGINED 0 ,r.� KLA �1 1' � � City of Laurel Project Status Update May 16, 2022 \® Southside Stormwater Study (KU #2004-01470) Reason for Project: Analyze Laurels South side to determine needed improvements for stormwater. Project Scope:: To complete a stormwater master plan for the areas south of the train tracks and west of Highway 212. Current Status: • Completed, need to discuss next steps in resolving outfall. WWTP Screw Pump 8 Replacement (KU #2004-01359) Reason for Project: To replace screw pump B at the Laurel Wastewater Treatment Plant. Project Scope: Reconstruction and rehabilitation of the Archimedes Screw Pump "B" at the City of laurel Wastewater Treatment Plant. Current Status: • Project Bid July V • Project Award July 13th • Anticipated equipment delivery, the week of May 1611 • Project completion, June 2022 WTP Lift Well Replacement (KU #2004-01487) Reason for Project: To replace a lift well at the Laurel Water Treatment Plant. Proiect Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. Current Status: • 100% review with Nathan completed February 81h • DEQ approval received March 14th • Project is being advertised • Pre -Bid conference was held on May 12th • Bid opening is scheduled for May 19th Sanitary Sewer H2S Remediation (KU #1804-00122) Reason for Proiect: Buildup of H2S within the WW collection system has led to deterioration of manholes and other system components. Project Scope: Complete design and construction administration to address H2S build-up in the system. Page 2 of 4 ENGINEERING, REIMAGINED iiLLJNNIISS City of Laurel Project Status Update // May 16, 2022 \® Current Status: • Survey completed • Design underway • DEQSubmittal Approved • MDT Submittal Approved • Bid Opening February 24`h • Recommendation of Award February 28". • City decided not to award project. Laurel Planning Services (KU #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. To be scheduled • Subdivision Regulations Update. In house project • Annexation of Lance Hull. At Planning Board 6/15/2022 • Beehive Minor Subdivision. At Planning Board 6/15/2022 • West Interchange Plan. Local match not budgeted • Planner/ProiectTransition. Ongoing • Lazy KU Subdivision 2nd Filing. Element and Sufficiency Reviews. Waiting on additional information. Laurel Capital Improvement Plan (KU # 2104-00649) Reason for Project: KU has been retained by the City of Laurel to develop a 5 -year Capital Improvement Plan (CIP). Project Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the Governing Body establish project priorities and funding. Current Status: • Task Order executed • Kick-off meeting Department Heads • Initial structure of CIP generated • Department Heads contacted for additional projects. • Document is being drafted. Page 3 of 4 ENGINEERING, REIMAGINED 0 City of Laurel Project Status Update <<SKLI May 16,2022 • A meeting with City Department Heads needs to be scheduled in late November. • The document will be presented to a City Council Work Session • A Public Hearing before the City Council needs to be scheduled. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY22 Projects 1. West Railroad Street Reconstruction- Proposal submitted 2. Water System Planning a. Booster station rehabilitation or replacement (task order forthcoming) b. Water storage tank Preliminary Engineering Report 3. 7h Street reconstruction 4. Waterline extension out to Golf Course Road 5. Updates to Zoning regulations 6. Updates to Subdivision Regulations 7. West Interchange Neighborhood Plan Other Potential Future Projects 1. West Side TIFF Page 4 of 4 ENGINEERING, REIMAGINED Kurt Markegard From: Kelly Strecker Sent: Tuesday, March 22, 2022 10:34 AM To: Kurt Markegard Subject: Septic Hauls 2021 Kurt, Here are the septic haul charges for calendar year 2021. $32,505.08 tJ V-VU� str�i.-kar City of Laurel, Montana (406) 628-7431 extension 5100