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HomeMy WebLinkAboutCouncil Workshop Packet 12.21.2021 AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, DECEMBER 21, 2021 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony and written evidence. The City Council will base its decision on the record created during the public hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council. General Items 1. Ward 4 Appointment Executive Review 2. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With SWS Equipment, LLC For The Purchase Of A Roll Off Container Truck For The City Of Laurel’s Public Works Department. 3. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With Titan Machinery For The Purchase Of A New Jet Rodder For The City Of Laurel’s Public Works Department. 4. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. Authorizing The Preparation Of A Downtown Parking Study For The City Of Laurel. 5. Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s South Side Stormwater Study. 6. Resolution - Municity5 Amendment Council Issues 7. Judge Pay Scale Discussion Other Items Review of Draft Council Agendas 8. Review Draft Council Agenda for December 28, 2021. Attendance at Upcoming Council Meeting Announcements The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 1 File Attachments for Item: 1. Ward 4 Appointment 2 3 4 5 6 File Attachments for Item: 2. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With SWS Equipment, LLC For The Purchase Of A Roll Off Container Truck For The City Of Laurel’s Public Works Department.   7 R21-__ Accept Bid – Roll Off Container Truck RESOLUTION NO. R21-__ A RESOLUTION AWARDING THE BID AND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH SWS EQUIPMENT, LLC FOR THE PURCHASE OF A ROLL OFF CONTAINER TRUCK FOR THE CITY OF LAUREL’S PUBLIC WORKS DEPARTMENT. WHEREAS, the City of Laurel needs a roll off container truck for its Public Works Department; and WHEREAS, the City of Laurel complied with its procurement policy and Montana Law by utilizing a competitive bid process to ensure the equipment purchased is in the best interest of the City in both quality and price; and WHEREAS, SWS Equipment, LLC was the lowest qualified bidder; and WHEREAS, the lowest bid was for $196,450 and the bid documents are attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, That the Mayor is authorized to sign an agreement with SWS Equipment, LLC for the purchase of the roll off container truck for the total purchase price of $196,450 pursuant to the attached bid documents. Introduced at a regular meeting of the City Council on ____________, 2021, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of _______________, 2021. APPROVED by the Mayor this __ day of ___________, 2021. CITY OF LAUREL ___________________________ Emelie Eaton, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 File Attachments for Item: 3. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With Titan Machinery For The Purchase Of A New Jet Rodder For The City Of Laurel’s Public Works Department.   41 R21-__ Accept Bid – Jet Rodder-Titan Machinery RESOLUTION NO. R21-__ A RESOLUTION AWARDING THE BID AND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH TITAN MACHINERY FOR THE PURCHASE OF A NEW JET RODDER FOR THE CITY OF LAUREL’S PUBLIC WORKS DEPARTMENT. WHEREAS, the City of Laurel needs to trade in and replace its aging Jet Rodder for the Public Works Department; and WHEREAS, the City of Laurel complied with its procurement policy and Montana Law by utilizing a competitive bid process to ensure the equipment purchased is in the best interest of the City in both quality and price; and WHEREAS, Titan Machinery was the lowest qualified bidder and such bid is attached hereto and incorporated herein; and WHEREAS, the lowest bid was for $449,000, with an optional trade in value for the existing equipment of $125,000, for a purchase price of $324,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Mayor is authorized to sign an agreement with Titan Machinery for the purchase of the Jet Rodder pursuant to the terms and conditions contained in the attached bid for the purchase price of $449,000 and $324,000 if the City determines such existing equipment is surplus and appropriate to utilize for a trade in for the purchase. Introduced at a regular meeting of the City Council on ____________, 2021, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of _______________, 2021. APPROVED by the Mayor this __ day of ___________, 2021. CITY OF LAUREL ___________________________ Emelie Eaton, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 File Attachments for Item: 4. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. Authorizing The Preparation Of A Downtown Parking Study For The City Of Laurel. 86 Task Order Form – Water System PER EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 Task Order: Downtown Parking Study In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated December 5, 2017 ("Agreement"), as amended by Amendment No. 1 dated October 13, 2020, Owner and Engineer agree as follows: 1. Background Data A. Effective Date of Task Order: B. Owner: City of Laurel C. Engineer: KLJ Engineering, Inc D. Specific Project (title): Downtown Parking Study E. Specific Project (description): Prepare a downtown parking study 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: Set forth in Part 1—Basic Services of Exhibit A, “Engineer’s Services for Task Order,” modified for this specific Task Order, and attached to and incorporated as part of this Task Order. B. Resident Project Representative (RPR) Services - Not Used C. Designing to a Construction Cost Limit – Not Used D. Other Services – Not Used E. All of the services included above comprise Basic Services for purposes of Engineer’s compensation under this Task Order. 3. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: None Set forth as Additional Services in Part 2—Additional Services, of Exhibit A, “Engineer’s Services for Task Order,” modified for this specific Task Order, and attached to and incorporated as part of this Task Order. This is a Task Order for KLJ Project No. 2104-00147 consisting of 3 pages, plus attachments. 87 Task Order Form – Water System PER EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 4. Owner's Responsibilities A. Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: · Provide Engineer with access to the facilities, as needed, to complete the project. · Provide requested information, including square footages of uses for each block within the study Area. · Review preliminary reports and plans provided by Engineer. 5. Task Order Schedule A. In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: · Basic Services are anticipated to be complete by January 1, 2022 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation 1. Basic Services (Part 1 of Exhibit A) a. Study and Report Phase (A1.01) $ 30,000 Lump Sum TOTAL COMPENSATION (lines 1.a-e) $ 30,000 Lump sum 2. Additional Services (Part 2 of Exhibit A) (N/A) Direct Labor Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer’s labor, overhead, profit, reimbursable expenses (if any), and Consultants’ charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: None 8. Other Modifications to Agreement and Exhibits: None 9. Attachments: 88 Task Order Form – Water System PER EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 Exhibit A – “Engineer’ Services for Task Order Figure A- Project Limits 10. Other Documents Incorporated by Reference: December 5, 2017 Agreement between Owner and Engineer for Professional Services, Task Order Edition October 13, 2020 Amendment to Engineer-Owner Agreement, Amendment No. 1. 11. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is ________________________________ OWNER: City of Laurel ENGINEER: KLJ Engineering, Inc . By: By: Print Name: Emelie Eaton Print Name: Mark Anderson Title: Mayor Title: Vice- President Engineer License or Firm’s Certificate No. (if required): PEL-EF-LIC-37 State of: Montana DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kurt Markegard Name: Matt Smith Title: Director of Public Works Title: Project Manager Address: PO Box 10 Laurel, MT 59044 Address: PO Box 80303 Billings, MT 59108 E-Mail Address: kmarkegard@laurel.mt.gov E-Mail Address: matt.smith@kljeng.com Phone: 406-628-4796 Phone: 406-245-5499 89 Exhibit A – Engineer's Services – Water System PER EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 10 90 R21- Approve Task Order KLJ- Preparation of a Downtown Parking Study RESOLUTION NO. R21-___ A RESOLUTION OF THE CITY COUNCIL APPROVING A TASK ORDER BETWEEN THE CITY OF LAUREL AND KLJ ENGINEERING INC. AUTHORIZING THE PREPARATION OF A DOWNTOWN PARKING STUDY FOR THE CITY OF LAUREL. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The Task Order between the Parties is attached hereto and incorporated herein as part of this resolution, and is accepted and hereby approved by the City Council. Section 2: Execution. The Mayor and City Clerk/Treasurer of the City of Laurel are hereby given authority to accept and execute the attached Task Order on behalf of the City. Section 3: Effective date. The effective date for the Task Order is upon adoption and approval of this resolution. Introduced at a regular meeting of the City Council on ____________, 2021, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of _______________, 2021. APPROVED by the Mayor this __ day of ___________, 2021. CITY OF LAUREL ___________________________ Emelie Eaton, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 91 File Attachments for Item: 5. Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s South Side Stormwater Study. 92 Exhibit A – Engineer’s Services Page 1 This is EXHIBIT A , to Task Order for Project No. 2004-00862 consisting of 2 pages. Engineer’s Services- South Side Stormwater Study (Amendment 1) PART 1 – BASIC SERVICES A1.01 Project Management - Unchanged from original Agreement A1.02 Topographic Survey Phase A. Topographic survey and base mapping services described in original Agreement are extended to include the following areas: 1. Russel Park 2. South 5th Street from Woodland Avenue to South First Avenue 3. Maple Avenue, Cedar Avenue and Woodland Avenue, from South 5th Street to South 4th Street. A1.03 Preliminary Engineering A. Expand services described under Preliminary Design Phase of Original Agreement to include the following stormwater improvements: 1. Stormwater pretreatment, detention, and infiltration facilities within Russel Park. 2. Stormwater conveyance improvements from South 4th Street to Russel Park. B. Engineer shall provide the following services in addition to those described in original agreement: 1. Observe and log soil test pits in pond area from excavation and backfill provided by Laurel Public Works Department. 2. Complete a Preliminary Grading Plan of the proposed pond within Russel Park. 3. Prepare Preliminary Plan and profile sheets for stormwater conveyance system from South 4th Street to Russel Park. 4. Update the stormwater water model completed for the Southside Stormwater Master Plan, based on preliminary design drawings and estimated infiltration rates from soil logs. 5. Complete a water balance analysis to estimate probable frequency and duration and level of inundation for stormwater facilities constructed with Russel Park. Estimates will be proved for both the interim condition anticipated to exist prior to completion of a stormwater outfall project, and long-term conditions anticipated to occur after completion of a stormwater outfall project. 6. Include preliminary stormwater design drawings and results of analysis with Preliminary Engineering deliverables specified in original Agreement. 93 Exhibit A – Engineer’s Services Page 2 A1.04 Final Design Phase A. Expand services described under Final Design Phase of Original Agreement to include stormwater improvements described in this amendment. B. Engineer shall: 1. Incorporate park grading and stormwater improvements described herein with Final Design Drawing and Specifications described in original agreement. Improvements to include: a. Stormwater conveyance improvements from South 4th Street to Russel Park. b. Stormwater pretreatment, detention, and infiltration facilities within Russel Park. 1) To avoid/mitigate conflict with park use, the system is to be designed with minimal slopes and minimum inundation depths as well lawn covering over infiltration facility, unless otherwise approved or directed by Owner. 2) Design will provide mitigation measures to minimize impacts to existing park trees and other park uses. c. landscape and irrigation restoration. 2. Prepare final stormwater drainage report and Operation and Maintenance (O&M) Schedule for stormwater improvements within Russel Park. C. Add final stormwater drainage report and O&M schedule to final design deliverables described in original agreement. A1.05 Bidding or Negotiating Phase A. Expand services described under Bidding and Negotiating Phase of Original Agreement to include stormwater improvements described in this amendment. A1.06 Construction Phase A. Expand services described under Construction Phase of Original Agreement to include stormwater improvements described in this amendment. B. Engineer will provide the follow construction staking in addition to that described in Section A1.06.A.10 of the original Agreement: 1. Stake infiltration facility and grading limits in Russel Park. 2. Provide shape file to Contractor for completion of grading using GPS machine control. C. Modify anticipated RPR time specified in Section A1.06.A.3 of the original Agreement, to 740 hours. Modify recommended construction contract time in same section, to 140. A1.07 Post-Construction Phase A. Expand services described under Post-Construction Phase of Original Agreement to include stormwater improvements described in this amendment. PART 2 – ADDITIONAL SERVICES 94 Exhibit A – Engineer’s Services Page 3 A2.01 Additional Services Requiring an Amendment to Task Order B. Add to Section A2.01.A of the original Agreement (Additional Services Requiring Written Authorization): 1. Stormwater pumping design. 95 96 Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 This is EXHIBIT K , consisting of [2] pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated [8/24/21]. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. _1__ The Effective Date of this Amendment is:___________________ Background Data Effective Date of Owner-Engineer Agreement: Owner: City of Laurel Engineer: KLJ Engineering, Inc. Project: 2022 Pavement Maintenance Nature of Amendment: [Check those that are applicable and delete those that are inapplicable.] _X_ Additional Services to be performed by Engineer ____ Modifications to services of Engineer _X_ Modifications to responsibilities of Owner _X_ Modifications of payment to Engineer ____ Modifications to time(s) for rendering services ____ Modifications to other terms and conditions of the Agreement Description of Modifications: Scope of Services is modified in accordance with Amendment 1 – Exhibit A Agreement Summary: Original agreement amount: $ 595,800.00 _ Net change for prior amendments: $ 0________ __ This amendment amount: $ 85,000 _ Adjusted Agreement amount: $ 680,800_____ Change in time for services (days or date, as applicable): 0____ 97 Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. OWNER: ENGINEER: By: By: Print name: Print name: Title: Title: Date Signed: Date Signed: 98 R21-___ Approve Amendment #1 to Task Order for KLJ South Side Stormwater Study RESOLUTION NO. R21-____ A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE PREVIOUSLY APPROVED TASK ORDER AUTHORIZING KADRMAS, LEE & JACKSON, INC. TO PROVIDE ADDITIONAL SERVICES FOR THE CITY OF LAUREL’S SOUTH SIDE STORMWATER STUDY. WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee & Jackson, Inc. (“KLJ”); and WHEREAS, the City previously approved a Task Order authorizing engineering services for the preparation of a South Side Stormwater Study for the City of Laurel; and WHEREAS, additional work is recommended which will require additional engineering services as provided and described in Amendment #1 which is attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Amendment #1 to the previously approved Task Order authorizing additional engineering services for the additional compensation for the South Side Stormwater Study is hereby approved and the Mayor is hereby authorized to execute the attached Amendment #1 on the City’s behalf. Introduced at a regular meeting of the City Council on ____________, 2021, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of _______________, 2021. APPROVED by the Mayor this __ day of ___________, 2021. CITY OF LAUREL ___________________________ Emelie Eaton, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 99 File Attachments for Item: 6. Resolution - Municity5 Amendment 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 File Attachments for Item: 7. Judge Pay Scale Discussion 144 RESOLUTION NO. R15-51 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LAUREL, MONTANA, SETTING THE SALARY FOR THE CITY COURT JUDGE. WHEREAS, during each budget cycle the City Council sets the salary of the City Court Judge, including increases; and WHEREAS, the City Council desires to establish a salary schedule for the City Court Judge's position to provide certainty and fairness for the City and the elected City Judge; and WHEREAS, the date of salary increases should be clarified and certain; and WHEREAS, it is in the best interests of the citizens that the position of City Court Judge of the City of Laurel be sufficiently compensated to attract and retain quality candidates willing to serve in this fundamental position; and WHEREAS, the City Council has the authority pursuant to the Laurel Municipal Code 2.68.100, to set the salary of the City Court Judge. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana that, effective July 1, 2015, the salary of the elected City Court Judge is set pursuant to the attached schedule including salary increases; BE IT FURTHER RESOLVED, that the current elected City Judge's salary shall be adjusted on July 1, 2015, and shall remain within the attached salary schedule and the City shall continue to provide health insurance and retirement. Introduced at a regular meeting of the City Council on June 2, 2015, by Council Member Mountsier 2015. PASSED and APPROVED by the City Council of the City of Laurel this 2nd day of June, APPROVED by the Mayor this 2nd day of June, 2015. CIT AUREL Gam% Mark A. Mace Mayor A Ewan, Sam --9. Painter, Civil City/Attorney R15-51 Judge's Salary 145 Judge Salary Matrix Years Additional Pay Yearly of Service Re -Election Salary Year 1 35,000.00 Year 2 35,254.00 Year 3 35,508.00 Year 4 35,762.00 Year 5 500.00 36,516.00 Year 6 36,770.00 Year 7 37,024.00 Year 8 37,278.00 Year 9 500.00 38,032.00 Year 10 38,286.00 Year 11 38,540.00 Year 12 38,794.00 Year 13 500.00 39,566.00 Year 14 39,820.00 Year 15 40,074.00 Year 16 40,328.00 Year 17 500.00 41,082.00 Year 18 41,336.00 Year 19 41,590.00 Year 20 41,844.00 Year 21 500.00 42,598.00 Year 22 42,852.00 Year 23 43,106.00 Year 24 43,360.00 Year 25 500.00 44,132.00 Year 26 44,386.00 Year 27 44,640.00 Year 28 44,894.00 Year 29 500.00 45,648.00 500 Additional Salary for Re -Election - Beginning January 1 after re-election 146 City/Town Name Class # of FTE Population Salary Range Full/Part Time Attoney Court of Record DILLON 3rd 30.75 4369 $46,283 with 2% increase each year. New hire would start at same wage. Full Time Yes No COLUMBIA FALLS 3rd 31 6464 $60,389 per year with increases last increase was 5% Part Time (32 hours per week) Yes Yes POLSON 3rd 44.7 5060 $19.57 per hour ($25,441) Starting pay $19.00 per hour plus COLA Part Time (25 hours per week) No Unsure BELGRADE 3rd 58 9503 $31,800/year to $37,510/year After 5 years only receive COLA increase Full Time Yes Yes LAUREL 3rd 68 7222 $42,851/year Part Time No No 147 File Attachments for Item: 8. Review Draft Council Agenda for December 28, 2021. 148 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, DECEMBER 28, 2021 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R18-XX NEXT ORD. NO. O18-XX WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of December 14, 2021. Correspondence 2. Ambulance Monthly Report - November 2021. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims entered through December 23, 2021. 4. Approval of Payroll Register for PPE 12/12/2021 totaling $194,756.58. Ceremonial Calendar Reports of Boards and Commissions 5. Budget/Finance Committee Minutes of December 14, 2021. Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duratio n for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 149 6. Ward 4 Appointment 7. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With SWS Equipment, LLC For The Purchase Of A Roll Off Container Truck For The City Of Laurel’s Public Works Department. 8. Resolution - A Resolution Awarding The Bid And Authorizing The Mayor To Sign An Agreement With Titan Machinery For The Purchase Of A New Jet Rodder For The City Of Laurel’s Public Works Department. 9. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. Authorizing The Preparation Of A Downtown Parking Study For The City Of Laurel. 10. Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s South Side Stormwater Study. 11. Resolution - Munity5 Amendment Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 150