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HomeMy WebLinkAboutResolution No. R21-73I R DMII 911110] e I ► tell t" W] A RESOLUTION OF THE CITY COUNCIL SELECTING ASKIN CONSTRUCTION, LLC AS THE SUCCESSFUL BIDDER FOR THE CITY PROJECT KNOWN AS THE LINDY LANE SEWER REPLACEMENT PROJECT. WHEREAS, the City of Laurel plans to replace the sewer located on Lindy Lane as described in the attached bid documents, and such project was publicly advertised for competitive bids from interested and qualified bidders; and WHEREAS, City Staff and the City's contract engineers reviewed and considered the bids received and recommends the City Council award the bid to the qualified and responsive bid that appears to be in the City's best interest; and WHEREAS, Askin Construction LLC submitted a bid of $149,008.00 to complete the project on the City's behalf. City Staff determined the bid is in the best interest of the City. The Bid documents are attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that the City has followed its procurement policies and state law requiring competitive bidding; and BE IT FUTHER RESOLVED the City Council hereby awards the bid to Askin Construction LLC for its bid price of $149,008.00. The Mayor and City Clerk are authorized to sign all necessary documents, agreements or contracts on the City's behalf consistent with this resolution for completion of the project. Introduced at a regular meeting of the City Council on August 24, 2021, by Council Member Herr. PASSED and APPROVED by the City Council of the City of Laurel this 241 day of August 2021 APPROVED by the Mayor this 241 day of August 2021. CITY OF LAUR�L 41 as C. Nelson, Mayor AT'GES 9X Bethany Langve, rk asurer, Clerk -Treasurer Approved as to rm: Sam Painter, Civil City Attorney R21-73 Award Bid for Lindy Lane Sewer Replacement Project 2611 Gabel Road Billings, MT 59102-7329 406 245 5499 KUENG.COM August 16, 2021 Kurt Markegard City of Laurel 115 W. 1st Street Laurel, MT 59044 Re: Lindy Lane Sewer Replacement Project — Recommendation of Award Dear Kurt: Bids for the Lindy Lane Sewer Replacement project were received August 12th, 2021. Three bids were opened and read aloud, with bid amounts being $181,610.00, $196,962.00 and $149,008.00. The bids were checked for mathematical accuracy and no discrepancies were found. The lowest bidder is Askin Construction, LLC. We recommend the,contract be awarded to Askin Construction, accordingly. Enclosed is the Notice of Award (NOA) forthe City's approval and a Certified Bid Tabulation. Please sign, date and return four (4) original NOA forms; upon receipt, we will work with Askin Construction to route final Contracts for the City's approval. If you have any questions or concerns, please contact me at (406) 245-5499. Sincerely, /i KU/ Ryan E. Welsh, PE Project Engineer Enclosure(s): Notice of Award Certified Bid Tabulation Project #: 2104-00916 cc: file ENGINEERING, REIMAGINED Notice of Award Dater Project: Lindy Lane Sewer Replacement Project Owner: City of Laurel Owner's Contract No.: Contract: As described in the Bid Documents Engineer's Project No.: 2104-00916 Bidder: Askin Construction LLC Bidder's Address: 3300 2nd Ave. N., Ste 3 Billings, MT 59101 You are'notified that your Bid dated August 12th. 2021 for the above Contract has been considered. You Pre the Successful Bidder and are awarded a Contract for the Lindy Lane Sewer Replacement Project. The Contract Price of your Contract is One Hundred Forty-nine Thousand and Eight Dollars and Zero Cents ($149.008.00). 4 copies of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within fifteen [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner four 4 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the Instructions to Bidders (Article 20) and General Conditions (Paragraph 5.01). 3. Other conditions precedent: (none) Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. City of Laurel Owner 7-11tho/, riz%edd Signature f // �'n��L///i� Title Copy to Engineer Lindy Lane Sewer Replacement Notice of Award Form 00510 KU Project 2104-00916 - Page 1 of 1 TABULATION OF BIDS Lindy Lane Sewer Replacement - KLJN2104-00916 CITY OF LAUREL, MONTANA August 12, 2021 ,q< Base Bid Engineers Opinion of Cost JR Civil Western Municipal Askin Construction Item Description Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Pd. Total Price 101 Moblliiation 1 $ 10,000.00 $ 10,000.00 $ 19,833.00 $ 19,833.00 $ 41,000.00 $ 41,000.00 5 2.5,000.00 $ 25,000.00 102 Taxes, Insurance and Bonds 1 $ 5,000.00 $ 5,000.00 $ 7,810.00 $ 7,810.00 $ 15,500.00 $ 15,500.00 $ 7,000.00 $ 7,000.00 103 Traffic Control 1 IS $ 10,000.00 $ 10,000.00 $ 3,880.00 $ 3,880.00 $ 7,800.00 $ 7,800.00 $ 4,900.00 $ 4,900.00 104 Sewer Bypass Pumping 1 I -S $ 25,000.00 $ 25,000.00 $ 46,812.0 $ 46,812.00 $ 12,900.00 $ 12,900.00 $ 24,600.00 $ 24,600.00 105 1 Unclassified Excavation 10 a $ 50.00 $ 500.00 $ 90.00 $ 900.0 $ 67.00 $ 670.00 $ 30.00 $ 300.00 106 1-1/2" Crushed Base Course 6 C, $ 50.00 $ 300.00 $ 145.00 $ 870.00 $ 57.00 $ 342.00 $ 264.00 $ 1,584.0 107 Asphalt Concrete Pavement(4'Thick) 28 SY $ 65.00 $ 1,820.00 $ 190.00 $ 5,320.00 $ 220.00 $ 6,160.00 $ 113.00 $ 3,164.00 108 Gravel Alley Surface Repair 85 SY $ .45.00 $ 3,825.00 $ 79.00 $ 6,715.00 $ 29.00 $ 2,465.00 $ 26.00 $ 2,210.00 109 Dewatering I LS $ 10,000.00 $ 10,000.00 $ 25,360.00 $ 25,360.00 $ 1.00 $ 1.00 $ . $ - 110 Remove Existing Sewer Main 70 LF $ 31.00 $ 2,170.00 $ 60.00 $ 4,200.00 $ 110.00 $ 7,700.00 $ 56.00 $ 3,920.00 111 Flow Fill Existing Pipe 3 a $ 15.00 $ 45.00 $ 356.00 $ 1,068.00 $ 480.00 $ 1,440.00 $ 1,300.00 $ 3,900.0 112 Type 2 Pipe Bedding 40 C, $ 50.00 $ 2,000.00 $ 140.00 $ 5,690.00 $ 81.00 $ 3,240.00 $ 10.00 $ 400.00 113 Imparted Trench Backfill 70 CY $ 50.00 $ 3,500.00 $ 166.00 $ 11,620.00 $ 58.0 $ 4,060.00 $ 5.00 $ 350.00 114 1 Install 30" PVC Sanitary Sewer Main 114 LF $ 100.00 $ 11,400.00 $ 145.00 $ 16,530.00 $ 600.00 $ 68,400.00 $ 403.00 $ 45,942.00 115 48" Sanitary5ewer Manhole 2 Ea $ 8,500.00 $ 17,000.00 $ 10,260.00 $ 20,520.00 $ 11,300.00 $ 22,600.00 $ 10,100.00 $ 20,200.00 116 Sign Remove & Reset 1 EA $ 500.00 $ 500.00 $ 296.0 $ 296.00 $ 630.00 $ 630.00 $ 463.00 $ 463.00 117 Mailbox Remove &Reset 1 EA $ 500.00 $ 500.00 $ 296.00 $ 296.00 $ 320.00 $ 320.00 $ 463.00 $ 463.00 118 Exploratory Fxtavation 4 HR $ 400.00 $ 1,600.00 $ 500.00 $ 2,000.00 $ 390.00 $ 1,560.00 $ 853.00 $ 3,41200 119 Landscape Restoration (Seeding) 30 Sy $ 15.00 $ 450.00 $ 65.00 $ 1,980.00 $ 5.80 $ 174.00 $ 40.00 $ 1,200.00 Total of Base Bid $ 105,610.00 $ 181,610.00 $ 196,962.00 $ 149,008.00 This represents a true tabulation of bids opened and re/a/d/o/n/�/a{us 2021. /(Y' W Date:August 16, 2021 SECTION 00500 AGREEMENT FORM This Agreement is dated as of the n t day of AULT in the year 2021, by and between the City of Laurel, hereinafter called "Owner" and Askin i olistruction LLC, hereinafter called "Contractor". Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: I_1;41[at 101111M4rL0]d8 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Removal and replacement of approximately 120 If of 18" sewer main with a 30" PVC sewer line and two new manholes just south of Interstate 90 at the intersection of Lindy Lane and South Laurel Road. This project will also include the removal and replacement of the asphalt surfacing where South Laurel Road is crossed and removal and replacement of the gravel surfacing in Lindy Lane. 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Lindy Lane Sewer Replacement, City of Laurel, Montana ARTICLE 3 — ENGINEER 3.01 The Project has been designed by Kadrmas, Lee and Jackson, Inc. (KLI), who is hereafter called Engineer and who is to act as Owner's Representative, assume all duties and responsibilities and have the rights and authority assigned to Engineer in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 4 — CONTRACT TIMES 4.01 Time of the Essence A. All time limits for milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. B. The beginning of the Contract Time shall be stated in a written Notice to Proceed drafted by the City Engineer to Contractor, and in accordance with Paragraph 2.03 of the General Conditions. 4.02 Days for Substantial Completion and Final Completion A. Contractor agrees to commence Work under this Agreement on or before the date to be specified on a written "Notice to Proceed" from the Owner and to substantially complete the Work by October 30th. 2021 as provided in Paragraph 2.03 of the General Conditions. Final Completion of the Work shall be by November 12th, 2021. Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 - Page 1 of 8 B. Substantial Completion will be determined as in Paragraph 1.01 of the General Conditions. C. Final completion is defined as completion of all components of the project including those which were not yet considered complete.by Substantial Completion. 4.03 Liquidated Damages A. Owner and Contractor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner one thousand, four hundred dollars ($1,400.00) for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete and five hundred dollars ($500.00) for each day after the time specified in paragraph 4.02 for Final Completion. ARTICLE 5 — CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the work in accordance with the Contract Documents an amount equal to the sum of the established Unit Price for each separately identified item of Unit Price Work times the quantity of that item that is constructed and accepted. Unit prices are those listed in the Unit Price Schedule of the Bid Form attached as Exhibit A to this Agreement. Estimated quantities used for bidding purposes are not guaranteed. Payment will be for actual quantities as determined by Engineer in accordance with Paragraph 9.07 of the General Conditions. Unit prices have been computed as provided in Paragraph 11.03 of the General Conditions. ARTICLE 6 — PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the Contract Documents. 6.02 Progress Payments; Retainage A. Ownershall make progress payments in accordance with Article 14 of the General Conditions on account of the Contract Price on the basis of Contractor's Applications for Payment as recommended by Engineer, once each month during construction as provided below. All progress payments will be on the basis of the progress of the Work completed measured by the number of units of each bid item completed times the bid unit price in the Unit Price Schedule of the Bid Form for that item; 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the work completed but, in each case, less the aggregate of payments previously made and Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 2 of 8 less such amounts as Engineer may determine or Owner may withhold, in accordance with Paragraph 14.02 of the General Conditions, and less the following retainages. a. Owner shall retain five percent (5%) of the amount of the work completed until Final Completion and acceptance of all Work covered by the Contract Documents. b. Owner shall retain five percent (5%) of materials and equipment not incorporated in the Work (but delivered, suitably stored, and accompanied by documentation satisfactoryto Owner as provided in Paragraph 14.02 of the General Conditions). 2. Upon Substantial Completion and at Owner's discretion, the amount of retainage may be further reduced if requested by Contractor. 6.03 Final Payment A. Upon Final Completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07. ARTICLE 7 — INTEREST 7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the maximum rate allowed by law at the place of the Project. ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents (including all Addenda) listed in Article 9 and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and furnishing of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance and furnishing of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Special Provisions and as provided in Paragraph 4.02 of the General Conditions, and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site which has been identified in the Special Provisions as provided in Paragraph 4.06 of the General Conditions. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the Site. Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 3 of 8 E. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect ofthe means, methods, techniques, sequences and procedures of construction to be employed by Contractor including applying the specific means, methods, techniques, sequences and procedures of construction, if any, expressly required by the Contract Documents to be employed by Contractor, and safety precautions and programs incident thereto. F. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the otherterms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents and the written resolution thereof by Engineer is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Contractor hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the performance of work performed for the City of Laurel. This prohibition shall apply to the hiring and treatment of Contractor's employees and to all subcontracts it enters into in performance of the Agreement with the City of Laurel. ARTICLE 9 — CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (Pages Ito 8, inclusive); 2. Performance bond (Pages Ito 3, inclusive); 3. Payment bond (Pages 1 to 3, inclusive); 4. Standard General Conditions (MPWSS); Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 4 of 8 5. Supplementary Conditions (MPWSS); 6. Instructions to Bidders (MPWSS); 7. Special Provisions (Pages 1 to 8, inclusive); 8. Specifications as listed in the table of contents of the Project Manual; 9. Drawings consisting of a cover sheet numbered G1 through D1 with each sheet bearing the following general title: Lindy Lane Sewer Replacement; 10. Addenda (Numbers 1 to 1, inclusive); 11. Exhibits to this Agreement (enumerated as follows): a. Contractor's Bid (Pages 1 to 8, inclusive); b. Documentation submitted by Contractor prior to Notice of Award (N/A); c. NoticeofAward 12. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed; b. Written Amendments; c. Work Change Directives; d. Change Orders; e. Any Notice of Partial Utilization; f. Notice of Substantial Completion; g. Notice of Final Completion and Acceptance 13. Certificates of Insurance; 14. Wage Rates; 15. Montana Public Works Standard Specifications, Sixth Edition, dated April 2010; B. There are no Contract Documents other than those listed above in this Article 9. C. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 30 — MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions. Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 5 of 8 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the parry sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 6 of 8 IN WITNESS WHEREOF, Owner and Contractor have signed five (5) copies of the Agreement. Three (3) counterparts have been delivered to Owner, one (1) to Contractor, and one (1) to Engineer. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or by Engineer on their behalf. This Agreement.will be effective on Nla�J-S, ay , aOD( This agreement shall not be effective unless and until concurred by Funding Agency's (if any) designated representative. By: (Signature) Name: `V\n.0M0L5 it, Nie Afna r Attest: (Si ur Address forgiving notices: T© `DX ► /\�� CONTR TOR: ASKIN CONSTRUCTION LLC By: (Signature) Name: '6ts g PASS Attest: i (Signature) Address forgiving notices: 33 00 Z -.V- Me- 0) 6"%,+a3 3?l(A-<,s . MT 6-9 ro l Phone:( LtQLQ) (I ?-c6--1 (431 Phone: 1(66 - i'o 2 - 10 q -f .oG��y OF (CORPORMSESL' • ► .F�o =r P A li t :: a (If Owner is kfi�t� a`}3ch evidence of autA' VitVilbotAn and resolution or other documents authorizing execution of Owner - Contractor Agreement.) (SEAL) Contractor Registration No. 23 Z ZZ l Agent for service of process 3300 Zt; A ✓G. N, Sw}�S (If CONTRACTOR is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 00500 KU Project 2104-00916 Page 7 of 8 Owners Designated Representative: Name: Title: Address Phone: FAX: AGENCYCONCURANCE: Contractor's Designated Representative: Name: �h� Y`1 , 1\e.IZ Title: Address: 3300 2=9 �4Je-, �S t-- e. 3 '3 tli� SS. tj.,T f sq!o Phone: 1 FAko�.s� As lender or insurer of funds to defray costs of this Contract, and without liability for any payments thereunder, the Agency hereby concurs in the form, content and execution of this Agreement. a (Agency Official's Signature) Title: Date: END OF SECTION Lindy Lane Sewer Replacement Agreement Form Revision 1 Section 0050D KU Project 2104-00916 Page 8 of 8 Notice to Proceed Date: 9/27/21 Project: Lindy Lane Sewer Replacement Owner: City of Laurel Owner's Contract No.: Contract: Base Bid Engineer's Project No.: 2104-00916 Contractor: Askin Construction, LLC Contractor's Address: 3300 2"" Avenue N., Ste.3 MT 59101 You are notified that the Contract Times under the above Contract will commence to run on October 4, 2021. On or before that date, you are to start performing your obligations under the Contract Documents. In accordance with Article 4 of the Agreement, Substantial Completion Is to be achieved by October 30. 2021, and final Completion of the Work shall be achieved by November 12.2021. Before you may start any Work at the Site, Paragraph 2.01.B of the General Conditions provides that you and Owner must each deliver to the other (with copies to Engineer and other identified additional insured and loss payees) certificates of insurance which each is required to purchase and maintain in accordance with the Contract Documents. Also, before you may start any Work at the Site, you must: N/A LN c)-(- Lou re.[ owner 7— Given by: Authorized Signature Title Date Copy to Engineer Lindy Lane Sewer Replacement Notice to Proceed Form C-550 KLI Project 2104-00916 Page 1 of 1