HomeMy WebLinkAboutCity Council Packet 06.22.2021
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, JUNE 22, 2021
6:30 PM
COUNCIL CHAMBERS
NEXT RES. NO.
R21-48
NEXT ORD. NO.
O21-04
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government.
To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the
Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one
minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may
address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed
from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the
Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda
item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited
to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will att end
the Laurel City Council meetings often.
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of May 25, 2021.
Correspondence
2. Fire Monthly Report - May 2021
3. Ambulance Monthly Report - May 2021
4. Police Monthly Report - May 2021
5. Building Department Monthly Report - May 2021
6. Re-appointment of Jonathan Klasna to the Laurel City/County Planning Board Letter.
7. Laurel Airport Authority Minutes of May 4, 2021.
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask
the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and
consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under
"Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed
to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion.
8. Claims entered through June 18, 2021.
9. Approval of Payroll Register for PPE 5/30/2021 totaling $202,116.20.
10. Approval of Payroll Register for PPED 6/13/2021 totaling $197,219.20.
11. Clerk/Treasurer Financial Statements for the month of September 2020.
12. Clerk/Treasurer Financial Statements for the month of October 2020.
13. Council Workshop Minutes of August 18, 2020.
14. Council Workshop Minutes of September 1, 2020.
15. Council Workshop Minutes of February 16, 2021.
16. Council Workshop Minutes of April 20, 2021.
17. Council Workshop Minutes of May 4, 2021.
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18. Council Workshop Minutes of May 18, 2021.
Ceremonial Calendar
Reports of Boards and Commissions
19. Budget/Finance Committee Minutes of May 11, 2021.
20. Budget/Finance Committee Minutes of May 25, 2021.
21. Budget/Finance Committee Minutes of June 8, 2021.
22. Tree Board Minutes of May 2, 2021.
23. Emergency Services Committee Minutes of March 29, 2021.
24. Emergency Services Committee Minutes of May 24, 2021.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the
agenda.
Scheduled Matters
25. Appointment of Karl Dan Koch to the City/County Planning Board for a two-year term ending
6/30/2023.
26. Appointment of Roger Geise to the City/County Planning Board for a two-year term ending
6/30/2023.
27. Appointment of Richard Klose to the Cemetery Commission for a two-year term ending 6/30/2023.
28. Appointment of David Gauslow to the Cemetery Commission for a two-year term ending 6/30/203.
29. Appointment of Jim Irwin to the Emergency Services Committee.
30. Appointment of Kate Manely to the Library Board for a five-year term ending 6/30/2026.
31. Appointment of Paul Kober to the Park Board for a remainder of a four-year term ending
12/31/2022.
32. Appointment of Walter Widdis to the Tree Board for a three-year term ending 6/30/2024.
33. Appointment of Paul Kober to the Tree Board for a three-year term ending 6/301/204.
34. Resolution No. R21-48: A Resolution Of The City Council Authorizing The Mayor To Sign A
Contract With Green Technology Solutions To Provide Electronics Recycling Drop Off Bins And
Related Services At The City’s Container Site.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcement s.
The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are
welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate
in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To
make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present
your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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File Attachments for Item:
1. Approval of Minutes of May 25, 2021.
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File Attachments for Item:
2. Fire Monthly Report - May 2021
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File Attachments for Item:
3. Ambulance Monthly Report - May 2021
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File Attachments for Item:
4. Police Monthly Report - May 2021
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Page 1 of 5
Total Calls Printed on June 1, 2021
[CFS Date/Time] is between '2021-04-26 00:00' and '2021-05-24 23:59' and
[Primary Incident Code->Code : Description] All
Code : Description
Totals
10-15 : With Prisoner 0 0
: Abandoned Vehicle 2 2
: Agency Assist 60 60
: Alarm - Burglary 14 14
: Alarm - Fire 5 5
AMB : Ambulance 83 83
: Animal Complaint 11 11
: Area Check 7 7
: Assault 1 1
: Bad Checks 0 0
: Barking Dog 4 4
: Bomb Threat 0 0
: Burglary 0 0
: Child Abuse/Neglect 5 5
: Civil Complaint 13 13
: Counterfeiting 0 0
: Criminal Mischief 7 7
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Page 2 of 5
Code : Description
Totals
: Criminal Trespass 8 8
: Cruelty to Animals 2 2
: Curfew Violation 9 9
: Discharge Firearm 1 1
: Disorderly Conduct 10 10
: Dog at Large 24 24
: Dog Bite 0 0
DUI : DUI Driver 15 15
: Duplicate Call 2 2
: Escape 0 0
: Family Disturbance 13 13
: Fight 5 5
FIRE : Fire or Smoke 12 12
: Fireworks 0 0
: Forgery 0 0
: Found Property 7 7
: Fraud 1 1
: Harassment 3 3
: Hit & Run 6 6
: Identity Theft 1 1
: Indecent Exposure 0 0
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Page 3 of 5
Code : Description
Totals
: Insecure Premises 2 2
: Intoxicated Pedestrian 4 4
: Kidnapping 0 0
: Littering 2 2
: Loitering 1 1
: Lost or Stray Animal 16 16
: Lost Property 5 5
: Mental Health 7 7
: Missing Person 3 3
: Noise Complaint 3 3
: Open Container 0 0
: Order of Protection Violation 3 3
: Parking Complaint 17 17
: Possession of Alcohol 0 0
: Possession of Drugs 2 2
: Possession of Tobacco 0 0
: Privacy in Communications 2 2
: Prowler 0 0
: Public Assist 70 70
: Public Safety Complaint 4 4
: Public Works Call 16 16
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Page 4 of 5
Code : Description
Totals
: Report Not Needed 0 0
: Robbery 0 0
: Runaway Juvenile 1 1
: Sexual Assault 0 0
: Suicide 1 1
: Suicide - Attempt 1 1
: Suicide - Threat 4 4
: Suspicious Activity 100 100
: Suspicious Person 9 9
: Theft 22 22
: Threats 7 7
: Tow Call 0 0
: Traffic Accident 15 15
: Traffic Hazard 4 4
: Traffic Incident 26 26
: TRO Violation 1 1
: Truancy 0 0
T/S : Traffic Stop 118 118
: Unattended Death 0 0
: Unknown - Converted 0 0
: Unlawful Transactions w/Minors 0 0
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Page 5 of 5
Code : Description
Totals
: Unlawful Use of Motor Vehicle 1 1
: Vicious Dog 4 4
: Warrant 17 17
: Welfare Check 13 13
Totals 832 832
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File Attachments for Item:
5. Building Department Monthly Report - May 2021
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File Attachments for Item:
6. Re-appointment of Jonathan Klasna to the Laurel City/County Planning Board Letter.
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File Attachments for Item:
7. Laurel Airport Authority Minutes of May 4, 2021.
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MINUTES
LAUREL AIRPORT AUTHORITY SPECIAL BOARD MEETING
Tuesday, May 04, 2021
A Laurel Airport Authority Board meeting was held in the Airport Pilot’s
Lounge and called to order by Chairman Randy Hand at 19:00. This meeting
was called due to lack of quorum at the previously scheduled April meeting.
BOARD MEMBERS PRESENT:
☐ Randy Hand, Chairman
☐ Brock Williams
☐ Will Metz
OTHERS PRESENT:
None
1.New Business
a.Approval of Non Primary Entitlement Transfer to Baker.Motion
to approve made by Brock, Seconded by Will. Passed
unanimously.
b.Planning Engineer Selection. The board filled out the selection
rating sheet. Randy will submit to Joe Nye @ FAA.
c.FAA Single Audit. We are looking for an accountant to do this.
2.Old Business
a.Fly-in. The fly-in has been postponed due to board member and
volunteer availability. Other dates will be considered for a future
fly-in.
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3.Public Input
Citizens may address the board regarding any item of business not on the agenda.
The duration for an individual speaking under Public Comment is limited to three
minutes. While all comments are welcome, the board will not take action on any item
not on the agenda.
a.none
4.Other Items
none
5.Announcements
a.none
The meeting was adjourned at 19:30.
Respectfully submitted,
Brock Williams
Secretary
NOTE: This meeting is open to the public. This meeting is for
information and discussion of listed agenda items.
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File Attachments for Item:
13. Council Workshop Minutes of August 18, 2020.
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File Attachments for Item:
14. Council Workshop Minutes of September 1, 2020.
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File Attachments for Item:
15. Council Workshop Minutes of February 16, 2021.
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File Attachments for Item:
16. Council Workshop Minutes of April 20, 2021.
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17. Council Workshop Minutes of May 4, 2021.
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18. Council Workshop Minutes of May 18, 2021.
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File Attachments for Item:
19. Budget/Finance Committee Minutes of May 11, 2021.
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20. Budget/Finance Committee Minutes of May 25, 2021.
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Minutes of City of Laurel
Budget/Finance Committee
Tuesday, May 25, 2021
Members Present: Scott Stokes
Emelie Eaton
Bruce McGee
Richard Klose
Mayor T. C. Nelson
Public Input: Citizens may address the committee regarding any item of business that is not on the
agenda. The duration for an individual speaking under Public Input is limited to three minutes. While
all comments are welcome, the committee will not take action on any item not on the agenda.
General Items
1. Review and Approve purchase requisitions. There were none presented to the committee.
2. Review and recommend approval to Council, Claims entered through 5/21/2021. Scott
Stokes had reviewed the Claims Detail report and the check register for accuracy. He had
one question about a $1,200 purchase made by the Ambulance Department. It was explained
that the purchase was for water bottles to keep moral up for the volunteers. Scot
subsequently made a motion to recommend approval of the claims entered through
5/21/2021. Richard Klose seconded the motion, all in favor, motion passed.
3. Review and approve Payroll Register for pay period ending 5/16/2021 totaling $193,827.66.
Richard Klose made a motion to recommend approval of this claim totaling $193,827.66.
Since the amount matched the register, Bruce McGee seconded the motion, all were in favor
and the motion passed.
New Business –
4. Pay increase for Police Reserves. Emelie Eaton had recently attended the graduation
ceremony for the reserves. It was announced at that time that the Reserves receive $60 twice
a year as a stipend for their clothing. Emelie subsequently verified with Bruce McGee, who
is a Police Reservist, that sum is correct. She contacted the Chief of Police and
acknowledged that this matter was under his purview but that she felt it would be in order to
at least allow the committee to discuss whether an increase would be possible in the 2021-
2022 budget. Chief Langve was in attendance at the Budget and Finance meeting and stated
that he felt the minimum the Reservists should be receiving should be $75 a month because
the Police Officers have stated to him it costs approximately $1,500 to completely outfit
themselves. He further stated that if they only received $450 annually (approximately $37.50
monthly) the officers could equip themselves over time and save for a bullet resistant vest.
He stated there are currently 14 reservists, which is an abnormally high number. There was
general discussion about the status of the reserves. The question was asked of the Mayor that
if Chief Langve included such a request in his upcoming budget, would there be opposition
to such an increase. The Mayor said he would be willing to talk with the Chief and he could
look into the constraints to increasing the Reservists’ stipend. The committee stated it would
be willing to back an increase.
Old Business –
5. Meal Pay – Drill Pay resolutions. Chair Eaton pointed out that back in November, 2020
Resolutions had been written and submitted to the committee and then reportedly passed on to the City
Attorney to have the funds dispersed properly. It was now May and there had been no action on this
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matter even though the committee had been told it would be finalized in April. The Mayor stated he had
not been able to speak with the City Attorney.
6. Update from Mayor regarding Cemetery Parking Lot. Richard Klose from the American
Legion stated there was no activity on this matter. A committee member then inquired as to whether the
American Legion was planning to put a standard surface on this parking lot or if it would be surfaced
something like the handicapped parking lot next to the high school bleachers in Thompson Park.
Richard Klose stated the Legion intended to give the cemetery parking lot a standard surface coverage.
Other Items –
7. Review Comp Overtime Report from PPE 5/16/2021. Everything looked to be in order. A
question was asked regarding a new item on the police reports from the FRA (Federal Railroad
Administration).
8. Clerk Treasurer Update – not in attendance, no update available.
9. Mayor Update –
A. The Mayor stated he would be speaking to Department Heads individually again this year
regarding perceived needs.
B. The Mayor stated the City is looking into purchasing a new vehicle for City employees to use
to travel to conventions or seminars. He stated the need arose because the City vehicle currently
available is not precisely road worthy and there is a lack of rental cars or if there are vehicle available it
is cost prohibitive. Scot Stokes abstained from further on record discussion since it was mentioned that
the City was looking into purchasing a Ford Escape which Scot had knowledge of.
C. The Mayor stated the City would be looking at repairing Vehicle 7 which had sustained
$38,000 in damages. The question was asked why the insurance company had not totaled the vehicle.
There was discussion on repair versus replacement of this police vehicle.
D. The Mayor stated the Fire Department was looking to purchase two vehicles. They have
abandoned purchasing an F350 as none can be found and are looking at an F250. The Mayor stated that
the Motel 6 being built by Walmart will be 4 stories and it is important to get a ladder truck.
E. The Mayor stated he was anxious to get KLJ working on developing a CIP master plan. Not
only would it help with annual Departmental requests for big ticket items but it is needed to qualify for
most grants.
Announcements –
10. The next Budget and Finance meeting will be held on June 8, 2021 at 5:30 p.m.
11. Bruce McGee will be reviewing the claims for the next Budget & Finance meeting. The
Chair reviewed the schedule that had been printed as part of the May 11, 2021 minutes and
stated it would be reprinted for everyone’s convenience in these minutes.
6/8/2021 Bruce McGee 6/22/2021 Emelie Eaton 7/6/2021 Richard Klose
7/20/2021 Scott Stokes 8/10/2021 Emelie Eaton 8/24/2021 Scot Stokes
9/14/2021 Richard Klose 9/28/2021 Bruce McGee
The meeting was adjourned at 6:16 p.m.
Respectfully submitted,
Emelie Eaton
Budget and Finance Chair
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NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the
listed workshop agenda items.
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File Attachments for Item:
21. Budget/Finance Committee Minutes of June 8, 2021.
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AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, JUNE 22, 2021
6:30 PM
COUNCIL CHAMBERS
NEXT RES. NO.
R21-48
NEXT ORD. NO.
O21-04
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government.
To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the
Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one
minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may
address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed
from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the
Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda
item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited
to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will att end
the Laurel City Council meetings often.
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of May 25, 2021.
Correspondence
2. Fire Monthly Report - May 2021
3. Ambulance Monthly Report - May 2021
4. Police Monthly Report - May 2021
5. Building Department Monthly Report - May 2021
6. Re-appointment of Jonathan Klasna to the Laurel City/County Planning Board Letter.
7. Laurel Airport Authority Minutes of May 4, 2021.
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask
the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and
consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under
"Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed
to be discussed under "Items Removed from the Consent Calendar," is then voted upon by r oll call under one motion.
8. Claims entered through June 18, 2021.
9. Approval of Payroll Register for PPE 5/30/2021 totaling $202,116.20.
10. Approval of Payroll Register for PPED 6/13/2021 totaling $197,219.20.
11. Clerk/Treasurer Financial Statements for the month of September 2020.
12. Clerk/Treasurer Financial Statements for the month of October 2020.
13. Council Workshop Minutes of August 18, 2020.
14. Council Workshop Minutes of September 1, 2020.
15. Council Workshop Minutes of February 16, 2021.
16. Council Workshop Minutes of April 20, 2021.
17. Council Workshop Minutes of May 4, 2021.
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18. Council Workshop Minutes of May 18, 2021.
Ceremonial Calendar
Reports of Boards and Commissions
19. Budget/Finance Committee Minutes of May 11, 2021.
20. Budget/Finance Committee Minutes of May 25, 2021.
21. Budget/Finance Committee Minutes of June 8, 2021.
22. Tree Board Minutes of May 2, 2021.
23. Emergency Services Committee Minutes of March 29, 2021.
24. Emergency Services Committee Minutes of May 24, 2021.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not o n the
agenda.
Scheduled Matters
25. Appointment of Karl Dan Koch to the City/County Planning Board for a two-year term ending
6/30/2023.
26. Appointment of Roger Geise to the City/County Planning Board for a two-year term ending
6/30/2023.
27. Appointment of Richard Klose to the Cemetery Commission for a two-year term ending 6/30/2023.
28. Appointment of David Gauslow to the Cemetery Commission for a two-year term ending 6/30/203.
29. Appointment of Jim Irwin to the Emergency Services Committee.
30. Appointment of Kate Manely to the Library Board for a five-year term ending 6/30/2026.
31. Appointment of Paul Kober to the Park Board for a remainder of a four-year term ending
12/31/2022.
32. Appointment of Walter Widdis to the Tree Board for a three-year term ending 6/30/2024.
33. Appointment of Paul Kober to the Tree Board for a three-year term ending 6/301/204.
34. Resolution No. R21-48: A Resolution Of The City Council Authorizing The Mayor To Sign A
Contract With Green Technology Solutions To Provide Electronics Recycling Drop Off Bins And
Related Services At The City’s Container Site.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcement s.
The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are
welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate
in this meeting. Persons needing accommodation must notify t he City Clerk’s Office to make needed arrangements. To
make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present
your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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File Attachments for Item:
22. Tree Board Minutes of May 2, 2021.
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File Attachments for Item:
23. Emergency Services Committee Minutes of March 29, 2021.
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File Attachments for Item:
24. Emergency Services Committee Minutes of May 24, 2021.
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File Attachments for Item:
25. Appointment of Karl Dan Koch to the City/County Planning Board for a two-year term
ending 6/30/2023.
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File Attachments for Item:
26. Appointment of Roger Geise to the City/County Planning Board for a two-year term ending
6/30/2023.
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File Attachments for Item:
27. Appointment of Richard Klose to the Cemetery Commission for a two-year term ending
6/30/2023.
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5
File Attachments for Item:
28. Appointment of David Gauslow to the Cemetery Commission for a two-year term ending
6/30/203.
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7
File Attachments for Item:
29. Appointment of Jim Irwin to the Emergency Services Committee.
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9
File Attachments for Item:
30. Appointment of Kate Manely to the Library Board for a five-year term ending 6/30/2026.
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File Attachments for Item:
31. Appointment of Paul Kober to the Park Board for a remainder of a four-year term ending
12/31/2022.
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File Attachments for Item:
32. Appointment of Walter Widdis to the Tree Board for a three-year term ending 6/30/2024.
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File Attachments for Item:
33. Appointment of Paul Kober to the Tree Board for a three-year term ending 6/301/204.
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File Attachments for Item:
34. Resolution No. R21-48: A Resolution Of The City Council Authorizing The Mayor To Sign
A Contract With Green Technology Solutions To Provide Electronics Recycling Drop Off Bins
And Related Services At The City’s Container Site.
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R21-48 Approve Contract Green Technology Solutions
RESOLUTION NO. R21-48
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
SIGN A CONTRACT WITH GREEN TECHNOLOGY SOLUTIONS TO PROVIDE
ELECTRONICS RECYLCLING DROP OFF BINS AND RELATED SERVICES AT
THE CITY’S CONTAINER SITE.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Independent Contractor Service Contract (“Contract”)
recommended by the Mayor and Staff, is attached hereto and incorporated herein and by
adoption of the resolution, hereby approved.
Section 2: Adoption and Execution. The Mayor and City Clerk are hereby authorized
to execute the Contract on the City’s behalf.
Introduced at a regular meeting of the City Council on June 22, 2021, by Council
Member ______________.
PASSED and APPROVED by the City Council of the City of Laurel, Montana,
This 22nd day of June 2021.
APPROVED by the Mayor this 22nd day of June 2021.
CITY OF LAUREL
______________________________
Thomas C. Nelson, Mayor
ATTEST:
___________________________________
Bethany Langve, City Clerk/Treasurer
Approved as to form:
___________________________________
Sam S. Painter, Civil City Attorney
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Page 1 of 5
INDEPENDENT CONTRACTOR SERVICE CONTRACT
This Contract is made and entered into this 22 day of June 2021, between the City of Laurel, a
municipal corporation organized and existing under the laws of the State of Montana whose address is
P.O. Box 10, Laurel, Montana 59044, hereinafter referred to as “City” and Green Technology Solutions,
whose address is 350 South Billings Blvd, Suite 2A, Billings, Montana 59101, hereinafter referred to
as “Contractor”.
SECTION ONE
DESCRIPTION OF SERVICES
A. Purpose. City enters in this contract with Contractor as an independent contractor to perform for
City the services described in the document entitled Official Green Technology Solutions Proposal,
which is attached hereto as Exhibit “A” and by this reference made part of this contract.
B. Effective Date and Term. This contract is effective upon the date of its execution by both Parties
and approval by the City Council. The term of the contract is one (1) year from the date of signing.
The parties may extend the contract for additional like terms by mutual agreement, through a signed
writing executed by the City’s Mayor and Contractor’s designated representative.
C. Scope of Work. Contractor shall perform his/her work and provide services in accordance with the
specifications and requirements of this contract, applicable industry standards, and Exhibit “A.”
SECTION TWO
CONTRACT PRICE
Payment. City agrees to provide Contractor access to and space for placement of a minimum of three and
maximum of eight green electronics recycling drop off bins as detailed in Exhibit A. Contractor agrees to
pick up full bins as appropriate. Contractor is entitled to all green waste collected in its bins and as further
described in Exhibit A. There is no cash payment required for the City or Contractor under this contract.
SECTION THREE
CITY’S RESPONSIBILITIES
City shall provide Contractor access and adequate space at the City’s Container site. Further, City
agrees to notify Contractor when pick up is required.
SECTION FOUR
CONTRACTOR’S WARRANTIES AND RESPONSIBILITIES
A. Independent Contractor Status. The parties agree that Contractor is an independent contractor for
purposes of this contract and is not to be considered an employee of the City for any purpose hereunder.
Contractor is not subject to the terms and provisions of the City’s personnel policies or handbook and
shall not be considered a City employee for workers’ compensation or any other purpose. Contractor
is not authorized to represent the City or otherwise bind the City in any dealings, agreements or sub-
contracts in any dealings between Contractor and any third parties. The City is interested solely in the
results of this contract. Contractor is solely responsible for all work and work product under this
contract, including techniques, sequences, procedures, and means. Contractor shall maintain all
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Page 2 of 5
equipment and materials utilized for this contract. Contractor shall supervise and direct the work to the
best of his/her ability pursuant to the terms and conditions contained in Exhibit A.
B. Wages and Employment. Contractor shall abide by all applicable State of Montana Rules,
Regulations and/or Statutes in regards to prevailing wages and employment requirements. Contractor
shall comply with the applicable requirements of the Workers’ Compensation Act. Contractor shall
maintain workers’ compensation coverage for all members and employees of his/her business, except
for those members who are exempted as independent contractors under the provisions of §39 -71-401,
MCA.
C. Unless otherwise specified by the terms of this Agreement, all materials and equipment used by
Contractor shall be usable and of suitable grade for their intended uses.
D. All workmanship and materials shall be of a kind and nature acceptable to the City.
E. Contractor has examined the facilities and/or has made an examination/inspection. Contractor has
knowledge of the services or project sought under this Contract and he/she further understands the site
conditions to be encountered during the performance of this Contract. Contractor has knowledge of the
types and character of equipment necessary for the work, the types of materials needed and the sources
of such materials, and the condition of the local labor market.
F. Contractor is responsible for the safety of the work and shall maintain all lights, guards, signs,
temporary passages, or other protections necessary for that purpose at all times.
G. All work is performed at Contractor’s risk, and Contractor shall promptly repair or replace all
damage and loss at its sole cost and expense regardless of the reason or cause of the damage or loss;
provided, however, should the damage or loss be caused by an intentional or negligent act of the City,
the risk of such loss shall be placed on the City.
H. Contractor is responsible for any loss or damage to materials, tools, work product or other articles
used or held for use in the completion or performance of the Contract.
SECTION FIVE
INDEMNITY AND INSURANCE
Contractor shall indemnify, defend and save City, its officers, agents and employees harmless from any
and all losses, damage and liability occasioned by, growing out of, or in any way a rising or resulting
from any intentional or negligent act on the part of Contractor or its agents or employees. Contractor
shall maintain insurance as provided in Exhibit A.
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Page 3 of 5
SECTION SIX
COMPLIANCE WITH LAWS
Contractor shall comply with all federal, state, local laws, ordinances, rules and regulations. Contractor
shall either possess a City business license or shall purchase one, if a City Code requires a business
license.
SECTION SEVEN
NONDISCRIMINATION
Contractor agrees that any hiring of persons as a result of this contract must be on the basis of merit and
qualification and further that Contractor shall not discriminate on the basis of race, color, religion, creed,
political ideas, sex, age, marital status, physical or mental disability or national origin.
SECTION EIGHT
DEFAULT
If either party fails to comply with any term or condition of this Contract at the time or in the manner
provided for, the other party may, at its option, terminate this Contract and be released from all
obligations if the default is not cured within ten (10) days after written notice is provided to the
defaulting party. Said notice shall set forth the items to be cured. Additionally, the non-defaulting party
may bring suit for damages, specific performance, and any ot her remedy provided by law except for
punitive damages. The Parties hereby waive their respective claims for punitive damages. These
remedies are cumulative and not exclusive. Use of one remedy does not preclude use of the others.
Notices shall be provided in writing and hand-delivered or mailed to the parties at the addresses set
forth in the first paragraph of this Contract.
SECTION NINE
TERMINATION
Either party may terminate the contract for their convenience upon thirty days written notice sent
postage prepaid, to the addresses provided herein.
SECTION TEN
GOVERNING LAW AND DISPUTE RESOLUTION
The Parties agree that the laws of the State of Montana govern this Contract. The Parties agree that
venue is proper within the Courts of Yellowstone County, Montana. If a dispute arises, the Parties,
through a representative(s) with full authority to settle a dispute, shall meet and attempt to negotiate a
resolution of the dispute in good faith no later than ten business days after the dispute arises. If
negotiations fail, the Parties may utilize a third party mediator and equally share the costs of the
mediator or file suit.
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Page 4 of 5
SECTION ELEVEN
ATTORNEY FEES
If any action is filed in relation to this agreement, the unsuccessful party in the action shall pay to the
successful party, in addition to all sums that either is ordered to pay, a reasonable sum for the successful
party’s attorney’s fees and all costs charges and expenses related to the action.
SECTION TWELVE
ENTIRE AGREEMENT
This Contract and its referenced attachment and Exhibit A contain the entire agreement and
understanding of the parties and supersede any and all prior negotiations or understandings relating to
this project. This contract shall not be modified, amended, or changed in any respect except through a
written document signed by each party’s authorized respective agents.
SECTION THIRTEENTH
ASSIGNMENT OF RIGHTS
The rights of each party under this Contract are personal to that party and may not be assigned or
transferred to any other person, firm, corporation, or other entity without the prior, express, and written
consent of the other party.
SECTION FOURTEEN
SEVERABILITY
Each provision, section, or subsection of this Contract shall stand separate and independent of every
other. In the event that a court of competent jurisdiction shall find any provision, section, or subsection
of this contract to be invalid, the remaining provisions, sections, and subsections of this contract shall
remain in full force and effect.
SECTION FIFTEEN
PARAGRAPH HEADINGS
The titles to the paragraphs of this contract are solely for the convenience of the parties and shall not be
used to explain, simplify, or aid in the interpretation of the provisions of this agreement.
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5 of 5
SIGNED AND AGREED BY BOTH PARTIES ON THE 22ND DAY OF JUNE 2021.
CITY OF LAUREL CONTRACTOR
___________________________________ __________________________
Thomas C. Nelson, Mayor Anthony Overcast
ATTEST: Employer Identification Number
___________________________________ __________________________
Bethany Langve, Clerk/Treasurer
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Official Green Technology Solutions Proposal
Proposal Overview:
Green Technology Solutions has approached The City of Laurel about providing
electronics recycling drop off bins at the Laurel Container Site. Below is the official GTS
offer to the city in regards to bin quantity, bin delivery, bin servicing, etc.
Drop Off Bins:
The above stated container site will be provided with a minimum of four Green
Technology Solutions green electronics recycling drop off bins. GTS can provide
additional bins at the site upon request (up to 8 bins per location). An optional vehicle
battery recycling pallet is available by request. The dimensions of the bins are 48” x 48”
x 48” and have an estimated capacity of 500-1000 pounds of electronics/batteries per
bin (estimated between 1,000-2,500 pounds at the site). Each bin has been
waterproofed and sealed to ensure that the inside compartment is wind and water
resistant.
Items Accepted:
Below is a brief list of items accepted:
1.Desktops, laptops, servers
2.Keyboards, mice, speakers
3.Flat screen TV’s (plasma, LCD, LED)
4.Flat screen monitors
5.Cords, cables, chargers
6.Cell phones, tablets, other mobile devices
7.Computer parts/misc. parts
8.Old ink/toner
9.Every type of battery (*including vehicle batteries)
10.routers/switches
11.commercial/office equipment
12.Industrial equipment
13.DVD players, VCR’s, Blu-Ray players, etc.
14.Radios, clocks, and other similar devices
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15.Small kitchen appliances (microwaves, toasters, blenders, etc.)
16.*anything with a cord or batteries that isn’t a CRT or projection TV
*for questions on additional items please visit www.greenmt.net or give us a call at (406)
206-5376
Items Rejected:
GTS will not accept any of the following items at the bin:
1.CRT monitors, CRT TV’s, and Projection TV’s
a.Due to the EPA and DEQ regulations GTS will be unable to accept any
CRT’s for processing at this time.
2.Paint, chemicals, and other hazardous waste
3.Old medications
4.medical/biological waste
5.Bulk scrap metal/large appliances *industrial/misc. commercial equipment is
accepted on a case by case basis
6.Devices that contain freon
7.General recyclables such as plastic, paper, cardboard, etc.
8.CFL bulbs and tubes (*LED bulbs and LED tubes are accepted)
Bin Delivery:
GTS will deliver the recycling bins to the container site for free. The bin delivery dates
are dependent on the lead times to build the bins (expect 3 weeks from the initial order
date).
Electronics Pickups and Fees:
GTS will pick up from the container site for free. Once notified, GTS will pick up the
contents of each bin within 3 business days. These pickup times are dependent on
weather conditions.
Who Can Use the Bins:
The GTS drop off bins are open to the public during regular business hours of the
container site. Due to this service being free, GTS would like the site to be open to both
businesses and households at no charge.
Liability Insurance/Bin Repairs and Damage:
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Each GTS bin will be fully insured under the GTS $2 million general liability policy. In
the event that a bin is vandalized/damaged GTS will implement all repairs necessary on
the next pickup date for free.
To Sum it All Up:
1.GTS will provide 4-5 bins at the Laurel Container Site
2.Each bin will be fully insured under the GTS $2 million general liability policy
3.GTS will deliver the bins for free
4.GTS will pick up the contents of the bins for free
5.GTS will maintain/implement all repairs necessary on the bins for free
6.GTS will accept almost every type of electronic device (CRT’s/projection TV’s are
not accepted)
7.GTS will accept every type of battery including vehicle batteries
Additional Services Provided for Free:
GTS is one of the few recyclers that destroys every hard drive we receive. As a result,
all hard drives GTS receives at the container site will be securely destroyed for free at
our main 350 S Billings Blvd. Suite #2A facility (*includes drives still in desktops,
laptops, servers, DVR’s, and satellite boxes)
Addition Information:
For more information please call (406) 206-5376 or email us at info@greenmt.net
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