HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.17.2009MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 17, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Doug Poehls
Mark Mace Mayor Ken Olson (5:40)
OTHERS PRESENT: Mary Embleton Bill Sheridan (5:45)
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at
5:35 p.m There was no public in attendance.
The minutes of the February 3, 2009 meeting were presented and approved via motion by
Mark, seconded by Doug, and passed unanimously.
January Journal Vouchers #834-838 and Utility Billing adjustments for January 2009
were reviewed. Mary reported that the entries are all typical for the month. Motion by
Doug, seconded by Mark to approve the journal vouchers and UB adjustments. Motion
passed unanimously.
The January 2008 Financial Statements were reviewed by the committee. Mary stated that
the funds are at acceptable levels. Some discussion followed. Motion by Doug, seconded by
Mark, to recommend approval of the January Financial Statements to the council. Motion
passed unanimously.
There were no purchase requisitions presented.
The committee reviewed the Camp/OT reports for PPE 2/8/09. Doug asked about the
overtime for 2 officers for District Court in Stillwater County. Chief Musson will be asked
to explain the issue.
The Payroll Register for PPE 2/8/09 totaling $137,962.95 was reviewed by the committee.
Motion by Mark, seconded by Doug, to recommend council approval of the payroll register.
Motion passed unanimously.
Clerk/Treasurer's Comments:
Administrative Charges Allocation/Rental Allocation - Mary stated a meeting will be
scheduled next week to review and discuss the proposal.
Budget process -- Mary reported that the budget sheets have been distributed to department
heads, and that they were reminded today at Department Head meeting that the sheets are due
back to the clerk's office by the end of the month.
Mayor's Comments:
TIED u date - Mayor Olson stated that the newly-appointed agency met last week to
organize, but that not all 5 members were able to attend. He also informed them to prepare
an agenda in the future and bring it to City Hall for posting.
Budget/Finance Committee
February 17, 2009
Chief Administrative Officer Comments:
Impact Fees Feasibility Stud W date - Bill reported that Carson Bise will attend the council
workshop on February 24`h to present the study.
Storm Water Project & S. 18` Ave. overlay update - Some curbing work has been done, but
more concrete work on sidewalks and inlets needs to be done.
West Main Sidewalk SID & overlay - A meeting is scheduled this week with MDT, and Bill
will try to ensure that it is scheduled for 2010 and resolve some issues.
Wastewater Plant U ade relimin engineering r rt - Bill stated that the city is waiting
for Morrison Maierle to report on their progress at the council workshop on the 20. Their
reports are due by then. If they are not completed, the city will have to re-evaluate the
engineer's services and contract.
Other - The committee asked how the Economic Stimulus Package funding would work.
Bill reported that he has submitted 7 or 8 projects to Senator Tester and to Representative
Rehberg. He has had difficulty sending requests to Senator Baucus and to Governor
Schweitzer. No process is known at this time, and it may be that the governor may be in
charge of dispersing the funds. Bill will try to contact the governor's office again. He
worked on this yesterday, which was the Presidents' Day holiday. The 8,h Avenue project is
"shovel ready" and will continue to be emphasized as Laurel's first priority. Discussion
followed.
Mary reported that SB390 to allow cities and towns to use Street Maintenance revenues to
repay INTERCAP loans was heard in committee yesterday afternoon. She sent a-mails from
home over the weekend in support of the bill. She emphasized it would complement the
revenue bond proposed legislation, and would also benefit all Montana cities and towns. She
supported it as city clerk/treasurer from Laurel, and as President of the MMCT&FOA.
The next regular Budget/Finance meeting will be Tuesday, March 3`d at 5:30 p.m.
For next agenda: Same as this meeting.
The meeting adjourned at 6:05 p.m.
Respectfully Submitted,
Mary K Embleton
City Clerk/Treasurer
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