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HomeMy WebLinkAboutCity Council Packet 07.27.2021 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, JULY 27, 2021 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R21-56 NEXT ORD. NO. O21-04 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of July 13, 2021. Correspondence 2. Ambulance Monthly Report - June 2021 Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Cons ent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims entered through July 23, 2021. 4. Approval of Payroll Register for PPE 7/11/2021 totaling $208,203.25. Ceremonial Calendar Reports of Boards and Commissions 5. Budget/Finance Committee Minutes of June 22, 2021. 6. Budget/Finance Committee Minutes of July 13, 2021. 7. Budget/Finance Committee Minutes of July 20, 2021. 8. Emergency Services Committee Minutes of June 28, 2021. 9. Public Works Committee Minutes of June 21, 2021. Audience Participation (Three-Minute Limit) 1 Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 10. Appointment of Adam Bell, Ashley Bell, and Travis Berchenger to the Laurel Volunteer Fire Department. 11. Resolution No. R21-56: A Resolution Of The City Council Selecting Kios Brothers As The Successful Bidder For The City’s Purchase Of A Garbage Truck. 12. Resolution No. R21-57: A Resolution Adopting A Formalized Procedure For The City’s Fire Department To Administer Fire Members’ Drill Pay. 13. Resolution No. R21-58: A Resolution Of The City Council Authorizing The Award Of A Grant To Laurel Auto Clinic From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 14. Resolution No. R21-59: A Resolution Of The City Council Authorizing The Award Of A Grant To Dynamic Designs From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 15. Resolution No. R21-60: A Resolution Of The City Council Authorizing The Award Of A Grant To Emerald HVAC From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 16. Resolution No. R21-61: A Resolution Of The City Council Authorizing The Award Of A Grant To Laurel Ford From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 17. Resolution No. R21-62: A Resolution Of The City Council Authorizing The Award Of A Grant To Fraternal Order of Eagles From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 18. Resolution No. R21-63: A Resolution Of The City Council Authorizing The Award Of A Grant To Rapid Tire From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 19. Resolution No. R21-64: A Resolution Of The City Council Authorizing The Award Of A Grant From The Tax Increment Financing District Funds Pursuant To The Lura Small Grant Request Program For Eligible Applicants And Improvement To An Apartment Building Located Within The District. 20. Resolution No. R21-65: A Resolution Of The City Council Requesting The Mayor And City Staff Review The Existing Animal Regulations And Propose An Amendment To The Existing Regulations To Allow Persons To Own Chickens Within The City Limits. 21. PULLED - Resolution - Pavement Maintenance 2022 moved to a Workshop in August 2021 Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment 2 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 3 File Attachments for Item: 1. Approval of Minutes of July 13, 2021. 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 File Attachments for Item: 2. Ambulance Monthly Report - June 2021 15 Laurel Emergency Services Report created 7/21/21: 2020 1090 requests for service 159 times LEMS was unavailable 72 times AMR was unavailable* 288 responses in Ward 5 = 27% of calls outside of the city of Laurel Recent Month Summary: June 2021: Requests 89 Missed Calls 16 = 18% Shortest Delay 10 minutes Longest Delay 1 hour Average Delay 36 minutes Fire Driver Available 7 times QRU Response With 1 Provider 14 times ** On A Previous Call 1 time No Crew / Provider Available 2 times AMR Transported 5 times Red Lodge Transported 1 time HELP Flight Transported 1 time Columbus 1 time PD Assisted Pt no transport 1 time POV Transport 2 times **5 times the QRU responded and the patient refused / no transport to hospital or no patient found * 27 responses in Ward 5 = 30 % of calls outside of the city of Laurel 16 2021 Running Totals January February March April May June July August September October November December Total 2021 Requests 92 98 117 96 108 89 Missed Calls 8=9% 2=3% 10=9% 12=12% 8=7% 16=18% Shortest Delay (minutes) 20 43 15 15 36 10 Longest Delay (minutes) 45 70 80 87 73 60 Average Delay (minutes) 25 47 30 50 61 36 Fire Driver Available 11 21 26 9 15 7 QRU Response w 1 Provider 6 1 5 7 3 14** On A Previous Call 3 1 4 2 1 1 No Crew / Provider Available 0 2 1 3 4 2 AMR Transported 4 1 5 7 5 5 Columbus Transported 0 0 0 1 1 1 Park City Transported 1 0 1 0 0 0 Red Lodge Transported 0 0 0 0 0 1 HELP Flight Transported 0 0 0 0 0 1 POV Transport 3 1 4 3 2 2 PD Assisted Pt no transport 0 0 0 0 0 1 Responses in Ward 5 21=23% 40=41% 30=26% 28=29% 36=33% 27=30% **5 times the QRU responded and the patient refused / no transport to hospital or no patient found Other Reporting Information: - 4th of July preparation and staffing went very well. We were able to staff with 6 providers on the night of the 3rd and 11 providers on the 4th throughout the day. This included myself and a few of the full time staff and many volunteers. I feel that we did an excellent job of making sure that we had coverage for the potential illness and injuries that can happen with an influx of population and such a celebration. I was extremely proud of our EMS crew that spent the holiday here to take care of the community. We are very blessed to have such great people. o Fortunately there was not a lot of incidents but we were definitely prepared in case! There was one significant call with 2 patients that required a lot of resources from all emergency responders. Fire, Police and the EMS crews did an amazing job. We were also very grateful to HELP Flight for assistance in transport of one of the patients. - We continue to move forward with training on new equipment and protocols. - Training of the new hired volunteers is still ongoing. They are doing great and moving forward nicely and all are really good people that fit into our service well. 17 File Attachments for Item: 5. Budget/Finance Committee Minutes of June 22, 2021. 18 1 9 2 0 2 1 File Attachments for Item: 6. Budget/Finance Committee Minutes of July 13, 2021. 22 Minutes of City of Laurel Budget/Finance Committee Tuesday, July 13, 2021 Members Present: Emelie Eaton Bruce McGee Richard Klose Scot Stokes Others Present: Bethany Langve, Clerk/Treasurer The meeting was called to order by the Committee Chair at 5:00pm. Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. There was no public input. General Items – 1. Review and approve the June 22, 2021 Budget and Finance Committee meeting minutes. Richard Klose moved to approve the minutes of the June 22, 2021 Budget and Finance Committee meeting. Scot Stokes seconded the motion, all in favor, motion passed. 2. Review and Approve purchase requisition increase for the replacement of the transit bus engine. The original purchase requisition needed to be increased by $641.73. Richard Klose made a motion to approve the increase to the original purchase requisition replacing the transit bus engine. Scot Stokes seconded the motion, all in favor, motion passed. 3. Review and recommend approval to Council, Claims entered through 07/09/2021. The claims and check register had previously been reviewed by the Committee. There was a question regarding a one-thousand-dollar payment to Laurel Ford. The Clerk/Treasurer explained it was the down payment for the Ford Escape. Richard Klose made a motion to approve the claims entered through 07/09/2021. Scot Stokes seconded the motion, all in favor, motion passed. 4. Review and approve Payroll Register for pay period ending 06/27/2021 totaling $230,129.97. The Committee asked why this payroll was greater than previous payrolls. The Clerk/Treasurer explained this payroll included Union 303 saved holiday payouts, comp time payouts, and uniform allowance pay. Bruce McGee made a motion to recommend approval of the payroll register for pay period ending 06/27/2021 totaling $230,129.97. Emelie Eaton seconded the motion, all in favor, motion passed. 5. Review and approve the June 2021 Utility Billing Adjustments. The Committee reviewed the June 2021 Utility Billing Adjustments and had no comments or questions. Emelie Eaton made a motion to approve the June 2021 Utility Billing Adjustments. Bruce McGee seconded the motion, all in favor, motion passed. New Business – 6. Discussion regarding having Budget and Finance Meetings every Tuesday. The Committee asked if we always must meet four extra hours a month? The Committee discussed extending meetings when needed but they would need to be published. Workshops would provide the Committee with more topics to discuss during the extra meetings. The Committee would like to be able to fully explain and understand the budget and all finance topics. The Committee asked if the 5th Tuesdays would still be off, and the answer is yes. The Committee decided to continue 23 to meet every second and fourth Tuesday at 5:00pm and see how that goes. If there is a need to increase the meetings, the Committee will discuss it again at that time. 7. The Committee and the Clerk/Treasurer had a discussion regarding the Tax Increment Finance (TIF) District funds. The Committee wanted to know if the TIF District could help provide funding for the rebuilding of West Railroad. The Clerk/Treasurer stated the TIF District could help provide funding for West Railroad through the taxes received by the district annually, or the TIF District could take out another bond. The bond would need to be paid off at the same time as the current TIF District bond payoff date. 8. The Committee discussed the funding options for West Railroad. The Clerk/Treasurer stated the potential funding options are Street Maintenance assessments, Street Maintenance bonding, TIF District assessments, TIF District bonding, ARPA direct allocation funds, ARPA minimum allocation funds, water funds, and sewer funds. The Committee asked if the company who bought Schessler is staying there, and the answer is no. Old Business – 9. Discussion regarding meal pay and drill pay resolutions. The Clerk/Treasurer stated the meal pay would now be under the line item in the Fire Department budget, and this was discussed with the Fire Chief during budget talks. There was no update on the drill pay resolution since the Mayor was not in attendance. 10. Discussion regarding the Cemetery parking lot. The Committee stated this process was waiting on the City Attorney. Other Items – 11. Review the Pay Period Ending 06/27/2021 Comp/Overtime Report. There were no comments or questions regarding the report. 12. Clerk/Treasurer Update – The Clerk/Treasurer stated the City staff were working on putting in four competitive ARPA grants. She also stated the auditors would be arriving in February to do the annual audit. The Committee asked if it was time to get a new auditor. The Clerk/Treasurer states once this contract was up, the City could certainly advertise for a new auditing contract if that was what desired. The Committee stated there were pros and cons to a new auditing team and the Clerk/Treasurer agreed with that. She stated the current auditors were amazing and incredibly helpful and knowledgeable. 13. Mayor Update – The Mayor was not in attendance. Announcements – 14. The next Budget and Finance Committee meeting will be held on July 27, 2021 at 5:00pm. 15. Scot Stokes will be reviewing the claims for the next meeting. Respectfully submitted, Bethany Langve Clerk/Treasurer NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 24 File Attachments for Item: 7. Budget/Finance Committee Minutes of July 20, 2021. 25 Minutes of City of Laurel Budget/Finance Committee Tuesday, July 20, 2021 Members Present: Emelie Eaton Richard Klose Scot Stokes Others Present: Bethany Langve, Clerk/Treasurer Mayor Nelson Kurt Markegard, Public Works Director The meeting was called to order by the Committee Chair at 6:00pm. Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. There was no public input. General Items – 1. Review and approve purchase requisition from the sewer department for 126 feet of 30X14 PVC sewer pipe. The Public Works Director explained to the Committee the need for this purchase. He stated the pipe is needed for the Lindy Lane sewer replacement project, and there is a concern regarding the availability of the pipe. His recommendation is for the City to purchase the pipe directly from Ferguson and store it until the contractor can install it. Richard Klose made a motion to approve the purchase requisition from the sewer department for 126 feet of 30X14 PVC sewer pipe. Scot Stokes seconded the motion, all in favor, motion passed. 2. Review and approve purchase requisition from the Fire Department for parts to repair Squad 5. The Clerk/Treasurer explained this purchase requisition was an odd one because the City had received a check from MMIA for these parts, and the City was just passing this money on to the company repairing Squad 5. She stated the purchase requisition was being done to comply with the purchasing policy and avoid any audit findings should this claim be pulled by the auditors. Emelie Eaton made a motion to approve the purchase requisition from the Fire Department for parts to repair Squad 5. Scot Stokes seconded the motion, all in favor, motion passed. New Business – None Old Business – 3. Discussion regarding the Cemetery parking lot. The Mayor will ask the City Attorney about the paperwork for the parking lot. Other Items – None Announcements – 4. The next Budget and Finance Committee meeting will be held on July 27, 2021 at 5:00pm. 5. Scot Stokes will be reviewing the claims for the next meeting. Respectfully submitted, Bethany Langve Clerk/Treasurer NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for t he listed workshop agenda items. 26 File Attachments for Item: 8. Emergency Services Committee Minutes of June 28, 2021. 27 28 29 File Attachments for Item: 9. Public Works Committee Minutes of June 21, 2021. 30 31 32 33 34 35 36 37 38 39 40 File Attachments for Item: 10. Appointment of Adam Bell, Ashley Bell, and Travis Berchenger to the Laurel Volunteer Fire Department.  41 42 File Attachments for Item: 11. Resolution No. R21-56: A Resolution Of The City Council Selecting Kios Brothers As The Successful Bidder For The City’s Purchase Of A Garbage Truck. 43 R21-56 Award Bid for Purchase of Garbage Truck RESOLUTION NO. R21-56 A RESOLUTION OF THE CITY COUNCIL SELECTING KOIS BROTHERS AS THE SUCCESSFUL BIDDER FOR THE CITY’S PURCHASE OF A GARBAGE TRUCK. WHEREAS, the City of Laurel planned to purchase new equipment, specifically a Garbage Truck, which was publicly advertised for competitive bids from interested and qualified bidders; and WHEREAS, City Staff reviewed and considered the bids received and recommends the City Council award the bid to the qualified and responsive bid that appears to be in the City’s best interest; and WHEREAS, Kois Brothers submitted a bid of $376,319.00 for a Garbage Truck that meets the City’s specifications. City Staff determined the bid is in the best interest of the City. The Bid documents are attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that the City has followed its procurement policies and state law requiring competitive bidding; and BE IT FUTHER RESOLVED the City Council hereby awards the bid to Kois Brothers for its bid price of $376,319.00 for the Garbage Truck purchase. The Mayor and City Clerk are authorized to sign all necessary documents, agreements or contracts on the City’s behalf consistent with this resolution for the purchase. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 44 4 5 4 6 4 7 4 8 4 9 5 0 5 1 5 2 5 3 5 4 5 5 5 6 5 7 5 8 5 9 6 0 6 1 6 2 6 3 6 4 6 5 6 6 6 7 6 8 6 9 7 0 7 1 7 2 7 3 7 4 7 5 7 6 7 7 7 8 7 9 8 0 8 1 8 2 8 3 8 4 8 5 8 6 8 7 8 8 8 9 9 0 9 1 9 2 9 3 9 4 9 5 9 6 9 7 9 8 9 9 1 0 0 1 0 1 1 0 2 1 0 3 1 0 4 1 0 5 1 0 6 1 0 7 1 0 8 1 0 9 1 1 0 1 1 1 1 1 2 1 1 3 1 1 4 1 1 5 1 1 6 1 1 7 1 1 8 1 1 9 1 2 0 1 2 1 1 2 2 1 2 3 1 2 4 1 2 5 File Attachments for Item: 12. Resolution No. R21-57: A Resolution Adopting A Formalized Procedure For The City’s Fire Department To Administer Fire Members’ Drill Pay. 126 R21-57 Policy: Firefighter Drill Pay Procedure RESOLUTION NO. R21-57 A RESOLUION ADOPTING A FORMALIZED PROCEDURE FOR THE CITY’S FIRE DEPARTMENT TO ADMINISTER FIRE MEMBERS’ DRILL PAY. WHEREAS the City of Laurel has been paying the Fire Association a certain sum designated for use as “Drill Pay” to compensate firefighters for their time for attending after business hour Fire Association Meetings which are necessary for the continued operation of the fire department; and WHEREAS the “Drill Pay” has been historically paid directly to the Fire Association who then issued payments directly to each firefighter who attended the meeting; and WHEREAS, the City’s auditors recommended the City change the historical practice to provide Drill Pay payments directly to each firefighter who attends the monthly meeting; and WHEREAS the City’s Budget and Finance Committee reviewed the proposed Drill Pay Policy and recommends its adoption by the City Council. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Laurel, Montana, the City will discontinue payment of a monthly sum to the Fire Association for “Drill Pay.” Beginning August 1, 2021, the City shall pay individual active volunteer firefighters who have signed an attendance roster for attending the monthly meeting. The Fire Department shall ensure each meeting attendee who desires payment has access to sign an attendance roster. The Fire Chief shall sign the roster certifying the roster, as true and correct, and submit the roster to the Clerk Treasurer for processing. BE IT FURTHER RESOLVED the monthly “Drill Pay” payments will be paid by payroll check to the firefighters who attended the meeting based on the roster in the amount of $10.50 per firefighter per meeting. Introduced at a regular meeting of the City Council on July 27,2021, by Council Member ____. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL __________________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: ________________________________ Sam Painter, Civil City Attorney 127 File Attachments for Item: 13. Resolution No. R21-58: A Resolution Of The City Council Authorizing The Award Of A Grant To Laurel Auto Clinic From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 128 R21-58 LURA Large Grant Applicant Approval – Laurel Auto Clinic RESOLUTION NO. R21-58 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO LAUREL AUTO CLINIC FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Carl Jones -Laurel Auto Clinic in the amount of $75,894.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Carl Jones -Laurel Auto Clinic is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $75,894.00 to be paid from the City’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 129 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 130 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 131 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 132 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 133 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 134 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 135 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 136 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 137 1 3 8 1 3 9 1 4 0 1 4 1 1 4 2 1 4 3 1 4 4 1 4 5 1 4 6 1 4 7 1 4 8 1 4 9 1 5 0 1 5 1 1 5 2 1 5 3 1 5 4 1 5 5 1 5 6 1 5 7 File Attachments for Item: 14. Resolution No. R21-59: A Resolution Of The City Council Authorizing The Award Of A Grant To Dynamic Designs From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 158 R21-59 LURA Large Grant Applicant Approval – Dynamic Designs RESOLUTION NO. R21-59 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO DYNAMIC DESIGNS FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Don Smarsh – Dynamic Designs in the amount of $23,208.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Don Smarsh – Dynamic Designs is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $23,208.00 to be paid from the Cit y’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 159 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 160 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 161 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 162 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 163 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 164 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 165 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 166 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 167 1 6 8 1 6 9 1 7 0 1 7 1 1 7 2 1 7 3 1 7 4 1 7 5 1 7 6 1 7 7 1 7 8 1 7 9 1 8 0 1 8 1 1 8 2 File Attachments for Item: 15. Resolution No. R21-60: A Resolution Of The City Council Authorizing The Award Of A Grant To Emerald HVAC From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 183 R21-60 LURA Large Grant Applicant Approval – Emerald HVAC RESOLUTION NO. R21-60 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO EMERALD HVAC FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Daniel Nease – Emerald HVAC in the amount of $6,475.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Daniel Nease – Emerald HVAC is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $6,475.00 to be paid from the City’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 184 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 185 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 186 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 187 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 188 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 189 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 190 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 191 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 192 1 9 3 1 9 4 1 9 5 1 9 6 1 9 7 1 9 8 1 9 9 2 0 0 2 0 1 2 0 2 File Attachments for Item: 16. Resolution No. R21-61: A Resolution Of The City Council Authorizing The Award Of A Grant To Laurel Ford From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 203 R21-61 LURA Large Grant Applicant Approval – Laurel Ford RESOLUTION NO. R21-61 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO LAUREL FORD FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Eric Harkins – Laurel Ford in the amount of $145,832.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Eric Harkins – Laurel Ford is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $145,832.00 to be paid from the City’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 204 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 205 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 206 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 207 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 208 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 209 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 210 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 211 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 212 2 1 3 2 1 4 2 1 5 2 1 6 2 1 7 2 1 8 2 1 9 2 2 0 2 2 1 2 2 2 2 2 3 2 2 4 2 2 5 2 2 6 2 2 7 2 2 8 2 2 9 2 3 0 2 3 1 2 3 2 2 3 3 2 3 4 2 3 5 2 3 6 2 3 7 2 3 8 2 3 9 2 4 0 2 4 1 2 4 2 2 4 3 2 4 4 2 4 5 2 4 6 2 4 7 2 4 8 2 4 9 2 5 0 2 5 1 File Attachments for Item: 17. Resolution No. R21-62: A Resolution Of The City Council Authorizing The Award Of A Grant To Fraternal Order of Eagles From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 252 R21-62 LURA Large Grant Applicant Approval – FOE RESOLUTION NO. R21-62 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO FRATERNAL ORDER OF EAGLES FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Marvin Carter - Fraternal Order of Eagles in the amount of $11,640.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Marvin Carter – Fraternal Order of Eagles is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $11,640.00 to be paid from the City’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 253 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 254 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 255 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 256 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 257 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 258 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 259 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 260 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 261 2 6 2 2 6 3 2 6 4 2 6 5 2 6 6 2 6 7 2 6 8 2 6 9 2 7 0 2 7 1 2 7 2 2 7 3 2 7 4 2 7 5 2 7 6 2 7 7 2 7 8 2 7 9 2 8 0 2 8 1 2 8 2 2 8 3 File Attachments for Item: 18. Resolution No. R21-63: A Resolution Of The City Council Authorizing The Award Of A Grant To Rapid Tire From The Tax Increment Financing District Funds Pursuant To The Lura Large Grant Request Program. 284 R21-63 LURA Large Grant Applicant Approval – Rapid Tire RESOLUTION NO. R21-63 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT TO RAPID TIRE FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA LARGE GRANT REQUEST PROGRAM. WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, as provided in the Meeting Minutes (attached hereto and incorporated herein), the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of a large grant to Nadine Horning – Rapid Tire in the amount of $11,905.00. WHEREAS, the applicant, application and project are eligible for grant assistance and LURA recommends approval and funding of the same in the amount provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Nadine Horning – Rapid Tire is hereby approved for a large grant pursuant to the Large Grant Request Program in the amount of $11,905.00 to be paid from the City’s Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 285 Funding Avail: $ 275,000.00 $ - Applicant Project Application Date Start Date Completion Date Initial Requested Amount Working Amount 1 (50%) LURA Working Amount LURA Awarded Amount City Council Awarded Amount Carl Jones Laurel Auto Clinic - abatement and demolition of existing residence on the property. Mmove and construct bathrooms into the automotive shop and redesign the waiting room and office area 4/15/2021 3/1/2021 12/31/2021 $ 228,250.00 $ 114,125.00 $ 75,893.13 $ 75,894.00 Don Smarsh Dynamic Designs - Roof Replacement, Back parking lot replacement, installation of handicap ramp and door at front of building 5/24/2021 3/1/2021 11/1/2021 $ 46,415.89 $ 23,207.95 $ 23,207.95 $ 23,208.00 Daniel Nease Emerald HVAC - Removal and replacement of sewer piping and install new liner, involving interior and exterior excavation 5/27/2021 7/1/2021 12/31/2021 $ 12,950.00 $ 6,475.00 $ 6,475.00 $ 6,475.00 Eric Harkins Laurel Ford - Repair and Replace shop insulation, replace and upgrade asphalt surfacing of lot and landscaping, remove and replace flooring in customer kitchen/lounge area, install EV Charging stations at front parking area 5/28/2021 10/1/2021 9/1/2021 $ 438,591.77 $ 219,295.89 $ 145,831.76 $ 145,832.00 Marvin Carter Fraternal Order of Eagles - Remodel the back bar area including cooler, new shelves, mirros, electrical system, plumbing, ceiling and floor replacement, painting and carpentry 5/14/2021 7/1/2021 10/1/2021 $ 23,280.00 $ 11,640.00 $ 11,640.00 $ 11,640.00 Nadine Horning Rapid Tire - Beautify the corner of West Railroad st and S. 1st Ave, Landscape lawn and weeds, add plants and trees, install cement slab seating for pedestrians 6/1/2021 6/1/2021 11/1/2021 $ 23,809.00 $ 11,904.50 $ 11,904.50 $ 11,905.00 Total: $ 773,296.66 $ 386,648.33 $ 274,952.33 $ 274,954.00 $ - LURA Large Grants 2021 286 MINUTES CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 21, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Planning Director called the Meeting to order at 11:02AM. Mardie Spalinger Janice Lehman Daniel Klein Michelle DuBois Don Smarsh Nick (City of Laurel) Linda Frickel (arrived at 11:05) Dianne Lehme (BSEDA) Richard Herr Marvin Carter General Items 2. Approve Meeting Minutes: April 19, 2021 Members Reviewed the minutes from April 19, 2021. Don Motioned to approve the Minutes from the meeting on April 19, 2021. Mardie Seconded. Motion Carried. New Business Nick presented a brief overview of the grants. Discussed the grant for High Plains Brewing and his recommendation for inclusion. Daniel motioned to remove the grant application for High Plains Brewing from consideration. Mardie Seconded. Motion Carried. Nick presented the Large Grants and his recommended amounts of approval. Members discussed the length of time for the grants and eligibility. Daniel asked Don whether he would be okay with holding off on approval on the grant for Dynamic Designs as he is a voting member and recusal would negate the quorum of the meeting. 287 Could we hold an additional meeting to amend the Large Grants to include Dynamic Designs? The Applicant approved of waiting until a full meeting of the LURA Board to have his grant approved. Members asked if there are options for providing options for attending digitally (via Zoom or otherwise) 3. Large Grant Application: Laurel Auto Clinic Members reviewed the grant request and the spreadsheet. Daniel Motioned to approve the Large Grant Application for Laurel Auto Clinic totaling $75,894.00. Don Seconded. Motion Carried. 4. Large Grant Application: Fraternal Order of Eagles Members reviewed the grant request and the spreadsheet. Discussion of the grant with the Applicant Marvin Carter on timeline and contractors. Hope to get it started after the Fourth of July holiday. Mardie said that the Eagles have done good work on the outside. Marvin Carter said that the internal ceilings need to be fixed. There are a couple of ceilings that need replacing and improving. This grant would assist with that work. Mardie Motioned to approve the Large Grant Application for the Fraternal Order of Eagles for $11,640. Daniel Seconded. Motion Carried. 5. Large Grant Application: Laurel Ford Members reviewed the grant request and the spreadsheet. Discussion of Electric Chargers and if they are allowable. Nick treated them as Energy Efficiency and Infrastructure improvements. Discussion of site ownership and leasing for receiving grant funds. Nick provided additional information on who is eligible to receive funds. Daniel Motioned to approve the Large Grant Application for Laurel Ford totaling $145,832.00. Don Seconded. Motion Carried. 5. Large Grant Application: Rapid Tire Members reviewed the grant request and the spreadsheet. Members discussed that the Rapid Tire Grant fits the need for the district, landscaping, site work, and blight removal. This grant will make a big difference in aesthetics. 288 Mardie Motioned to approve the Large Grant Application for Rapid Tire totaling $11,905.00. Don Seconded. Motion Carried. Members discussed the Railroad Overpass. Is the State done with the restoration work on the sidewalls? The Stucco work? The project appears to be completed at this time. It was meant to strengthen the walls and structurally improve it. 7. Large Grant Application: Emerald HVAC Members reviewed the grant request and the spreadsheet. Don Motioned to approve the Large Grant Application for Emerald HVAC totaling $6,450.00. Mardie Seconded. Motion Carried. 8. Large Grant Application: Dynamic Designs Daniel suggested Tabling the application for Dynamic Designs until a proper quorum can be convened. The Members agreed. The Large Grant Application for Dynamic Designs has been tabled until the proposed meeting on June 28th. 9. Large Grant Application: High Plains Brewing Members removed the Large Grant Application for High Plains Brewing from consideration. The applicant has been notified that he will be able to re-apply during the next large grant cycle. Old Business Other Items Dianne Lehme of BSEDA was present. She suggested having Laurel consider the ARPA funding that is coming out. This is specifically for Water and Sewer Projects. TIFs and TEDD districts are eligible to receive funding. They do not require specific matching funds but they would prefer to see it. The applications are not as detailed as other ones are. The Largest amount able to be requested is $25 million. Eligible projects include drainage systems and storm water. Nick remarked that they have been working with KLJ to come up with projects. Richard Herr said it would be important to look westward by the interchange and to expand westward. The City could apply for multiple projects (WL Interchange, TIF District, etc.) This funding is also able to be matched with Federal dollars (NOT a normal situation). Nick mentioned that the City is also looking at other funding sources such as Coal Board in order to get projects done. 289 The Coal Board was recently reorganized and may look at Laurel and Yellowstone County differently. Members discussed possible eligibility of projects and how the Ditch improvement would Richard suggested appointing a Vice Chair. Nick placed the item on the agenda for June 28th. Announcements 10. Adjourn The next meeting is scheduled for June 28, 2021. Mardie Motioned to Adjourn. Daniel Seconded. Meeting Adjourned at 12:20pm. 11. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s abi lity to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 290 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, JUNE 28, 2021 11:00 AM CITY COUNCIL CHAMBERS Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair Called the meeting to order at 11:00am Mardie Spalinger, Janice Lehman Dennis Eaton Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) General Items 2. Approve Meeting Minutes: June 21, 2021 Don Motioned to approve the meeting minutes from June 21, 2021. Mardie Seconded. Motion Carried. 3. Large Grant Program 2021 - Amendments Nick presented the outstanding grant application for Dynamic Designs ($23,208.00). Don has been working with Kurt Markegard with Public Works getting the encroachment permit completed for the handicap ramp. It has been a long process due to getting all the information together from the different contractors. KM has provided all the requirements. The roof is so bad that it cannot be patched. Needs a full replacement. Will be done by US Roof. Concrete work to be done by MKM. Drainage, and rear work is important to not have flooding when it rains. Door to be done by Associated Glass. Mardie motioned to approve the Large Grant Application for Dynamic Designs totaling $23,208.00. Dennis Seconded. Motion Carried. New Business 3. LURA Small Grant: Main St. Perk Sign Grant Nick presented the Don Motioned to approve the Sign Grant for Main Street Perk totaling $445.00. 291 Mardie Seconded. Motion Carried. 4. LURA Small Grant: The Front Porch Mardie Motioned to approve the General Small Grant Application for the Front Porch totaling $2,448.51. Don Seconded. Motion Carried. 5. LURA Small Grant: Laurel Ford Sign Grant Members reviewed and discussed the sign grant for Laurel Ford. Nick provided information about the Large Grant that was approved last week and this request. They are separate requests, with this not having been duplicated. Don Motioned to approve the Sign Grant for Laurel Ford totaling $3,000. Dennis Seconded. Motion Carried. Old Business Discussion of ARPA funding, and other projects. Dennis provided some information on the issues on the South Side. There is no drainage at all. Speed from truck traffic has been a big issue, as well as speed along those streets. Points discussed included: • Street Widening and citizen pushback. • Drainage within the whole area. • Parking concerns. • Industrial traffic from CHS refinery. • Speed from industrial traffic and other visitors Members discussed: • Discussion of ARPA funds and the different rounds of funding available. • Difficulties with procuring engineers and construction companies. • Do we know who have applied for grants? • Other grants available from Coal Board and others. • Need to have more training and certification programs ready for people. Other Items Don brought up what limits we should place on applicants? A limit on requested amounts? How do we weigh the application and requested amounts? Nick asked if we should cap the lifetime amount someone can award? Or if we should cap the amount of funds being applied for? 292 Dennis asked whether we SHOULD tie LURA funds to the incremental amounts paid into the district? Dennis – Everybody gets some. Should we have a system to better consider projects? The smaller, regular businesses should have a priority over the larger conglomerates who have money to spend. Public-facing improvements. (Entrance, façade, public spaces, etc.) Don mentioned that he has had conversations with people to open new businesses (restaurant, brewery, etc.) and didn’t know where to start. He has mentioned LURA to them as a way to get help with start-up costs and other major costs. Announcements Chair adjourned the meeting at 12:01pm. Next Meeting: July 19, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Cle rk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 293 294 295 296 297 298 299 300 301 302 File Attachments for Item: 19. Resolution No. R21-64: A Resolution Of The City Council Authorizing The Award Of A Grant From The Tax Increment Financing District Funds Pursuant To The Lura Small Grant Request Program For Eligible Applicants And Improvement To An Apartment Building Located Within The District. 303 R21-64 LURA Small Grant Funding Approval 2021 -Millers RESOLUTION NO. R21-64 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF A GRANT FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA SMALL GRANT REQUEST PROGRAM FOR ELIGIBLE APPLICANTS AND IMPROVEMENT TO AN APARTMENT BUILDING LOCATED WITHIN THE DISTRICT. WHEREAS, the City of Laurel approved a Small Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R19-42; and WHEREAS, the property owners prepared and submitted an application seeking a grant through the Small Grant Request Program for their project to upgrade the non-working air conditioning system to improve the availability of rental apartments within the district; and WHERAS, the LURA Board reviewed and considered the application submitted and recommends the City Council’s approval and the award of the small grant to the applicant, for the amounts and purposes, attached hereto: Ken and Peggy Miller: $5000 WHEREAS, all the applicants, application and project is eligible for grant assistance and LURA recommends approval and funding of the same in the amounts provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Applicants listed herein are hereby approved for the $5000 grant pursuant to the Small Grant Request Program to be paid from the City’s Small Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 27, 2021 by Council Member _______________. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 304 3 0 5 3 0 6 3 0 7 3 0 8 3 0 9 3 1 0 3 1 1 3 1 2 3 1 3 AGENDA CITY OF LAUREL LAUREL URBAN RENEWAL AGENCY MONDAY, APRIL 19, 2021 11:00 AM LAUREL LIBRARY COMMUNITY ROOM Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. 1. Roll Call The Chair called the meeting to order at: 11:02am Mardie Daniel Don Smarsh Judy Goldsby Nick Altonaga (City of Laurel) Leslie Atkins (applicant) Dennis Eaton (arrived at 11:20am) General Items 2. Approve Meeting Minutes: March 15, 2021 Members reviewed the minutes from the meeting on March 15, 2021. Daniel motioned to approve the Minutes from March 15, 2021. Mardie seconded. Motion Carried. 3. Big Sky EDA Update Dianne was not present. 4. Beartooth RC&D Update Steve was not present. New Business 5. Small Grant Application: Mel's Auto Clinic Members reviewed the Technical Assistance Grant for Mel’s Auto Clinic Daniel motioned to approve $4,904.00 for the Technical Assistance Grant for Mel’s Auto Clinic. Mardie Seconded. Motion Carried. Old Business 6. Small Grant Application: David Atkins, 3rd Avenue 314 Discussion of the Application. Leslie Atkins was in attendance and explained the scope of the project. Repointing the brickwork, and sidewalk work. Daniel asked questions about the timeline of grant eligibly. To nicks knowledge they are eligible, as it has been multiple years since they last applied for funding. Don Motioned to approve the General Small Grant For the Atkin’s project on 3rd Avenue for $5,000. Daniel Seconded. Motion Carried. Don Motioned to approve the Façade Grant for 3rd Avenue in the amount of $9,000. Mardie Seconded. Motion Carried. 7. Small Grant Application: Ken & Peggy Miller - 201 E. Main St. Nick presented the General Small Grant Request for Ken and Peggy Miller at 201 E. Main Street. Mardie Motioned to approve the grant request for 201 E. Main Street in the amount of $5,000. Daniel Seconded. Motion Carried. Other Items 8. Budget Review • Members reviewed the Budget. They discussed the debt service and the Large Grant funding that has been reimbursed. • Members also discussed the previous long term-planning and the need to keep doing that. • Judy reported that Rock the Block will be happening this summer. Good to have some things go back to normal. • Members discussed the parking issues downtown and how it needs to change. Parking is a major issue for downtown with the mix of businesses and residential units. • Leslie had a question about how to get on the Council Agenda. Nick replied that she should come to City Council sessions and raise the issue to Council Members and the Mayor. Announcements 9. Adjourn Don Motioned to Adjourn. Dennis Seconded. Motion Carried. Meeting was adjourned at 11:46AM 10. Next Meeting: May 17, 2021 The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 315 File Attachments for Item: 20. Resolution No. R21-65: A Resolution Of The City Council Requesting The Mayor And City Staff Review The Existing Animal Regulations And Propose An Amendment To The Existing Regulations To Allow Persons To Own Chickens Within The City Limits. 316 R21-65 Proposed Ordinance Change: Chicken Ownership RESOLUTION NO. R21-65 A RESOLUTION OF THE CITY COUNCIL REQUESTING THE MAYOR AND CITY STAFF REVIEW THE EXISTING ANIMAL REGULATIONS AND PROPOSE AN AMENDMENT TO THE EXISTING REGULATIONS TO ALLOW PERSONS TO OWN CHICKENS WITHIN THE CITY LIMITS. WHEREAS, the City Council was approached by members of the public who requested the City consider modifying its ordinance to allow citizens residing within city limits to own chickens for the production of fresh eggs similar to other cities and towns in Montana; and WHEREAS, the Mayor and City Staff would like direction from the City Council to determine if there is sufficient interest by the Council in the referenced ordinance change to allow chicken ownership within city limits prior to dedicating substantial staff time and effort to the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel that the Mayor and Staff are requested to research the matter and bring back a proposed amendment to the City Ordinance which would allow chicken ownership within the city limits for the Council’s consideration and presentation to the public. Introduced at a regular meeting of the City Council on July 27 2021, by Council Member ____. PASSED and APPROVED by the City Council of the City of Laurel this 27th day of July 2021. APPROVED by the Mayor this 27th day of July 2021. CITY OF LAUREL __________________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: ________________________________ Sam Painter, Civil City Attorney 317