HomeMy WebLinkAboutCouncil Workshop Minutes 10.19.2021MINUTES
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, OCTOBER 19, 2021
A Council Workshop was held in Council Chambers and called to order by Council President
Eaton at 6:30 p.m. on October 19, 2021.
COUNCIL MEMBERS PRESENT:
_x Emelie Eaton
_x Heidi Sparks
x Bruce McGee
x Richard Herr
x Scot Stokes
x Iry Wilke
x Richard Klose
Don Nelson
OTHERS PRESENT:
Nick Altonaga, Planning Director
Nathan Herman, Utilities Plant Superintendent
Kurt Markegard, Public Works Director
Stan Langve, Police Chief
Public Input:
There were none.
General Items
Executive Review
Resolution - A Resolution Of The City Council Approving Certain Revisions To The
CBA Through A Memorandum Of Agreement Between The City Of Laurel And Local
Union Local 303, American Federation Of State, County And Municipal Employees,
AFSCME.
Stan Langve, Police Chief, briefly reviewed the language changes in the 303 Union contract; see
attached. The intent is to have this person in place by November 2"d
Resolution - Dynamic Designs Encroachment Permit to Install Handicap Accessible
Ramp at Front Door.
Kurt Markegard, Public Works Director, stated this is an encroachment permit to allow Dynamic
Designs to install an ADA ramp into their business. Council issues a permit with Staff's
recommendations. Staff's recommendation is to allow the encroachment to proceed.
It was questioned if this came from a LURA grant. It was clarified that Council awarded this
LURA grant request. This request allows them to build in the right of way.
3. Resolution - A Resolution Authorizing The Mayor To Execute A Contract With "In
Control, Inc." To Prepare A Pre -Engineering Survey For The City's Waste Water
Treatment Plant.
Nathan Herman, Utilities Plant Superintendent, stated this is similar to the proposal Council saw
at the last Council meeting. The last proposal was for the Water Treatment Plant. This proposal
is for the WasteWater Treatment Plant. The cost will be no greater than $50k.
Council Issues
4. NorthWestern Energy Easement Discussion
Council President Eaton reminded Council that they should now have ex parte communications
and keep this process public. She knew of two Council Members who NorthWestern Energy had
contacted.
Council Member Herr stated NorthWestern Energy had contacted him. They were asking where
to go with proceedings. He told them to speak with the Mayor or the Council President.
Council Member McGee stated NorthWestern Energy also contacted him. They discussed the
tabled resolutions and how to move these forward.
Council Member Wilke spoke with the Clerk/Treasurer on the need for these items to come back
to the table.
Council President Eaton read the attached email into the record. There was a question on how the
dollar figure was decided on. This item was tabled because there was discussion on whether this
easement amount was fair.
Council did not see a reason to make any suggested changes at this time. The item will be
untabled at the October 26, 2021, City Council meeting.
NorthWestern Energy Zone Change Discussion
Council President Eaton briefly reviewed the attached letter from Planning Director Altonaga.
Annexation of City -Owned Property Contiguous With Municipal City Limits
Discussion
Nick Altonaga, Planning Director, stated that there is a lot of property outside of the City Limits
that the City owns. It makes sense that all property owned by the City be within its limits. The
attached list is a preliminary list of properties suggested to be annexed into the City. Once this is
done, they can update the zoning map more accurately to represent the zoning jurisdictions
correctly.
Council asked if there were any costs associated with these annexations. Such as sidewalks,
utilities, etc. It was clarified there were no additional costs associated with annexing these
properties into the City. There will be a resolution of intent to annex these properties. Then there
will be a 20 -day comment period. After that comment period has closed, there will be a
resolution to annex the properties. This list does include the Water Treatment Plant and
WasteWater Treatment Plant. As it sits now, if there were an issue at one of the plants, they
would call the Sheriff instead of the local Police Department.
It was questioned if there were any private property included on this list. It was clarified that in
the future, possibly, but the privately -owned property is a different process.
Southside Storm Water Master Plan Discussion
Kurt Markegard, Public Works Director, stated that the Southside Storm Water Master Plan draft
was presented to Public Works Committee last night.
Matt Smith, KLJ, briefly reviewed the attached PowerPoint. They based their calculations on a
two-year storm event. In order to adequately drain the stormwater, they need a flow rate of 35cfs.
The capacity of culvert #2 is 7 cfs. Culvert #2 is where the majority of the water on the Southside
naturally flows too. Once they found where the water was flowing and the capacity of that
outfall, they were able to put together a few solutions. He briefly reviewed all the options
available to deal with the stormwater. The best option is a phased approach. It would start with a
retention pond located in Russel Park. This retention pond would be at a slight slope and grassed.
It would not be filled with water very often. The next phase would be to increase the flow
capacity of culvert #2. The final phase of this project is to include stormwater as the streets on
the southside are rebuilt. The estimated cost for all of this is $3.8 million.
It was questioned if stormwater is phased in with the street improvements will the lack of
drainage affect the street improvements. It was clarified that by addressing S. 4' and W.
Railroad, the drainage issues would be decreased significantly.
The cost to put in the retention pond will cost approximately $300k. They would also put in a
trench with gravel to help the water dissipate faster.
8. W. Railroad Update
Kurt Markegard, Public Works Director, stated he had been asked to get an update of costs from
the DOT; see attached. He spoke with the Clerk/Treasurer about either bonding via Street
Maintenance or using Street Maintenance dollars when the State asks for the gap funding.
Having a plan for the stormwater should assist with getting this project moving forward. The
railroad crossing was also recently redone.
Council President Eaton read the attached email from the Clerk/Treasurer.
It was questioned what the State needs from the City to give an official answer on the gap
funding of this project. The Public Works Director stated he would verify and get back to the
Council President. Council expressed its desire to move forward with this project.
9. S. 4th Street Stakes Update
Council President Eaton had noticed stakes in people's yards on S. 4`h Street. There were lots of
utility markings and some stakes. These stakes seemed to have caused confusion.
Matt Smith, KLJ, clarified that the steaks were put in the ground as control points for a survey.
The total map is complete, and people can remove the steaks from their yards. Those stakes do
not represent where the street or curb will be.
10. Update on Lion's Park Improvements.
Kurt Markegard, Public Works Director, stated the trail is paved. It is .8 miles in length. The pier
should be complete by the end of this week. Alisha Stickney with the State came down a few
days ago and found a person in a wheelchair fishing from the paved trail. He thanked everyone
for the many donations to get this project done. He also thank the Lions for all their hard work
raising funds for this project.
Other Items
Review of Draft Council Agendas
Attendance at Upcoming Council Meeting
Announcements
A postal service worker had asked a Council Member to remind residents that mail trucks need
15 feet on each side of a mailbox to get in and out. Please keep garbage cans away from your
mailbox as well.
There is a First Responder Chili Cook -Off and Silent Auction to benefit Sean McCleary, a Laurel
Volunteer Fireman. It will be held on November 6, 2021, from I to 8 at High Plans Brewery.
The council workshop adjourned at 7:33 p.m.
Respectfully su itted,
Brittney Moo a
Administrative Assistant
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for
the listed workshop agenda items.
ADDENDUM$'A'$
CLASSIFICATION
GRADE
CLASSIFICATION
1
2
Animal Control & Parking Attpnelant
(-V,asant Grade and salaFy tGe
negotiated imFhpn fellpd through
future negGtiatiGn)
3
Communications Officer 1
4
Communications Officer II
5
Communications Officer III
6
Police Officer, Patrolman
7
Police Officer, Senior Patrolman
8
Police Officer, Master Patrolman
9
31
ADDENDUM "B"
WAGES
1. Effective July 1, 2021 each bargaining unit employee shall receive a two percent (2%)
increase to their current base rate: police officers - 2%, dispatchers - 2%
2. Effective July 1, 2022 each bargaining unit employee shall receive a two percent (2%)
increase to their current base rate: police officers - 2%, dispatchers - 2% - animal
control & parking 2%
3. Effective July 1, 2023 each bargaining unit employee shall receive a three percent (3%)
increase to their current base rate: police officers - 3%, dispatchers - 3% - animal
control & parking 3%
4. This contract will remain in effect until June 30, 2024 at which time it will be renegotiated
under the terms of this Agreement
5. The Employer shall compensate a newly hired employee one -dollar ($1.00) per hour
below that of the base rate for his/her classification grade for the first twelve (12) months
of employment. After employee's successful completion of his/her twelve (12) month
probation period, the Employer shall compensate employee in accordance with the
position's pay schedule.
Employees will receive differential pay of seventy-five cents ($.75) per hour for the
afternoon shift and one dollar ($1.00) per hour for the night shift in addition to any other
compensation.
Afternoon shift shall be hours between 3 p.m. and 11 p.m. Night shift shall be hours
between 11 p.m. and 7 a.m.
When an employee is temporarily assigned to a higher grade, the employee shall
receive the wage rate of the step of the higher grade corresponding to his/her current
step for each hour worked in the higher grade, provided however, that if such employee
works four (4) hours or more in the higher grade in the same shift. The employee shall
receive the higher rate of pay for the full shift.
32
ADDENDUM "B" (continued)
Grade
Position
7/01/21
7/01/22
7/01/23
To
To
To
6/30/22
6/30/23
6/30/24
1
2
Animal Control & Parkin
Attendant WaGaAll-�
$16.50
$16.83
$17.33
sola
#If 34
3
communications Officer I
$21.801hr
22.24/h
$22.91/hr
4
Communications Officer II
$22.88/hr
$23.34/hr
$24.04/hr
5
Communications Officer III
$24.18/hr
$24.66/hr
$25.40/hr
6
Police Officer, Patrolman
$24.59/hr
$25.08/hr
$25.83/hr
7
Police Officer, Senior Patrolman
$25.67/hr
$26.18/hr
$26.97/hr
8
Police Officer, Master Patrolman
$27.30/hr
$27.85/hr
$28.69/hr
9
A. Senior Patrolman wage is a minimum of $1.00 per hour over Patrolman's base wage. Master
Patrolman wage is a minimum of $2.50 per hour over Patrolman's base wage.
B. Communication Officer II wage is a minimum of $1.00 per hour over Communication Officer I
base wage. Communication Officer III wage is a minimum of $2.20 per hour over
Communication Officers I base wage.
33
ADDENDUM "F"
POLICE/DISPATCH - ANIMAL CONTROL/PARKING
RETENTION SYSTEM
Years of Service = $.05/hour Increase beginning 2nd year of employment
$.10/hour increase beginning year 11-15 and then returns to $.05/hour.
Years
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Increase/Hour
$
.00
$
.05
$
.10
$
.15
$
.20
$
.25
$
.30
$
.35
$
.40
$
.45
$
.55
$
.65
$
.75
$
.85
$
.95
$ 1.00
$ 1.05
$ 1.10
$ 1.15
$ 1.20
$ 1.25
$ 1.30
$ 1.35
$ 1.40
$ 1.45
Yearly Increase
$ .00
$ 104.00
$ 208.00
$ 312.00
$ 416.00
$ 520.00
$ 624.00
$ 728.00
$ 832.00
$ 936.00
$1,144.00
$1,352.00
$1,560.00
$1,768.00
$1,976.00
$2,080.00
$2,184.00
$2,288.00
$2,392.00
$2,496.00
$2,600.00
$2,704.00
$2,808.00
$2,912.00
$3,016.00
Amounts will not compound. This is for all 303 Members. This amount is based on work year
of 2080 hours/year. Yearly amount will depend on regular hours worked. There is no cap on
years of service.
38
Brittney Moorman
From: Sam Painter <sam@thompsonpainterlaw.com>
Sent: Thursday, September 30, 2021 1:01 PM
To: Brittney Moorman; City Mayor
Cc: Kurt Markegard
Subject: FW: City of Laurel Easement Byron Line City of Laurel Park
Attachments: FINAL City of Laurel Park Easement.pdf
Attached is the easement for Northwest Energy. I will send the resolution for this later on.
Sincerely,
Sac S. ;Va[ah
Sam S. Painter
Thompson Painter Law P.C.
180 South 32"d Street West, Suite 3
Billings, MT 59102
(406)294-4230
From: Ishkanian, Roy <Roy.lshkanian@northwestern.com>
Sent: Thursday, September 30, 20219:06 AM
To: Sam Painter <sam@thompsonpainterlaw.com>
Subject: RE: City of Laurel Easement Byron Line City of Laurel Park
OK — here you go.
I will have the first payment of $500 with me at the meeting on Oct 5
Thx Roy
From: Sam Painter <sam@thompsonpainterlaw.com>
Sent: Wednesday, September 29, 20215:01 PM
To: Ishkanian, Roy <Rov.lshkanian@northwestern.com>
Subject: [EXTERNAL] RE: City of Laurel Easement Byron Line City of Laurel Park
CAUTION: This Email is from an EXTERNAL source outside of North Western Energy.
The Original Sender of this email is samCd thompsonpainterlaw.com.
Are you expecting the message? Is this different from the message sender displayed above?
Do not click on links or open attachments unless you are sure you recognize the sender and
you know the contents are safe.
If you believe the email to be malicious and/or phishing email, please use the Report Phish button.
Roy, I talked to the Mayor, and if you are prepaying for the easement, the logical thing would
be to make the easement have a 10 year term: $5000 payment is $500 per year for 10 years,
which is the amount the City requests and the amount you want to pay up front. A simple
solution. Please insert a 10 year term, or I can if you would like, and we have a deal. I will get
the resolution prepared for the council next week.
Sincerely,
Sam S. ;V4&raa
Sam S. Painter
Thompson Painter Law P.C.
180 South 32nd Street West, Suite 3
Billings, MT 59102
(406) 294-4230
From: Ishkanian, Roy<Roy.lshkanian@northwestern.com>
Sent: Wednesday, September 29, 20213:59 PM
To: Sam Painter <sam@thomosonoainterlaw.com>
Subject: RE: City of Laurel Easement Byron Line City of Laurel Park
HI Sam:
I appreciate that other companies pay annually, but for us paying all at once allows us to capitalize the payment along
with the rest of the asset —this is helpful from our standpoint. That is why I offered nearly $1,000 more than the
calculated $4,059 (at the $150 per rod I have paid others). It would be very much appreciated if we could pay all at
once.
Also, since this is recorded, I don't typically include the amount paid to each landowner. I am happy to confirm the
amount we will pay via an email or letter to Nick or Tom separately. Once this is signed I can have a check within 10
days to the City.
I have prepared the final version with the easement and exhibit in one document and it is attached. I think this is ready
for prime time unless you have any other questions or concerns. FYI — I have this set up for two City of Laurel
signatures. If it is just one I can revise the signature lines and acknowledgement section.
Thank you again for your help with this.
Regards,
Roy M. Ishkanian, MBA
Manager Lands & Permitting
Energy Supply I Lands l Permitting
Roy.lshkania n@northwestern.com
0:(406)655-6415
C: (406) 670-5765
1944 Monad Road
P.O. Box 80330
Billings, MT 59108-0330
NorthWester a
I 'nei gy
Delivering a bright Iutun
From: Sam Painter <sampthompsonpainterlaw.com>
Sent: Wednesday, September 29, 202110:32 AM
To: Ishkanian, Roy<Roy.Ishkanian@northwestern.com>
Subject: [EXTERNAL] RE: City of Laurel Easement Byron Line City of Laurel Park
CAUTION: This Email is from an EXTERNAL source outside of North Western Energy.
The Original Sender of this email is sam@thompsonpainterlaw.com.
Are you expecting the message? Is this different from the message sender displayed above?
Do not click on links or open attachments unless you are sure you recognize the sender and
you know the contents are safe.
If you believe the email to be malicious and/or phishing email, please use the Report Phish button.
Roy,
was advised NWE and the City want this item on next week's council agenda. I discussed the
revised language with the Mayor and Staff and the revised language you proposed is . The
language is acceptable. Please finalize.
The only outstanding issue is payment. The City has agreed to annual payments for pipeline
easements with other company's and they would propose a $500 annual payment as
consideration for the easement. The payment would cease when the pipeline is no longer used
and the easement extinguished or vacated.
Would you propose the payment arrangement and if acceptable, incorporate into the
document? I will prepare the resolution for the council if you would prepare and send the final
documents to me. I will make sure the item is added to the agenda on Tuesday.
Thank you.
Sincerely,
Sark S. P44tr a
Sam S. Painter
Thompson Painter Law P.C.
180 South 32nd Street West, Suite 3
Billings, MT 59102
(406)294-4230
From: Ishkanian, Roy<Rov.lshkanian@northwestern.com>
Sent: Friday, September 17, 202110:58 AM
To: Sam Painter <sam@thompsonpainterlaw.com>
Subject: RE: City of Laurel Easement Byron Line City of Laurel Park
Hello Sam:
OK- I have taken a stab at addressing the concerns you outlined below. Please see the 'compare' and REV versions of
the easement to see what has changed.
Yes, we intend to compensate the City. I have paid private land owners $150 per rod for the same easement just south
of the river. For the 446.5' of bore, we are taking about 27 rods at $150/rod = $4,059. 1 would propose compensating
the City $5,000 for the easement.
Please let me know your thoughts on the above items
Thanks!
Roy M. Ishkanian, MBA
Manager Lands & Permitting
Energy Supply I Lands I Permitting
Roy.Ishkanian@northwestern.com
0:(406)655-6415
C: (406) 670-5765
1944 Monad Road
P.O. Box 80330
Billings, MT 59108-0330
NorthWesterri
hiel",
ny
DMYrAng a aftht future
From: Sam Painter <sam@thompsonpainterlaw.com>
Sent: Friday, September 17, 20219:56 AM
To: Ishkanian, Roy<Roy.lshkanian@northwestern.com>
Subject: [EXTERNAL] City of Laurel Easement Byron Line City of Laurel Park
CAUTION: This Email is from an EXTERNAL source outside of North Western Energy.
The Original Sender of this email is sam(d)thompsonoainterlaw.com.
Are you expecting the message? Is this different from the message sender displayed above?
Do not click on links or open attachments unless you are sure you recognize the sender and
you know the contents are safe.
If you believe the email to be malicious and/or phishing email, please use the Report Phish button.
Dear Mr. Ishkanian:
I write on behalf of the City of Laurel in my capacity as the City's City Attorney for Civil
Matters. The Mayor and Public Works Director met with me to discuss the proposed easement
you had sent them for the City's approval. After our meeting, the Mayor requested I provide
you the City's response as follows:
1. The City is agreeable to an easement for the buried pipeline across its City
Park. However, the City is concerned about the language authorizing you to clear cut any
trees or vegetation over the entire right of way area. As you know the right of way runs
across a city park. The City has been working to reconstruct a campground and
recreational area that was damaged during the past floods and a pipeline failure. The City
would like some sort of language providing notice and an opportunity to negotiate a
payment for damages to the park, especially tree removal.
2. In regard to the improvements to the park, the City would like to negotiate compensation
for allowing the pipeline to be placed under the park, which limits options for the surface.
When I asked them the purpose of the compensation, the Mayor and Staff advised they
would like to construct a walking path through the park and along the back where the old
city dump is buried. As an alternative to cash, the City would be interested in discussing
your company's construction of a walking path, including a placard or sign providing
notice that your company constructed the path for all Park Guests to use during their
temporary visit or stay. As I understand it, the path is not intended to be a substantially
expensive paved path. The City is thinking a gravel walking path would be more
appropriate in the area of the park, and perhaps a bench or two for folks to sit and rest
upon, near the rear of the park. I can provide you further information regarding the
proposal if you have interest expressed.
Please consider the City's concern and proposal at your first convenience.
Thank you.
Sincerely,
.5" S. Patxteh
Sam S. Painter
Thompson Painter Law P.C.
180 South 3211 Street West, Suite 3
Billings, MT 59102
(406)294-4230
This message is for the named person's use only. It may contain confidential, proprietary or legally privileged
information. No confidentiality or privilege is waived or lost by any mistransmission. If you receive this message in error,
please immediately delete it and all copies of it from your system, destroy any hard copies of it and notify the sender.
You must not, directly or indirectly, use, disclose, distribute, print, or copy any part of this message if you are not the
intended recipient. NorthWestern Corporation and its subsidiaries each reserve the right to monitor all e-mail
communications through its network.
CITY HALL
115W. 11T 628-4796 City Of Laurel
PLANWATER OFC.: 628-7431
COURT: 628-1964 P.O. Boz 10
FAX 628-2241 Laurel, Montana 59044
October 18, 2021
Regarding the Northwestern Energy Zone Change Application
Mayor and City Council,
Office of the City Planner
The Planning Department has reviewed the recently made recommendation of annexation of the
Northwestern Energy property adjacent to the Yellowstone River with other city staff. After ftuther
review, the Department recommends that City Council un -table the resolution for zoning for the
Northwestern Energy parcels and pass the resolution at the City Council meeting scheduled for October
26, 2021.
It is in the best interests of the city to move the zone change forward in order to facilitate the development
of a vital piece of infrastructure for the region. Please let me know if you have any questions or comments
about this letter or the item to be discussed. Thank you for your consideration.
Regards,
Nicholas Altonaga, CFM
Planning Director
property Draft
Planning Director
10/13/2021
Address: 1152 YARD OFFICE RD
Legal description: S10, T02 S, R24 E, C.O.S. 1048, PARCEL 1
Taxid: D02645
Geocode:03082110116010000
Property owner: CITY OF LAUREL
Certificate of Survey: CS 1048
Tract: 1
Address: 1501 SEWER PLANT RD
Legal description: S15, T02 S, R24 E, ACRES 9.5, PORTION IN E2E2SW ADJ TO & S OF COS 1998
(SEWAGE *
Taxid: D02720
Geocode:03082115307200000
Property owner: CITY OF LAUREL
Subdivision: UNPLATTED
Address: US HIGHWAY 212 S
Legal description: S15, T02 S, R24 E, WATER PLANT IN SWSW4
Taxid: D02722
Geocode:03082115307010000
Property owner: CITY OF LAUREL
Subdivision: UNPLATTED
Address: W RAILROAD ST
Legal description: S17, T02 S, R24 E, C.O.S. 3014, PARCEL 1, 26.788 AC (2000) RESOLUTION
ANNEX TO CITY 03-12 (04)
Taxid: D02829
Geocode:03082117104010000
Property owner: CITY OF LAUREL
Certificate of Survey: CS 3014
Tract: 1
Address: US HIGHWAY 10 W
Legal description: S17, T02 S, R24 E, C.O.S. 1055, PARCEL 1, LESS 1.71 AC FOR HWY (17)
Taxid: D02804
Geocode:03082117207200000
Property owner: CITY OF LAUREL
Certificate of Survey: CS 1055
Tract: 1
Legal description: SO4, T02 S, R24 E, IN N2SW4 LAUREL RESERVOIR
Address: W BEARTOOTH DR
Taxid: D02545
Geocode:03082104324200000
Property owner: CITY OF LAUREL
Subdivision: UNPLATTED
Address: W BEARTOOTH DR
Legal description: SO4, T02 S, R24 E, C.O.S. 496, PARCEL 1, AMND
Taxid: D02541
Geocode:03082104324210000
Property owner: CITY OF LAUREL
Certificate of Survey: CS 496 IST AM
Tract: 1
Address: Park W 12TH ST
Legal description: LAURMAC SUBD AMEND, S09, T02 5, R24 E, BLOCK 14, Lot 4 - 6, AMND (13)
Taxid: B01523
Geocode:03082109238010000
Property owner: CITY OF LAUREL
Subdivision: LAURMAC SUB AM
Block: 14
Lot: 4
Address: LAUREL AIRPORT RD
Legal description: SO4, T02 S, R24 E, C.O.S. 3162, PARCEL A, TRS A -B, C1, D -E COS 3162 (11)
Taxid: D02525
Geocode:03082104101010000
Property owner: CITY OF LAUREL
Certificate of Survey: CS 3162
Tract: A
Address: MILWAUKEE RD
Legal description: VILLAGE SUBD, 511, T02 S, R24 E, BLOCK 6, Lot 1
Taxid: B03234
Geocode:03082111202010000
Property owner: CITY OF LAUREL
Subdivision: VILLAGE SUB IST FIL
Block: 6
Lot: 1
Address: SE 4TH ST
Legal description: HAGEMAN SUBD 3RD FILING, 516, T02 S, R24 E, BLOCK 11A, Lot ROW, AMD
(12)
Taxid: B00464C
Geocode:03082116106120000
Property owner: CITY OF LAUREL
Subdivision: HAGEMAN SUB 3RD FIL
Block: 11A
Lot: ROW
Address: W 7T" ST
Legal description: 508, T02 S, R24 E, C.O.S. 3397, PARCEL 2, **MULTI -DISTRICT** TR 2 COS 3397
SD7-.619 AC SD07L-1.282 AC
Taxid: D02583B
Geocode: 03-0821-08-1-05-21-6000
Property owner: CITY OF LAUREL
Certificate of Survey: COS 3397
Block:
Lot:
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -1) $ 3,538,000
Opinion of Probable Capital Cost
Alternative SD -1 (Extend New Stormdrain from Culvert 2)
Culvert 2 Improvements
Stormdrain Improvements as part of Street Rehabilitation
#
#
ITEM
QTY
UNITS
UNIT PRICE t
TOTAL
TOTAL
101
Mobilization
I
LS
$
103,000.00
$
103,000
102
Taxes, Insurance and Bond
1
LS
$
52,000.00
$
52,000
103
Traffic Control
1
LS
$
15,000.00
$
15,000
104
Stormwater Management and Erosion
1
LS
$
8,000.00
$
8,000
105
Concrete Curb and Gutter Removal
210
SY
$
17.00
$
3,570
106
IType 2 Pipe Bedding
150
CY
$
72.00
$
10,800
107
Imported Trench Backfill
300
CY
$
50.00
$
15,000
108
Exploratory Excavation
30 1
HR
$
300.00
$
9,000
109
Concrete Collars
19
EA
$
400.00
$
7,600
110
Combined Curb & Gutter
945
LF
$
35.00
$
33,075
111
12" diam. Storm Drain Pie
1,290
LF
$
75.00
$
96,750
112
15" diam. Storm Drain Pie
1,400
LF
$
82.00
$
114,800
113
18" diam. Storm Drain Pie
1,110
LF
$
90.00
$
99,900
114
24" diam. Storm Drain Pie
2,630
LF
$
95.00
$
249,850
115
30" diam. Storm Drain Pie
720 1
LF
$
120.00
$
86,400
116
36" diam. Storm Drain Pie
610
LF
$
140.00
$
85,400
117
Bore 30" Culvert West Railroad
90
LF
$
650.00
$
58,500
118
2'x3' Inlet Boxes
63
EA
$
3,200.00
$
201,600
119
48" diam. Storm Drain Manhole
15
EA
$
4,000.00
$
60,000
120
60" diam. Storm Drain Manhole
4
EA
$
5,400.00
$
21,600
121
IStreet Trench Repair
9000
SY
$
100.00
$
900,000
Subtotal
$
21232,000
lContingency I20%
$
447,000
Subtotal: 2022 Construction Cost
$
2,679,000
En ineerin
18%
$
483,000
Subtotal: 2022 CAPITAL COST
$
3,162,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -1) $ 3,538,000
Culvert 2 Improvements
#
ITEM
QTY
UNITS
UNIT PRICE
TOTAL
201
Mobilization
1
LS
$
12,000.00
$
12,000
202
Taxes, Insurance and Bond
1
LS
$
6,000.00
$
6,000
203
Traffic Control
I
LS
$
5,000.00
$
5,000
204
Stormwater Management and Erosion 1
LS
$
2,000.00
$
2,000
205
Bore 42" Culvert
300
LF
$
800.00
$
240,000
Subtotal
$
265,000
lContingency
1
20%
$
53,000
Subtotal:
2022 Construction Cost
$
318,000
IF-rigineering
1
IS%
$
58,000
TOTAL: 2022 CAPITAL COST
$
376,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -1) $ 3,538,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -2) $ 3,310,000
Opinion of Probable Capital Cost
Alternative SD -2 (Extend New Stormdrain from Culverts 1 & 2)
Culvert 1 & 2 Improvements
Stormdrain Improvements as part of Street Rehabilitation
#
#
ITEM
QTY
UNITS
UNIT PRICE'
TOTAL
TOTAL
101
Mobilization
1
LS
$
89,000.00
$
89,000
102
Taxes, Insurance and Bond
1
LS
$
45,000.00
$
45,000
103
Traffic Control
1
LS
$
15,000.00
$
15,000
104
Stormwater Management and Erosion
1
LS
$
8,000.00
$
8,000
105
Concrete Curb and Gutter Removal
177
SY
$
17.00
$
3,003
106
Type 2 Pipe Bedding
150
CY
$
72.00
$
10,800
107
Imported Trench Backfill
300
CY
$
50.00
$
15,000
108
Exploratory Excavation
30
HR
$
300.00
$
9,000
109
Concrete Collars
17
EA
$
400.00
$
6,800
110
Combined Curb & Gutter
795
LF
$
35.00
$
27,825
111
12" diam. Storm Drain Pie
1,090
LF
$
75.00
$
81,750
112
15" diam. Storm Drain Pie
1,040
LF
$
82.00
$
85,280
113
18" diam. Storm Drain Pie
390
LF
$
90.00
$
35,100
114
24" diam. Storm Drain Pie
3,330 1
LF
$
95.00
$
316,350
115
30" diam. Storm Drain Pie
800
LF
$
120.00
$
96,000
116
Bore 30" Culvert West Railroad
90
LF
$
700.00
$
63,000
117
2'x3' Inlet Boxes
53
EA
$
3,200.00
$
169,600
118
48" diam. Storm Drain Manhole
17
EA
$
4,000.00
$
68,000
119
Street Trench Repair
8000
SY
$
100.00
$
800,000
Subtotal
$
1,945,000
lContingency 1
20%
$
389,000
Subtotal: 2022 Construction Cost
$
2,334,000
jEngineering 1
18%
$
421,000
Subtotal: 2022 CAPITAL COST
$
2,755,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -2) $ 3,310,000
Culvert 1 & 2 Improvements
#
ITEM
QTY
UNITS
UNIT PRICE t
TOTAL
201
Mobilization
1
LS
$
18,000.00
$
18,000
202
Taxes, Insurance and Bond
1
LS
$
9,000.00
$
9,000
203
Traffic Control
1
LS
$
5,000.00
$
5,000
204
Stormwater Management and Erosion 1
LS
$
2,000.00
$
2,000
205
Bore 30" Culvert
510
LF
$
700.00
$
357,000
Subtotal
$
391,000
lContingency
1
20%
$
79,000
Subtotal:
2022 Construction Cost
$
470,000
En ineerin
18%
$
85,000
Subtotal: 2022 CAPITAL COST
$
555,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
TOTAL: 2022 CAPITAL COST All Storm Drain Imp with Alt SD -2) $ 3,310,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
Opinion of Probable Capital Cost
Alternative S-3 (Stormwater Detention in Russell Park)
Culvert 2 & Pond Improvements
Modifications to Storm Drain Improvements with Pond Addition
#
#
ITEM
QTY
UNITS
UNIT PRICE t
TOTAL
TOTAL
101
Mobilization
I
LS
$
13,000.00)
$
13,000
102
Taxes, Insurance and Bond
1
LS
$
7,000.00
$
7,000
105
Concrete Curb and Gutter Removal
-20
SY
$
17.00
$
340)
106
Type 2 Pipe Bedding
-25
CY
$
72.00
$
(1,800)
107
Imported Trench Backfill
-50
CY
$
50.00
$
2,500
109
Concrete Collars
-4
EA
$
400.00
$
1,600
110
Combined Curb & Gutter
-90
LF
$
35.00
$
3,150
111
12" diam. Storm Drain Pie
-120
LF
$
75.00
$
(9,000
112
15" diam. Storm Drain Pie
25
LF
$
82.00
$
2,050
113
18" diam. Storm Drain Pie
-360
LF
$
90.00
$
32,400
114
24" diam. Storm Drain Pie
-60
LF
$
95.00
$
5,700
115
30" diam. Storm Drain Pie
-720
LF
$
120.00
$
(86,400
116
36" diam. Stone Drain Pie
135
LF
$
140.00
$
18,900
118
2'x3' Inlet Boxes
-6
EA
$
3,200.00
$
19,200
120
60" diam. Storm Drain Manhole
-4
EA
$
5,400.00
$
21,600
121
Street Trench Repair
-1000
SY
$
100.00
$
100,000
Subtotal
$
(283,000)
Contin enc
20"/0
$
57,000
Subtotal: 2022 Construction Cost
$
(340,000)
En ineerin
18%
$
(62,000)
Subtotal: 2022 CAPITAL COST
$
402,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
Culvert 2 & Pond Improvements
#
ITEM
QTY
UNITS
UNIT PRICE
TOTAL
201
Mobilization
1
LS
$
25,000.00
$
25,000
202
Taxes, Insurance and Bond 1
LS
$
13,000.00
$
13,000
203
Traffic Control
1
LS
$
5,000.00
$
5,000
204
Stormwater Management and Erosion I
LS
$
2,000.00
$
2,000
205
Bore 24" Culvert
300
LF
$
550.00
$
165,000
206
Bolder Pit
385
CY
$
65.00
$
25,025
207
Pond Excavation
3,500
CY
$
30.00
$
105,000
208
Top Soil Stripping/Stockpile
& Restoration 2000
CY
$
10.00
$
20,000
209
Irrigation Repair
1
LS
$
15,000.00
$
15,000
210
Landscape Restoration Sod 11,000
SY
$
15.00
$
165,000
Subtotal
$
496,000
Contin enc
200/,
$
100,000
Subtotal: 2022 Construction Cost
$
596,000
En ineerin
18%
$
108,000
TOTAL: 2022 CAPITAL COST
$
704,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
Opinion of Probable Capital Cost
Alternative S-4 (Stormwater Detention on First Congregational Church Property)
Culvert 1 & Pond Improvements
Modifications to Storm Drain Improvements with Pond Addition
# JITEM QTY I UNITS I UNIT PRICE'
TOTAL
111 12" diam. Storm Drain Pie 60 LF $ 75.00
$
4,500
115 30" diam. Storm Drain Pie -50 LF $ I20.00
$
6,000
Subtotal
$
2,000
Contin enc 2-0-/-.F-$
9,000
(1,000
Subtotal: 2022 Construction Cost
$
3,000
En ineerin 18%
$
(1,000)
Subtotal: 2022 CAPITAL COST
$
(4,000)
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
Culvert 1 & Pond Improvements
#
ITEM QTY
UNITS
UNIT PRICE t
TOTAL
201
Mobilization 1
LS
$
9,000.00
$
9,000
202
Taxes, Insurance and Bond 1
LS
$
5,000.00
$
5,000
203
Traffic Control 1
LS
$
5,000.00
$
5,000
204
Stormwater Management and Erosion 1
LS
$
2,000.00
$
2,000
205
Bore 24" Culvert 210
LF
$
550.00
$
115,500
206
1 Pond Excavation 2,000 1
CY 1
$
30.00
$
60,000
207
ITop Soil Stripping/Stockpile & Restoration 481
CY
$
10.00
$
4,815
208
JLandscape Restoration (Seed ng) 0.3
Acre
$
1,500.00
$
448
Subtotal
$
181,000
lContingency
20%
$
37,000
Subtotal: 2022 Construction Cost
$
218,000
En ineerin
18%
$
40,000
Subtotal: 2022 CAPITAL COST
$
258,000
Estimated unit costs are based upon estimates from suppliers and bid tabs for similar projects throughout Montana.
b�L ppEgE�j���_�ro0�aTP�
ITT RES
52 ACRES ®� L..INC � CN-S9
WJ CN=91 CROELL Cj..�N-89
L JI ���-ryVtA' �N SS
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l
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EXISTING DRAINAGE
PATTERNS
LEGEND
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Bt3 ACHES
I CN 09
/ C,t �. MRL UNDERPASS �°`� aAapxaelpnll puM
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.,.R..1 - „. -
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FIGURE 2
STORMDRAIN ALTERNA'
SD -1
EXTEND NEW STORM DRAIN
_ FROM CULVERT
LEGEND
EASi1xGN�vERT
PROP65EDCULVERi
�> � vRwosEosiwMORux
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FIGURE 3
STORMDRAIN ALTERNATIVE
SD -2
EXTEND NEW STORM DRAIN
FROM CULVERTS 1 6 2
LEGEND
�..� EVSnXG smRuvRux
��� AFNYEOSNPM qWN
20' SmnN wWN gnNETER Vaft
-- - - - - -- RrsV[SU6 N NwRY
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i
N
FIGURE 4
STORAGE ALTERNATIVE
S-2
STOR"ATER DETENTION ON
ONSPROPERTVATCULVERT2
LEGEND
/ EKSTXGCVLVEPi
wosMEocuLVFxi
/ ��� GIMWSED9iCflM pWx
20' 6RIPN MRM MWTEP IPBEL
--- aVB6l51H CUXOtaY
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eo
It
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a
1 R'�
Y
y 1A.1-I�SNm-
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10:1 5p
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-
BOLDER PIT 4
12-BELOWTDPSOlL d.
SECTION A -A
<WKLJ
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®fl
FIGURE 5
STORAGE ALTERNATIVE
S3
STORM WATER DETENTION
IN RUSSELL PARK
LEGEND
Exrsnr«awLMER.
Mpg9E0PILYEFI
/
� � EMISl1M BIpIMLP.VM
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/
svlruslx ewxwwr
----- CLF8RE Su&eOSIXMIIMYRY
--_
0
POND DETAIL
10:1 5p
2% v Fiu
-
BOLDER PIT 4
12-BELOWTDPSOlL d.
SECTION A -A
<WKLJ
a
i
p 5 e o 0
N
- o o
FIGURE 6
�f
STORAGE ALTERNATIVE
S.4
5TORMWNTERDETENTION ON
C !.( FIRST CGNGREMTIGNh
CHURCH PROPERTY
w9 a
LEGEND
a
� � - - cwnraaiv.nr
svnameocuirxm
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;; �� ,,. SttWYpUM CMNFff. Wt�
v +
------
3'DEEP POND -
WITH 4:1 SIDESLOPES
3U"
A
1, 12" B
.,� ;Wa::BORE
24" CULVERT
(CULVERT 1)
Kurt Marlcegard
From:
Osterloh, Parker <jsterloh@mt.gov>
Sent:
Tuesday, September 7, 2021 1:48 PM
To:
Kurt Markegard
Cc:
Potts, Katie; Strizich, Carol; Nelson, Rod; Taylor, Michael; Schnieber, Kurtis; Bethany
Langve; Matt Smith; City Mayor
Subject:
RE: City of Laurel Urban Priority Project
Good morning Kurt,
After speaking with the district engineers it is my understanding that project cost estimates should not have significantly
increased due to material costs and that the original cost estimates, which include an inflation factor of 3% per year, to
the anticipated year of construction, and 20% contingency, are likely still accurate enough that a full reexamination of
the cost estimate is not warranted.
However, I have been cautioned by the district engineer that, similar to 2019, when the cost estimates were originally
being developed, there is still a significant amount of risk and unknowns with the project because there is not enough
field data to make a more informed cost estimate. It is possible that after nomination and project development begins
in earnest there may be unforeseen factors that elevate project costs as much as 25%. Unfortunately, with the limited
information available to develop preliminary cost estimates it is difficult to know if this is the case, that is the reason for
such a disparity between the high cost estimate and the low cost estimate, and why we include a contingency in all
project estimates. It is still entirely possible that the low end cost estimate is more accurate, but there is no way to tell
until further on in the process.
One solution to this risk would be to increase the contingency percentage for the project, which would then decrease
through project development as and more is known about the site conditions.
I have included the original cost estimates updated to display projected costs with inflation. If you would like I can
increase the contingency percentage, to 25 or 30 percent, for you to look at as well.
Estimated Project Costs
Project Segment
Estimate
FY2021
FY2022
FY2023
FY2
West Railroad Street - 8th Ave -1st Ave [High End Estimatel
S
6.189.800
S
6.566.759
S
6.763.762
S
6,966.675
S
7.1'
Urban Funding Balance
S
4,108.240
S
4.325.642
S
4.543.044
S
4.71
Shortfall
S
(2.458.519)
S
(2.438.120)
S
2.423.631
S
2.4
West Railroad Street - 8th Ave - 1st Ave Low End Estimate
S
4.370,800
S
4.636.982
S
4776091
S
4.919.374
S
5.01
Urban Fundinq Balance
S
4,108.240
$
4.325 642
S
4,543.044
S
471
Shortfall
S
(628.742)
S
450.449
S
376.330
5
31
Inflation 3% per year after 2019
Includes IDC
Annual Urban Nlocation 5217,402
OT/PE
$
500,000.00
PE
$
350,000.00
RW
$
500,000.00
RW
$
300,000.00
Ic
$
385,000.00
IC
$
5001000.00
CN
$
3,540,000.00
CN
$
2,440,000.00
CE
$
364,000.00
CE
$
244,000.00
Total
$
5,389,000.00
Total
5
3,834,000.00
20% Contingency*
$
800,800.00
20°%Contingency'
$
536,800.00
$
6,189,800.00
$
4,370,800.00
'Contingency applied to CN/CE estimates
If you feel like a meeting would be beneficial to discuss this in more detail let me know and I'd be happy to set
something up. Feel free to reach out if you have any questions as well.
Thanks,
Parker
From: Kurt Markegard <kmarkegard@laurel.mt.gov>
Sent: Friday, July 30, 202112:08 PM
To: Osterloh, Parker <josterioh@mt.gov>
Cc: Potts, Katie <kpotts@mt.gov>; Strizich, Carol <cstrizich@mt.gov>; Nelson, Rod <rodnelson@mt.gov>; Taylor, Michael
<mictaylor@mt.gov>; Schnieber, Kurtis <kschnieber@mt.gov>; Bethany Langve <cityclerk@laurel.mt.gov>; Matt Smith
<matt.smith@kljeng.com>; City Mayor <citymayor@laurel.mt.gov>
Subject: [EXTERNAL] RE: City of Laurel Urban Priority Project
Parker,
Yes
Kurt
From:Osterloh, Parker<iosterloh@mt.aov>
Sent: Friday, July 30, 202112:06 PM
To: Kurt Markegard <kmarkeeard@laurel.mt.eov>
Cc: Potts, Katie <kpotts@mt.aov>; Strizich, Carol <cstrizich@mt.zov>; Nelson, Rod <rodnelson@mt.zov>; Taylor, Michael
<mictavlorc@mt.eov>; Schnieber, Kurtis <kschnieber@mt.aov>
Subject: RE: City of Laurel Urban Priority Project
Kurt,
Thanks for reaching out, I just want to confirm that you want the cost estimate based on the same scope as before (full
reconstruct with sidewalk, curb and gutter?
Thank you,
Parker
From: Kurt Markegard <kmarkeeard@laurel.mt.aov>
Sent: Friday, July 30, 202110:42 AM
To:Osterloh, Parker<iosterloh@mt.zov>
Cc: Potts, Katie <kpottsC)mt.eov>; Strizich, Carol <cstrizich@mt.eov>; Nelson, Rod <rodnelson@mt.&ov>; Taylor, Michael
<mictavlor@mt.aov>; Schnieber, Kurtis <kschnieber@mt.eov>
Subject: [EXTERNAL] RE: City of Laurel Urban Priority Project
Parker,
The City of Laurel is discussing moving the West Railroad project forward again. I have been asked by the mayor if we
can get an updated cost estimate seeing pricing for materials is way up. I would expect the costs might be around 25%
increase? Let me know if this is something the DOT could provide Laurel as we are looking at trying to find the gap
funding.
Thanks,
Kurt Markegard
Public Works Director
Laurel MT
Brittney Moorman
From:
Bethany Langve
Sent:
Tuesday, October 19, 2021 12:37 PM
To:
Ward 1 B; Emelie Eaton
Cc:
Brittney Moorman
Subject:
TIF District Bonding Capability
Council President Eaton,
Brittney assisted me today in figuring out how much debt service the TIF Districe could currently support.
The maximum amount of annual debt service payments the TIF District could potentially support is $466,623.35. This
figure is a rough figure that does not take into consideration the current grant programs, staff wages to assist the LURA
Board, future changes in interest rates, etc. I would never recommend the City sell a bond with annual debt service
payments this high, as it would tie up all of the TIF Districts cash.
To give you an example of what the TIF District could potentially bond, the Water Fund recently sold the $4,921,000 SED
Basin bond. The most recent annual debt service payment on that bond is $314,500.
These are really rough figures, and all of this is subject to the buyer of the bond's interest, requests, etc. We will also
have to take into consideration the grant programs, staff wages etc. at the time of any bond sales. I hope this helps with
some of the questions regarding the TIF District and bonding.
Bethany
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