HomeMy WebLinkAboutPublic Works Committee Minutes 03.21.2022AGENDA
CITY OF LAUREL
mo ! m t 1
The Public Works Committee meeting was called to order at 6:00pm on Monday, March 21,
2022 by Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Iry Wilke- Vice Chair, Emelie Eaton, Mary Carter, Dan
Koch
Others Present: Kurt Markegard- Public Works Director, Dave Waggoner- Mayor
Public Input: None
General Items
Approval of Minutes from February 23, 2022- Iry Wilke made a motion to approve the
minutes of February 23, 2022. Motion was seconded by Dan Koch. Motion carried 5-0
to approve the minutes.
New Business
2. Emergency Call Out Report- Report attached
3. KLJ Report- Report attached
• S4 1h Reconstruction- Scope listed in the report is incorrect. Will be corrected for the
April meeting
• Sanitary Sewer H2S Remediation- Only 1 bid received which came in significantly
above engineering estimate and was not itemized. Will come before Council in April
Old Business
4. Discussion on Community Meeting follow up for S 4"h
• This has been postponed. KLJ needs to have the design completed for this meeting,
will be scheduled once that has been completed
Other Items
Emelie asked about city property annexation and new businesses in Laurel
• Kurt stated the Resolution for annexation given to the planner to file prior to his
departure, but was not filed and has not been located. The resolution was not filed.
Was missing adjacent right of way as part of the resolution, so will either need to
amend the original or redo resolution.
• Chen's Express and City Brew will be going in where the former Burger King was
located, Your Pie will be going into the former Taco Johns
Mary Carter asked about the aeration pump at South Pond and asked about the cost of septic
dump service compared to Billings rate
• Kurt stated Biologist in Billings looking into having pump replaced and will go out to
bid
Kurt stated septic dump rates are lower than Billings and will bring revenue report to
April meeting
Announcements
Next Meeting will be Monday, April 18, 2022 at 6:00pm
Meeting adjourned at 6:50pm.
Emergency Call Out for March 21, 2022, Public Works Committee Meeting
2-24-2022 Turn Off water 220 6th Ave
2-26-2022 Turn off water 2622 Topeka Dr
2-27-2022 Turn off water 2414 Lackawanna Ln
3-18-2022 Turn off water 311 Yellowstone for service line leak
.
€_ City of Laurel Project Status Update
March 15, 2022
2022 Pavement Maintenance Project (4th Street Reconstruction)
(KLJ #2104-00862)
Reason for Proiect: To provide yearly maintenance and improvements to the City of Laurel Roads
Network.
Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
® Project is in Design
Lindy Lane Sewer Replacement (KLJ #2014-00018)
Reason for Proiect: To replace a large capacity sewer main that is cracked and has a high potential for
failure.
Proiect Scope: To remove and replace a 115 lineal foot section of 30" sanitary sewer pipe that is just
south of Interstate 90 to a manhole within Lindy Lane.
Current Status:
• Final pay application paid.
Water System PER (KU #2104-00147)
Reason for Proiect: To update the Preliminary Engineering Report that was completed in April 2014 with
the most current information.
Proiect Scope: To Update the existing computer model for the water distribution system; Review
pressure zone, tank and booster station alternatives; Analyze up to 3 different sites for a new water tank
and explore funding alternative for all potential projects.
Current Status:
• Waiting on information from City
51h Ave. Water Re -Route (KU #2104-00118)
Reason for Proiect: To abandon the existing waterline between W. 11th and W. 12th Streets that crosses
existing properties without an easement.
Proiect Scope: Abandonment of a 12" waterline that connects 11th St. to 12th St north of 5th Ave. in
Laurel. A new 12" waterline will connect at the intersection of 5th Ave. and 111h St, route east to 4th Ave.
Page 1 of 4
ENGINEERING, REIMAGINED
City of Laurel Project Status Update
March 15, 2022
Sanitary Sewer hl2S Remediation (KU #1804-00122)
Reason for Project: Buildup of HzS within the WW collection system has led to deterioration of manholes
and other system components.
Project Scope: Complete design and construction administration to address HZS build-up in the system.
Current Status:
• Survey completed
• Design underway
• DEQ Submittal Approved
• MDT Submittal Approved
• Bid Opening February 241h
• Recommendation of Award February 28tH
• Waiting on City's decision to award.
Laurel Planning Services (KU #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
• Zoning Regulations Update. To be scheduled
• Subdivision Regulations Update. In house project
• Annexation of Golf Course. At Planning Board 3/16/2022 (Original Request Withdrawn)
• West Interchange Plan. Local match not budgeted
• Planner/Project Transition. Written interview questions sent to Mr. Coppock
• Lazy KU Subdivision 2nd Filing. Element and Sufficiency Reviews due 2/18 and 3/14
Laurel Capital Improvement Plan (KLJ # 2104-00649)
Reason for Proiect: KU has been retained by the City of Laurel to develop a 5 -year Capital
Improvement Plan (CIP).
Project Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the
Governing Body establish project priorities and funding.
Current Status:
Page 3 of 4
ENGINEERING, REIMAGINED
WHEREAS, water and wastewater cost of service studies have been completed
and water and wastewater rate and fee schedules have been prepared for the municipal
water and wastewater utility that would generate adequate funds to operate the utilities,
as well as require each customer class of the utilities to pay its fair share of the cost of
operating the water and wastewater systems; and
WHEREAS, the cost of service studies anticipate a need for extension, repair,
improvement, and continued operation and maintenance of existing and proposed water
and wastewater system facilities for the providing of water and wastewater services to
inhabitants of the City of Billings, Montana; and
WHEREAS, under Title 69, Chapter 7 of the Montana Code Annotated, and
under the terms of City Resolution Number 13585, the City of Billings is authorized to
regulate the City's municipal water and wastewater utility and to change water and
wastewater rates, fees, and charges as may be deemed by the City Council to be
reasonable and just, and
WHEREAS, it is essential to the public health, welfare, and safety of the
inhabitants of the City of Billings and its environs to provide an adequate public water
and wastewater system and to provide adequate funding to meet the cost of
constructing, maintaining, and operating the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BILLINGS, MONTANA:
That the following schedule of rates, fees, and charges are found to be just,
reasonable, and necessary for the continued sound operation of the water and
wastewater utilities and that the proposed rates, fees, and charges are approved,
adopted, and published as the rates, fees, and charges of the City of Billings,
Montana water and wastewater utilities, effective July 1, 2021 and July 1, 2022.
Customers within the Citv
Customer Class
Residential
Tier 1 (0-10,000 Gallons)
Tier 2 (11,000-32,000 Gallons)
Tier 3 (33,000-75,000 Gallons)
Tier 4 (> 75,000 Gallons)
Non -Residential
Bulk Water Resellers
Seasonal
Multi -Family
Customers outside the
Customer Class
Residential
Tier 1 (0-10,000 Gallons)
Tier 2 (11,000-32,000 Gallons)
Tier 3 (33,000-75,000 Gallons)
Tier 4 (> 75,000 Gallons)
Non -Residential
Resale
Schedule If MINIMUM MONTHLY WATER CHARGES
Customers within the City
Effective 7/11/211 Effective 7/1/22
$_per kGal �.per kcal
3.72
$
3.88
4.45
$
4,64
$ 5.79
$
6.04
$ 8.69
$
9.06
$ 3.20
$
3,29
$ 186
$
4.06
S 5,37
$
5.48
$ 3.70
$
3,81
Effective 7/1/21 Effective 711/22
ppr kGgj J_pft kcal
$ 3.85
Effective 7/11/211
4.01
$ 4.61
8.30
4,81
$ 6.02
$
6.28
$ 9.01
$
9.40
$ 3.38
$
3.49
$ 2,81
$
3,68
Meter Size
Effective 7/11/211
Effective 7/1/22
3/4"
8.30
$ 8.45
ill
9.35
$ 9,55
1-1/2"
11.30
$ 11.55
2"
$ 16,20
$ 16.50
3"
$ 50.50
$ 51.50
4"
$ 65.80
$ 6710
6"
$ 98.70
$ 100.65
8",
$ 134.85
$ 137.55
101,
$ 200.41
$ 200.41
Customers outside the City,
_ ------------
Meter Size
Effective 711/21
Effective 7/1/22
3/4"
$ 8.95
9.15
V
S 10.20
10.40
1-1/2"
$ 12.30
12.55
2"
S 17,70
18.05
3"
$ 54.90
56.00
4"
$ 71.50
$ 72.95
6"
$ 107.25
$ 109.40
81,
$ 146.55
$ 149.50
10"
S 222.20
$ 222,20
Connection
inside City_
$
Size
Effective 711/21
Effective 711/22
$
$ 29.30
$ 30.75
$ 63.40
$ 39,10
$ 41.05
2"
$ 62.60
$ 65.75
Y
$ 156.35
$ 164.15
4"
$ 273.60
$ 287.30
6"
$ 625.25
$ 656,50
81.
$ 1,094.20
$1,148,90
10.1
$1,719.35
$ 1,805.30
12"
$ 2,475.95
$2,599.75
14"
$3,370.00
$3,538.50
Outside City
Effective 7/1/21 Effective 7/1/22
1-1/4"
$ 29.75
$
31.25
1-1/2"
$ 39.60
$
41.60
2"
$ 63.40
$
66.55
3"
$ 158.50
$
166.45
4"
$ 277.35
$
291.20
6"
$ 633.95
$
665.65
81,
$1,109.40
$
1,164.85
101,
$1,743.35
$
1,830,50
12"
$2,510,35
$
2,635.85
14"
$ 3,416.90
$
3,587.75
Schedule IV WATER SPECIAL FEES AND CHARGES
Effective
Effective
7/1/21
7/1/22
1.) Application for extension cdthe water distribution system ofthe City
$
190.00
$
190,80
z,) Application for water service line installation permits
$
125�00
$
125.00
I> Special agreements
$
130.00
$
130.00
4.) Water meter accuracy test fee
(o) Small meter (in shop)
$
65.00
$
65.80
(b) Large meter (in field)
$
200.00
$
200.00
(c)Hydrant meter rental <$/doy>
$
5�50
$
5.50
S.} Construction meter setting and removal fee ($/meter)
*
65.00
$
65.00
s> Fie0owfee ($/hydmnV
c
112o0
$
112.00
r.> Turn~nnfTum-offo»arge
(u) Normal working hours
$
36.80
$
35.00
(b) Outside normal working hours
$
100.00
$
100.08
8.)Water main tapping fee
(a) Two-inch diameter tap nrsmaller ($/tapeach visit)
$
155.00
$
155,00
(b) Over two-inch diameter tap ($xupeach visit)
$
355.00
$
355.00
8.)Flushing, testing, and chlorinating fee ($ each visit)
$
155.00
$
155D0
-Nb�for flushing, testing, and chlorinating charged at current seasonal rate per kGal
1O.}Delinquent service charge
(a) Normal working hours
$
80.00
$
80.00
(b) After o:0Op.m,weekdays
$
120,00
$
120.00
(o) Weekends/Holidays
$
280.00
$
260.00
11J NSF fee
$
25,00
*
25.00
12.)Late payment interest charge (Y6/month)
1.5%
1.5%
13.)Water service Une/fim|morepair program fee ($/month)
$
1,30
$
1.30
Schedule V WATER SYSTEM DEVELOPMENT FEES
Meter vrService Effective 7/1121
Line Size Residential Non -Residential
IrringLion
3/4''orless (1 EDU) $ 2.950 $ 8.925
$
11.030
r $ 2.950 $ 15.140
$
18.705
1'1/2" $ 2.850 $ 30,270
$
37.415
31, $ 2,950 $ 96,875 $ 119,720
4" $ 2,950 $ 151,370 $ 187,075
For connections to the water system with meters larger than 4 inches or when the unique usage characteristics of a large water user
may require, the City will forecast the demands on an average day basis, The System Development Fee (SDF) will be calculated as
follows: SDF = (ADD - 8.49) - 1.04
Where:
ADD is the projected average day demand of the new user in gallons per day,
8.49 equals the unit cost of the existing system buy -in component plus the unit cost of the development related new facility
component and 04 equals the administrative fee.
Schedule I WASTEWATER MONTHLY VOLUME CHARGES
Customer Class
Effective 7/1/21
Effective 7/1/22
per kgal
mer kGql
Customers within the City
Residential
$ 4.95
$ 5.08
Large Residential
$ 4.95
$ 5.08
Commercial -Domestic Strength
$ 4.95
$ 5.08
Customers outside ,�theCit �
$ 4.95
$ 5.08
Schedule [A MINIMUM MONTHLY WASTEWATER CHARGES
Customers within the City
Meter Size
Effective 7/1/21
Effective 711/22
3/4"
$ 6.95
$ 7.05
V
$ 8.80
$ 9.00
1-1/2"
$ 10.80
$ 11.05
2"
$ 11.35
$ 11.55
3"
$ 18.25
$ 18.65
4"
$ 69.25
$ 70,65
6"
$ 88.15
$ 89,95
81,
$ 132.20
$ 134.90
101,
$ 182.60
$ 186.30
Customers outside the City
Meter Size
Effective 7/1/21
Effective 711122
3/4"
$ 7.65
$ 7.75
11.
$ 9.65
$ 9.90
1-1/2"
$ 11.85
$ 12.15
2"
$ 12.45
$ 12.70
3"
$ 20.00
$ 20.50
4" $
76.20 $ 77.70
6" $
96.95 98.95
81, $
145.40 148.40
101, $
200.85 $ 204.95
Schedule IB LOCKWOOD WASTEWATER MONTHLY CHARGES
Lockwood Sewer District
Effective 7/1/21
Effective 7/1/22
Volume Charge
$1.466/kGal
$1.513/kGal
Fixed Monthly Fee
$23,582
$25,239
Surcharge Fee
6%
6%
Schedule IC PHILLIPS 66 WASTEWATER MONTHLY CHARGES
Rqfinm
Effective 7/11/21
Effective 711/22
Volume Charge
$0.604/kGal
$0.625/kGal
Fixed Monthly Fee
$ 13,106
$14,032
Surcharge Fee
6%
6%
Schedule ID EXXONMOBIL WASTEWATER MONTHLY CHARGES
ExxonMobil_Betino
tfy
Effective 7/1/21
Effective 7/1122
Volume Charge
M578/kGal
$0.597/kGal
Fixed Monthly Fee
$27,775
$29,741
Surcharge Fee
6%
6%
Schedule 11 WASTEWATER EXTRA STRENGTH SURCHARGE
Unit CharcLes Effective 7/1/21 Effective 7/1/22
X = BOD ($11b) $ 0.9019 $ 0.9019
Y = TSS ($11b) $ 0.5811 $ 0.5811
Z = TKN ($/Ib) $ 1.7217 $ 1.7217
Schedule III
1.) Application for extension of the wastewater collection system of the City
2.) Application for sanitary sewer service permits:
(a) Domestic users service line installation permit
Effective
7/j/21
190.00
Effective
7/1/22
$ 190.00
$ 125.00 $ 125.00
(b) Industrial users permit
3.) Special agreements
4.) Septage disposal permit fee ($/1,000 gallons)
5.) Delinquent service charge
(a) Normal working hours
(b) After 5:00 p.m. weekdays
(c) Weekends/Holidays
6.) NSF fee
7.) Late payment interest charge (%/month)
$ 2,250.00
$
2,250.00
$ 130.00
$
130.00
$ 61.12
$
61.12
$ 80.00
$
80.00
$ 120.00
$
120.00
$ 260.00
$
260.00
$ 25.00
$
25.00
1.5% 1.5%
Schedule IV WASTEWATER SYSTEM DEVELOPMENT FEES
Effective 7/1121
Meter or Service Line Size City Service Area Lockwood Service Area
3/4" or less (*I EDU)
$ 3,120
$ 1,430
V
$ 9,575
$ 4,385
1-1/2"
$ 27,795
$ 12,740
2°
$ 47,985
$ 21,990
3"
$ 124,485
$ 57,050
4"
$ 291,435
$ 133,570
For connections to the wastewater system with meters larger than 4 inches or when the unique usage characteristics of a large wastewater
user may require, the City will forecast the requirements for the flow, Biochemical Oxygen Demand (BOD), and Total Suspended Solids
(TSS) to determine the number of Equivalent Dwelling Units (EDUs). The System Development Fee (SDF) will be calculated as follows:
($7.40 * Flow * (0.5234 + (BOD " 0.17821200) + (TSS *.01847/200) + (TKN * 0.1136/55))) * 1.04
Where:
BOD is the projected BOD loading of the new user's effluent in milligrams per liter, and
TSS is the projected TSS loading of the new user's effluent in milligrams per liter, and
TKN is the projected TKN loading of the new user's effluent in milligrams per liter.
The constants used in the above formula are:
$ 7.40 equals the unit cost of the existing system buy -in component plus the unit cost of the development related new facility
component.
0.5234 equals the proportion of the City's wastewater facilities allocated to the flow parameter in its cost -of service analysis.
0.1782 equals the proportion of the City's wastewater facilities allocated to the BOD parameter in its cost -of service analysis.
0.1847 equals the proportion of the City's wastewater facilities allocated to the TSS parameter in its cost -of service analysis.
0.1136 equals the proportion of the City's wastewater facilities allocated to the TKN parameter in its cost -of service analysis.
1.04 represents the administrative charge.
2. That this Resolution is to be immediately filed in the City Clerk's Office and that
the decision adopting the adjusted rates shall be final ten days after such are so
filed.
PASSED AND ADOPTED by the City Council of the City of Billings, Montana, on
the 24th day of May 2021,
A
S,
SE
ATTEST:
Denise R. Boh(m6n, City Clerk
Y
By:
William A. Cole, Mayor