HomeMy WebLinkAboutCouncil Workshop Minutes 09.01.2020MINUTES
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, SEPTEMBER 01, 2020
A Council Workshop was held in Council Chambers and called to order by Mayor Tom Nelson at
6:30 p.m. on September 1, 2020.
COUNCIL MEMBERS PRESENT:
_x_ Emelie Eaton _x_ Heidi Sparks
_ Bruce McGee x Richard Herr
x Scot Stokes x Iry Wilke
x Richard Klose x Don Nelson
OTHERS PRESENT:
Nick Altonaga, Planning Director
Bethany Langve, Clerk/Treasurer
Public Input:
There were none.
General Items
Executive Review
1. Appointment of David Brunz to the Laurel Volunteer Fire Department.
David Brunz briefly introduced himself to Council.
2. Resolution - A Resolution To Approve The Conditional Use Of Property Leased From
Montana Rail Link For To Operation Of Koo Beans Coffee, A Coffee Kiosk At 102
West Main Street, Within The City Of Laurel.
Nick Altonaga, Planning Director, briefly reviewed the attached Staff report.
It was questioned if traffic flow has been taken care of and if there will be parking. It was
clarified this is a drive-through only.
3. Resolutions - Budget, Levy Taxes, Lighting District No. 2, Lighting District No. 3,
Street Sweeping District No. 1, Street Maintenace District No. 1, SID No. 113, SID No.
114, SID No. 115, SID No. 116, SID No. 117, SID No. 118, SID No. 119, Sidewalk
Replacement Program, Delinquent Water Charges, Delinquent Sewer Charges,
Delinquent Garbage Charges.
Bethany Langve, Clerk/Treasurer, stated three resolutions would not be assessed. Light District
No. 2, Light District No. 3, and SID 114. Light Districts No. 2 & 3 have healthy cash balances. It
was decided that this year we would not assess to help those businesses who are assessed. Those
funds have enough for this year. The assessments will begin again next fiscal year.
She stated when she calculated the assessment for SID 114; the assessment totaled $1,400 when
the payment was over $8,000. As she dug deeper into this, she found that the SID had enough
cash to pay off the remaining balance. She called Bond Counsel, and the Auditors both instructed
to pay off the SID. She then inquired what the proper procedure was to pay off this SID and was
told to speak with the Mayor, who told her to pay it off and not incur any more interest. The
remainder in the cash account is $5,576. Typically that money would go into a revolving fund to
pay for any delinquent fees associated with SIDs. However, since SID 114 was for Elena, it will
go into the Elena Park Maintenance fund.
These three resolutions are still listed because we did notice them. They are in red and will still
need to go in the vault.
The Clerk/Treasurer briefly reviewed the attached budget message.
Dee Mclelland, 708 E. Maryland, stated she has questions about the taxes. She was floored when
she got her taxes; it went from $800 to $1,600 a year for Street Maintenance. She would like to
know how did Council determine the fees. How were those fees calculated?
It was clarified that everyone's lot is calculated the same. That calculation is based on square
footage. Last year everyone's cost per square foot doubled.
Ms. Mclelland further questioned if it was a price per square foot. It was clarified that last year
was .04 cents per square foot. This year it is .0324 cents per square foot and maxes out at $1,600.
Ms. Mclelland stated hers was $1,610. She called and found out that Council raised the
assessment. She found out that it had doubled that it had been 2 percent and now was 4 percent.
MCA 7-12-4401-4436 dictates Street Maintenance Assessments. The Clerk/Treasurer stated she
would look into her address to make sure there were no errors.
The law states the Public Works Director determines the amount of work required each year. The
Council is required to pass 75% of the proposed work.
Ms. Mclelland questioned the rate of inflation. The Clerk/Treasurer could not remember the
COLA this year. Ms. Mclelland stated she just wanted to understand how this operated. Some
changes are coming based more on the usage of the lot than the square footage. The businesses
with a higher traffic volume will have more costs than the residents would have.
The streets are deteriorating at a more rapid rate than we can repair them. The Pacer Study
ranked the condition of the streets between 1-10. Many of Laurel's streets are over clay. Back in
the day, the City paid to lay asphalt down with no base.
Ms. Mclelland questioned why Council does not publish items in the Laurel Outlook anymore. It
was clarified that we post to our Facebook page, post in town, and reach the county through
Yellowstone County News. We felt that we reach more people that way.
Clerk/Treasurer Langve stated that there is a lot of uncertainty regarding the gas taxes. No
projects will be done until the funds have been received.
It was questioned when these payments are received. It was clarified this gas tax is received each
month. Projects will be budgeted, and if the revenues do not come in, the projects will not be
done this year.
Arthur Vogele, 520 Date, read the attached statement into the record.
Council Issues
Other Items
Review of Draft Council Agendas
4. Review of Draft Council Agenda for September 8, 2020.
There were no suggested changes.
Attendance at Upcoming Council Meeting
Announcements
Council noted the excellent job crews have done on the streets this year.
Council Members have received multiple complaints about the new mobile homes going in on E.
Maryland. They asked for Staff to address the issues.
The council workshop adjourned at 7:34 p.m.
Respectfully submitted,
Brittney Moorma
Administrative Assistant
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for
the listed workshop agenda items.
111 "1 1`1111F
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STAFF REPORT
TO: Laurel City -County Planning Board / Zoning Commission
FROM: Nicholas Altonaga, Planning Director
RE: Conditional Use Permit — Koo Beans Coffee Kiosk
DATE: August 25, 2020
The applicant Alania Eastman of Koo Beans Coffee submitted an application for a conditional use on July
17th, 2020. The proposed conditional use is located at 102 West Main St. The parcel is zoned as Light
Industrial and is located within the Community Entryway Zoning District. The applicant is requesting a
conditional use for the operation of a coffee kiosk. The property is owned by Montana Rail Link and is
legally described as S09, T02 S, R24 E, "INFORMATIONAL ONLY" CENTRALLY ASSESSED PROPERTY IN
SEC 9 -2S -24E.
Owner: Montana Rail Link
Legal Description: S09, T02 S, R24 E, "INFORMATIONAL ONLY" CENTRALLY ASSESSED PROPERTY
IN SEC 9 -2S -24E
Address: 102 W. Main St.
Parcel Size: 45.386 acres (direct area is Southwest of intersection of N 15t Ave and Main St.)
Existing Land Use: Railroad, Vacant
Proposed Land Use: Coffee Kiosk and parking area
Existing Zoning: Light Industrial
Overlay District: Community Entryway Overlay District
Surrounding Land Use and Zoning (See Exhibits A & B)
North Zoning:
Central Business District (CBD)
Land Use: Laurel Hearing Aid, King
Koin
South Zoning:
Light Industrial/ Heavy Industrial
Land Use: Railroad
East Zoning:
Light Industrial
Land Use: Railroad, Chamber of
Commerce
West Zoning:
Light Industrial /CBD
Land Use: Railroad, Commercial
1. The applicant is requesting a conditional use to operate a coffee kiosk on a parcel adjacent to the
Central Business District.
2. The application packet is attached and contains:
a. Application Form,
b. Site map
c. Map detail on leased area and adjacent uses
d. List of adjacent property owners
e. Lease agreement Between Alania Eastman, Mathew Pruett and Montana Rail Link
3. The parcel is zoned Light Industrial.
4. The parcel is within the Community Entryway Zoning District.
S. The parcel is within the Downtown Overlay District.
6. The Downtown Overlay District takes precedence over the Community Entryway Zoning District.
7. The only mention of "kiosks" in the Laurel Municipal Code is in LMC Chapter 17.40.130 — Off -
Street Parking Requirements, Landscaping Standards, Part C.
8. LMC 17.25 — Downtown Overlay District is attached to this report in full.
9. LMC 17.62 — Conditional Land Uses is attached to this report in full.
10. The advertising requirements of LMC 17.62.030.A have been met.
The Zoning Commission shall review and make determinations on Chapter 17.62 — Conditional Land
Uses, Section 020 — Requirements. This section is provided below.
No structure or land use may be used for any purpose other than those allowed within a zoning district
as specified in the zoning ordinance unless either a variance has been granted (under Chapter 17.60 or
17.64 of this code) or a conditional land use permit therefor has been provided. The zoning commission
may recommend and the city can require any information that will allow the decision makers to
comprehensively evaluate and decide on applications for conditional uses brought before them. The
zoning commission may recommend and the city can require, after consideration of the application for
conditional use, those conditions under which such land use may be allowed to include but not be
necessarily limited to the following:
A. Adequate ingress and egress with concern for vehicular and pedestrian safety and convenience,
traffic flow and control, and emergency access as reviewed and approved by the city public
works director;
B. Adequate off-street parking and loading with attention to vehicular and pedestrian safety and
traffic flow;
C. Conditions that control, specify, or plan for the generation of odors, noise, hours of operation,
signage, or impact on the neighborhood of natural systems;
D. Adequate landscaping, screening, mitigation of impact on adjacent property and buffering; and
E. Compatibility with adjacent and neighborhood land uses and Laurel's GMP.
The Planning Board -Zoning Commission recommends the following conditions for approval if the City
Council votes to approve this application for Conditional Use.
1. The conditional use shall comply with the requirements of LMC Chapter 17.25 — Downtown
Overlay District
2. The conditional use shall comply with the requirements of LMC Chapter 17.40 — Off -Street
Parking Requirements
3. The conditional use shall comply with the requirements of LMC Chapter 17.42 — Sign Code
4. The conditional use shall comply with the requirements of LMC Chapter 17.62 — Conditional
Land Uses
• The applicant communicated with the laurel Planning Director in July 2020 regarding the need
to apply for a conditional use permit and the procedural requirements.
• The conditional use application and review fee were submitted on July 17, 2020.
• A public hearing on the conditional use application took place at the August 19, 2020 meeting of
the Laurel City -County Planning Board.
• Planning Board Members voted at the August 19, 2020 meeting to approve the Conditional Use
Application with the conditions presented in the staff report.
• City Staff has forwarded the Conditional Use Application, Staff Report, and August 25, 2020
meeting minutes to the City Council.
• A Public Hearing regarding the conditional use application is scheduled for the September 8,
2020 meeting of the Laurel City Council.
Attachment 1. LMC Chapter 17.25 Downtown Overlay District
17.25.010 - Intent.
The city of Laurel hereinafter ("city"), in collaboration with the Laurel Urban Renewal Agency, prepared
the following set of regulations to preserve and protect the unique nature of the Downtown core of the city
of Laurel. These regulations are intended to promote, preserve, and enhance the character of the built
environment while encouraging a cohesive identity.
In addition to building construction, further elements include, but are not limited to parking and
pedestrian connectivity requirements, landscaping, and signage.
This district's requirements are in addition to the existing zoning ordinances found in Title 17 of the
Laurel Municipal Code (LMC). Single-family and two-family residential uses in the district are exempt from
the provisions herein.
The intent of this section is to:
A. Promote a physical landscape to make the District an attractive place to live and work;
B. Encourage creativity in design and quality site planning;
C. Promote development patterns in coordination with the goals and objectives of the city's growth
management plan;
D. Provide consistency to land uses and design that will protect the investment of property owners
in the district.
(Ord. No. 015-01, 3-17-2015)
17.25.020 - District boundaries.
The boundaries of the district are identified in Figure 1.
Figure 1 Downtown Overlay District Boundaries
(Ord. No. 015-01, 3-17-2015)
17.25.030 Application and Approval Process
A. All building permit applications shall be submitted to the city's building official. All permit applications
must be submitted and signed by the property owner or the authorized agent of the property owner.
An approved building permit is required prior to any construction activity.
B. Each building permit application must include, but not be limited to, the following information:
1. The name and address of the property owner;
2. The name and address of the applicant;
3. The legal description of the parcel;
4. A map drawn to scale showing the dimensions, acreage, location of the parcel, north arrow,
streets and adjacent land uses;
5. A complete site plan drawn to a scale of no less than 1 "=40' showing the dimensions and height
of the structure;
6. A complete elevation drawings drawn to the scale 1"=40' including the dimensions and height of
the structure;
7. If applicable, signage plan specifications, location and ground lighting pattern; and
8. Payment of application review fee.
C. Within fifteen working days following the submittal of a complete application, the planning director,
designee, or the public works department (in the case of signs) shall issue approval for development
or a denial of the application, unless the applicant consents in writing to an extension of the review
period. Should the application be denied, the applicant shall be notified in writing specifying the
reasons for the denial. (Ord. No. 002-31, 2002)
(Ord. No. 015-01, 3-17-2015)
17.25.040 - Nonconformance.
A. Any lawful characteristic of the properties existing prior to the effective date of the ordinance that would
not be a permitted characteristic under these regulations is declared to constitute a nonconforming
characteristic.
B. Nonconforming structures shall not be enlarged, extended, reconstructed, or structurally altered in an
amount greater than fifty percent of its assessed valuation, unless the characteristics of the building
are changed to comply with the appropriate regulations.
C. If any nonconforming structure is damaged by an event including, but not limited to, fire, flood,
explosion, wind, or war, in an amount equal to or greater than fifty percent of its assessed valuation,
reconstruction must comply with the appropriate regulations. In addition, repair and maintenance may
be carried out each year in an amount not to exceed twenty-five percent of the assessed valuation of
the structure for that year.
D. A nonconforming structure may continue pursuant to these regulations, but it shall not be changed in
any way except to conform to the regulations herein.
(Ord. No. 015-01, 3-17-2015)
17.25.050 - Definitions.
All terms shall have the same meanings as defined elsewhere in the city zoning ordinance or city
signage regulations. For purposes of this title, certain words and terms used herein are defined in this
chapter.
A. "Architectural design elements" means an architectural feature consisting of a decorative, three
dimensional element, horizontal or vertical, protruding or indented at least two inches from the
exterior fagade of a building typically utilized to provide additional aesthetic relief to a fagade.
B. "Build -to zone means" an area of a lot designated for placement of a building fagade along a
street, located parallel to a front property line or a front and side property line in the case of a
corner lot. The build -to zone defines an area in which the locations of building fronts can vary
within a specified range. See Figure 2.
Figure 2 Build -to Zone
C. "Expression line" means an architectural feature consisting of a decorative, three dimensional,
linear element, horizontal or vertical, protruding or indented at least two inches from the exterior
fagade of a building typically utilized to delineate the top or bottom of floors or stories of a building
or provide additional aesthetic relief to a fagade. See Figure 3.
Figure 2 Expression Line
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Expression Line: The raised brick and molding
expression line are an example of an
acceptable expression line.
D. "Fagade" means the exterior face of a building, including but not limited to the wall, windows,
windowsills, doorways, and design elements such as expression lines.
E. "Front fagade" means any building face adjacent to the street. In the case of a corner lot, the front
fagade is the face that the building is addressed.
F. "Lot line, front" means the boundary abutting a right-of-way, other than an alley, from which the
required setback or build -to zone is measured. The front lot line shall be to the street to which the
building is addressed.
G. "Lot line, side" means the boundary line adjacent to the front lot line and may or may not abut a
right-of-way depending on lot location from which the required setback or build -to zone is
measured.
(Ord. No. 015-01, 3-17-2015)
17.25.060 - Building design requirements.
A. Exterior materials shall be sufficiently durable to ensure stability, maintainability, and long life. The use
of natural and natural looking materials indigenous to the area signifying permanence, such as stone,
stucco and masonry are encouraged.
1. Buildings shall be finished with one or more of the following materials. Brick, fluted block, colored
textured block, glass, stucco, or stone. Exposed seam metal buildings are prohibited unless
covered with an acceptable finishing material.
2. All front facades and sides adjacent to streets shall have a minimum of twenty-five percent
masonry composed of natural materials such as stone, brick, brick veneer, or cast stone.
3. Exterior cladding materials shall be of colors that compliment neighboring structures.
B. Roof top mechanical equipment shall be screened from view with parapet walls, articulated roof
designs or other architectural components.
C. Expression lines are required on the front fagade of all buildings.
D. Blank walls on front facades or fagades adjacent to street are not permitted. The amount of windowless
or non -transparent area allowed on a front fagade is measured per fagade. No rectangular area greater
than fifty percent of a front fagade may be windowless. All other fagades are encouraged to have
transparent elements. See Figure 4.
Figure 4 Blank wall Limitations
E. All front facades shall have a minimum of one entry door.
(Ord. No. 015-01, 3-17-2015)
17.25.070 - Site design requirements.
A. When a building does not have one hundred percent lot coverage a build -to zone of at least five feet
is required at the front lot line or a side adjacent to street. Exceptions to this include properties in the
district that are zoned light industrial, heavy industrial, and highway commercial.
B. If off-street parking is proposed it shall be located at the rear of the building. When parking cannot be
located in the rear, the planning board shall make a recommendation. See Figure 5. Shared parking
is encouraged when property owners have a written agreement. This agreement is not subject to
approval by the city but should be presented if it is applicable to meeting off-street parking
requirements. See Figure 6.
C. Landscape islands are required at the terminal ends of all parking rows.
D. If a property is located in this district and the entry way zoning district, parking and landscape
requirements of the downtown overlay district shall apply.
Figure 6 Shared Parking Requirements
(Ord. No. 015-01,3-17-2015; Ord. No. 0-15-06,11-3-2015)
17.25.080 - Landscape requirements.
Landscaping in the form of trees, shrubs and groundcover serve several purposes: The softening of
harsh building forms and paved areas, the absorption of groundwater, the reflection of seasonal color
change, the provision of sound barriers, and urban wildlife habitat. If a property is located in this district and
the entryway zoning district, parking and landscape requirements of the downtown overlay district shall
apply.
A. Any site development where the building and parking area does not occupy one hundred percent
of the parcel, the remaining property must be landscaped.
B. Landscaping should be of an indigenous species or species that are acclimated to the city's
climate.
C. Landscaping shall include a mix of plants, shrubs, sod and trees. A minimum of fifty percent of
the trees shall be at least 2.5 inch in caliper size.
D. Landscaping shall not interfere with clear vision requirements.
(Ord. No. 015-01, 3-17-2015)
17.25.090 - Signage requirements.
Laurel Municipal Code Chapter 17.42 governs signage within the city of Laurel. Exceptions to LMC
17.42 occur only when a property is located in a special zoning district. If a property is located in this district
and the entryway zoning district, signage requirements of the entryway zoning district shall apply.
A. Allowable sign types include wall signs, window signs, awning signs, corner projecting signs, and
projecting signs. See Figure 7.
Figure 7 Allowable Signs
B. Illumination is encouraged to be internal. When external illumination is used, it must be focused
only upon the sign face and must have cut off shields to prevent light spillage.
C. Any projecting or corner projecting sign shall not extend above the roofline of the attached
building.
D. Any wall sign shall not exceed 30 percent of the area of any building facade.
E. Electronic message boards are not permitted in this district.
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B. Illumination is encouraged to be internal. When external illumination is used, it must be focused
only upon the sign face and must have cut off shields to prevent light spillage.
C. Any projecting or corner projecting sign shall not extend above the roofline of the attached
building.
D. Any wall sign shall not exceed 30 percent of the area of any building facade.
E. Electronic message boards are not permitted in this district.
Corner Projecting signs are
I- allowable in this district. These
3'` J -` two photos show examples of
a�'a corner projecting signs. Similar
signs are also allowable on any
portion of the fagade.
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(Ord. No. 015-01, 3-17-2015)
Attachment 2. LMC Chapter 17.62 — Conditional Land Uses
17.62.010 - Purpose.
The purpose of conditional land uses is to provide for specific uses, other than those already allowed in
each zoning district, which may be compatible uses in the district under certain safeguards or conditions.
The conditional land use permitting process is intended to provide a detailed and comprehensive review
of such proposed, compatible developments and to insure the interest of the public, the community, and
the larger neighborhood area are protected. Conditional uses, once granted by the city, are sight specific
and run with the land. Land use changes not specifically included in the approval of a conditional use are
a violation of the city zoning ordinance.
(Ord. 03-4 (part), 2003)
17.62.020 - Requirements.
No structure or land use may be used for any purpose other than those allowed within a zoning district as
specified in the zoning ordinance unless either a variance has been granted (under Chapter 17.60 or 17.64
of this code) or a conditional land use permit therefor has been provided. The zoning commission may
recommend and the city can require any information that will allow the decision makers to
comprehensively evaluate and decide on applications for conditional uses brought before them. The
zoning commission may recommend and the city can require, after consideration of the application for
conditional use, those conditions under which such land use may be allowed to include but not be
necessarily limited to the following:
A. Adequate ingress and egress with concern for vehicular and pedestrian safety and convenience,
traffic flow and control, and emergency access as reviewed and approved by the city public works
director;
B. Adequate off-street parking and loading with attention to vehicular and pedestrian safety and
traffic flow;
C. Conditions that control, specify, or plan for the generation of odors, noise, hours of operation,
signage, or impact on the neighborhood of natural systems;
D. Adequate landscaping, screening, mitigation of impact on adjacent property and buffering; and
E. Compatibility with adjacent and neighborhood land uses and Laurel's GMP.
(Ord. 03-4 (part), 2003)
17.62.030 - Application process.
Twelve copies of the conditional use application form and required review fee shall be submitted to the
planning board secretary thirty working days prior to the regularly scheduled zoning commission/planning
board meeting at which the application will be considered. The planning board secretary shall note the
time of receipt, keep one copy, send one copy to the city planner, and forward the remainder to the
members of the zoning commission.
A. The zoning commission shall publish notice of public hearing in the local newspaper at least
fifteen days prior to the zoning commission meeting at which the application will be considered;
adjacent property owners of record within one hundred fifty feet of the application property
shall also be notified by mail by the zoning commission. The applicant or the authorized agent
must attend the public hearings before both the zoning commission and the city council.
B. The conditional use application shall include twelve copies of:
1. Conditional use application form;
2. Legal description of the property;
3. Address or general location of property;
4. Existing zoning;
5. Specific land use being requested;
6. Reason for request;
7. Scaled drawings of the subject property, proposed use, existing buildings and
improvements, adjacent land use, fences, etc.;
8. Other information as may be needed by the zoning commission;
9. Name, address and telephone number of owner of record;
10. Name, address and telephone number of agent of owner of record;
11. List of current property owners adjacent to and within one hundred fifty feet of the parcel
for which a conditional use permit is sought;
12. Review fee.
C. After the public hearing for the conditional use, the zoning commission shall delay its
recommendation to city council no longer than thirty working days. The city council shall publish
notice of and conduct a second public hearing before the council, consider the recommendation
of the zoning commission and make its decision.
(Ord. 03-4 (part), 2003)
13
CITY OF LAUREL
CITY/COUNTY
BOARD
WEDNESDAY, ' 1
5:35 PM
LAUREL
CHAMBERS .w.
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration
for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee
will not take action on any item not on the agenda.
Roll Call
The chair called the meeting to order at 5:36PM
Ron Benner
Dan Koch
Roger Giese
Evan Bruce
Judy Goldsby
Nick Altonaga (City of Laurel)
General Items
2. Approve Meeting Minutes: July 22, 2020
Ron motioned to approve the meeting minutes from July 22, 2020 as presented.
Dan Seconded.
Motion Carried.
3. Public Hearing: Conditional Use Permit for Koo Beans Coffee
The Chair opened the public hearing. Nick provided a summary of the conditional use permit, presenting
the details of the application and the supporting documents.
The applicant, Alania Eastman, 907 Bristol Way, Laurel, MT, was on hand to speak for the conditional
use application.
Alania has ben a resident of Laurel for the last five years. She has worked hard to bring a business to
Laurel. Her and her husband both love the Laurel community.
The coffee kiosk would operate from 3:30AM to 3:30PM. They plan to donate a portion of revenue to
the city and the school district to help give back.
Planning Board members asked questions of the Applicant.
Roger: Any plans for future employees?
➢ Currently just myself and my husband. Trying to keep it within the family.
➢ Possibly want to give jobs to teenagers/students in the future.
Evan: Will electricity and water services be hooked up to the kiosk?
Electricity yes. Will use overhead lines going towards the train tracks.
Water will be dumped off-site. Has had water plant officials allow her to dump at the city
facility.
Ron: Bathrooms?
No bathrooms right now.
A If the conditional use is approved, we will work with MRL to incorporate bathrooms.
Ron: Mountain Mudd had issues 10-12 years ago due to lack of bathrooms. Kiosks did not have any
working relationship with nearby businesses to have facilities for kiosk employees. We need to discuss
the rules and what was decided previously.
➢ How much garbage will be generated?
A How do we assess garbage rates on a kiosk?
➢ Commercial Vs. Residential: We need to ensure that garbage fees are equitable throughout the
city.
➢ Need to see how the city dealt with Heidi's Kiosk.
Alania: For the bathroom, working with MRL for a port -a -potty for now. Garbage service is currently
through McKinsey. It would not be hard to change over these services to Laurel Public Works.
Ron: any thoughts on traffic? Will it be a one-way exit?
Alania: There will be two driveways on the site, and it will have a one-way exit. We are aware of the
safety issues of the road.
Members discussed the traffic directions on Main St. and 1" Ave and turning across traffic.
Roger: Electricity will be officially installed shortly, but how has it been operating up to now?
Alania: We are not operating until we go through all the required processes and approvals.
Dan: Will it be paved or gravel?
Alania: Gravel, because MRL would like it to remain that way. Have applied to MRL for a paved
driveway that we are currently waiting to hear back on. Will be laying down neater gravel for the time
being.
Members discussed other kiosk situations including Heidi's and Mo Cones.
Dan motioned to approve the Conditional Use Application with the conditions presented in the Staff
Report.
Evan seconded.
Motion Carried.
The Chair closed the public hearing.
Members held brief discussion on investigating what we have on hand for kiosk regulations for Heidi's
and Mo Cones prior to sending it to the City Council.
There needs to be code to address kiosks. Also need to know the situation for temporary structures, and
other types of small structures.
New Business
4. Conoco Sign Update Review
Nick presented the sign application for the Conoco on S. 1st Ave. Members reviewed the images and
discussed the signage situation.
Ron Motioned to approve the Conoco Sign application.
Roger Seconded.
Motion Carried.
5. Growth Management Policy Chapter Review
Nick presented the current chapters of the Growth Policy update. Ron remarked that it would be
important to get a full draft prior to the public hearing in September to review and develop comments.
Old Business
Other Items
6. Upcoming Projects Discussion
Discussion of GSE and a summary of that project. Upcoming Variance and Preliminary Plat review.
➢ Many moving pieces to this process
➢ Many details to review
➢ Nick will prepare a detailed staff report for the variances and the plat itself. Will have it far in
advance of the planned October Meeting.
Upcoming Public Hearing on Laurel High School Sign
7. Growth Management Policy Schedule
Ron mentioned asking MDT about plans for West Laurel Interchange?
Brief discussion about West Laurel Interchange
➢ Possibilities for expansion.
➢ Discussions happened previously about West Railroad connections
Does the state have any plans for the interchange? Originally the plan was that the Interchange created a
bypass up to Molt and Broadview.
Nick reported that he had met with MDT in the Spring regarding the growth policy and that they
currently have no other plans for the West Laurel Interchange other than what has been prepared. MDT
stressed the importance of developing funding sources for transportation projects to better implement
them.
Roger Giese - Would like to see something similar what is on Shiloh and Central in Billings at the
Interchange. A mix of cafes and residential units.
Nick remarked that a development of that kind could be a very positive development near the
interchanges, if a site could be found and utilities provided.
Members discussed Utility lines and extending infrastructure.
➢ Nick has been looking into funding sources to support the extension of infrastructure.
➢ The Mayor has been aware of the funding needs and has investigated how to accomplish any
expansion of utilities and services.
Announcements
8. Next Meeting: September 16, 2020
Ron motioned to adjourn the meeting.
Roger seconded.
Meeting adjourned at 6:45PM.
The City makes reasonable accommodations for any known disability that may interfere with a person's ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
INDEFINITE TERM LEASE LAND NO. 602,130
01LAUREL
THIS INDEFINITE TERM LEASE FOR LAND ("Lease") is dated as of the 1� day of Februan+, 2020 (the
"Effective Date") between MONTANA RAIL LINK, INC., a Montana corporation ("Lessor"), whose mailing address is PO
Box 16624, Missoula, MT 59808-6624 and physical address Is 101 international Way, Missoula, MT 59808 and;
ALANIA EASTMAN AND MATHEW PRUETf, ("Lessee")
whose address is DBA KOO BEANS COFFEE
1302 NORTH 24TH STREET WEST STE. 101
BILLINGS, MT 59102-3861
RECITALS
A. Lessor is in the railroad transportation business and leases a system of rail tracks ("Lessor's Track(s)")
and various real properties associated therewith from BNSF Railway Company, a Delaware corporation ("BNSF"),
pursuant to that certain Agreement between Lessor and BNSF dated July 21, 1987 ("Master Lease"), including the
Property described below which Lessee desires to further lease from Lessor.
B. Lessor has agreed to lease to Lessee the Property, subject to the terms, conditions and limitations
provided herein.
AGREEMENTS
In consideration of the mutual covenants herein, Lessor and Lessee hereby agree as follows:
Section 1. Property, Term and Master Lease.
A. Lessor leases to Lessee and Lessee rents from Lessor, subject to the covenants, agreements, terms,
provisions and conditions of this Lease, that certain parcel of real property situated In the City of Laurel, County of
Yellowstone, State of Montana, Mile Post 15+0898, Survey Station 800+65, as shown on the plat, dated November 21.
2019 a copy of which is attached hereto as Exhibit "A" and made a part hereof ("Property").
B. Lessee leases the Property from Lessor beginning February 1. 2020 ("Commencement Date"), and shall
continue until terminated by either party as provided in this Section 1(B). This Lease may be terminated by either party, at
any time, without cause, for convenience, by serving upon the other party written notice of termination at least thirty (30)
days in advance. Upon termination, this Lease and all rights of Lessee shall absolutely cease.
C. Upon termination, either (i) Lessor may retain from prepaid rent, as an additional charge for use of the
Property, a sum equal to three (3) months Rent (as defined below), and any unearned portion of the annual Rent, in
excess of such retainage, paid in advances shall be refunded to Lessee or (ti) If Lessor has not been paid sufficient Rent to
satisfy the above retainage, then Lessee shall pay Lessor a sufficient sum so that, together with sums already held by
Lessor, Lessor shall hold a sum equal to three (3) months Rent which Lessor shall retain as an additional charge for use
of the Property, and such additional sum shall be paid by Lessee within thirty (30) days of termination of the Lease.
D. Each consecutive twelve-month period this Lease is in effect, beginning with the Effective Date of this
Lease, is herein called a "Lease Year."
E. Lessee acknowledges that it is assuming all risks associated with Lessor's right to terminate this Lease at
any time as provided above, and (1) Lessor gives no assurance that Lessor will delay termination of this Lease for any
length of time whatsoever, (ii) Lessee may expend money and effort during the term of this Lease which may not
ultimately be of any benefit to Lessee if Lessor terminates this Lease, but nonetheless, Lessor shall have the right to
terminate the Lease if Lessor determines in its sole and absolute discretion that Lessor desires to terminate, and (iii) in no
event shall Lessor be deemed to have any legal obligations to continue to lease the Property for any length of time.
Indefinite Tenn Lease — Land MRL Form 405 February 2015 Page 1
F. This Lease Is subject and subordinate to the Master Lease. BNSF hereby agrees by its signature below
to recognize Lessee's rights under this Lease, If, prior to the termination of this Lease, or to the expiration of the term of
this Lease, the term of the Master Lease expires, the Master Lease is terminated or BNSF reenters and repossesses the
Property after a default by Lessor under the Master Lease. If BNSF succeeds to the rights of Lessor as the "Lessor" under
this Lease, Lessee agrees that (I) BNSF shall not be liable or responsible for any breach of or default under this Lease
arising prior to the date that BNSF succeeds to the rights of Tenant as the "Lessor" under this Lease; (ii) BNSF shall not
be required to cure or correct any breach or default under this Lease arising prior to the date that BNSF succeeds to the
rights of Lessor as the "Lessor" under this Lease; and (Iii) no breach of or default under this Lease arising prior to the date
that BNSF succeeds to the rights of Lessor as the "Lessor" under this Lease shall excuse, delay, release or relieve
Lessee from the payment and performance of all of Lessee's duties and obligations under this Lease. The preceding
sentence is not intended and shall not be construed to affect any rights or remedies of Lessee against Lessor arising or
resulting from a breach of or default under this Lease by Lessor prior to the date that BNSF succeeds to the rights of
Lessor as the "Lessor" under this Lease. If BNSF succeeds to the rights of Lessor as the "Lessor" under this Lease,
Lessee agrees to recognize BNSF as the "Lessor" under this Lease and timely tender payment and performance of
Lessee's duties and obligations under this Lease to BNSF as if BNSF were named as "Lessor" in this Lease.
Section 2. Use and Compliance.
A. Lessee may use the Property for the sole and exclusive purpose of a portable drive through coffee kiosk
and for no other purpose without the prior written consent of Lessor. Lessee shall respond to Lessors reasonable
inquiries regarding the use or condition of the Property.
B. Lessee shall comply with all Laws applicable to Lessee, the Property, this Lease and Lessee's activities
and obligations hereunder, and shall have the sole responsibility for costs, fees, or expenses associated with such
compliance. As used herein, the term "Laws" shall mean any and all statutes, laws, ordinances, codes, rules or
regulations or any order, decision, injunction, judgment, award or decree of any public body or authority having jurisdiction
over Lessee, the Property, this Lease, and/or Lessee's obligations under this Lease, and shall include all Environmental
Laws (as defined in Section 4(A)).
C. If any governmental license or permit is required or desirable for the proper and lawful conduct of
Lessee's business or other activity in or on the Property, or If the failure to secure such a license or permit might in any
way affect Lessor or BNSF, then Lessee, at Lessee's expense, shall procure and thereafter maintain such license or
permit and submit the same to inspection by Lessor. Lessee, at Lessee's expense, shall at all times comply with the
requirements of each such license or permit.
Section 3. Rent.
A. Lessee shall pay as rental for the Property, in advance, an amount equal to Two Thousand Four Hundred
Sixty Four ($2,464.00) annually ("Rent"). Lessor may, in its sole discretion, adjust the Rent annually to reflect a then
current fair market rental value. Billing or acceptance by Lessor of any rental shall not imply a definite term or otherwise
restrict either party from canceling this Lease as provided herein. Either party hereto may assign any receivables due it
under this Lease; provided, however, such assignments shall not relieve the assignor of any. of Its rights or obligations
under this Lease. All Rent and other monetary payments under this Lease from Lessee to Lessor shall be delivered solely
to the following address:
Montana Rail Link, Inc.
PO Box 16624
Missoula, MT 58808
Lessor shall have the right to designate at any time and from time to time a different address for delivery of such
payments by written notice to Lessee pursuant to the notice provisions of Section 36 below. No Rent or other payment
sent to any other address shall be deemed received by Lessor unless and until Lessor has actually posted such payment
as received on the account of Lessee, and Lessee shall be subject to all default provisions hereunder, late fees and other
consequences as a result thereof in the same manner as if Lessee had failed or delayed in making any payment.
B. Lessee acknowledges that Lessor utilizes the rental collection system Involving direct deposit of monies
received through a financial institution selected by Lessor, which precludes Lessor's ability to exercise rejection of a rental
payment before Lessee's check is cashed. Lessee agrees that as a condition of Lessor granting this Lease Lessee
hereby waives any rights it may have under law to force continuation of this Lease due to Lessor having accepted and
Indefinite Term Lease — Land MRI. Form 405 February 2015 Page 2
cashed Lessee's rental remittance. Lessor shall have the option of rejecting Lessee's payment by refunding to Lessee the
rental amount paid by Lessee, adjusted as set forth In this Lease, and enforcing the termination provisions of this Lease.
C. Lessee shall pay the Rent and all additional amounts due pursuant to Section 9 as and when the same
become due and payable, without demand, set-off, or deduction. Lessee's obligation to pay Rent and all amounts due
under this Lease is an independent covenant and no act or circumstance, regardless of whether such act or circumstance
constitutes a breach under this Lease by Lessor, shall release Lessee of its obligation to pay Rent and all amounts due as
required by this Lease.
D. If any Rent or any payment under Section 9 or any other payment due by Lessee hereunder is not paid
within five (5) days after the date the same is due, Lessor may assess Lessee a late fee ("Late Fee") In an amount equal
to 5% of the amount which was not paid when due to compensate Lessor for Lessor's administrative burden in connection
with such late payment. In addition to said Late Fee, Lessee shall pay interest on the unpaid sum from the due date
thereof to the date of payment by Lessee at an annual rate equal to (€) the greater of (a) for the period January 1 through
June 30, the prime rate last published in The Wall Street Journal in the preceding December plus two and one-half
percent (21/2%), and for the period July 1 through December 31, the prime rate last published in The Wall Street Journal
in the preceding June plus two and one-half percent (2 1/2010), or (b) twelve percent (12%), or (11) the maximum rate
permitted by law, whichever is less.
Section 4. Environmental.
A. Lessee shall strictly comply with all federal, state and local environmental laws and regulations in its
occupation and use of the Property, including, but not limited to, the Resource Conservation and Recovery Act, as
amended (RCRA), the Clean Water Act, the Clean Air Act, the Oil Pollution Act, the Hazardous Materials Transportation
Act, and CERCLA (collectively referred to as the "Environmental Laws"). Lessee shall not maintain any treatment,
storage, transfer or disposal facility, or underground storage tank, as defined by Environmental Laws, on the Property.
Lessee shall not release or suffer the release of oil or hazardous substances, as defined by Environmental Laws, on or
about the Property.
B. Lessee shall give Lessor immediate notice to Lessor's Manager of Environmental Projects at
406.523.1415 and to BNSF's Resource Operations Center at 800.832.5452 of any release of hazardous substances on or
from the Property and to Lessor's Manager of Environmental Projects at 406.523.1415, Lessor's Real Estate Department
promptly in writing, and to BNSF's Manager Environmental Leases at 785.435.2386 for any violation of Environmental
Laws, or inspection or Inquiry by governmental authorities charged with enforcing Environmental Laws with respect to
Lessee's use of the Property. Lessee shall use its best efforts to promptly respond to any release on or from the Property.
Lessee also shall give Lessor's Manager of Environmental Projects, Lessor's Real Estate Department and BNSF's
Manager Environmental Leases immediate notice of all measures undertaken on behalf of Lessee to investigate,
remediate, respond to or otherwise cure such release or violation and shall provide to Lessor's Manager of Environmental
Projects, Lessor's Real Estate Department and BNSF's Manager Environmental Leases copies of all reports and/or data
regarding any investigations or remediations of the Property.
C. In the event that Lessor and/or BNSF have notice from Lessee or otherwise of a release or violation of
Environmental Laws on the Property which occurred or may occur during the term of this Lease, Lessor and BNSF may
require Lessee, at Lessee's sole risk and expense, to take timely measures to investigate, remediate, respond to or
otherwise cure such release or violation affecting the Property or Lessor's right-of-way.
D. Lessee shall promptly report to Lessor and BNSF in writing any conditions or activities upon the Property
which create a risk of harm to persons, property or the environment and shall take whatever action is necessary to
prevent injury to persons or property arising out of such conditions or activities; provided, however, that Lessee's reporting
to Lessor and BNSF shall not relieve Lessee of any obligation whatsoever imposed on it by this Lease. Lessee shall
promptly respond to Lessor's and/or BNSF's request for information regarding said conditions or activities.
E. Hazardous Materials are not permitted on the Property except as otherwise described herein. Lessee
expects to use on the Property the following Hazardous Materials: none, and to store on the Property the following
Hazardous Materials (as defined in Section 4(F) below): none; provided, however, that Lessee may only use and store
the listed Hazardous Materials In such amounts as are necessary and customary in Lessee's industry for the permitted
uses hereunder ("Permitted Substances"). All such Permitted Substances shall be placed, used, and stored in strict
accordance with all Environmental Laws. Use or storage on the Property of any Hazardous Materials not disclosed in this
Section 4(E) is a breach of this Lease.
Indefinite Tenn Lease — Land MRL Form 405 February 2015 Page 3
F. For purposes of this Section 4, "Hazardous Materials" means all materials, chemicals, compounds, or
substances (including without limitation asbestos, petroleum products, and lead-based paint) identified as hazardous or
toxic under Environmental Laws.
G. Lessor or BNSF may, at its option prior to termination of this Lease, require Lessee to conduct an
environmental audit of the Property through an environmental consulting engineer acceptable to Lessor or BNSF, at
Lessee's sole' cost and expense, to determine If any noncompliance or environmental damage to the Property has
occurred during Lessee's occupancy thereof. The audit shall be conducted to Lessor's and BNSF satisfaction and a copy
of the audit report shall promptly be provided to Lessor and BNSF for their review. Lessee shall pay all expenses for any
remedial action that may be required as a result of said audit to correct any noncompliance or environmental damage, and
all necessary work shall be performed by Lessee prior to termination of this Lease.
Section 6. Access to Adlacent Property lav L
If access to and from the Property can be accomplished only through use of Lessor's property adjacent to the
Property, such use is granted for Ingress and egress only and on a non-exclusive basis, subject to such restrictions and
conditions as Lessor may impose by notice to Lessee. Lessor shall have the right to designate the location or route to be
used. Lessee understands and agrees that all of the obligations under this Lease applicable to Lessee shall also be
applicable to Lessee with respect to Lessee's use of any property adjacent to the Property, including, without limitation,
the Indemnity provisions of Section 13. Notwithstanding anything to the contrary herein, this Section 5 shall not grant
Lessee any right to cross any of Lessor's Tracks. Any such crossing rights may only be granted by a separate written
agreement between Lessor and Lessee.
Section 6. Access to Proaertv by Lessor.
A. Lessor and its contractors, agents and other designated third parties may at all reasonable times and at
any time in case of emergency, in such manner as to not unreasonably interfere with Lessee's use of the Property as
allowed hereunder, (1) enter the Property for inspection of the Property or to protect the Interests of Lessor and BNSF in
the Property or to protect from damage any property adjoining the Property, (ii) enter the Property to construct, maintain,
and operate trackage, fences, pipelines, communication facilities, fiber optic lines, wireless towers, telephone, power or
other transmission lines, or appurtenances or facilities of tike character, upon, over, across, or beneath the Property;
provided that Lessor and BNSF shall have no obligation to pay any sum for any damage, Including damage to growing
crops, (ill) take all required materials and equipment onto the Property, and perform all required work therein, for the
purpose of making alterations, repairs, or additions to the Property as Lessor may elect if Lessee defaults In its obligation
to do so, (iv) enter the Property to show the Property to holders of encumbrances on the interest of Lessor In the Property,
or to prospective purchasers or mortgagees of the Property, and all such entries and activities shall be without any rebate
of Rent to Lessee for any loss of occupancy of the Property, or damage, injury or inconvenience thereby caused.
B. For purposes stated in this Section 6, Lessor will at all times have keys with which to unlock all of the
doors and gates on the Property, and Lessee will not change or alter any lock thereon without Lessor's permission.
C. In an emergency, Lessor will be entitled to use any and all means that Lessor may deem proper to open
doors, gates, and other entrances to obtain entry to the Property. Any entry to the Property by Lessor as described In this
Section 6 shall not under any circumstances be construed or deemed to be a forcible or unlawful entry Into, or a detainer
of, the Property, or any eviction of Lessee from the Property, and any damages caused on account thereof will be paid by
Lessee.
Section 7. Warranties.
LESSOR DOES NOT WARRANT ITS LEASEHOLD INTEREST IN OR BNSF'S TITLE TO THE PROPERTY
NOR UNDERTAKE TO DEFEND LESSEE IN THE PEACEABLE POSSESSION OR USE THEREOF. NO COVENANT
OF QUIET ENJOYMENT IS MADE. This Lease is made subject to all outstanding rights or interests of others. If the
Property is subsequently found to be subject to prior claim, this Lease shall terminate immediately on notice to that effect
from Lessor. Lessee accepts this Lease subject to that possibility and its effect on Lessee's rights and ownership of the
Lessee Improvements. In case of eviction of Lessee by anyone other than Lessor, or anyone owning or claiming title to or
any interest In the Property, Lessor and BNSF shall not be liable to Lessee for damage of any kind (including any loss of
ownership right to Lessee's Improvements) or to refund any Rent paid hereunder, except to return the unearned portion of
any Rent paid in advance.
Indefinite Terme Lease — Land MRL Form 405 February 2015 Page 4
Section 8. Prowty Condition: Lessee Imorovemen
A. Lessee represents that the Property, the title thereto, any subsurface conditions thereof, and the present
uses thereof have been examined by the Lessee. Lessee accepts the same in the condition in which they now are,
without representation or warranty, expressed or implied, in fact or by law, by the Lessor, and without recourse to the
Lessor and BNSF as to the title thereto, the nature, condition or usability thereof, or the uses to which the Property may
be put. By taking possession or commencing use of the Property, Lessee (1) acknowledges that It is relying on its own
Inspections of the Property and not on any representations from Lessor regarding the Property; (11) establishes
conclusively that the Property is at such time in satisfactory condition and in conformity with this Lease and all zoning or
other governmental requirements in all respects; and (ill) accepts the Property in its condition as of the Commencement
Date on an "AS IS," "WHERE IS," and "WITH ALL FAULTS" basis, subject to all faults and Infirmities, whether now or
hereafter existing. Nothing contained in this Section 8 affects the commencement of the term of the Lease or the
obligation of Lessee to pay Rent as provided above. Lessee represents and warrants to Lessor as follows: (i) Lessee
does not intend to, and will not, use the Property for any purpose other than as set forth In Section 2; (il) Lessee has
previously disclosed in writing to Lessor all special requirements (but Lessor shall have no responsibility relative to any
such special requirement), if any, which Lessee may have in connection with this intended use; and (ill) Lessee has
undertaken and has reasonably and diligently completed all appropriate Investigations regarding the suitability of the
Property for Lessee's intended use. Lessee shall comply with any covenants, conditions or restrictions now or hereafter
affecting the Property, and acknowledges that Lessor may place any covenants, conditions or restrictions of record
affecting the Property prior to or during the term of the Lease. In such event, this Lease will be subject and subordinate to
all of the same without further action by either party, including, without limitation, the execution of any further instruments.
Lessee acknowledges that Lessor has given material concessions for the acknowledgements and provisions contained in
this Section 8, and that Lessor is relying on these acknowledgements and agreements and would not have entered into
this Lease without such acknowledgements and agreements by Lessee.
B. if initial improvements are necessary for Lessee's use of the Property, Lessee, at Lessee's sole cost and
expense, shall, on or after the Commencement Date, construct and Install such Initial Improvements to the Property which
are necessary for Lessee's use of the Property and are acceptable to Lessor and BNSF in Lessor's and BNSF's sole
discretion ("Lessee Improvements"). The construction and installation of any Lessee Improvements shall be subject to
Lessor's and BNSF's prior written approval of pians and specifications for such Lessee Improvements to be prepared by
Lessee and submitted to Lessor and BNSF for approval as set forth below, such approval to be in Lassoes and BNSF's
sole and absolute discretion. Within forty -fire (45) days after the Commencement Date, Lessee shall submit detailed
plans and specifications, and the identity of Lessee's proposed general contractor for the Lessee Improvements for
Lessor's and BNSF's review and approval. Lessor and BNSF shall either approve or disapprove the plans and
specifications and general contractor (in their sole and absolute discretion) by written notice delivered to Lessee within
sixty (60) days after receipt of the same from Lessee. In the event of any disapproval, Lessor and BNSF shall specify the
reasons for such non -approval. If Lessor and BNSF fail to deliver notice to Lessee of Lessor's approval or disapproval of
the plans, specifications, and proposed general contractor within the time period discussed above, Lessee's plans,
specifications and proposed contractor shall be deemed disapproved. if Lessor or BNSF specifies objections to the plans
and specifications or general contractor as herein provided and Lessor and Lessee or BNSF and Lessee are unable to
resolve the objections by mutual agreement within a period of thirty (30) days from the date of delivery of written notice
thereof, Lessee, as Its sole remedy, to be exercised not tater than ten (10) days after the expiration of said thirty (30) days
period, may terminate this Lease by written notice to Lessor. Upon approval of the plans and specifications by Lessor and
BNSF, Lessor, BNSF and Lessee shall sign the same, and they shall be deemed a part hereof. All Lessee Improvements
shall be constructed and installed in accordance with the terms and conditions of Exhibit "B" attached to the Lease and
all applicable terms and conditions of the Lease regarding alterations and improvements. Lessee shall not construct any
other alteration or Improvement to the Property without Lessor's Real Estate Department's prior written consent and
BNSF's prior written consent. The Lessee Improvements constructed pursuant to the above provisions shall be owned by
Lessee during the term of the Lease and removed from the Property or surrendered to the Lessor pursuant to Section 20
below upon termination of this Lease.
Section 9. Taxes and Utilities.
A. in addition to Rent, Lessee shall pay all taxes, utilities, and other charges of every kind and character,
whether foreseen or unforeseen, ordinary or extraordinary, which are attributable to the term of this Lease and may
become due or levied against the Property, against Lessee, against the business conducted on the Property or against
the Lessee Improvements placed thereon during the term hereof, even though such taxes, utilities or other charges may
not become due and payable until after termination of this Lease provided; however, that Lessee shall only be responsible
for the payment of property taxes levied against the Property to the extent such taxes are separately assessed by the
applicable taxing authority as a result of this Lease. Lessee agrees that Lessor shall not be required to fumish to Lessee
Indefinite Term Lease — Land MRL Form 405 February 2016 Page 5
any utility or other services. If this Lease is a transfer of an existing lease, Lessee must make arrangements with the
present lessee for payment of any delinquent and current taxes, utilities, and other charges prior to taking possession. if
such arrangements are not made, Lessee agrees to pay all such taxes, utilities, and other charges. if Lessor should make
any such payments, Lessee shall promptly upon demand reimburse Lessor for all such sums.
B. Should the Property be subject to special assessment for public improvements In the amount of Five
Hundred Dollars ($500.00) or less during any Lease Year, Lessee shall promptly reimburse Lessor the amount In full.
Should the assessment exceed Five Hundred Dollars ($5(10.00) during any Lease Year then such excess shall be paid by
Lessor, but the Rent herein shall be increased by an amount equal to twelve percent (12%) of such excess payable for
each Lease Year such amounts are payable.
Section 10. Track Clearance.
A. Lessee shall not place, permit to be placed, or allow to remain, any permanent or temporary material,
structure, pole, or other obstruction within (i) 812 feet laterally from the centerline of any of Lessor's Tracks on or about the
Property (nine and one-half (9-112) feet on either side of the centerline of any of Lessor's Tracks which are carved) or (11)
24 feet vertically from the top of the rail of any of Lessor's Tracks on or about the Property ("Minimal Clearances");
provided that if any law, statute, regulation, ordinance, order, covenant or restriction ("Legal Requirement") requires
greater clearances than those provided for In this Section 10, then Lessee shall strictly comply with such Legal
Requirement. However, vertical or lateral clearances which are less than the Minimal Clearances but are in compliance
with Legal Requirements will not be a violation of this Section 10, so long as Lessee strictly complies with the terms of
any such Legal Requirement and posts a sign on the Property clearly noting the existence of such reduced clearance.
Any such sign shall be painted with black and white reflective paint.
B. Lessor's or BNSF's operation over any Lessor's Track on or about the Property with knowiedge of an
unauthorized reduced clearance will not be a waiver of the covenants of Lessee contained In this Section 10 or of
Lessor's or BNSF's rights to recover for and be indemnified and defended against such damages to property, and Injury to
or death of persons, that may result therefrom. In addition to, and not in exclusion of, other provisions of this Lease,
Lessor and Lessee hold BNSF harmless from liability occurring as a result of Lessor's provision of rail freight services
over the Property.
C. Lessee shall not place or allow to be placed any freight car within 250 feet of either side of any at -grade
crossings on Lessor's Tracks.
Section 11. ,Repairs: Maintenance.
A. Lessee shall, at its sole expense, take good care of the Property (including all Lessee Improvements) and
shall not do or suffer any waste with respect thereto and Lessee shall promptly make all necessary or desirable Repairs to
the Property. The term "Repairs" means all reasonable repair and maintenance necessary to keep the Property (including
all Lessee Improvements) in good condition and includes, without limitation, replacements, restoration and renewals when
necessary. Lessee shall keep and maintain any paved areas, sidewalks, curbs, landscaping and lawn areas in a clean
and orderly condition, and free of accumulation of dirt and rubbish.
B. Lessor shall not have any liability or obligation to furnish or pay for any services or facilities of whatsoever
nature or to make any Repairs or alterations of whatsoever nature in or to the Property, Including but not limited to
structural repairs, or to maintain the Property in any manner. Lessee acknowledges that Lessor shall have no
responsibility for management of the Property.
Section 12. Safety: Dangerous and Hazardous Conditions.
It is understood by Lessee that the Property may be in dangerous proximity to railroad tracks, Including Lessor's
Tracts, and that persons and property, whether real or personal, on the Property will be in danger of Injury, death or
destruction incident to the operation of the railroad, including, without limitation, the risk of derailment, fire, or inadequate
clearance (including sight clearance or vision obstruction problems at grade crossings on or adjacent to the Property), and
Lessee accepts this Lease subject to such dangers, and acknowledges that its indemnification obligation hereunder
extend to and include all such risks.
Section 13. Indemnity.
Indefinite Tenn Lease — Land MRL Form 405 February 2015 Page 6
A. TO THE FULLEST EXTENT PERMITTED BY LAW, LESSEE SHALL RELEASE, INDEMNIFY, DEFEND
AND HOLD HARMLESS LESSOR, BNSF, BURLINGTON NORTHERN SANTA FE LLC AND EACH OF THE
AFOREMENTIONED PARTIES' AFFILIATED COMPANIES, PARTNERS, SUCCESSORS, ASSIGNS, LEGAL
REPRESENTATIVES, OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES AND AGENTS (COLLECTIVELY,
"INDEMNITEES") FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, FINES, PENALTIES, COSTS,
DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS, DEMANDS, JUDGMENTS AND EXPENSES
(INCLUDING, WITHOUT LIMITATION, COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION,
REMOVAL AND REMEDIATION AND GOVERNMENTAL OVERSIGHT COSTS) ENVIRONMENTAL OR OTHERWISE
(COLLECTIVELY "LIABILITIES") OF ANY NATURE, KIND OR DESCRIPTION OF ANY PERSON OR ENTITY
DIRECTLY OR INDIRECTLY ARISING OUT OF, RESULTING FROM OR RELATED TO (IN WHOLE OR IN PART):
(1) THIS LEASE, INCLUDING, WITHOUT LIMITATION, ITS ENVIRONMENTAL PROVISIONS;
(ii) ANY RIGHTS OR INTERESTS GRANTED PURSUANT TO THIS LEASE;
(111) LESSEE'S OCCUPATION AND USE OF THE PROPERTY;
(iv) THE ENVIRONMENTAL CONDITION AND STATUS OF THE PROPERTY CAUSED BY,
AGGRAVATED BY, OR CONTRIBUTED IN WHOLE OR IN PART, BY LESSEE; OR
(v) ANY ACT OR OMISSION OF LESSEE OR LESSEE'S OFFICERS, AGENTS, INVITEES,
EMPLOYEES, OR CONTRACTORS, OR ANYONE DIRECTLY OR INDIRECTLY EMPLOYED
BY ANY OF THEM, OR ANYONE THEY CONTROL OR EXERCISE CONTROL OVER,
EVEN IF SUCH LIABILITIES ARISE FROM OR ARE ATTRIBUTED TO ANY NEGLIGENCE OF ANY INDEMNITEE.
THE ONLY LIABILITIES WITH RESPECT TO WHICH LESSEE'S OBLIGATION TO INDEMNIFY THE INDEMNITEES
DOES NOT APPLY ARE LIABILITIES (1) TO THE EXTENT PROXIMATELY CAUSED BY THE GROSS NEGLIGENCE
OR WILLFUL MISCONDUCT OF AN INDEMNITEE OR (2) WHOLLY CAUSED BY THE SOLE NEGLIGENCE OF AN
INDEMNITEE.
B. FURTHER, TO THE FULLEST EXTENT PERMITTED BY LAW, NOTWITHSTANDING THE
LIMITATION IN SECTION 14A, LESSEE SHALL NOW AND FOREVER WAIVE ANY AND ALL CLAIMS,
REGARDLESS OF WHETHER SUCH CLAIMS ARE BASED ON STRICT LIABILITY, NEGLIGENCE OR OTHERWISE,
THAT AN INDEMNITEE IS AN "OWNER", "OPERATOR", "ARRANGER", OR "TRANSPORTER" WITH RESPECT TO
THE PROPERTY FOR THE PURPOSES OF CERCLA OR OTHER ENVIRONMENTAL LAWS. LESSEE WILL
INDEMNIFY, DEFEND AND HOLD THE INDEMNITEES HARMLESS FROM ANY AND ALL SUCH CLAIMS
REGARDLESS OF THE NEGLIGENCE OF THE INDEMNITEES. LESSEE FURTHER AGREES THAT THE USE OF
THE PROPERTY AS CONTEMPLATED BY THIS LEASE SHALL NOT IN ANY WAY SUBJECT ANY INDEMNITEE TO
CLAIMS THAT ANY INDEMNITEE IS OTHER THAN A COMMON CARRIER FOR PURPOSES OF ENVIRONMENTAL
LAWS AND EXPRESSLY AGREES TO INDEMNIFY, DEFEND, AND HOLD THE INDEMNITEES HARMLESS FOR
ANY AND ALL SUCH CLAIMS. IN NO EVENT SHALL LESSOR BE RESPONSIBLE FOR THE ENVIRONMENTAL
CONDITION OF THE PROPERTY.
C. TO THE FULLEST EXTENT PERMITTED BY LAW, LESSEE FURTHER AGREES, REGARDLESS OF
ANY NEGLIGENCE OR ALLEGED NEGLIGENCE OF ANY INDEMNITEE, TO INDEMNIFY, AND HOLD HARMLESS
THE INDEMNITEES AGAINST AND ASSUME THE DEFENSE OF ANY LIABILITIES ASSERTED AGAINST OR
SUFFERED BY ANY INDEMNITEE UNDER OR RELATED TO THE FEDERAL EMPLOYERS' LIABILITY ACT
("FELA") WHENEVER EMPLOYEES OF LESSEE OR ANY OF ITS AGENTS, INVITEES, OR CONTRACTORS CLAIM
OR ALLEGE THAT THEY ARE EMPLOYEES OF ANY INDEMNITEE OR OTHERWISE. THIS INDEMNITY SHALL
ALSO EXTEND, ON THE SAME BASIS, TO FELA CLAIMS BASED ON ACTUAL OR ALLEGED VIOLATIONS OF
ANY FEDERAL, STATE OR LOCAL LAWS OR REGULATIONS, INCLUDING BUT NOT LIMITED TO THE SAFETY
APPLIANCE ACT, THE BOILER INSPECTION ACT, THE OCCUPATIONAL HEALTH AND SAFETY ACT, THE
RESOURCE CONSERVATION AND RECOVERY ACT, AND ANY SIMILAR STATE OR FEDERAL STATUTE.
D. Upon written notice from any Indemnitee, Lessee agrees to assume the defense of any lawsuit or other
proceeding brought against such Indemnitee by any entity, relating to any matter covered by this Lease for which Lessee
has an obligation to assume liability for and/or save and hold harmless such Indemnitee. Lessee shall pay all costs
incident to such defense, Including, but not limited to, attorneys' fees, investigators' fees, litigation and appeal expenses,
settlement payments, and amounts paid in satisfaction of judgments.
Section 14. Equal Protection.
Indefinite Term Lease — Land MRL Form 405 February 2015 Page 7
It is agreed that the provisions of Sections 10, 12, and 13 are for the equal protection of other railroad
companies, including, without limitation, the National Railroad Passenger Corporation (Amtrak), permitted to use Lessoes
property, and such railroad companies shall be deemed to be included as Indemnitees under Sections 10, 12, and 13.
Section 15. Asslariment and Sublease.
A. Lessee shall not (I) assign or otherwise transfer this Lease or any interest herein, or (ii) sublet the
Property or any part thereof, without, in each instance, obtaining the prior written consent of Lessor and BNSF, which
consent may be withheld In the sole and absolute discretion of Lessor and BNSF. For purposes of this Section 15, in the
event that there are aggregate transfers or other changes In the ownership interests of Lessee resulting in a change of
more than 20% of the ownership interests as held on the date hereof, a transfer shall be deemed to have occurred
hereunder. Any person or legal representative of Lessee, to whom Lessee's interest under this Lease passes by operation
of law, or otherwise, will be bound by the provisions of this Lease.
B. Any assignment, lease, sublease or transfer made pursuant to Section 15(A) may be made only If, and
shall not be effective until, the assignee cures all outstanding defaults of Lessee hereunder and executes, acknowledges
and delivers to Lessor an agreement, in form and substance satisfactory to Lessor, whereby the assignee assumes the
obligations and performance of this Lease and agrees to be personally bound by and upon all of the covenants,
agreements, terms, provisions and conditions hereof on the part of Lessee to be performed or observed. Lessee
covenants that, notwithstanding any assignment or transfer, whether or not in violation of the provisions of this Lease, and
notwithstanding the acceptance of Rent by Lessor from an assignee or transferee or any other party, Lessee will remain
fully and primarily liable along with the assignee for the payment of the Rent due and to become due under this Lease and
for the performance of all of the covenants, agreements, terms, provisions, and conditions of this Lease on the part of
Lessee to be performed or observed.
Section 16. Liens.
Lessee shall promptly pay, discharge and release of record any and all liens, charges and orders arising out of
any construction, alterations or repairs, suffered or permitted to be done by Lessee on the Property. Lessor is hereby
authorized to post any notices or take any other action upon or with respect to the Property that Is or may be permitted by
law to prevent the attachment of any such liens to the Property; provided, however, that failure of Lessor to take any such
action shall not relieve Lessee of any obligation or liability under this Section 16 or any other Section of this Lease.
Section 17. Insurance.
Lessee shall, at its sole cost and expense, procure and maintain during the life of this Lease the following
insurance coverage:
A. Ail risks property insurance covering all of Lessee's property including property In the care, custody or
control of Lessee. Coverage shall include the following:
♦ Issued on a replacement cost basis.
♦ Shall provide that in respect of the interests of Lessor and BNSF the insurance shall not be
invalidated by any action or inaction of Lessee or any other person and shall Insure the respective
Interests of Lessor and BNSF as they appear, regardless of any breach or violation of any
warranty, declaration or condition contained in such policies by Lessee or any other person.
♦ Include a standard loss payable endorsement naming Lessor and BNSF as the loss payee as its
interests may appear.
♦ Include a waiver of subrogation in favor of Lessor and BNSF.
B. Commercial General Liability Insurance. This insurance shall contain broad form contractual liability with
a combined single limit of a minimum of $1,000,000 each occurrence and an aggregate limit of at least $2,000,000.
Coverage must be purchased on a post 1998 ISO occurrence form or equivalent and include coverage for, but not limited
to, the following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising injury
♦ Fire legal liability
a Products and completed operations
Indefinite Term Lease - Land MRL Form 405 February 2015 Page 8
This policy shall also contain the following endorsements, which shall be indicated on the certificate of insurance:
0 The employee and workers compensation related exclusions in the above policy shall not apply
with respect to claims related to railroad employees.
4 The definition of Insured contract shall be amended to remove any exclusion or other limitation for
any work being done within 50 feet of railroad property.
♦ Any exclusions related to the explosion, collapse and underground hazards shall be removed,
No other endorsements limiting coverage may be included on the policy.
C. Business Automobile Insurance. This insurance shall contain a combined single limit of at least
$1,000,000 per occurrence, and include coverage for, but not limited to the following:
♦ Bodily Injury and property damage
4 Any and all vehicles owned, used or hired
D. Workers Compensation and Employers Liability insurance including coverage for, but not limited to:
o Lessee's statutory liability under the worker's compensation laws of the state(s) in which the work
is to be performed. If optional under State law, the insurance must cover all employees anyway.
o Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 by disease
policy limit, $500,000 by disease each employee.
Other Requirements:
All policies (applying to coverage listed above) shall contain no exclusion for punitive damages and certificates of
insurance shall reflect that no exclusion exists.
Lessee agrees to waive its right of recovery against Lessor and BNSF for all claims and suits against Lessor and
BNSF. In addition, its Insurers, through the terms of the policy or through policy endorsement, waive their right of
subrogation against the Lessor and BNSF for all claims and suits. The certificate of insurance must reflect the waiver of
subrogation endorsement. Lessee further waives its right of recovery, and its insurers also waive their right of subrogation
against the Lessor and BNSF for loss of its owned or [eased property or property under Lessee's care, custody or control.
Lessee's insurance policies through policy endorsement must include wording that states that the policy shall be
primary and non-contributing with respect to any insurance carried by any Indemnitee. The certificate of insurance must
reflect that the above wording Is Included In evidenced policies.
All policy(ies) required above (excluding Workers Compensation and If applicable, Railroad Protective) shall
include a severability of interest endorsement and shall name the Lessor and BNSF as additional insureds with respect to
work performed under this Lease. Severability of interest and naming the Lessor and BNSF as additional insureds shall
be indicated on the certificate of insurance.
Lessee is not allowed to self -insure without the prior written consent of Lessor and BNSF. If granted by Lessor
and BNSF, any deductible, self-insured retention or other financial responsibility for claims shall be covered directly by
Lessee in lieu of insurance. Any and all liabilities of the Lessor and BNSF that would otherwise, in accordance with the
provisions of this Lease, be covered by Lessee's insurance will be covered as if Lessee elected not to include a
deductible, self-insured retention or other financial responsibility for claims.
Prior to accessing the Property, Lessee shall furnish to Lessor an acceptable certificate(s) of Insurance Including
an original signature of the authorized representative evidencing the required coverage, endorsements, and amendments
and referencing the contract audittfolier number If available. The policy(les) shall contain a provision that obligates the
Insurance company(les) issuing such policy(les) to notify Lessor in writing at least 30 days prior to any cancellation, non-
renewal, substitution or material alteration. This cancellation provision shalt be indicated on the certificate of insurance.
Upon request from Lessor, a certified duplicate original of any required policy shall be furnished.
Any insurance policy shall be written by a reputable Insurance company acceptable to Lessor with a current
Best's Guide Rating of A- and Class VII or better, and authorized to do business in the state(s) in which the Property is
located.
indefi tte Term Lease — Land MRL Form 405 February 2015 Page 9
Lessee represents that this Lease has been thoroughly reviewed by Lessee's Insurance agent(s)/broker(s), who
have been instructed by Lessee to procure the insurance coverage required by this Lease. Allocated Loss Expense shall
be in addition to all policy limits for coverages referenced above.
Not more frequently than once every five years, Lessor and BNSF may reasonably modify the required Insurance
coverage to reflect then -current risk management practices in the railroad industry and underwriting practices In the
Insurance industry.
If any portion of the operation is to be contracted by Lessee, Lessee shall require that the contractor shall provide
and maintain Insurance coverages as set forth herein, naming Lessor and BNSF as additional Insureds, and shall require
that the contractor shall release, defend and Indemnify the Lessor and BNSF to the same extent and under the same
terms and conditions as Lessee is required to release, defend and indemnify the Lessor and BNSF herein.
Failure to provide evidence as required by this section shall entitle, but not require, Lessor to terminate this Lease
immediately. Acceptance of a certificate that does not comply with this section shall not operate as a waiver of Lessee's
obligations hereunder.
The fact that Insurance (including, without limitation, self-insurance) is obtained by Lessee shall not be deemed to
release or diminish the liability of Lessee Including, without limitation, liability under the indemnity provisions of this Lease.
Damages recoverable by the Lessor and BNSF shall not be limited by the amount of the required Insurance coverage.
For purposes of this section, BNSF shall mean "Burlington Northern Santa Fe LLC", "BNSF Railway Company"
and the subsidiaries, successors, assigns and affiliates of each.
Section 18. Water Rights and Use of Wells.
This Lease does not grant, convey or transfer any right to the use of water under any water right owned or
claimed by the BNSF which may be appurtenant to the Property. All right, title, and interest In and to such water is
expressly reserved unto BNSF, and the right to use same or any part thereof may be obtained only by the prior written
consent of the BNSF. Lessee shall not use, install or permit to be installed or used any wells on the Property without the
prior written consent of BNSF.
Section 19. Default.
A. An "Event of Default" by Lessee shall have occurred hereunder if any of the following shall occur:
(i) if Lessee violates any safety provision contained In this Lease;
(ii) if Lessee falls to pay Rent or any other monetary payment hereunder when due or falls to perform
any other obligations under this Lease and such failure continues thirty (30) days after written notice from Lessor
to Lessee of Lessee's failure to make such payment or perform such obligations;
(iii) if a decree or order of a court having jurisdiction over the Property for the appointment of a
receiver, liquidator, sequestrator, trustee, custodian or other officer having similar powers over Lessee or over all
or a substantial part of the property of Lessee shall be entered; or if Lessee becomes insolvent or makes a
transfer In fraud of creditors; or an interim receiver, trustee or other custodian of Lessee or of all or a substantial
part of the property of Lessee shall be appointed or a warrant of attachment, execution, or similar process against
any substantial part of the property of Lessee shall be issued and any such event shall not be stayed, dismissed,
bonded or discharged within thirty (30) days after entry, appointment or Issuance;
(iv) if the Property is abandoned or vacated by Lessee.
B. If an Event of Default occurs as provided above, Lessor may, at its option, (1) terminate this Lease by
serving five (5) days notice in writing upon Lessee, in which event Lessee shall immediately surrender possession
of the Property to Lessor, without prejudice to any claim for arrears of Rent or breach of covenant, (ii) proceed by
appropriate judicial proceedings, either at law or In equity, to enforce performance or observance by Lessee of the
applicable provisions of this Lease or to recover damages for a breach thereof, (iii) cure the default by making any
such payment or performing any such obligation, as applicable, at Lessee's sole expense, without waiving or
releasing Lessee from any obligation, or (lv) enter into and upon the Property or any part thereof and repossess
the same without terminating the Lease and, without obligations to do so relet the Property or any part thereof as
Indefinite Term Lease — Land MRL Form 405 Febnmy 2015 Page 10
the agent of Lessee and in such event, Lessee shall be Immediately liable to Lessor for all costs and expenses of
such reletting, the cost of any alterations and repairs deemed necessary by Lessor to effect such reletting and the
full amount, If any, by which the rentals reserved in this Lease for the period of such reletting exceeds the
amounts agreed to be paid as Rent for the Property for the period of reletting. The foregoing rights and remedies
given to Lessor are and shall be deemed to be cumulative and the exercise of any of them shall not be deemed to
be an election excluding the exercise by Lessor at any time of a different or inconsistent remedy. if, on account of
breach or default by Lessee of any of Lessee's obligations hereunder, it shall become necessary for the Lessor to
employ an attorney to enforce or defend any of Lessor's rights or remedies hereunder, then, In any such event,
any reasonable amount incurred by Lessor for attorneys' fees shall be paid by Lessee. Any waiver by Lessor of
any default or defaults of this Lease or any delay of Lessor in enforcing any remedy set forth herein shall not
constitute a waiver of the right to pursue any remedy at a later date or terminate this Lease for any subsequent
default or defaults, nor shall any such waiver in any way affect Lessor's ability to enforce any Section of this
Lease. The remedies set forth in this Section 19 shall be In addition to, and not in limitation of, any other
remedies that Lessor may have at law or in equity, and the applicable statutory period for the enforcement of a
remedy will not commence until Lessor has actual knowledge of a breach or default.
C. In the event of a default by Lessee, Lessor shall be allowed to recover one hundred percent (100%) of
Its costs or outstanding amounts owed, Including any amount received by a collection agency in connection with
pursuing any unpaid portion of rent or other amounts due under this Lease on Lessor's behalf.
Section 20. Termination.
Upon the termination of Lessee's tenancy under this Lease in any manner herein provided, Lessee shall
relinquish possession of the Property and shall remove any Lessee improvements, and restore the Property to
substantially the state and environmental condition in which it was prior to Lessee's use ("Restoration Obligations"). if
Lessee shall fail within thirty (30) days after the date of such termination of its tenancy to complete the Restoration
Obligations, then Lessor may, at its election (I) either remove the Lessee improvements or otherwise restore the Property,
and in such event Lessee shall, within thirty (30) days after receipt of bill therefor, reimburse Lessor for cost Incurred, (11)
upon written notice to Lessee may take and hold any Lessee Improvements and personal property as its sole property,
without payment or obligation to Lessee therefor, or (iii) specifically enforce Lessee's obligation to restore and/or pursue
any remedy at law or in equity against Lessee for failure to so restore. Further, in the event Lessor has consented to
Lessee Improvements remaining on the Property following termination, Lessee shall, upon request by Lessor, provide a
Bili of Sale in a form acceptable to Lessor conveying such Lessee Improvements to Lessor.
Section 21. Survival of Obligations.
Notwithstanding any expiration or other termination of this Lease, all of Lessee's indemnification obligations and
any other obligations that have accrued but have not been satisfied under this Lease prior to the termination date shall
survive such termination.
Section 22. Holding Over.
If Lessee fails to surrender the Property to Lessor upon any termination of this Lease, and Lessor and BNSF do
not consent in writing to Lessee's holding over, then such holding over will be deemed a month-to-month tenancy.
Lessee's holdover will be subject to all provisions of this Lease.
Section 23. Multiple Party Lessee.
In the event that Lessee consists of two or more parties, all the covenants and agreements of Lessee herein
contained shall be the joint and several covenants and agreements of such parties.
Section 24. Damage or Destruction.
If at any time during the term of this Lease, the Property is damaged or destroyed by fire or other casualty, then
Lessor may terminate this Lease or repair and reconstruct the Property to substantially the same condition in which the
Property existed immediately prior to the damage or destruction, except that Lessor Is not required to repair or reconstruct
any Lessee Improvements, personal property, furniture, trade fixtures, or office equipment located on the Property and
removable by Lessee under the provisions of this Lease.
Section 25. Eminent Domain.
Indefinite Term Lease — Land MRL Form 405 February 2015 Page 11
If any part of the Property Is taken by eminent domain, Lessor may either terminate this Lease or continue the
Lease in effect. If Lessor elects to continue the Lease, Rent will be reduced In proportion to the area of the Property taken
by eminent domain, and Lessor shall repair any damage to the Property resulting from the taking. All sums awarded or
agreed upon between Lessor and the condemning authority for the taking of the Interest of Lessor or Lessee, whether as
damages or as compensation, will be the property of Lessor; without prejudice, however, to claims of Lessee against the
condemning authority for moving costs and the unamortized cost of leasehold improvements paid for by Lessee taken by
the condemning authority. If this Lease is terminated under this Section 26, Rent will be payable up to the date that
possession Is taken by the condemning authority, and Lessor shall refund to Lessee any prepaid unaccrued Rent less any
sum then owing by Lessee to Lessor.
Section 26. Representations
Neither Lessor nor Lessor's agents have made any representations or promises with respect to the Property
except as herein expressly set forth.
Section 27. Signs.
No signs are to be placed on the Property without the prior written approval of Lessor of the size, design, and
content thereof.
Section 28. Consents and Approvals.
Whenever in this Lease Lessor's or BNSF's consent or approval is required, such consent or approval shall be in
their sole and absolute discretion. if Lessor and BNSF delay or refuse such consent or approval, such consent or approval
shall be deemed denied, and Lessee in no event will be entitled to make, nor will Lessee make, any maim, and Lessee
hereby waives any claim, for money damages (nor will Lessee claim any money damages by way of set-off counterclaim
or defense) based upon any claim or assertion by Lessee that Lessor or BNSF unreasonably withheld or unreasonably
delayed its consent or approval.
Section 29. Captions.
The captions are inserted only as a matter of convenience and for reference, and in no way define, limit or
describe the scope of this Lease nor the intent of any provision thereof.
Section 30. PMblic Record
It is understood and agreed that this Lease shall not be placed of public record.
Section 31. Governing Law
All questions concerning the interpretation or application of provisions of this Lease shall be decided according to
the substantive laws of the state In which the Property Is located.
Section 32. No Waiver.
One or more waivers of any covenant, term, or condition of this Lease by Lessor or BNSF shall not be construed
as a waiver of a subsequent breach of the same covenant, term, or condition. The consent or approval by Lessor or BNSF
to or of any act by Lessee requiring such consent or approval shall not be deemed to waive or render unnecessary
consent to or approval of any subsequent similar act.
Section 33. Binding Effect.
All provisions contained in this Lease shall be binding upon, inure to the benefit of, and be enforceable by the
respective successors and assigns of Lessor and Lessee to the same extent as if each such successor and assign was
named a party to this Lease.
Section 34. Force Maleure.
indefinite Term Lease — Land MRL Form 405 February 2016 Page 12
Except as may be elsewhere specifically provided in this Lease, if either party Is delayed or hindered In, or
prevented from the performance required under this Lease (except for payment of monetary obligations) by reason of
earthquakes, landslides, strikes, lockouts, labor troubles, failure of power, riots, Insurrection, war, acts of God or other
reason of the like nature not the fault of the party delayed in performance of its obligation, such party Is excused from
such performance for the period of delay. The period for the performance of any such act will then be extended for the
period of such delay.
Section 35. Entire Aftreement/Modification.
This Lease is the full and complete agreement between Lessor and Lessee with respect to all matters relating to
lease of the Property and supersedes any and all other agreements between the parties hereto relating to lease of the
Property. If this Lease is a reissue of an existing agreement held by Lessee, it shall supersede and cancel the previous
lease or leases, without prejudice to any liability accrued prior to cancellation. This Lease may be modified only by a
written agreement signed by Lessor and Lessee.
Section 36. N to ices.
Any notice or documents required or permitted to be given hereunder by one party to the other shall be In writing
and the same shall be given or shall be deemed to have been served and given if (1) delivered in person to the address
herein above or hereinafter set forth for the party to whom the notice is given, (!I) placed in the United States mail,
certified - return receipt requested, addressed to such party at the address herein above or hereinafter set forth, or (iii)
deposited into the custody of any reputable overnight carrier for next day delivery, addressed to such party at the address
herein above or hereinafter set forth. Any notice mailed as above shall be effective upon its deposit into the custody of the
U. S. Postal Service or such reputable overnight carrier, as applicable; all other notices shall be effective upon receipt. All
Rent and other payments due to Lessor hereunder shall also be made as provided in Section 3(A) above, and delivery of
such rental and other payments shall only be effective upon actual receipt by Lessor. From time to time either party may
designate another address or telecopy number within the 48 contiguous states of the United States of America for all
purposes of this Lease by giving the other party not less than fifteen (15) days' advance written notice of such change of
address In accordance with the provisions hereof.
If to Lessee, at the address shown above.
If to Lessor, at the address shown above.
If to BNSF:
BNSF Railway Company
Jones Lange LaSalle Brokerage, Inc., Its Attorney in Fact
4200 Buckingham Road, Suite 110
Ft. Worth, TX 76155
Section 37. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall, for all purposes, be deemed an
original but which together shall constitute one and the same instrument, and the signature pages from any counterpart
may be appended to any other counterpart to assemble fully executed documents, and counterparts of this Agreement
may also be exchanged via electronic facsimile machines and any electronic facsimile of any party's signature shall be
deemed to be an original signature for all purposes.
Section 38. Relationship.
Notwithstanding anything else herein to the contrary, neither party hereto shall be construed or held, by virtue of
this Lease, to be the agent, partner, joint venturer, or associate of the other party hereto, it being expressly understood
and agreed that the relationship between the parties hereto is and at all times during the term of this Lease, shall remain
that of Lessor and Lessee.
Section 39. Severability.
If any clause or provision of this Lease is illegal, invalid or unenforceable under present or future laws effective
during the term of this Lease, then and in that event, it is the intention of the parties hereto that the remainder of this
Lease shall not be affected thereby, and it is also the Intention of the parties to this Lease that in lieu of each clause or
Indefinite Term Lease — Lard MRL Foran 405 February 2016 Page 13
provision of this Lease that is illegal,|kj or unenforceable, there be added, as a part ofthis Loaoe, a clause or
provision as similar in b*ono to such 0agoL invalid or unenforceable clause or provision as may be possible and be !mDo|.
valid and enforceable.
Section 4O.T,anmfenabi|itv Release of Lessnr.
Lessor shall have the right totransfer and assign, inwhole min part, all of its rights and obligations under this
Lease and inthe Property, and upon such transfer, Lessor shall bereleased from any further obligations hereunder, and
Lessee agrees to look solely to the successor in interest of Lessor for the performance of such obligations.
Section 41.Tax \Waiver.
Lessee waives all rights pursuant to all Laws to protest appraised values or receive notice of reappraisal
regarding the Property (including Lessor's pamona(ty), irrespective of whether Lessor contests the name. However, if the
Property is separately assessed by the applicable taxing authority as a result of this Laeae. the Loamam may, at its own
cost and upon written consent of Lessor, contest the assessed value of the Property.
Section 42. Attorneys' Fees.
If any action at law or in equity is necessary to enforce minterpret the terms of this Lease, the prevailing party
shall be entitled to reasonable attorneys' fees, costs, and necessary disbursements in addition to any relief to which it may
be entitled.
Executed by the parties to be effective as of the Effective Date set forth above.
LESSOR
Montana Rail Link, |nc,oMontana corporation
By:
Joe Gentri, Manager Real Estate
LESSEE
dba Koo Beans Coffee
BNSFs execution in the space provided below evidences8NSF's consent to this Lease. This Lease is not valid and shall
have no force and effect without BNSFs signature.
BNB
BNSFRailway Company
Indefinite Term Lease — Land IVIRL Form 405 February 2015 Page 14
EXHIBIT "Bn
WORK LETTER AGREEMENT
THIS WORK LETTER AGREEMENT (the "Agreement") supplements that certain Indefinite Term Lease For
Land ("Lease") dated by and between MONTANA RAIL LINK, INC., a Montana corporation
{"Lessor"), and , a(n) ("Lessee"). in the event of any conflict between
the provisions of this Agreement and the provisions of the Lease, the provisions of this Agreement shall control. Unless
the context otherwise requires, capitalized terms not defined herein shall have the meaning assigned to such terms in the
Lease.
In the event Lessee uses one or more general contractors or subcontractors ("Contractor(s)") for any
Improvements, alterations, build out, finish out, or other similar work on the Property ("Work"), Lessee agrees to and
accepts the following:
1. Prior to performing any Work, Lessee shall obtain Lessor's and BNSF's approval of each Contractor and
any Work to be performed by such Contractor shall be performed pursuant to a written contract between Lessee and the
Contractor ("Work Contract") approved in advance by Lessor and BNSF.
2. Prior to commencing any Work, Lessee shall submit for Lessor's and BNSF's review and approval
Lessee's plans, specifications and/or drawings for such Work (collectively, "Plans") in accordance with the procedure set
forth in the Lease.
3. All Work must be performed at Lessee's sole cost and expense and in accordance with the Plans which
have previously been approved by Lessor and BNSF.
4. Lessee shall cause its Contractors to meet all insurance and indemnification requirements required of
Lessee under the Lease and shall obtain indemnification and insurance provisions from its Contractors in favor of Lessor
and BNSF and in the same form as set forth in the Lease.
6. Prior to the commencement of the Work, all required local building, fire, health and other departments
must approve all Plans requiring approval by local building codes. In addition, the Work shall be performed, installed
and/or constructed in accordance with all applicable federal, state and local laws, codes, ordinances, rules and
regulations, including without limitation, the Americans With Disabilities Act of 1990, 42 U.S.C.A.12101 at seq.
6. Lessee shall be responsible for obtaining all municipal and other governmental licenses or permits for the
Work with copies furnished to Lessor and BNSF prior to commencement of any construction.
7. Lessee shall furnish Lessor and BNSF, for Lessor's and BNSF's approval, a copy of its schedule of the
Work. Lessee shall perform the Work in accordance with the schedule approved by Lessor and BNSF, and any changes
in such schedule must be approved by Lessor and BNSF in writing In advance.
8. Notwithstanding the status of the completion of the Work, Lessee's obligation for payment of Rent and
other amounts due under the Lease shall commence on the Commencement Date provided in the Lease. Notwithstanding
anything herein to the contrary, Lessor and BNSF may, in Lessor's and BNSF's sole discretion, permit Lessee and
Lessee's Contractors to enter the Property prior to the Commencement Date in order to commence Work; provided,
however, that Lessee agrees that such early entry or occupation of the Property shall be governed by all of the terms and
conditions of the Lease and this Agreement (including the insurance and indemnity requirements therein), as such terms
and conditions are more specifically set forth in the Lease and this Agreement.
9. During construction, Lessor and BNSF reserves the right to inspect the Work at any time upon reasonable
notice to Lessee.
10. Lessee's Contractors shall keep the Property reasonably clean at all times during the performance of the
Work.
11. All Work must be performed In a good and workmanlike manner, free from defects in materials and
workmanship.
indefinite Term Lease — Land Exhibit B MRL Forth February 2015 Page 16
12. if any materiaiman's, mechanic's, laborer's or any other liens for any work claimed to have been
undertaken for Lessee or at Lessee's request is filed against the Property, Lessee shall indemnify, defend and hold
harmless Lessor and BNSF from any such liens filed during the term of the Lease and shall, at Lessee's own expense,
cause all such liens to be removed within ten (10) days after written notice from Lessor or BNSF to Lessee of the filing
thereof.
13. Lessee must obtain Lessor's and BNSF's reasonable approval that the Work has been completed in
substantial accordance with the approved plans and specifications. Lessor and BNSF shall receive copies of all
Certificates of Occupancy and as -built drawings (electrical, mechanical, fire and architectural) prior to approving the Work.
14 All guarantees and warranties provided by Lessee's Contractors shall be issued to Lessee and, for Work
which is or will at the termination of this Lease be Lessor's property, also to Lessor and BNSF,
IN WITNESS WHEREOF, the parties hereto have executed this Work Letter Agreement to be effective as of the
date first set forth above.
LESSOR:
Montana Rail Link, Inc., a
By:
Name:
Title:
LESSEE:
BNSF's execution in the space provided below evidences BNSF's consent to this Work Letter Agreement. This Work
Letter Agreement is not valid and shall have no force and effect without BNSF's signature.
BNSF
BNSF Railway Company, a Delaware corporation
By:
Name:
Title:
Indefinite Term Lease — Land MRL Form 405 Februarys 2015 page 17
1 ST ST.
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FOR: ALANIA EASTMAN dbu KOOL BEANS COFFEE. LLC.
LAUREL YELLOWSTONE MONTANA
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NO VEtv1BER 21, 2019 NIP15-KOOL BEANS COFFEE
DATr Mr.
CITY OF LAUREL, MONTANA
CONDITIONAL ONAIL USE APPLICATION
ON
Date received: 7-1-7:2r)
Twelve copies of this form, along with the appropriate fee, shall be submitted to the Planning Board
Secretary on the first day of the month prior to the month in which the application shall be heard by the
Zoning Commission. The Planning Board Secretary shall note the time of receipt, keep one copy, send
one copy to the Planning Director, and forward the remainder to the members of the Zoning
Commission. The Planning Board Secretary shall publish notice of a public hearing in the local
newspaper at least 15 days prior to the Zoning Commission meeting at which the application will be
considered; adjacent property owners of record within 150 feet of the application property shall also be
notified by mail by the Zoning Commission. The applicant or the authorized agent must attend the
public hearing before both the Zoning Commission and the City Council.
1. Name of Land Owner: rYlcln} �x (gr.; � f; \ VN
2. Address: 1 b i i n� eC' f1c��� c9 pC� �QC
3. Phone #:
4. Legal Description of Property asking g or Conditional Use:
S"
5. Address of property or general location: <4-
6. Map Showing Property Location with Circle Drawn within 150' thereof.
7. List of Property Owners of Record within the 150' Perimeters. (Obtained from the County Clerk
and Recorder's Office first (4`h floor of County Courthouse) and the Department of Revenue
Office second (14`' floor of Wells Fargo Bank Building in downtown Billings).
S. Existing Zoning: 'fylh,A'CA
9. Specific Land being Requested:
dr)) ke.9 b'\1oSk
10. Reason for Request: 7. 1�
rnQ 12P V�Jc�S1�C
11. Scaled Drawing of the property showing the proposed use and improvements, adjacent land use,
fences, driveways, etc.:
12. Other Information as may be required by the City.
13. Review fee paid and date paid: � A $550 residential
/,0" 1,100 commercial
After the public hearing for the conditional use, the Zoning Commission shall delay its recommendation
to the City Council no longer than 30 working days. The City Council shall publish notice of and
conduct a second public hearing before the Council, consider the recommendation of the Zoning
Commission, and make its decision.
Scheduled before Planning Board: 4 a Scheduled before City Council: �b 0
Final Approval:
Chapter 17.62
Sections:
17.62.010 Purpose.
17.62.020 Requirements.
17.62.030 Application process.
17.62.010 Purpose.
The purpose of conditional land uses is to
provide for specific uses, other than those al-
ready allowed in each zoning district, which
may be compatible uses in the district under
certain safeguards or conditions. The condi-
tional land use permitting process is intended
to provide a detailed and comprehensive re-
view of such proposed, compatible develop-
ments and to insure the interest of the public,
the community, and the larger neighborhood
area are protected. Conditional uses, once
granted by the city, are sight specific and run
with the land. Land use changes not specifi-
cally included in the approval ofa conditional
use are a violation of the city zoning ordi-
nance. (Ord. 03-4 (part), 2003)
17.62.020 Requirements.
No structure or land use may be used for
any purpose other than those allowed within a
zoning district as specified in the zoning ordi-
nance unless either a variance has been
granted (under Chapter 17.60 or 17.64 of this
code) or a conditional land use permit therefor
has beenprovided. The zoning commission
may recommend and the city can require any
information that will allow the decision mak-
ers to comprehensively evaluate and decide on
applications for conditional uses brought,be-
fore them. The zoning commission may rec-
ommend and the city can require, after con-
sideration of the application for conditional
433
17.62.010
use, those conditions under which such land
use may be allowed to include but not be nec-
essarily limited to the following:
A. Adequate ingress and egress with con-
cern for vehicular and pedestrian safety and
convenience, traffic flow and control, and
emergency access as reviewed and approved
by the city public works director;
B. Adequate off-street parking and load-
ing with attention to vehicular and pedestrian
safety and traffic flow;
C. Conditions that control, specify, or plan
for the generation of odors, noise, hours of
operation, signage, or impact on the neighbor-
hood of natural systems;
D. Adequate landscaping, screeningmiti-
gation of impact on adjacent property and
buffering; and
E. Compatibility with adjacent and
neighborhood land uses and Laurel's GMP.
(Ord. 03-4 (part), 2003)
17.62-030 Application process.
Twelve copies of the conditional use appli-
cation form and required review fee shall be
submitted to the planning board secretary
thirty working days prior to the regularly
scheduled zoning commission/planning board
meeting at which the application will be con-
sidered. The planning .board secretary shall
note the time of receipt keep one copy, send
one copy to the city planner, and forward the
remainder to the members of the zoning
commission.
A. The zoning commission shall publish
notice of public hearing in the local newspa-
per at least fifteen days prior to the zoning
commission meeting at which the application
will be considered; adjacent property owners
of record within one hundred fifty feet of the
application property shall also be notified by
mail by the zoning commission. The applicant
(Laurel Stipp. No. 4,446)
17.62.030
or the authorized agent must attend the public
hearings before both the zoning commission
and the city council.
B. The conditional use application shall
include twelve copies of -
I
I. Conditional use application form;
2. Legal description of the property;
3. Address or general location of prop-
erty;
4. Existing zoning;
5. Specific land use being requested;
6. Reason for request;
7. Scaled drawings of the subject prop-
erty, proposed use, existing buildings and im-
provements, adjacent land use, fences, etc.;
8. Other information as may be needed by
the zoning commission;
9. Name, address and telephone number
of owner of record;
10. Name, address and telephone number
of agent of owner of record;
11. List of current property owners adja-
cent to and within one hundred fifty feet ofthe
parcel for which a conditional use permit is
sought;
12. Review fee.
C. After the public hearing for the condi-
tional use, the zoning commission shall delay
its recommendation to city council no longer
than thirty working days. The city council
shall publish notice of and conduct a second
public hearing before the council, consider the
recommendation of the zoning commission
and make its decision. (Ord. 034 (part), 2003)
(Laurel Supp. No. 4.4-0) 434/436
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'UI1 WORKS: 628-4796 IIIIII D
11WI) FAX: 628-2241 P.O. Box 10 �f��l 011J
WATER OFFICE,: 628-7431 Laurel. Montana 59044
W 1'R FAX: 628-2281)
MAYOR: 628-8456 ,
J
MAYOR
D I. -.TA RTNI [-.1\
September 1, 2020
Dear City of Laurel Governing Body,
Transmitted herewith is the annual operating and capital budget recommendations
for the City of Laurel for the fiscal year ending June 30, 2021. This year's budget was
a difficult one, as you know. Hard decisions have already been made, and I anticipate
additional ones will have to be made. However, wonderful things have come to
fruition this past fiscal year, and I am Incredibly proud of the City of Laurel staff,
Council, and community for coming together to get these projects completed.
The mill value came in at $8,357.896/mill this year, which is a slight decrease of
$9.617/mill over last year. The mill value In 2019-2020 was $8,367.513/mill. Even
though the City's mill value has slightly decreased the total amount of mills has
increased. Last year the City's total mill levy was 152.22 and this year it is 154.79.
Overall, the City will receive an additional $34,966 in taxable revenue. This increase
is not enough to sustain the increase in appropriations. I am working with the City
Planner Director to complete the Growth Management Plan, for the City, during the
2021 Fiscal Year. Without a growth plan, and additional annexations, the General
Fund is not going to be able to support the continued increases to appropriations.
The following are the changes in apportionment of the levies from 2019-2020 to 2020-
2021:
Fund:
20-21 Le yy
jg:gq_LM
Difference
General Fund
76.87
89.47
Library
27.61
-.-12.60
27.61
+0.00
Comprehensive Liability
11.43
6.00
+5.43
PERS
9.16
8.14
+1.02
Group Health
25.72
17.00
+832
Fire Disability
4.00
4.00
+0.00
Total
154.79 1152.22
1
+2.57 1
The Comprehensive Liability Fund premiums have decreased by $10,747. This is due
to liability and worker's compensation claims against the City. Claims against the City
are on a three-year rolling calendar. The City of Laurel received a $32,281 retro
adjustment due to excess reserves MMIA had -at the end of the 2019 Fiscal Year. This
was an Increase to last year's adjustment of $642.00. With the passage of the Safety
plan the City is hoping the reduce the amount of Worker's Compensation claims•and
improve safety. This year the Comprehensive Liability Fund should have 11% reserves
in preparation for next year. At this time last ybar there were 0% reserves in this fund.
PERS rates have increased by .1% for the seven year in a row. Per PERS, this amount
will be increased on the City's side .1% per year through 2024. Please note that this
fund only covers the General Fund employees. All other funds must budget for their
employees' PERS. As wages Increase in the General Fund so does PERS. With the lack
of additional tax revenues to support the General Fund, and other non -voted levied
funds, the reserves in the PERS fund are at down to 1% this year. At this time last
year, they were at 8%.
Group Health, along with the Permissive Health Levy Fund, will provide insurance
payments to the General Fund.
The Fire Disability Fund was reduced to 4.00 mills this year. The City has an obligation
to fund the Fire Pension for volunteers. These 4.00 mills amount to $33,431.58 and
will be given to the Firemen's Relief Association for pension payments. The total
pension that is expected to approximately be distributed in the year 2020-2021 is
$52,131.00. The cash balance at the end of June 2019 was $0. The 4.00 mills are to
supplement the balance of the Pension Fund.
The Airport Authority Board has its own taxing authority. This year, the fund will
receive 0.05 mills more than last fiscal year, however, the total tax revenue is $444.73
less.
Fund:
20-21 Levy
12:20 jM
Difference
Permissive Levy for Health Ins. (HB409)
25.43
19.75
+5.68
The permissive mill value was $170,192.05 in 2018-2019, $166,109.92 in 2019-2020,
and valued at $212,541.30 this fiscal year.
Employee Wages and Benefits
Unemployment insurance has decreased from 0.0015% to 0.0025% this year, on gross
wages. This is an increase from last year. It is expected with the recent use of
Unemployment across the nation that* It will drive the rates of Unemployrhent up
substantially.
Workers' compensation rates over-all went down* this year. The City's mod factor,
however, Increased from 1.02 in 2019-2020 to 1.04 in 2020-2021.
The Police Union received 2% increases to their wages, per their contract.
The Public Works Union negotiations are ongoing. They were budgeted a 2% wage
increase as it aligns with the 303 Union wage Increase and the non-union wage
Increase.
I am recommending a 2% increase to wages for non-union employees.
Fund 1000 - General Fund:
The General Fund appropriations are budgeted at $4,346,795.00, with revenues
coming in at $3,892,027.00. We should not be using cash reserves this year. General
Fund should have 12%, reserves at the end of the Fiscal Year.
Notable changes to the General Fund this year include:
Revenues:
• General Fund tax revenue dropped due to the mill requirements of Comp
Insurance, PERS, and Health insurance.
• General Fund has $377,000 budgeted in revenues from the Yellowstone River
Recreation Project Fund. These funds are associated with the ExxonMobil
Pipeline spill.
Expenditures:
• $377,000 has been budgeted, in parks, for the projects approved by the
Yellowstone River Recreation Project Plan.
Fund 2220 — Library
Revenues:
• The projected tax revenues are $230,761.51 for this fiscal year.
Expenditures:
• The Library .Board has submitted their budget to the governing body for
approval
• The Library Board will need to come up with additional revenues of $64,400
due to their budgetary shortfall.
Fund 2250 — Planning
Revenues:
• The projected revenues from the County are $93,000 for this fiscal year, and
this is 60% more than last year. General Fund will contribute $0.00 Planning
this year with layoffs and reallocation of wages and the increase in fees.
Expenditures:
• The Growth Management Plan is budgeted to this fund. KU will assist with
this project.
Fund 2260 — Emergency Disaster
Revenues:
• The City will not levy 2 mills this fiscal year.
Fund 2310 - Tax Increment Financing
Revenues:
• Revenues are calculated at $613,851.00 for this fiscal year.
• TIF sold their bond last Fiscal Year. The East Downtown Infrastructure
Improvements Project looks nice.
Expenditures:
• The Large Grant Programs will continue this year at an Increased amount of
$225,000. This is available to accommodate large projects for businesses In the
district. A small grant program has been added this fiscal year. The Facade and
Technical Assistance grant programs are still available as well.
Revenues:
o' Not assessing in Fiscal Year 2020-2021 to help reduce to burden on our'local
businesses. As these funds have healthy cash balances that can support the
monthly utility payments. Assessments will begin again for Fiscal Year 2021-
2022.
Expenditures:
* Expenditures have Increased slightly due to an Increase in utility costs.
Fund 2500 — Street Maintenance
Revenues:
• The State is still responsible for street cleaning on Main Street. and South 1`11
Avenue
• The Street Maintenance assessment to the citizens of Laurel will be
$900,001.46 for street maintenance and $18,031 for the sweeping district.
• The Street Maintenance Fund will continue to receive the R -O -W fees in the
amount of $360,173.
Expenditures: -
• There Is $200,00,0 budgeted for pothole repair and chip sealing.
• The Public Works Director has a list of streets that will. be crack sealed and chip
sealed. This project Is budgeted at $900,000
• The Street Maintenance Fufid has a project budgeted to remove trees from the
storm drains.
Fund 2600 — Elena Park Maintenance District
Revenues:
• Elena Park Maintenance District will not be assessed this fiscal year due to
excess cash reserves.
Expenditures:
• $12,500 has been budgeted to plant boulevard trees within the maintenance
district
Fund 2701— Memorial/Endowment (pool)
Expenditures:
• The entire amount of $114,500 is available for expenditure, should the Council
decide to pursue a water -related project.
Fund 2702 — Expendable Grant
• Amount available for reconstruction on the north shore of the river is $114,300.
Fund 2820 — Gas Tax
Revenues
• The total revenue for the gas tax allotment this year is $122,029, which is down
from last year.
• There is concern over the stability of these funds due to COVID and reduced
travel and reduced gas purchases. No monies will be spent from this fund until
revenues have been received.
Expenditures:
• A street project dependent upon received revenues.
Fund 28.21— NB 473 -Gas Tax
Revenues:
• The revenues available from this gas tax fund are $140,670.
• There is concern over the stability of these funds due to COViD and reduced
travel and reduced gas purchases. No monies will be spent from this fund until
revenues have been received.
Expenditures:
• $85,000 has been budgeted formisc. street maintenance project.
• A street project dependent upon received revenues.
Fund 2917 — Crime Victims Assistance
• This fund has $84,500 budgeted for a Crime Victims' Program. The City
Prosecutor and Clerk/Treasurer talked with Yellowstone County to try to get an
Interlocal agreement set up for victim witness services, this was not able to
happen. The new Prosecutor is eager to start a new program within the City of
Laurel.
« � c
Revenues:
• The City's $30,097 grant to manage the bus transit system has been renewed
for this fiscal year.
• $7,400 will be transferred from the General Fund to the Transit Fund for the
City's match.
• The City has been awarded a Capital Equipment Assistance Grant in the amount
of $67,356.64 for a 13 passenger ADA cut away bus.
Expenditures:
• $30,000 has been budgeted for the bus drivers that are employed by the Adult
Resource Alliance of Yellowstone County.
• $30,000 has been budgeted for the purchase of a new transit bus if one
becomes available.
Fund 2952 — Federal Equitable Sharing
Revenues:
• These revenues come from property confiscated by the Department of Justice
during drug seizures. The property is sold, and the revenues are distributed to
those agencies that are part of the DEA programa The use of the revenues
received by the City is left to the discretion of the Police Chief.
• The revenues can no longer be budgeted per the Department of Justice
Standard Operating Procedure for this fund.
Expenditures:
• The expenditures for this fund can no longer be budgeted per the Department
of Justice Standard Operating Procedure for this fund.
Expenditures:
• The cash in this fund is held for purposes of possible defaults on SID property
payments. If, for some reason, there Is not enough cash in the Sid Funds when
debt service payments are due, the cash In this fund may be transferred to the
Debt Service Fund (3500 funds) to make the payment.
Fund 3401— SID 118 Reserve
Expenditures:
• The cash in this fund Is held for purposes of possible defaults on SID No. 118
property payments. If, for some reason, a property owner defaults on their
payment, the cash in this fund may be transferred to the Debt Service Fund
3508 to make the payment. SID No. 118 Reserve Fund may only be used for
this purpose, and monies may not be transferred to any other SID Fund.
Funds 3503 — 3508 — SID Debt Service Funds
• These funds will handle -the debt service for SID's. Money is collected through
the tax rolls as assessments to pay the SID bond payments.
Fund 3504 —SID 1.14
• This loan has been paid off three years early due to the available cash balance
In the fund.
Fund 4000 — Capital Improvement Fund /CIP
Revenues:
• .The General Fund will not be transferring any funds, to the CIP Fund this year.
• CHS has generously agreed to help the City fund new extrication equipment for
the Fire Department. They will provide the City with $10,000 annually for the
next 5 years.
Expenditures:
• The remainder of the payments for VOIP Installation and Audio Video
Installation.
Fund 4001— Capital Improvement, Streets, Sidewalks and Parks
Revenues:
• The Sidewalk Assessments will be received in this revenue. The amount this
year is $2,405.
Expenditures:
• The sidewalk program will be expended out of this fund up to the available
amount of $76,500.
Enterprise Funds
ter! iat■ •' � ��' _ III/ 'M/l. r: l�YMYr•' -
4��Ir�����
Fund 5210 — Water Fund
Revenues:
• SED Basin's are complete.
• The total anticipated revenue to be received is $3,150,400.00.
Expenses:
9 Repainting the roof of the existing water Reservoir
• Purchasing Jet Rodder.
Revenues:
• The total anticipated revenue to be received is $1,984,745.00.
Expenses:
• H2S Remediation is ongoing. There has been difficulty finding a solution to this
problem.
Fund 5410 — Solid Waste
Revenues:
• The total anticipated revenue to be received is $917,525.
• The repayment of the loan for the FAP addition has been budgeted in the
amount of $25,000.
Expenses:
Two garbage trucks are budgeted to be purchased on a lease program If
revenues allow.
7000 Funds — Trust and Agency Funds
These funds are considered pass-through accounts. The City collects the revenues
and disperses the revenue to other entities (agencies).
Should you have any further questions about this year's budget, feel free to contact
Myself or Clerk/Treasurer Bethany Langve. We have strived again this year to utilize
the public funds in the best Interest of the citizens'. and I hope that you feel we have
succeeded.
August 31, 2020
Council Members...
Before you pass the proposed budget for FY 20/21, I would like to make a statement.
This last year has been very frustrating for the library in more ways than one, not counting dealing with the
COVID-19 virus.
You as a group may be unaware of the following actions have been visited upon the library and its personnel
over the last 12+ months.
You are not aware that a budget meeting had been arranged for Apri11, 2019 but because the Board Chair was
attending, was canceled because certain persons said, "I'm not comfortable meeting with him (Chair) here".
Except for one year, at least one Board member has always attended the budget meetings on behalf of the
library during my tenure as director.
You are not aware that at the May 2018 Library Board meeting the Clerk/Treasurer presented the Board with
"the Mayor's budget of 29 mills ($242.984.475) to spend as we want".
That same budget was undercut to 27.62 mills ($231,337.98) because it was considered the more appropriate
amount for the library.
I stood before you last September and begged you to NOT pass that budget but to give us the full 29 mills as
promised. I was told that the Ambulance department needed the money more than we did. While I agree that
the expense of the Emergency Services is necessary, that should be looked at as a long-term goal, not short
term. Cutting funds from budgets that are already working in austerity mode will only make it harder for that
department to meet the needs of its patrons (namely the library).
You were not aware that the library had asked for $4.00 per hour pay increases in 2019 to bring staff up to an
equitable pay level with other City employees. We have made this request numerous times over the last 8
years, but we've been offered small percentages instead. One CAO even went so far as to try to convince us
library staff would get better raises with percentages ratherthan incremental amounts. In 2018 most of the
library staff were being paid less than the janitor at City Hall. After some serious consideration it was decided
that the staff would receive $0.50 per hour pay increases last year. This resulted in a significant loss of budget
for new books/materials and other items to run the library.
You are not aware that the library has been forced to spend about $6,000 of its donation monies to
supplement the crippled budgetjust to provide patrons with the items they needed or requested. I'm not
talking only books here. I am also referring to patrons needing to print forms or statements, so they can file
their taxes, complete homework assignments online and print for verification, legal documents that they
would email to us to print and deliver curbside, justto name a few.
You are also not aware that over $4,000 in funds were used from the Foundation that has been accumulating
to make capital changes in the library such as new shelving or the possibility of adding on to our building
because we have been denied in the past for the monies to cover these costs. This is primarily what a
Foundation is all about, not to pay the day-to-day expenses of the library.
1
You are also not aware that $7,500 in funds granted to the library to use for soffit& fascia repair was "taken
away" from the library by the Mayor without any notice in 2019. This amount was granted to the library via the
CIP funds in FY 17/18 and continued into FY 18/19. The soffit & fascia stilt need to be replaced and are in worse
condition that they were atthat time.
You may also not be aware that this director has spent over $800 in money out of her own pocket to
supplement needs atthe library.
You may also not be aware that December 2019 library staff met with Union representatives to ask to join the
local union. The Board voted to accept the union representation in January 2020.
You are not aware that this request was denied by the Mayor in August. The Union has now filed a petition
with the State of Montana Board of Personnel Appeals on behalf of the library personnel.
In preparation for the union involvement, I prepared a budget that included wage increases for library staff
that the Board and Director felt the Union could accept. Along with the wage increase also comes the increase
in FICA, PERS, Workers Comp, and Unemployment Insurance. Health insurance also increased this year.
You are unaware that the library was somewhat thankful that COVID-19 helped us deal with the tack of funds
to purchase more content and that patrons were forced to use digital content for the first couple of months of
this virus. This also brought us an extraordinary amount of materials in donation from our residents, for which
isay THANK YOU.
You are not aware that the final amount budgeted for books, DVDs, audios, etc. was only $9,000 and that 1/3
of that was used to pay for the cost of our shared catalog so patrons could place holds and search for items
from home and arrange for curbside pickup while vxewere closed.
Also included in the budget from last year were three items that have NEVER been taken from the library
expenses directly: PERS, Insurance on build ings/i mprovements, and liability insurance. I'm not saying these
shouldn't come from the library account but that there should be added funds to cover these items rather
than taking itfrom the already stretched budget.
You are not aware that if you pass only 27.61 mitts for the library it will cut our budget by another $3,000.
You are not aware that library staff had already been receiving the budgeted pay increases since July 1, 2020
and their pay will need to be cut effective immediately by $3.50 per hour. | have already discussed this with
the staff, sow/eare mentally preparing for this decrease.
if you allow the passage of the current library budget of 27.61 mills we will need to make further cuts to
expenses to the library. We will have to depend upon more and more donations to pay for needed items.
When we don't have the funds to cover the cost of electricity or gas at the library, we will be forced to close
our doors until funding is found. We can, and are, looking for grant monies but this is usually used to
supplement the budget not supplant the funding.
There are more items that could be added to this statement, but vvefeel this is sufficient for now.
No matter what you do with our budget, we wit[ keep going. We wit[ keep providing the residents of Laurel
with the items they feet they need whether it is by borrowing from another library, taking in donations or
holding "bake sales" tosupplement our revenue.
Thank you for what you have given us thus far.
Very Sincerely,
The Laurel Public Library Board of Trustees and Director.
Arthur Vogele, Chair
c
Dixie Feller, Federation Representative
Vacant
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Bill Hanson, Vice -Chair
Samantha Barnhart
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Nancy L S hm'dt, Library Director