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Home My WebLink AboutPublic Works Committee Minutes 08.16.2021MINUTES CITY OF LAUREL PUBLIC WORKS COMMITTEE MONDAY, AUGUST 16, 2021 The Public Works Committee meeting was called to order at 6:00pm on Monday, August 16, 2021 by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice Chair, Dan Koch, Mary Carter Others Present: Kurt Markegard- Public Works Director Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. No public input General Items 1. Approval of Minutes from July 19, 2021- Iry Wilke made a motion to approve the minutes of July 19, 2021. Motion was seconded by Dan Koch. Motion carried to approve the minutes of July 19, 2021. New Business 2. Emergency Call Out Report- Report attached KLJ Report- Report attached Old Business Other Items Iry raised concern regarding SE 4th at the Cenex Station. He stated there is a very rough patch and asked if the city could repair. Kurt stated he had previously approached the state regarding this since it is on the state highway. He stated the state was not willing to work with the city regarding this as part of the 2021 pavement maintenance project. Dan called attention to the 300 block of Montana Ave and an issue with the pipe replacements. He stated there are spots that are settling and sinking. He would like the issue to be reviewed and, if possible, corrected. Announcements 4. Next Meeting will be Monday, September 20, 2021 at 6:00pm Meeting adjourned at 6:25pm. City of Laurel Project Status Update August 16, 2021 2022 Pavement Maintenance Project (KU #2104-00862) Reason for Project: To provide yearly maintenance and improve mentstothe City of Laurel Roads Network. ProjectScope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughoutthe City of laurel CurrentStatus: Project Scope and Task Order Delivered to City Being Reviewed at Workshop on 7/20/21 and Council 7/27/21 Lindy Lane Sewer Replacement (KU #2014-00018) Reason for Project: To replace a large capacity sewer main that is cracked and has a high potential for failure. Project Scope: To remove and replace a 115 lineal foot section of 30" sanitary sewer pipe that is just south of Interstate 90 to a manhole within Lindy Lane. CurrentStatus: • Bid Opening 8/12/21 • City Council 8/26/21 Water System PER (KU #2104-00147) Reason for Project: To update the Preliminary Engineering Reportthat was completed in April 2014 with the most current information. Project Scope: To Updatethe existing computer model forthe water distribution system; Review pressure zone, tank and boosterstation alternatives; Analyze up to 3 different sites fora new watertank and explore funding alternative for all potential projects. CurrentStatus: • Project Analysis is in Progress. • Final Report is due Sept. 11t. 5'hAve. Water Re -Route (KU #2104-00118) Reason for Project: To abandon the existing waterline between W. 11th and W. 12' Streets that crosses existing properties without an easement. Page 1 of 5 ENGINEERING, REIMAGINED City of Laurel Project Status Update August 16, 2021 Project Scope: Abandonment of a 12" waterline that connects 11t1 St. to 12th St north of 5th Ave. in Laurel. Anew 12" waterline will connect at the intersection of 5' Ave. and 11th St, route eastto 4th Ave. and then north to 12th St. where it will turn back west and connect at the original connection point along 12th St. CurrentStatus: • Draft study complete and under internal review Southside Stormwater Study (KU #2004-01470) Reason for Proiect: Analyze Laurels South side to determine needed improvements forstormwater. Project Scope:: To complete a stormwatermaster plan for the areas south of the train tracks and west of Highway 212. CurrentStatus: • Analysis and evaluations of existing conditions is complete • Developmentofalternativesisin progress WWTP Screw Pump B Replacement (KU #2004-01359) Reason for Proiect: To replace screw pump B at the Laurel WastewaterTreatment Plant. Project Scope: Reconstruction and rehabilitation of the Archimedes Screw Pump "B" at the City of laurel Wastewater Treatment Plant. CurrentStatus: • Project Bid July 15t • Project Award July 13' • Anticipated equipment delivery January 15th • Project completion, February 1521 WTP Lift Well Replacement (KU #2004-01487) Reason for Project: To replace a lift well at the Laurel WaterTreatment Plant. Project Scope: Reconstruction and rehabilitation of the lift well at the City of Laurel Water Treatment Plant. CurrentStatus: DEQ Submittal 7/30/21 Advertise 8/26/21 Bid Opening9/1/21 Page 2 of 5 ENGINEERING, REIMAGINED 2021 Pavement Maintenance Project (KU #2004-00831) Reason for Proiect: To provide yearly maintenance and improve mentstothe City of Laurel Roads Network. ProjectScope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughoutthe City of laurel CurrentStatus: • Approved by Council on May 11th • Start Construction June 15t • Crack sealing complete this week. • Chip Sealing to occur 7/20/21 • Project to be complete by 8/15/21 • Change Orders Issued 8/11/21 Sanitary Sewer H2S Remediation (KU #1804-00122) Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of manholes and othersystemcomponents. ProjectScope: Complete design and construction administration to address H2S build-up in the system. CurrentStatus: • Surveycompleted • Design underway • DEQ Submittal 7/30/21 • Advertise 8/26/21 • Bid Opening 9/1/21 Water Tank Recoat (KU #1904-01843) Reason for Proiect: The coating on the City watertank has deteriorated to the point where it is flaking and peeling. ProjectScope: Design, bid, and administerthe recoatingof the watertank. CurrentStatus: • Project Bid 7/1/21 • Project Award 7/13/21 • Project Completion 8/31/21 Page 3 of 5 ENGINEERING, REIMAGINED /l City of Laurel Project Status Update August 16, 2021 � Yellowstone River Crossing (KLI #2004-00542) Reason for Project: The 4" waterline that serves Riverside park campground freezes duringthe winter months and leaks where it crosses the Yellowstone River. Project Scope: Design, bid, and administer the replacement the waterline that is attached to the bridge crossing the Yellowstone River CurrentStatus: • Preconstruction meeting scheduledfor 7121121 • Project on Hold until Pipe can be delivered Design Standards & Rules Update (KU # 1804-02569) Reason for Project: Update old standards Project Scope: Develop a set of cohesive and concise design standards for public improve mentsto help facilitate reviews of new developments and ensure the public improvements are designed in the City of Laurel's best interest. CurrentStatus: • Drafts of the all sections of the manual are complete • Final sections of streets, water and sewerare complete Laurel Planning Services (KU #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. CurrentStatus: • Site Plan Review—Lot 113, Block 1, Entertainment Subdivision. 2"dsubmittal reviewed and sent to City on 6.15.21 • Subdivision Review —GoIdbergSporting Estates Sewer Recommended language Sentto Kurt April 22"d, 2021. Needs to go to City Council • Subdivision Review— Cherry Hills 3rd Filing Initial Review Complete and sent to City 7.6.21 • Subdivision Review- Iron Horse Station Subdivision Water & Sewer Delivered Approved, Streets & Storm comments sent 5.28.21 • Subdivision Review- Bitterroot Grove Townhomes Engineering reports reviewed and sent to City on 6.8.21 Page 4 of 5 ENGINEERING, REIMAGINED City of Laurel Project Status Update August 16, 2021 • Growth Policy Update—Completed December l5, 2020 Laurel Capital Improvement Plan (KLJ # 2104-00649) Reason for Project: KU has been retained by the City of Laurel to develop a 5 -year Capital Improvement Plan (CIP). Project Scope: The CIP is primarily a planning tool for annual budgeting to assist Departments and the Governing Body establish project priorities and funding. CurrentStatus: • Task Order executed • Kick-off meeting Department Heads • Initial structure of C/Pgenerated • Department Heads con tactedforaddition a/projects. • Documentisbeingdrafted. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet bi-weeklyto discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY21 Projects 1. West Railroad Street Reconstruction- Proposal submitted 2. Water System Planning a. Booster station rehabilitation or replacement (task order forthcoming) b. Water storage tank Preliminary Engineering Report 3. 711 Street reconstruction from 11t Streetto 4. Waterline extension outto Golf Course Road 5. Updates to Zoning regulations 6. Updates to Subdivision Regulations 7. West Interchange Neighborhood Plan Other Potential Future Projects 1. West Side TIFF Page 5 of 5 ENGINEERING, REIMAGINED August 17, 2020 Public Works Emergency all -outs since last meeting in July 7-23 Water shut off Spruce Grove 7-29 Water shut off Thomson Park 8-4 Sewer Plant lift screws shut off 8-7 Middle School dumpster set 8-9 Water Break 600 Block Juniper Ave.